Role Profile Role Title Purpose of the Role Department/Directorate Reports to: Key Direct Reports Grade Procurement Manager The Procurement Manager is a Strategic leadership role, charged with leading the Procurement Processes for several categories of requirements for the Hospital, delivering significant sustainable value for money improvements and Regulatory Compliance. Procurement Unit, Finance Department Head of Procurement N/A Grade VII Officer Salary Scale 48,015 62, 417 (LSI x 2) Job Reference Number: 39403/17 Enquiries To: Mr. Norman Latham, Head of Procurement. Phone: 01 410 3532, Nlatham@stjames.ie Closing Date: Sunday 14th January 2018 Key Duties and Responsibilities In conjunction with the Head of Procurement and internal stakeholders, leads the extraction of maximum sustainable value for money improvements from the Hospitals category Procurement activities. Devise and lead the Procurement Strategies for multiple key product and service categories, delivering significant, sustainable cost savings and regulatory compliance to the hospital. Engage effectively with internal Stakeholders to lead commercially focussed processes which efficiently and effectively meet their needs. Engage with vendor market to maximise the competitive dynamic and to tailor their approach to SJH in terms of performance, delivery and competitiveness. Apply a deep understanding of Public Procurement Processes and regulations, and the ability to apply the appropriate Tender process to a specific Procurement requirement at the Hospital. Effectively negotiate complex Supply Agreements to meet all supply chain, quality and commercial requirements and goals of the Hospital. Demonstrates the insight, communication and flexibility required as a team player to contribute to the Procurement Units drive for continuous improvements in operational efficiency. Demonstrates and maintains a deep working understanding of commercial market dynamics, corporate strategy principles and drivers, competitive pricing strategy and tactics and product lifecycle profiles. Applies these skills in Devising and implementing complex, appropriate and dynamic negotiation strategies at all levels of vendor and market interaction in order to maximise the value outcome for SJH. Develops a comprehensive understanding of the Technical, commercial and
performance aspects of a product or service requirement and applies that knowledge to drive the Procurement Strategy. * The above Role Profile is not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. This Role Profile will be subject to review in the light of changing circumstances. Academic/Professional Qualifications and/or relevant Experience Required: 2 years management experience Possess sufficient administrative capacity to discharge the functions of the grade Desirable: Minimum 5 years commercial experience in either sales or procurement roles, or a combination of both. Ideally in the Medical supply or healthcare sector. 3rd Level Education in relevant discipline (Business/Finance, Nursing or Science) Technical/Clinical Competencies Required: Proven ability to interpret and understand technical processes and equipment. Proficient in I.T. Skills (Word, Excel, PowerPoint, Outlook) Negotiation skills Desirable: Direct technical experience in the supply, manufacture or application of medical devices or equipment SJH Behavioural Competencies Competency Required Level Required The following Descriptors are a further clarification of the behaviours required. Candidates should use these descriptors as a guide when assessing their suitability for this role and also when preparing an example of where they have demonstrated this competency in the past for inclusion in the required Application Form. Problem Solving and decision making Level 3 Thinks creatively and conceptually on Big Picture level. Distils down through complex information to identify root causes of problems/issues. Anticipates issues/opportunities and implements appropriate measures accordingly. Breaks large problems down into smaller more manageable components. Team Player Level 3 Is inclusive of key stakeholders when making important decisions Addresses team conflict by facilitating team discussions. Acts as an advocate to bring team issues to other relevant parties.
Encourages consultation and collaboration across disciplines. Leadership Potential Level 3 Enthusiastically articulates a strategic vision Influences others through evidence based arguments that are aligned to strategic priorities. Decisive, can make potentially unpopular decisions after consulting major stakeholders. Shows skills at negotiating when managing upwards in the organisation. Communication Level 3 Takes a strategic approach to communicating across the organisation. Creates a culture of open communication to maintain climate of trust and honesty. Asks strategic questions to get to the root of complex problems. Skilfully mediates conflict situations creating win-win scenarios. Level Appropriate Descriptors Competency Desirable Required Professionalism Level 3 Is an advocate for St James s by consistently projecting a professional image Ensures respectful representation of St James s Hospital and the Procurement function. Demonstrates and encourages a strong work ethic. Espouses Professional standards and Codes of Practice. Organisational knowledge Level 3 Identifies Strategic Priorities, - plans accordingly. Understands how different departments/functions align with the Big Picture. Is attuned to organisational culture, key stakeholders and internal dynamics. Proficiency in the English language A level of proficiency in the English language, written and spoken, is a requirement of all roles within St. James s Hospital. You will be required to self-assess your proficiency level in the Standard Application Form. In addition, your proficiency in spoken English will be assessed during the interview process appropriate to the role available.
Particulars of Office 1. The appointment to this post will be Whole-Time, Temporary & Pensionable. 2. Annual Leave allowance is 30 days per annum. 3. The person appointed must not give less than one month s notice, in writing, of intention to resign. 4. Normal working hours will be 37 hours per week. 5. You will be required to work the agreed roster / on call arrangements advised to you by your line manager. Your contracted hours of work are liable to change between the hours of 8.00am - 8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement. General Conditions 1. The Hospital Board will not be responsible for the loss or theft of personal belongings. 2. Fire orders must be observed and staff must attend fire lectures annually. 3. All accidents within the department must be reported immediately. 4. In accordance with the Safety, Health and Welfare at Work Act 2005, all staff must comply with all safety regulations. 5. St James Hospital is a smoke free Campus. Smoking is not permitted within the Hospital Buildings or on the grounds. Confidentiality In the course of your employment you may have access to or hear information concerning the medical or personal affairs of patients and/or staff, or other health services business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer, on no account must information concerning staff, patients or other health service business be divulged or discussed except in the performance of normal duty. In addition records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required. Health: A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Infection Control & Hygiene It is the responsibility of all staff across the hospital to ensure that infection control and hygiene standards are adhered to and maintained at all times. Recruitment Process Approval to Hire (VAF process) Hiring Manager Role Profile Advertising Application Process (Standard Application Form) Shortlisting of Candidates will be based on information provided in Standard Application Form Interview Process All applicants who move to the 2 nd stage of the Selection process (i.e. post interview) will be subject to Reference Checking X 2, Garda Clearance and Occupational Health Screening (Questionnaire). All external successful candidates who take up appointment will be required to attend a 1 week Mandatory Induction Programme.
Application Procedure: For External Applicants: The Application Form is available under Management / Admin / ICT section of Careers webpage. Alternatively, please contact the Human Resources Directorate for an application form, Phone: 01 416 2559 or Email: humanresources@stjames.ie. Please note closing date Sunday 14th January 2018 for receipt of completed application forms, C.V.s will not be accepted. A panel may be formed from which future vacancies may be filled. St. James s Hospital is an Equal Opportunities Employer