Exhibitor Application Form

Transcription

1 Exhibitor Application Form Before completing please read the Trading Terms and Conditions carefully. WHICH EVENTS ARE YOU APPLYING FOR? Please tick all relevant events below. The Make & Bake Festival Yorkshire 24 th & 25 th June Ripley Castle, Harrogate The Yorkshire Dales Food & Drink Festival Funkirk Farm, Skipton Exhibitor Name Company / Organisation Name On Site Contact for the Event Dates Company Type (Highlight) Limited Partnership Sole Trader Address Tel No. Address Website Brands Sold (if not own) Product Information Category for products (Cakes, Cheese, Meat, Pies, Street Food, Crafts, Arts etc) Description of products to be sold. (Please be specific as you will only be able to sell what is on this form) Do you intend to sell alcohol? If so, do you require a TEN? Is your company registered with your local Foods Standards Agency? What is your current Hygiene Rating Score (if registered)? YES/NO Local Authority Name...

2 Do you intend to use electricity at the event? Do you intend to use any other modes of heating / cooking food stuffs e.g. LPG Gas etc? Gazebo Exhibition Space for 2 Event Days & 1 Setup Day (each exhibition space is 3m in depth and includes a further 4m in front of stand for customer seating. Should you need this, you can bring your own tables and chairs or hire direct from us see below). Please note this additional space can only be used for seating and not to be used for trading. The space does not include a gazebo, please bring your own. YES/NO If Yes, please complete the attached Electricity Provision Application Form. Do you also require overnight electricity? YES/NO Exhibitor Space Information Cost Size Required Total Costs per metre frontage m frontage m x 110 = (minimum of 3m frontage) Street Food Vehicle Space for 2 Event Days & 1 Setup Day (each exhibition space includes a further 4m in front of stand for customer seating. Should you need this, you can bring your own tables and chairs or hire direct from us see below). Please note this additional space can only be used for seating and not to be used for trading. Restaurant Space (All restaurant spaces are 15m in depth, you can bring your own tables and chairs or hire direct from us see below). Please also provide your own structure/marquee per metre frontage (minimum of 3m frontage) per metre frontage (minimum of 9m and maximum of 15m frontage) Please state full size of vehicle in metres including any tow bar/awning m x m m frontage m x 110 = m x 120 = Preferred Exhibitor Space (please tick your 3 preferred areas. Your allocated space will be confirmed on your invoice) Yorkshire Dales Food & Drink o Area A o Area B o Area C o Area D o Area E o Area F

3 Make & Bake Yorkshire o Area A o Area B o Area C o Area D o Area E o Area F o Area H o Area I No. Required Trestle Table (6ft x 2.6ft) 10 each Hire (3 days) Chair Hire (3 days) 5 each 1 x Table and 4 x Hay 25 Bales Hire. (2 Days) PRICES ARE EXCLUSIVE OF VAT 20% Total Cost To Apply: Please complete and sign this form and return it with the required supporting documentation if applicable. Also, choose your preferred area choices that are shown on the map attached. Please note you must trade for both days. What happens next? Your application will be assessed and we will respond to you as soon as possible. Priority will be given to exhibitors who attended last years event and will be on a first come, first served basis. Due to high demand we will be limiting the number of exhibitors with the same produce range. If your application is accepted, you will be sent two invoices. One for a non-refundable 80 plus VAT deposit, which needs be paid within 30 days of receipt of the invoice. And another for the remaining balance, which needs to be paid within 90 days of receipt of the invoice. If you require the provision of electricity please complete the Electricity Provision Application Form and return. You will be invoiced separately for your electricity. Please note, non/late payment or if we are unable to contact you, may result in your application being cancelled and your stand given to those on our waiting list. You have also been sent an Exhibitor Information Pack, which includes important event information and marketing/advertising opportunities for your business. When returning this application form please ensure you enclose: - A photograph of the products you wish to sell at the event or a picture of your stall at a recent event. - Electricity application form if applicable. Contractual Obligations - I confirm that I will provide upon demand during the event, the following: - Copy of Public & Personal Liability Insurance Cover (of at least 5,000,000 for any one incident) and if necessary a copy of your Employers Liability Insurance. - Risk Assessment for the event for your stand (please use the standard template attached). - Safety certificates (including PAT testing evidence) for any equipment you intend to bring to the event. - Evidence under the Food Safety Act 1990 Food Hygiene Rating Certificate A current copy of this. - Copy of your Food Safety System

4 Please note for those wishing to sell alcohol at The Yorkshire Dales Food & Drink Festival you will need to apply for a Temporary Event Notice (TEN) information relating to how to do this is included in your exhibitor pack. Please note this is your responsibility. A separate TEN is not required for The Make & Bake Festival. Our PR team will also be in touch with you. Please respond to them to ensure your inclusion in our Social Media Campaign. I confirm that I have read and understood the Events By B3 Terms and Conditions for Exhibitors. An individual contract will be sent to you along with your invoice should you be accepted. By signing this form, I am agreeing to the aforementioned contractual obligations. Signed: Position: Print Name: Date: Please return the application form and supporting information to Sian Campbell, our Bookings Co-Ordinator at: Events By B3, 1B Royal Oak Yard, Skipton, BD23 1NP. Or via to: info@eventsbyb3.co.uk If you need to contact us regarding your application, please or call us on:

5 Electricity Provision Application Form Due to our venues locations all power will be supplied by generators. It is therefore essential and very important that we know exactly what equipment you will be bringing with you and using over the course of the festival weekends. Please list exactly which appliances you will be bringing and their wattage (this can usually be found on the appliance itself) and work out the total Kilo Watts you will require to run your stall. You can then work out your electricity costs for the event (see electricity pricing structure). Please note this will be policed over the course of the event weekend. If any additional appliances are found on your stand which you have not listed below, you will be asked to unplug and remove the appliances. Exhibitor Electrical Requirements Item Plug Type Individual Power Requirement Total KW Needed EXAMPLE Deep Fat 16amp Ceeform 2.2KW 2.2 Fryer blue plug Till Standard 3 pin 100W 0.1 Oven 32amp Ceeform 8KW 8.0 Blue plug Total 10.3KW Please list each item requiring electricity and its individual KW usage as example above. Item Qty Plug Type Individual Power Requirement Total KW Needed Total Power KW Requirements Electricity Pricing Structure Total Power Required Costs Total Costs Please select your power requirements Up to 3KW Up to 6KW Up to 9KW Up to 12KW Up to 15KW Do you require your electricity provision to be running overnight? This will be charged at an extra 40 plus VAT YES/NO Please note Electricity is Vatable VAT at 20% Total Electricity Cost

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