Examinations and Assessment Manager

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Clare Elliott
6 years ago
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1 Candidate Brief Examinations and Assessment Manager Reference: R Salary: Grade 7, 25,728 to 30,688 per annum Close Date: hours GMT on Sunday 28 January 2018 Interview Date: To be confirmed

2 Job description The role of the Examinations and Assessment Manager is to manage the examinations and assessment processes for Aston Medical School (AMS). This will include the day to day running, organisation and delivery of the assessment and examinations process for the School s taught programmes. The manager will work with relevant academics, administrators and external parties. You will also lead, contribute to or support other activities for the School and its programmes and work closely with other colleagues to ensure the effective operation of the AMS School Office Main Duties/Responsibilities: Providing pro-active support in the planning, preparation and completion of examinations and assessment activity. Support should provide specialist advice and guidance in relation to regulations (such as Board of Examiners, Exceptional Circumstances, GMC etc.) Managing assessment packages, entering data on SITS and generating student assessment records. Ensuring timely entering and accuracy of assessment marks. Managing the production and preparation of data for Examination and Assessment Boards, ensuring that all relevant information is provided. Notifying students of the outcome of Boards. Managing the production, preparation, timetabling and running of examinations as required. This includes producing and providing examination packs and other key information and guidance. Liaising with DANU and the Student Support Lead with regards to any additional needs/support. Administering the Exceptional Circumstances and Absences Panel (ECAP) ensuring the accurate recording and communication of decisions. Ensuring the appropriate implementation of systems and/or processes to respond to University wide, or external factors such as GMC or QAA requirements. Managing exam board membership and producing the School s examination board schedule; communicating these to all relevant staff both internally and externally. Assisting with the external examiner process from appointment though to attendance at exam boards. Supporting students and staff with the use of eassessment packages. Ensuring relevant data and information is available to the Programme staff as required. Carry out regular systems and process reviews with a view to streamlining where possible and to ensure maximum efficiency. Leading or supporting key School Office projects, responsibilities and activities working closely with other members of the School Office team, and representing the School at relevant meetings and events. Any other reasonable duties that may be delegated consistent with the nature and grading of the post.

3 Additional responsibilities Engage in continuous personal and professional development in line with the demands of the role, including undertaking relevant training and development activities to develop themselves and support the development of others. Ensure and promote the personal health, safety and wellbeing of staff and students. Carry out duties in a way which promotes fairness in all matters and which engenders trust. Promote equality of opportunity and support diversity and inclusion as well as working to support the University s environmental sustainability agenda and practices.

4 Person specification Education and qualifications Experience Aptitude and skills Other Essential Undergraduate degree. Experience of working within Further or Higher Education. Experience of developing, implementing and managing administrative systems and processes. Knowledge and experience of assessment administration and related processes and procedures. Ability to use University IT packages (SITS, Agresso). Ability to work to tight timescales. Strong organisational, planning and management skills and able to multi-task effectively. Excellent communication and interpersonal skills and confident in representing the School at various meetings or events and able to deal with a wide range of people including senior staff and external contacts. Ability to gather, interpret and analyse data. A strong flexible and proactive approach with a high degree of initiative and an ability to develop new ideas and systems. Analytical and problem solving skills confident in finding solutions without continual reference to others. Excellent report writing and verbal communication skills. Attention to detail. The ability to deal with sensitive and confidential issues with tact and discretion. Method of assessment Application form Application form

5 Experience Aptitude and skills Desirable Experience of work involving understanding and interpreting procedures or regulations and providing guidance to others. Willingness to learn new software systems and packages. Method of assessment

6 How to apply You can apply for this role online via our website Applications should be submitted by 23.59pm on the advertised closing date. All applicants must complete an application form, any CV s sent direct to the Recruitment Team and Recruiting Manager will not be accepted. If you require a manual application form then please contact the Recruitment Team via recruitment@aston.ac.uk. Contact Information Enquiries about the vacancy: Name: Dr Liz Bridges Job Title: AMS Business Manager Tel: e.bridges@aston.ac.uk Enquiries about the application process, shortlisting or s: Recruitment Team via recruitment@aston.ac.uk or Additional Information Visit our website for full details of our salary scales and benefits Aston University staff enjoy Salary Scales: Benefits: Working at Birmingham: Employment of Ex-Offenders: Under the Rehabilitation of Offenders Act 1974, a person with a criminal record is not required to disclose any spent convictions unless the positions they applying for is listed an exception under the act. Eligibility to work in the UK: Candidates who are not citizens of the United Kingdom, or another EEA member country, should check their eligibility to enter or remain the UK in advance of making any job application via the UKVI website Before applying you should ensure that you meet the requirements, including meeting the English language standards. If you do not meet the eligibility criteria, any application for a work visa would be unsuccessful Equal Opportunities: Aston University promotes equality and diversity in all aspects of its work. We aim to ensure, through our admissions policies for students, and our staff recruitment and selection processes that we encourage applications from all groups represented in the wider community at a local, national and international level.

The University will endeavour not to discriminate unfairly or illegally, directly or indirectly, against student or potential students, staff or potential staff.

Data Protection Act 1998: Your application will only be used to inform the selection process, unless you are successful, in which case it will form the basis of your personal record with the

7 The University will endeavour not to discriminate unfairly or illegally, directly or indirectly, against student or potential students, staff or potential staff. This commitment applies to all functions of the University and to any stage of an individual s career. An Equal Opportunities Monitoring Form is included within the application form. Data Protection Act 1998: Your application will only be used to inform the selection process, unless you are successful, in which case it will form the basis of your personal record with the University which will be stored in manual and/or electronic files. Information in statistical form on present and former employees is given to appropriate outside bodies. Data you provide on the Equal Opportunities Monitoring Form will be included in a general database, for statistical monitoring purposes, enabling the University to monitor the effectiveness of its Policy, Codes of Practice and Guidelines on Equal Opportunities in Employment. Individuals will not be identified by name. Full details of our terms and conditions of service and associated policies and procedures are available online at

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