UEA CAREERS SERVICE Placement and Internship Officer (Three Posts) Ref: ALC699 The Posts The UEA Careers Service is seeking three highly motivated Placement and Internship Officers to develop existing and new opportunities for students to gain work-based experience through placements and internships. The successful candidates will play a key role in helping deliver the University s commitment to providing a programme of opportunities for students to maximise their potential in their academic work and in the workplace. Each Officer will join a new, small team based within one of three Faculties; Science, Social Science and Humanities. As part of the application process candidates can draw on their experience to express a Faculty preference. An experienced professional and a confident communicator, you will have the ability to use your interpersonal, presentation and networking skills to support students into placements and to develop effective internal and external relationships. You will be self-motivated, able to work independently; be proactive in your approach and be able to manage multiple deadlines effectively including working to institutional targets. Informal Discussions For an informal discussion please contact Julie Schofield, Joint Head of Careers Business Engagement via Jennie Turner via e-mail: jennifer.turner@uea.ac.uk or Telephone: 01603 597638. Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B.
GENERAL Salary Salary will be 32,548 to 38,833 per annum, on Grade 7 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting Date The posts are available from 10 November 2017 or as soon as possible thereafter on a full-time, indefinite basis. Terms and Conditions of Appointment Full details of terms and conditions of employment for Administrative Staff will be made available to the candidate to whom the appointment is offered. Relocation Expenses Relocation expenses are reimbursable under certain conditions. Residence The University is strongly committed to providing an excellent student experience and research environment, and it is expected that all staff will be available on campus to carry out their duties during the working week in support of these goals. Absences for significant periods are by agreement with the Head of School or Head of Division. Annual Leave Entitlement There is an annual holiday entitlement of six weeks plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Proof of Qualifications The person specification for this post lists qualifications that are essential and you may hold some or all of these qualifications. Please note that if you are offered the appointment you may be asked to provide original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK in line with a list of acceptable documents which we will provide to shortlisted candidates when invited for interview. Please DO NOT provide this with your application.
This vacancy may be eligible for sponsorship under Tier 2 depending on a number of factors set out under UKVI immigration rules. Where appropriate, the University will apply for a Certificate of Sponsorship and non-eea workers who do not have residency status within the UK and will require entry clearance or further leave to remain should familiarise themselves with the Tier 2 (General) Guidance. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service. APPLICATION AND RECRUITMENT PROCESS To apply for this vacancy, please follow the online instructions at: www.uea.ac.uk/hr/vacancies/. Your completed application and CV should be submitted by 1 October 2017. Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post Each Officer will join a new, small team based within one of three Faculties; Science, Social Science and Humanities. As part of the application process candidates can draw on their experience to express a Faculty preference. Equal Opportunities Monitoring Form Please note that the application form contains an Equal Opportunities section which must be completed. The Equal Opportunities information will not be made available to the selection panel and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, you are requested to give only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and presentation will take place on 1 November 2017 and 3 November 2017 and candidates who have not heard by these dates should assume their application has been unsuccessful. Successful shortlisted candidates may be notified of their interview times by telephone and/or email and it is therefore essential you include both of these in your application. Reasonable travel and incidental expenses incurred in attending the interview will be reimbursed. (Please ensure that you keep all receipts). Please note that if you are offered a post and decline the offer, travel and incidental expenses will not be
reimbursed. Detailed information on the allowances will be provided on the expenses claim form which will be sent to you if you are invited to interview. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on 01603 593034, fax 01603 593522, or email hr@uea.ac.uk
APPENDIX A JOB DESCRIPTION REF: ALC699 CAREERS, STUDENT ENTERPRISE & EMPLOYABILITY Enterprise and employability are key parts of the UEA student experience. In order to continue to improve on our position as one of the top 20 UK universities, we have made a considerable investment in student enterprise, careers and employability support to ensure that our students are given the opportunity to develop these skills in every aspect of their student life at UEA. With a high profile presence on campus, UEA Careers Service is highly respected by students, graduates, employers and the academic community. We are looking for proactive, creative and hard-working people to join us in this exciting development. JOB DESCRIPTION Job Title: Placement & Internship Officer Grade: 7 Service: Reporting to: UEA Careers Service Placement & Internship Manager Purpose of the job: To provide work placement and work-related opportunities for students in a set Faculty, liaising with employers, Academic staff, Careers Advisers and Business Engagement staff. To support students in finding, securing and completing work placement opportunities, in collaboration with Careers Advisers and Academic staff. To build and maintain excellent relationships with employers with a view to increasing quantity and quality of employability development opportunities available to students within the curriculum. Main Responsibilities: Contribute to the delivery of Faculty and School commitments on work placement and work-related opportunities, as part of employability plans and wider institutional strategies. Expand the pool of organisations offering relevant placement and work-based learning provision, drawing on existing Faculty and School contacts and Business Engagement staff within the Careers Service and the Alumni office. Collaborate with Faculty learning and teaching, curriculum development and administrative staff in developing curriculum space for placements and workrelated learning. Provide specific support for students to find, secure and complete placements through one-to-one, workshops and on-line resources in collaboration with Careers Advisers.
Post-holder will be a point of contact for placement enquiries within the Faculty providing advice and expertise as required to students, academics and employers. Report on development and delivery of work-based provision at Faculty and School meetings as appropriate. Work with Careers Service Systems staff to track and report on employer relationship development and progress. Ensure all supported work-based opportunities are delivered in accordance with national legislation and institutional regulations and codes of practice. Contribute to the development and delivery of a student engagement plan designed to increase the number of students undertaking placements, working closely with Careers Advisers, Faculty / School Academic staff e.g. Year in Industry Co-ordinators and Employability Directors. Ensure that work-based opportunities are effectively promoted to prospective students and other external audiences as appropriate. Engage with relevant external organisations and professional bodies including AGCAS, HEA, BIS, AGR, ASET, QAA and others to keep up with sectoral developments and share good practice, including compilation of case studies. Undertake such other duties appropriate to the grade of the post as required by line manager. The post will include occasional evening and weekend duties August 2017
PERSON SPECIFICATION REF: ALC699 APPENDIX B PERSON SPECIFICATION Post: Placement & Internship Officer School/Division: CCEN Criteria Essential Desirable Education, Experience & Achievements 1. Degree or other equivalent professional qualification 2. Professional experience Experience of working in a Higher / Further education environment involving placement / internship development and delivery Demonstrable experience of developing and maintaining strong business relationships and networks 5. Experience of providing one to one support in an educational setting 6. Experience of working in graduate recruitment or related role 3. Communication & training Experience of forging effective working relationships with academic staff in Higher / Further Education or equivalent professional environment Experience of delivering workshops or other training 4. Student & graduate employability Interest and experience in student employability issues and the graduate employment market
Skills & Knowledge 7. Communication Highly developed influencing and negotiation skills An effective problem solver able to think on their feet Able to work collaboratively, using tact and sensitivity to develop working relationships and assertiveness where required Able to communicate effectively with people at all levels both internally and externally Can operate effectively in teams to meet strategic objectives Has demonstrable communication skills in English including the ability to write concisely and with grammatical accuracy. o This will be evidenced through CV and application letter or statement 8. Organisation Has well developed organisational skills including the ability to manage competing demands and expectations Ability to set priorities in order to meet common goals and complete projects to deadline 9. IT Skills Competent use of MS Office packages Experience of data management and use of databases 10. Experience in use of online learning platforms Personal Attributes Committed to developing student employability and career prospects Track record of developing your own performance and that of your current area Special Circumstances Occasional out of hours work will be required August 2017