H-D Thailand Supplier Shipping Guide January 2019
Thailand Shipping Guide Overview 2 1) Key supplier take-aways 2) Prcess verview 3) Shipping Checklist t ensure cmpliance 4) H-D Entities including new Entity and New Ship T infrmatin 5) Cmmercial Invice detailed review 6) EDI Review 7) B10 Review 8) HU Review 9) ASN Review Ntes fr Meeting - WCCC is the West Cast Cnslidatin Center - This is a small grup training sessin abut 6 suppliers, please be interactive - Please ask questins thrugh ut the presentatin as yu have questins - Requirements are Thailand custms regulatins and are effective immediately.
Thailand Shipping Guide 3 Key Supplier Take-aways Updated Thailand shipping guidelines require supplier evaluatin fr cmpliance Cmmercial Invice must be Emailed t AMELgistics@Harley-Davidsn.cm Thailand has a new Ship T Entity and warehuse lcatins Issue reslutin fr Nn-cmpliant shipments is required within 24 hurs Prcess Steps Order Infrmatin t Supplier EDI H-DSN Evaluate Order Infrmatin Material details Ship T, Bill T Fulfill Order Create Cmmercial Invice Verify Cmmercial Invice Cmpliance Email Cmmercial Invice t H-D Inbx AMELgistics@Harley-Davidsn.cm Ship Order Send ASN Infrmatin t H-D
Thailand Shipping Checklist 4 This Guide will prvide detailed infrmatin t prepare a Cmmercial Invice and ASN infrmatin that is cmpliant fr shipments t Thailand The Checklist is als available n H-DSN Cmmercial Invice Entity Header Item Fter ASN/B10 Suppliers using their wn Cmmercial Invice must cmply t these shipping guidelines **Please Nte** If a suppliers wn Cmmercial Invice des nt meet the requirements, suppliers shuld use the Cmmercial Invice Template available n H-DSN
H-D Cmmercial Invice Entity Infrmatin
Harley-Davidsn Thailand Entities 6 The Thailand Harley-Davidsn factry cntains 3 separate entities, which can be viewed as separate "cmpanies". Thailand has multiple Ship T lcatins and may have a different Bill T lcatin like Yrk and Kansas City which als use ff-site warehusing. Bill T Ship T Each Entity has ne Bill t address that may nt be the same as the ship t lcatin. The exact legal H-D Thailand cmpany name, entity number, and Bill t address must be used n the cmmercial invice, packing list, and payment invice. Refer t the 862 EDI implementatin guide and Appendix A n H-DSN t determine which entity and address t Bill t. Each entity has mre than ne ship t address that may nt be the same as the Bill t lcatin. The exact legal H-D Thailand cmpany name, entity number, and address must be used n the cmmercial invice, packing list, B10 master label and payment invice. Refer t the 862 EDI implementatin guide and Appendix A n H-DSN t determine which entity and lcatin t ship t. Please see the fllwing slide fr a summary f Ship t and Bill t lcatins by entity. Failure t use the exact legal H-D Thailand cmpany name, entity, and address will result in shipments ging int NCM r quarantine. Suppliers have 24 hurs t prvide updated cmpliant dcumentatin. Suppliers will incur chargebacks fr nn-cmpliant shipments.
Harley-Davidsn Thailand Entities 7 Thailand Bill t and Ship t address summary Entity Bill t Ship t Plant S001 Ship t Warehuse S002 3047 H-D Mtrcycle (Thailand) Ltd. Entity# 3047 500/38, M3, Tambl Tasit Amphur Pluakdaeng, Rayng, 21140 H-D Mtrcycle (Thailand) Ltd. Entity# 3047 SLc S001 500/38, M3, Tambl Tasit Amphur Pluakdaeng, Rayng, 21140 H-D Mtrcycle (Thailand) Ltd. Entity# 3047 SLc S002 911/20, B2/B4, WHALP2,M 5, T. Khakansng Amphur Sriracha, Chnburi 20110 3048 H-D Mtr (Thailand) Ltd. Entity# 3048 500/38, M3, Tambl Tasit Amphur Pluakdaeng, Rayng, 21140 Nt Applicable H-D Mtr (Thailand) Ltd. Entity# 3048 SLc S002 911/20, B2/B4, WHALP2,M 5, T. Khakansng Amphur Sriracha, Chnburi 20110 3049 HDMC (Thailand) Ltd. Entity# 3049 500/38, M3, Tambl Tasit Amphur Pluakdaeng, Rayng, 21140 **Critical Cntrl** HDMC (Thailand) Ltd. Entity# 3049 SLc S001 500/38, M3, Tambl Tasit Amphur Pluakdaeng, Rayng, 21140 Material must be segregated by ship t lcatin/entity HDMC (Thailand) Ltd. Entity# 3049 SLc S002 911/20, B2/B4, WHALP2,M 5, T. Khakansng Amphur Sriracha, Chnburi 20110 Example Material with Ship T lcatin f 3047S001 cannt ship r share dcumentatin with material shipping t 3047S002 Suppliers will be cntacted individually if yu are impacted by new Entity r Ship T lcatins Refer t the 862 EDI implementatin guide and Appendix A n H-DSN fr detailed Bill t and Ship t infrmatin
H-D Cmmercial Invice Header Infrmatin
CI Header infrmatin Invice Number Tp Issue Cmmercial Invice Number **Critical Cntrl** CI Reference Number must be the same reference number used n the Packing List, B10, and ASN By Referencing the same number as the PL the reference number will be n the B10 label D nt list multiple numbers in this field Maximum 35 Characters Number must be unique and nn-repeating, d nt use the PO Number D nt add additinal characters t this field it must match the ASN / Packlist number exactly 9
CI Header infrmatin Weights Ttal Net Weight 10 Ttal Weight f line items BEFORE packaging material Must be less than the Grss Weight H-DSN Cmmercial Invice dcument ppulates this value frm the line item weights Grss Weight Weight f the prducts AFTER packaged fr shipping Must be greater than the Ttal Net Weight
CI Header infrmatin Package Cunt Package Cunt 11 Ttal number f bxes r skids being shipped Examples: 1 Skid 1 Bx 1 Cartn
CI Header infrmatin Prt f Discharge Prt f Discharge 12 Prt where material will be received in Thailand Sea Cntainers Laem Chabang Air Freight Bangkk
CI Header infrmatin Federal Tax ID Federal Tax ID 13 This is where yu enter yur unique ninedigit number assigned by the Internal Revenue Service XX -XXXXXXX
H-D Cmmercial Invice Item Infrmatin
CI Item infrmatin Item Number/Descriptin 15 Item Number Identifying part r item number related t each piece. Must be the H-D Part Number Item Descriptin Cmplete descriptin f the gds shipping Cannt be the part number and cannt be blank Example: Full Name including style, clr r mdel number
CI Item infrmatin HTS Cde/Cuntry f Origin 16 HTS Cde The U.S. Harmnized Tariff Cde, this 10 digit cde is used t file fr exprt clearance. Example: 0000.00.0000 Cuntry f Origin (C/O) The tw letter cuntry cde where each unit was made.
CI Item infrmatin Item Cst Unit Cst 17 Ttal value f each unit in U.S. Dllars N mre than 2 decimal places (Rund accrdingly) Clearly state currency Avid multiple currencies n ne CI Yu will be paid accrding t the CI Cst Example: Order price is $1.554 per 100 pcs Unit cst = $0.01554 Rund n CI t $.02 Line Item Ttal Cst U.S. Dllars r any ther currency as per the schedule agreement The number f units multiplied by the unit value. N mre than 2 decimal places Example: 20 pieces @ $1.00 per unit = $20.00 (ttal value)
CI Item infrmatin Line Item Weight Line Item Weight Weight f Line Item BEFORE packaging material 18
CI Item infrmatin CI line Items/ASN Match Tp Issue CI line Items/ASN Match This is a critical cntrl please see ASN sectin fr detailed infrmatin 19
H-D Cmmercial Invice Fter Infrmatin
CI Fter infrmatin Invice Ttal Invice Ttal 21 Invice Ttal must be the sum f the Line Item Ttal Value Invice ttal currency must be the same as unit price currency
CI Fter infrmatin EAR99 / NLR Statement EAR99 / NLR Statement 22 Exprt Administratin Regulatins N License Required
CI Fter infrmatin Signature Signature Signature f the invice creatr, this signature culd be written r electrnic. Electrnic is just the typed name in this field Signature is the nly field that can be handwritten n the Cmmercial Invice 23
H-D Cmmercial Invice ASN/B10 Infrmatin
ASN/B10 infrmatin Master Label EDI Master Label EDI infrmatin Accurate ASN infrmatin with respect t B10 Master label and B10 Cntainer label is required; See H-DSN 856 EDI Implementatin Guide fr Specificatins (General Business Infrmatin>Electrnic Cmmerce Infrmatin>EDI Implementatin Guide>856) Ntable EDI items t Review in the H-DSN 856 EDI Implementatin Guide 9S B10 Master Label Serial Numbers need t reference SE (Page 17) 3S B10 Cntainer Label Serial Numbers need t Reference LS (Page 25) **Nte** Incrrect Handling Unit serial reference (SE) will result in Nn-Cmpliant B10/ASN infrmatin 25
ASN/B10 infrmatin B10 Ship T B10 Ship T infrmatin 26 B10 Ship T Entity and address is required t be accurate per H-DSN / 862 EDI implementatin / Appendix A Exact H-D Thailand legal cmpany name, entity, & address
ASN/B10 infrmatin HU Number Handling Unit Number is Unique Handling Unit (s) must be 15 digits all numeric and cnsist f : XXXXXXYYYYYYYYY XXXXXX : The first 6 digits is SUPPLIER ID YYYYYYYYY : The fllwing 9 digits is unique serial number. Handling Unit number (YYYYYYYYY) cannt be repeated fr handling unit already used in last 2 years. Handling Unit numbers cannt be repeated amng Kansas City Plant, Yrk Plant and Thailand Plant. Handling Unit number must be identified n the bttm barcde f B10 label. Exact H-D Thailand legal cmpany name, entity, & address XXXXXX YYYYYYYYY 27
ASN infrmatin CI line Items/ASN Match Tp Issue Thailand Custms requires that the ASN and Cmmercial Invice are aligned Line item cunt must be the same, if the same part is repeated 4 times in the ASN, having ne line fr the ttal quantity in the CI is NOT acceptable. Example Supplier ASN 28 Crrect Supplier Cmmercial Invice frmat fr abve ASN Incrrect Supplier Cmmercial Invice frmat fr abve ASN *If the example Supplier ASN shwed 1 line with quantity 24 then the ne line cmmercial invice (red) wuld be crrect
Dcument Reference 29 **Critical Cntrl** Handling Unit (Serial Number) frm the ASN must match the Master B10 label Handling Unit (Serial Number) 1. Packing List 2. Cmmercial Invice 3. B10 Master Label 4. ASN 5. Payment Invice **Critical Cntrl** The reference number (packing list number) must be used n all dcuments
B10 Labeling Requirements Apprpriate use f Master B10 vs Cntainer B10 label is Required per H-DSN specificatins: Bar Cde Label Requirements (General Business Inf>Ding Business with Harley-Davidsn>Bar Cding Requirements) B10 9S Master Label The B10 Master Label is t be used n a single shipment f ne r mre cntainers fr an identical part / purchase rder / packing list numbers. Pallets with multiple parts, require a B10 Master label fr each part / purchase rder / packing list number cmbinatin. B10 3S Cntainer Label The B10 Cntainer Label is t be used n a single cntainer hlding identical part / purchase rder / packing list numbers B10 Cntainer Labels must have a Parent B10 Master label 30 B10 Master and Cntainer Label Infrmatin is required t be sent t H-D via EDI r H-DSN; See H-DSN 856 EDI Implementatin Guide (Electrnic Cmmerce Infrmatin>EDI Implementatin Guide>856)
Definitins 31 ASN A dcument sent t H-D either thrugh EDI r H-DSN that prvides detailed infrmatin abut a pending delivery. B10 Cntainer Label (3S) A label intended t shw what is in an individual cartn r cntainer. B10 Master Label (9S) A label intended t shw what is in either the full pallet r full shipment. If shipment fits n ne pallet then master label shuld reflect entire shipment (pallet). This label is used t receive the shipment. Cmmercial Invice (CI) A legal dcument required by custms t determine the true value f the imprted gds, fr assessment f duties and taxes. Entity The term used t describe the H-D Thailand legal cmpany registered under the privilege f the Free Trade Zne. Packing List (PL) A dcument that includes details abut the cntents f a package. Payment (Sales) Invice A dcument that suppliers send t Accunts Payable t initiate payment fr gds shipped. Reference Number Packing list number Handling Unit (Serial Number) 15-digit unique identifier n the B10 Master Label used fr receiving and ASN. Shipping Schedule (862) Transactin Set Details t the supplier actual shipping requirements frecasted in a previus Planning Schedule (830) WCCC West Cast Cnslidatin Center, Cnslidates material frm multiple suppliers shipping t Thailand
Recap 32 Thailand shipping requirements are fund n H-DSN Thailand Shipping Checklist Thailand Shipping Guide Cmmercial Invice must be Emailed t AMELgistics@Harley-Davidsn.cm at time f shipment. New Entity and new ship t lcatins are being added in early 2019 Tp Issues bserved CI Number matching the ASN and packlist number. Page 8 ASN and CI matching line items. Page 27 HU number accuracy between B10 and EDI. Page 24 If a suppliers wn Cmmercial Invice des nt meet any f the requirements, suppliers shuld use the Cmmercial Invice Template available n H-DSN Requirements are effective immediately
33 QUESTIONS? คำถำม?
Please reach ut t yur Thailand Supply Chain Analyst with any questins
Versin Tracking January 2019 Originating Dcument 35