SPORTS AUTHORITY OF INDIA NETAJI SUBHASH SUB-CENTRE, SAROJINI NAGAR, KANPUR ROAD, LUCKNOW

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1 SPORTS AUTHORITY OF INDIA NETAJI SUBHASH SUB-CENTRE, SAROJINI NAGAR, KANPUR ROAD, LUCKNOW NOTICE INVITING TENDER FOR SUPPLY OF SPORTS KIT TO NATIONAL CAMPERS Tender No : 07/2011 Sealed tenders are invited by Sports Authority of India from Authorised Suppliers, who are dealing with sports shoe, track suit, T. Shirts, Kit Bag etc. of international brand like NIKE, ADIDAS, REEBOK & PUMA/YONEX etc. for supply of specified standard of Track suits, warm up shoes, T. Shirts, shorts/skirts, Kit Bag having minimum annual turn over of Rs 35 lacs Thirty five lakhs ) from Sports apparel, shoe, Track suits etc. including exports as per auditing accounts for the last three financial years for supply to the SAI NS Sub-Centre, Sarojini Nagar, Kanpur Road, Lucknow. The detailed tender document containing terms and conditions governing the award of orders may be obtained from above mentioned address on any working day from the date of publication of this notice to between A.M. to 4.30 P.M. on payment of demand draft of Rs 500/- five hundred only) in favour of Regional Director SAI Netaji Subhash Sub-Centre, Sarojini Nagar, Kanpur Road, Lucknow (non refundable). The sale of tender will be closed on at 4.30.P.M. Details of tender are also available on website of The tender offer in the prescribed tender form alongwith all relevant documents sealed and deposited in the tender box latest by upto 2.00 P.M. at the above address. The tender will be opened on at 3.30 P.M. in the presence of the tenderer or their authorised representative. Sports Authority of India reserves the right to accept or reject any tender without assigning any reason whatsoever. REGIONAL DIRECTOR

2 SPORTS AUTHORITY OF INDIA NETAJI SUBHASH SUB-CENTRE, SAROJINI NAGAR, KANPUR ROAD, LUCKNOW Tel. No , , TENDER FORM NO Sports Kit/NCC/ 2011 TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR NATIONAL CAMPERS Cost of tender of Rs 500/- five hundred only) by Bank Draft (in case of downloading from website the tenderer will have to submit tender cost separately along with EMD). The EMD by cheque will not be accepted. Last date of receipt of tender upto P.M. Date and time for opening of tender is at 3.30 P.M. at SAI Netaji Subhash Sub-Centre, Sarojini Nagar, Kanpur Road, Lucknow. Sports Authority of India invites sealed tender from Authorised Suppliers of international brand like NIKE, ADIDAS, REEBOK, PUMA, YONEX make etc. for supply of sports kit items such as Track suits, warm up shoes, T. Shirts, shorts / skirts, Kit Bag as enclosed at Annexure I to this tender form. The sports kit quoted should be of the best quality and one free nonrefundable sample be submitted along with the technical bid of tender documents.

3 TECHNICAL BID FORM The following details /documents /certificates issued by the concerned Authorities in respect of the bidder are required to be submitted with the tender document :- 1. Name of Firm/Agency 2. Name of the Proprietor/Partner 3. Postal Address of the firm 4. Telephone/Fax No. ID 5. PAN / TAN Number (attached photocopy) 6. Vat No. (attach photocopy) 7. Attach copies of ITR for the last 3 years (i.e. Assessment Year , & ). 8. Attach Copy of Balance sheet duly certified/ audited by CA showing minimum annual turnover of Rs. 35 lakhs in each year (Trading, Profit & Loss A/C & Balance sheet) during last three years i.e & & (In case balance sheet for the year is not finalized, balance sheet for the year be submitted). 9. Detail of clients to whom the sports kit was supplied (Copy of award letter enclosed) 10. Challan of Sample (copy enclosed) 11. Details of EMD : Name of the Bank Bank Draft No. Date Amount only) 12. Detail of Tender Cost if downloaded from website: Name of the Bank Bank Draft No. Date Amount only) 13. The bidders are required to submit the list of court cases / dispute / claim with arbitration court / consumer forum etc pending in the court of law and also give any specific directions given by the Hon ble court. In case any wrong information provided the bid is liable to be rejected / terminated any time. The declaration to be given on a stamp paper of Rs 10/-. (SIGNATURE OF THE BIDDER) with address and seal -: 2 ::-

4 TERMS AND CONDITIONS FOR SUPPLY OF SPORTS KIT ITEMS NATIONAL CAMPERS 1. The word Tender for supply of sports kit for National Campers should be super scribed on the top left corner of the envelope bearing the name & address of the tenderer. The sealed tender should accompany with the following three envelopes:- Envelope A. Envelope B. Envelope C. Earnest money as mentioned at Annexure-I in the form of Demand Draft issued by Bank in favour of Regional Director, Sports Authority of India, Netaji Subhash Sub-Centre, payable at Lucknow, (to be submitted in Envelope A ). Tender document completed in all respect duly signed by the tenderer, along with the list of samples of each quoted brand of sports kit items having name of tenderer / brand as per Performa at Annexure II should be submitted to SAI (Envelope B). The rates quoted for each item/brand as per performa at Annexure - III to be submitted in (Envelope C ). 2. The tender shall be deposited in one envelope (containing 03 separately sealed envelopes) as above, in the tender box placed in the office of the Regional Director SAI Netaji Subhash Sub-Centre, Sarojini Nagar, Kanpur Road, Lucknow. 3. The rates / commercial / technical offer will remain valid for 60 days from the date of opening of financial bid for finalisation of the tender. 4. All tenderers are required to mention the name of firm and brand name on each sample (kept in polythene pack) and submitted in a sealed bag / box which will be opened and counted in front of tenderers along with technical bid. 5. The tenders received without the above will summarily rejected. 6. The Challan for submission of kit items is given at Annexure-II. 7. All kit items must have SAI Logo & name of SAI, Netaji Subhas Sub-Centre, Lucknow, screen printed on them. 8. Bidders are required to quote for only one of its best and economical brand of an item, as stated in the bid. 9. The quantity and size of each itemfor supply will be given from time to time by SAI- NS SUB-CENTRE, LUCKNOW. 10. The tentative requirement & technical specifications of different sports kit items is given at Annexure-I. -: 3 ::-

5 11. In case of doubt in material, supplied by the firm/tenderer the expenditure on testing of material will be born by the tenderer. 12. If even after approval, the information / facts submitted by the tenderer are found misleading / incorrect etc., SAI reserves the right to disapprove the item(s) for the current / future rate contract or may impose penalties as it deemed it. Non compliance of any of the terms of tender and future instructions by the Regional Director SAI NSSC Lucknow will be also warrant above penalties. 13. Interest free security money equivalent to 5% of the cost of the maximum quantity required will be deposited by the successful bidder within a week. The EMD of the successful bidders will be refunded within 30 days from the date of deposit of security money. Security Money will be refunded after expiry of the six month from the date of supply, if no complaints are received during this period, and after completion of all contractual obligation. 14. EMD to the unsuccessful bidder will be refunded after finalization of the contract. 15. Competitive rates are inclusive of all taxes and freight charges, F.O.R. destination at SAI, Netaji Subhash Sub-Centre, Lucknow, 16. Items quoted by the firms should be strictly as per specified standard of brand. 17. The supplier shall not despatch the goods after expiry of the delivery period. The supplier is required to apply to the purchaser for extension of delivery period and obtain the same before despatch. In case the supplier despatches the goods without obtaining an extension, it would be doing so at its own risk and no claim for payment for such supply and / or any other expense related to such supply shall lie against the purchaser. 18. Subject to the provision of Force Majeure under GCC clause 19, if the supplier fails to deliver any or all of the goods or fails toperform the services within the time frame(s) incorporated in the contract, the purchaser shall, without prejudice to other rights and remedies available to the purchaser under the contract deduct from the contract price, as liquidated damages, a sum equivalent to 0.5 % per week of delay or part thereof on delayed supply of goods and / or services until actual delivery or performance subject to a maximum of 10% of the contract price. 19. The purchaser, without prejudice to any other contractual rights and remedies available to it (the purchaser), may, by written notice of default sent to the supplier, terminate the contract in whole or in part, if the supplier fails to deliver any or all of the goods or fails to perform any other contractual obligation(s) within the time period specified in the contract, or within any extension thereof granted by the purchaser pursuant to GCC sub-clauses 15.3 and : 4 ::-

6 20. Material indented for shall be supplied in full quantity within stipulated time. In case of delay in supply/ non supply/ short-supply/ poor quality or any other complaint, SAI reserves the right to adjust extra liabilities from the Security Money, disapprove a brand/ all brands or may take any other action as deemed fit. 21. The Regional Director will have the right to reject any or all the bids without assigning any reason. 22. Bids received without Earnest money, Samples of quoted items, conditional or incomplete is liable to be rejected. 23. The supplies received, if not found as per specification of tendered items, are liable to be rejected. 24. In case the bidder fails in making the supply in prescribed period and place, the SAI shall have the right to purchase the same from the other source at the risk and cost of supplier. 25. The Regional Director, SAI Netaji Subhash Sub-Centre, Lucknow will be legally competent to cancel the contract of supply and also to take any other action against the supplier including imposing of any penalty on the supplier during pendency and till the final execution of the contract of the supply, in case the supplier is ever found to have committed any fraud against SAI Netaji Subhas Sub-Centre, Lucknow in supplying the material or indulge in any other malpractices thereof causing any financial losses during contract period. 26. The contract can be terminated or cancelled summarily by SAI in whole or in part any time without assigning any reason, if the supply made by the manufacturer/ supplier is not found according to the sample approved or in case supply is not received within stipulated time. 27. The Regional Director, SAI Netaji Subhash Sub-Centre, Lucknow have the right of awarding the work to one supplier or different suppliers for the supply of sports kit items. 28. The successful tenderers will give an affidavit certifying that the quality and brand of goods quoted in the tender are correct and as per specification. The concerned party / supplier is liable to pay damage out of the security in case of any defect. Regional Director NSSCL may impose penalty as deemed fit and will have the right to make recovery from security or to make deduction from the bill. 29. SAI taking into accounts past performance of party, reserves the right to reject any tender. 30. In case any dispute arises in regard to the tender, the decision of the Regional Director, SAI Netaji Subhass Sub-Centre, Lucknow will be final and binding. 31. In case of litigation, the courts at Lucknow only will have jurisdiction for deciding case according to Indian law in force. -: 5 ::-

7 32. The technical bid of the bidders will be opened first and the financial bid will be opened only those bidders whose Technical bid shall be accepted by the competent authority. 33. It must be noted that this is just an enquiry and does not amount to any commitment on the part of Sports Authority of India to order any or all products offered. The decision of Sports Authority of India in this regard would be final and be entirely, at its discretion. 34. Regional Director, SAI Sub Centre Lucknow reserves the right to reject any tender in whole or in part thereof without assigning any reasons. If any item, of any one or more lots of supply, is found to be defective in material, size, quality or any other defect of specification or manufacturing defect, then the penalty of 10% of total price of the lot in addition to refund for returned / rejected goods, will become to payable to SAI. 35. The bidders are required to submit the documentary proof of being authorized supplier of each quoted sports kit items alongwith the tender documents failing which the tender is liable to be rejected. (SIGNATURE OF THE BIDDER) with address and seal DECLARATION 1. I have read the terms & conditions mentioned in the tender document and undertake to abide the same during the contractual period. 2. The information given in the technical bid by the undersigned is correct. (SIGNATURE OF THE BIDDER) with address and seal :: 6 ::

8 ANNEXURE I SPORTS AUTHORITY OF INDIA NETAJI SUBHAS SUB-CENTRE, LUCKNOW TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR NATIONAL CAMPERS AT SAI, NETAJI SUBHAS SUB-CENTRE, LUCKNOW Requirement of sports kit items to be provided to National Campers S. Item Requirement Estimated Required No (+ 30% of Cost of kit amount of tolerance) items EMD. 1. Warm up 150 pairs 3100/- each Rs. 12,000/- Shoes pair twelve thousand only) 2. T. Shirts 300 Nos 900/- each Rs 13,500/- thirteen thousand five hundred only) 3. Track Suit 4. Shorts/S kirt 150 Nos 2400/- each Rs. 9,000/- nine thousand only) 150 Nos 800/- each. Rs. 3,000/- three thousand only) 5. Kit Bag 150 Nos 1700/- each Rs. 6,500/- six thousand five hundred only) 6. Socks 300 pairs 200/- each Pack consisting of two pairs. Rs. 800/- eight hundred only) Technical Specification Warm up shoe of brand specified in the bid made of high quality upper breathable material and Rubber sole, washable. T. Shirt of brand stated in the bid, sweat observant with full sublimation soft printing, collor and logo of SAI. Track Suits of brand stated in the bid with mesh inner lining, sweat observant, warp knit and preferably full sublimation soft printing & SAI Logo, one pocket on both side, good quality Zip & elastic on the cuffs. Open bottom with durable & superior quality elastic with dori at the waist & also having atleast one pocket on each side. Shorts/Skirt of brand stated in the bid made of good quality, sweat observant cloth with inner mesh and two side pockets for shorts. Kit bag of brand stated in the bid, water proof, heavy matty cloth with wheel and trolly. Size 26 x 12 x 12 inch, side pocket for water bottles and SAI logo. Sock of brand stated in the bid, high quality cotton, top quality elastic, skin friendly material having double tow & heel. (SIGNATURE OF THE BIDDER) with address and seal -:: 7 ::-

9 SPORTS AUTHORITY OF INDIA NETAJI SUBHAS SUB-CENTRE, LUCKNOW ANNEXURE - II TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR NTIONAL CAMPERS CHALLAN FOR SAMPLE SUBMISSION Rate contract for... (to be submitted in envelope B) Challan No & Date (listing items as per order mentioned in the tender under submission). Tender No EMD Bank Draft No & date Amount of Draft. Vat/Sale Tax No & Date Complete Address (in Capital Letter) PAN No & Date S.N Name of item Brand Article No of items No Samples of (AUTHORISED SIGNATORY) with address and seal Note : One Performa be used for one brand only.

10 -:: 8 ::- ANNEXURE-II-B FORMAT OF AFFIDAVIT FOR SUBMISSION OF THE TENDER ON JUDICIAL STAMP PAPER Certified that the quality and brand of goods quoted in the tender are correct and as per standard specifications and allied Technical details mentioned in Annexure II. The concern party is liable to pay damage out of the Security in case of any defect. Regional Director (NSSCL) may impose penalty as deemed fit & will have right to make recovery from Security or to make deduction from the bill. (Signature of Tenderer with Seal) :: 9 ::

11 FORMAT FOR SUBMISSION OF TENDER OF THE FIRM ANNEXURE-III To, The Regional Director Sports Authority of India Netaji Subhash Sub Centre Sarojini Nagar, Kanpur Road Lucknow Subject : Tender for Supply of Sports Kit Items to National Campers In response to tender notice published in the on, I had purchased tender form No from your office. I had downloaded tender form from website and have deposited the EMD. I am sending herewith my tender document as under :- a) Technical Bid - The tender document duly signed on each page and all other documents submitted along with the tender in (envelope - B) **. b) Financial Bid - The financial bid for the supply is in (envelope - C). ** The following details and supporting documents are available in envelope B for evaluating eligibility etc :- a) PAN Number (Copy enclosed). b) Details of clients to whom the Sports Kit was supplied and copy of award letter enclosed. c) Copy of audited balance sheet for the last three years , & should be submitted showing the annual turnover of Rs35.00 lakh towards sale of sports kit items, shoe, kit bag and including exports. d) Affidavit in judicial stamp paper, as required at Sl No 26 of terms & conditions enclosed at Annexure-II-B. e) To attach documentary proof of being authorized supplier. That I / we will be responsible for all the contractual obligations including uninterrupted supply, quality of kit items etc. This is certify that I / we have studied the terms & conditions and understood all clause of the tender in case of award of contract / supply order. I / we undertake to abide by all the terms & conditions mentioned in the same. Date : Encl : As above (AUTHORISED SIGNATORY) with address and seal :: 10 ::

12 ANNEXURE IV TENDER NO... FINANCIAL BID DOCUMENT TO BE SUBMITTED IN ENVELOPE C EMD Bank Draft No & Date... for Rs...(Submitted in envelope `A ) Vat / Sale Tax No & Date... Sl. No Name of Item & Discipline Brand Unit price inclusive of all taxes & freight charges COMMERCIAL TERMS We hereby undertake that no extra charges on any account will be claimed. We hereby undertake to strictly abide by the commercial and other terms laid down in the tender. (AUTHORISED SIGNATORY) NAME IN BLOCK LETTER SEAL OF THE TENDERER Note : One Performa is to be submitted for one brand only. :: 11 ::