National Association for Persons with Cerebral Palsy

Transcription

1 National Association for Persons with Cerebral Palsy Supported by of THE NATIONAL ASSOCIATION FOR PERSONS WITH CEREBRAL PALSY The conference, taking place on the 20 th to 22 nd May 2013, at The Upper Eastside Hotel will draw great interest from the association in Southern Africa and will ensure a healthy exchange of views. Delegates will be provided with the unique experience of gaining the latest information with regards to issues the association is currently facing. The event will draw interesting speakers. Cerebral Palsy in South Africa today faces many challenges. This conference will explore some of the global methods and best practices in education and caring for people with Cerebral Palsy. With a captive target market comprising of industry leaders, the education sector, local and national government, NGO s, medical practioners, corporations, professional societies, publishers, universities, training facilities, therapists, legal fraternity, suppliers and service providers the conference will afford the opportunity to discuss matters of common interest and concerns and provide an understanding of different solutions to challenges. All sectors in the Cerebral Palsy field All role players in the field of cerebral palsy A formal and informal environment for networking A formal and informal environment for learning and sharing new and innovative approaches to diagnosis, care and management of Cerebral Palsy. CALL FOR PAPERS Submit a presentation this is an opportunity to: Help others understand the challenges you face as an individual with Cerebral Palsy, how you are overcoming them, and the type of assistance that works; Outline to colleagues and friends what you and your organisation are doing to assist individuals with Cerebral Palsy overcome the challenges they face; Receive feedback and new ideas on how to make it easier for individuals with cerebral palsy to meet their challenges. Authors conference calendar Close of receipt of abstracts 15 March 2013 Authors advised of acceptance 30 March 2013 Close of receipt of presentations 22 April 2013 Close of author s conference registration and payment 8 May 2013 Presentation of papers May 2013

2 THEME Cerebral Palsy in years on and the way ahead Topics The Holistic Management of People with Cerebral Palsy. As the Western Cape Cerebral Palsy is celebrating its Golden anniversary this year, it was thought that this theme, would provide an opportunity for some reflection as well as provide a forum for people to present current thinking as well as their vision for the future. It is hoped that people from further afield than the Western Cape, will also attend and share their stories, research, experience and anything other issues that pertains to assisting people with Cerebral Palsy. We look forward to having you join us, in celebrating our Golden Anniversary. PROGRAMME OUTLINE Monday AM Midday PM Evening Tuesday AM Midday Lunch PM Meeting of School Principals I Representatives SCHOOL/CENTRE VISITS Meeting of the NAPCP Management Committee Conference Registration Welcome and Opening Tea / Coffee Welcome Reception Conference Registration Tea / Coffee Tea / Coffee Business Meeting of the NAPCP Vote of Thanks & Invitation to Dinner Evening Conference Dinner Wednesday AM Conference Registration Tea / Coffee Finalization of Conference Resolutions ANNOUNCEMENT OF 2014 HOST Midday CLOSURE Lunch

3 REGISTRATION Please register as a delegate as soon as possible this enables us to: plan the conference venue properly; negotiate better rates for delegates with the hotels and guesthouses; communicate directly with you more effectively; plan for any specific needs you may have (accessibility, meals etc.). Critical Dates Registration and payment opens 8 February 2013 Registration and payment closes 8 May 2013 Registration Type Fee Participant -Early Bird (excluding Dinner) R 1,700 Participant - Late (excluding Dinner) R 1,975 Student - Early or Late R 1,700 Day Delegate (each day) R 1,000 Dinner per person R 250 Care Givers - early or Late R 1,700 Kosher or Strictly Halaal Meals Supplement of R300 per meal How to Register All participants are kindly requested to register in advance by completing and submitting the Registration Form and by paying the appropriate fees. Please note that the Registration Form is to be used to register one participant only and, if applicable, his/her accompanying person(s). Individual registration of the accompanying person is not allowed. Registration will only be accepted by fax or to the Conference Secretariat on or lesley@cebisaconferences.co.za and become valid upon confirmation of the registration fee transfer received by the Conference Secretariat. A PDF/Word version of the Registration Form may be downloaded from the website. Each participant registering will receive an with the registration details and PRN (Personal Registration Number) to be included in details of payment which is to be made not later than two weeks after submission of the Registration Form. If you do not receive the please contact the Conference Secretariat. Please do not send any payments without including the PRN in the details of payment. Such payments cannot be identified. Payment You will be sent an invoice once your registration is received. For Direct deposits please make payments to: Western Cape Cerebral Palsy Association Conference 201 Bank account- Standard Bank Rondebosch Branch code Current Account Account Number Swift Bank Details Number SBZA ZA JJ

4 All fees for the Conference registration and social events should be paid clearly stating the participant s name. Please do not make any payments without the Reference Number included in the details of payment. Please fax a copy of your deposit slip to the Conference & Exhibition Secretariat on Int Fax: or it to lesley@cebisaconferences.co.za. Critical Dates ACCOMMODATION Registration and payment opens 8 February 2013 Registration and payment closes 8 May 2013 Accommodation is available for delegates and exhibitors at pre-selected establishments at preferential rates. To book your accommodation at the below list of additional accommodation establishments please see the attached registration form. To obtain these discounted rates all accommodation bookings must be booked through Cebisa Conferences. Should you book directly with the venue your rates will be considerably higher. For additional accommodation options please visit Kindly note the organisers do not in any way endorse any accommodation establishments on the site but are merely suggest it for alternatives. Accommodation per night ( includes Breakfast but excludes 1% Tourism levy) Upper Eastside Hotel Bella Italia Guest House District Six Guest House Single Twin Double Superior Room R725 per R860 per room R860 per room room Standard Room R759 per R990 per room R990 per room room Standard Room R550 per R700 per room R700 per room room A Limited number of rooms are available at the conference hotels, and bookings are subject to availability. Please fill in the registration form. Once you register we will forward you an invoice. Once full prepayment is received your booking will be confirmed. Why Book Hotel Accommodation via Cebisa Conferences? Save time! you will have one contact person, which will personally take care of your hotel booking requirements you will get a booking confirmation within 48 hrs. Save money! benefit from our buying power we hold large blocks for various congresses in 2013 at the hotels and as such we can offer excellent rates we offer you hotel reservation without any mark up Experience Quality! we only offer you hotels which are quality approved we have established relationships with the hotel How to book hotel accommodation have a look at the hotel rooms description choose your room make your booking using the Registration Form (include accommodation booking form) get a confirmation within 48 hrs.

5 Payment You will be sent an invoice once your accommodation registration is received. For Direct depositor EFT s please make payments before 8 May 2013: Cebisa Conferences Standard Bank Milnerton Branch Code Account No: Please do not make any payments without the Reference Number included in the details of payment. Please fax a copy of your deposit slip to the Conference & Exhibition Secretariat on Int Fax: or it to lesley@cebisaconferences.co.za. Cancellation Policies Should a booking be cancelled less than 60 days prior to arrival, 50% cancellations will be charged for the full stay and should the guest check out prior to their departure date all prepaid money will be nonrefundable. Should a booking be cancelled less than 30 days prior to arrival, cancellations will be charged in full for the full stay and should the guest check out prior to their departure date all prepaid money will be nonrefundable. Cancellation must be submitted in writing and amendments must be submitted on a new registration form. No refunds due to cancellation can be given after 20 April ADVERTISERS AND SPONSORS There are many opportunities for advertising and sponsorship. If you would like to promote your goods and services in this way please contact Lesley on lesley@cebisaconference.co.za or EXHIBITORS The Exhibition will be held indoors (14 stands) where manufacturers and professional service providers will be able to showcase products and services to potential clients throughout South Africa. It will be a showcase for all Cerebral Palsy related industries and those servicing the market. The Exhibition will be held concurrently with the conference. Tea and lunch will be served in the exhibition area to ensure that the delegates will visit the stands. If you would like to promote your services or products, please contact Lesley on lesley@cebisaconference.co.za or SOCIAL PROGRAMME To secure seats for the Social Events please see the attached registration form. Monday, 20 May Welcome Function, Smart-Casual, Exhibition Area, Upper Eastside Hotel. Included in Full Conference fee. Provisional time: 18h30 Tuesday, 21 May Conference Dinner, Conference Centre, Upper Eastside Hotel. Excluded from Full Conference fee. Tickets at an additional fee of ZAR250. Provisional time: 20h00. SCHOOL VISITS To secure seats for the School Visits please see the attached registration form. Monday, 20 May Transport will be provided from Upper Eastside Hotel. Included in Full Conference fee. Provisional time: 08h30 Option 1 - Eros & Astra Option 2 - Village Work Centre & De Heide

6 Option 3 - Filia & Athlone school for the Blind Option 4 - Rosedon Hose & Bel Porto Option 5 Clinic & Friends Day Centre Option 6 - Vista Nova Option 7 - Agape SHUTTLE TRANSPORT Delegates and Exhibitors are required to make their own way to the conference venue. However the Preferred Conference Shuttle Company is: One of Life's Little Easies Cape Town International Airport Domestic & International Arrival Hall H/O: / or a/h Fax: Once you exit Domestic Arrivals Baggage Hall approx. 30m Woolworths will be on you left, our kiosk is situated opposite Woolworths, under the 1st escalator in the Domestic Terminal & on the far left as you exit International Arrivals Baggage Hall. RESPONSIBILITY CLAUSE The organising committee of the conference will endeavor as far as possible to ensure that your attendance at the conference will be comfortable and effective. No responsibility can be accepted for any cancellations or changes for whatever reason, to the programmes, partial or total, without notice. The submission of a registration form is indication of your acceptance of these conditions.

7 Title (Prof/Dr/Mr/Mrs) First name (for Name Tag) Organisation ATTENDEE REGISTRATION FORM National Association For Persons With Cerebral Palsy Annual Conference 20 to 22 May 2013 Cape Town, South Africa Fax to or to Initials Surname (for Name Tag) Membership No Full Postal Address Vat No Code City Country Office Tel No Cell No Fax No Special Dietary Requirements (Whilst food will be Halaal Friendly, Kosher & Strictly Halaal meals will attract a R300 supplement per meal) Special Requests (disabilities) (Indicate if you require Strictly Halaal or Kosher Meals) Social Functions Attending Welcome Function, 20 May [ ] No of Tickets, [ ] Conference Dinner, 21 May [ ] No of Tickets, [ ] School Visits Attending 20 May AM (Tick block) Option 1, [ ] No of Tickets, [ ] Option 2, [ ] No of Tickets, [ ] Option 3, [ ] No of Tickets, [ ] Option 4, [ ] No of Tickets, [ ] Option 5, [ ] No of Tickets, [ ] Option 6, [ ] No of Tickets, [ ] Option 7, [ ] No of Tickets, [ ] (Tick block)

8 CATEGORY OF REGISTRATION FEES Early Bird (by 30 th March 2013) Late registration (after 30 th March 2013) (Tick block) (Tick block) Day Delegate (Excludes Functions) R1000 Per day R1000 per day Enter Date Attending Students (Excludes Functions) R1700 R1700 Delegate (Excludes Conference Dinner) R1700 R1975 Care Giver (Excludes Conference Dinner) R1700 R1700 Strategic Partners Members R1700 R1700 Exhibitor R0 Enter Stand No: Additional Stand Representative R1120 R1120 Please register additional stand representatives on new form. Additional Tickets Welcome Function R150 Enter No of Tickets Conference Dinner Date R250 per person Enter No of Tickets Signature Payment You will be sent an invoice once your registration is received. For Direct deposits please make payments to: Western Cape Cerebral Palsy Association Conference 201 Bank account- Standard Bank Rondebosch Branch code Current Account Account Number Swift Bank Details Number SBZA ZA JJ All fees for the Conference registration and social events should be paid clearly stating the participant s name. Please do not make any payments without the Reference Number included in the details of payment. Please fax a copy of your deposit slip to the Conference & Exhibition Secretariat on Int Fax: or it to lesley@cebisaconferences.co.za.

9 ACCOMMODATION REGISTRATION FORM National Association For Persons With Cerebral Palsy Annual Conference 20 to 22 May 2013 Cape Town, South Africa Fax to or to Title (Prof/Dr/Mr/Mrs) Initials First name Surname (for Name Tag) (for Name Tag) Organisation Membership No Full Postal Address City Vat No Code Country Office Tel No Fax No Cell No Special Dietary Requirements Special Requests (disabilities) Accommodation per night Upper Eastside Hotel Superior Room Sng R725 per room Bella Italia Guest House Room Sng R759 per room District Six Guest House Room Sng R550 per room If Sharing- sharing with: Date IN Date OUT Date Signature Payment Dbl R860 per room Dbl R990 per room Dbl R700 per room Twin R860 per room Twin R990 per room Twin R700 per room You will be sent an invoice once your accommodation registration is received. For Direct depositor EFT s please make payments before 8 May 2013: Cebisa Conferences Standard Bank Milnerton Branch Code Account No: Please do not make any payments without the Reference Number included in the details of payment. Please fax a copy of your deposit slip to the Conference & Exhibition Secretariat on Int Fax: or it to lesley@cebisaconferences.co.za.

10 Cancellation Policies Should a booking be cancelled less than 60 days prior to arrival, 50% cancellations will be charged for the full stay and should the guest check out prior to their departure date all prepaid money will be non-refundable. Should a booking be cancelled less than 30 days prior to arrival, cancellations will be charged in full for the full stay and should the guest check out prior to their departure date all prepaid money will be non-refundable. Cancellation must be submitted in writing and amendments must be submitted on a new registration form. No refunds due to cancellation can be given after 20 April 2013.