EXPRESSION OF INTEREST (EOI) FOR EMPANELMENT OF ADVERTISING AGENCIES

Transcription

1 EOI No. IFCI/CCD/EAA/ /03 Dated: 12/12/2017 EXPRESSION OF INTEREST (EOI) FOR EMPANELMENT OF ADVERTISING AGENCIES The Information provided by the Advertising Agencies in response to this Expression of Interest (EOI) will be the property of IFCI and will not be returned. IFCI reserves the right to amend, cancel, rescind or reissue this EOI and all amendments will be advised to the bidders and such amendments will be binding upon them. IFCI reserves its right to accept or reject any or all responses to this EOI without assigning any reason whatsoever. General Manager (CCD) IFCI Limited (A Government of India Undertaking) Registered Office: IFCI Tower, 61 Nehru Place, New Delhi Website: Telephone /

2 EOI No. IFCI/CCD/EAA/ /03 Dated: 12/12/2017 INDEX OF DOCUMENT Section Description Page Nos. I Invitation for bids for Empanelment of 3 Advertising Agencies II Duration of Empanelment of Advertising 4 Agencies III Procedure for Empanelment of Advertising 5 Agencies IV Scope of work 7 V Qualifying Criteria 8 VI General Conditions of Contract 10 VII Submission of Documents 15 Annexure-I Bid/ Application Form for Empanelment of 16 Advertising Agencies Annexure-II No Deviation Certificate 18 Annexure-III Declaration for relation in IFCI 19 Annexure-IV Non-disclosure undertaking 20 (Integrity Pact) Annexure-V Declaration 21 Contact details 22 Disclaimer 22 Page 2 of 22

3 SECTION-I Invitation for bids for Empanelment of Advertising Agencies 1. Introduction: IFCI Ltd. (IFCI) since its inception i.e. 1 st July 1948 a Public Financial Institution, Government of India Undertaking comes under Ministry of Finance, having Registered Office at IFCI Tower, 61 Nehru Place, New Delhi has made a significant contribution to the modernization of Indian industry, export promotion, import substitution, pollution control, energy conservation and generation through commercially viable and market-friendly initiatives. 2. Name of Work: EOI for Empanelment of Advertising Agencies IFCI invites bid document/ application for empanelment from experienced and reputed Advertising Agencies engaged in work of Advertising, having minimum of five years experience in the field. 4. Interested Advertising agencies fulfilling eligibility criteria as mentioned hereunder may apply in sealed covers giving full details of their credentials alongwith supporting documents and application should be submitted on or before the date & time mentioned below as per the enclosed format only. Sl. No. Particulars Description (i) Last date & time of submission of On or before 02/01/2018 Bid/ Application Form upto 1500 Hrs (ii) Application form/ bid document should be submitted in sealed cover to: General Manager (CCD) IFCI Limited, IFCI Tower, 10 th Floor, 61 Nehru Place New Delhi Tel.: / The Bid/ Application Form is to be downloaded with effect from 12/12/2017 from our website Application in any other format would not be considered and conditional applications would be summarily rejected. IFCI reserves the right to reject all or any of the application, wholly or partly, without assigning any reason whatsoever. 6. Not more than one Bid/ Application shall be submitted by one Agency or Agencies having business relationship. Under no circumstance will father and his son(s) or other close relations who have business relationship with one another (i.e. when one or more partner(s)/director(s) are common) be allowed to apply for the same work as separate competitors. A breach of this condition will render the bid/application of both parties liable to rejection. Page 3 of 22

4 SECTION-II Duration of Empanelment of Advertising Agencies 1. The empanelment of advertising agencies will be done for 06 (six) top ranking advertising agencies for executing IFCI s Print Media and other plans from the list of finally eligible agencies after evaluation and presentation. The empanelment of selected agencies shall be for a period of 03 (three) years, which may be extended twice each for a period of six months depending on satisfactory performance of the empanelled agencies to the satisfaction of IFCI; 2. IFCI reserves the right to increase/ decrease the number of empaneled agencies based on requirement; and 3. IFCI will have right to remove any agency from the empaneled list without assigning any reason whatsoever, such decision shall be final and binding on empaneled agencies. Page 4 of 22

5 SECTION-III Procedure for Empanelment of Advertising Agencies 1. An initial screening of all the bids/ applications will be undertaken by a Screening Committee; 2. The Agency will be evaluated at the first instance on the basis of the minimum eligibility criteria as indicated in Section V (Qualifying Criteria); 3. Evaluation/ Selection process of agency shall have two stages : (i) Stage I : 70 Marks (ii) Stage II : 30 Marks Stage I: Evaluation of agencies on the basis of submitted the proofs/documents/ certificates: Sl. No. Technical Parameters Maximum Marks (i) Financial Turnover 10 Marks (a) Between 25 crore & 30 crore 04 Marks (b) Between 30 crore & 50 Crore 06 Marks (c) Above 50 Crore 10 Marks (ii) Number of clients having value more than Rs.10 lakh from a single client Banks/ FIs/ PSUs each year (a) Between 2 & 3 clients (b) Between 4 & 5 clients (c) Above 5 clients (iii) Organizational set-up of Agency (a) Having Office in Delhi Number of offices other than Delhi (b) Between 1 & 3 Offices other than Delhi (c) Above 3 Offices other than Delhi (iv) Staff strength (a) Upto 15 staff (b) Between 15 & 20 Staff (c) Above 20 Staff (v) Handled as clients Government/ PSU/ Banking & Financial Institutions Accounts during last 5 years (a) Upto 5 Clients (b) Between 6 & 10 Clients (c) Above 10 Clients 10 Marks 04 Marks 06 Marks 10 Marks 10 Marks 05 Marks 07 Marks 10 Marks 10 Marks 04 Marks 06 Marks 10 Marks 12 Marks 04 Marks 08 Marks 12 Marks Marks obtained Page 5 of 22

6 Sl. Technical Parameters No. (vi) Specialization/ Experience (d) Upto 5 years (e) Between 6 & 10 years (f) Above 10 years Maximum Marks 18 Marks 10 Marks 14 Marks 18 Marks Marks obtained 4. Out of the total bids/ applications received, only top agencies scoring highest marks would qualify for Stage II evaluation. 5. The Screening Committee, after evaluation of all the applications on the basis of qualifying criteria as laid down in para titled Qualifying Criteria below shall recommend the advertising agencies that could be called for presentation before the Final Selection Committee; and Stage II: Presentation and discussion with the short-listed advertising agencies 6. During the presentation, the Committee will evaluate the agencies on the basis of following criteria (Maximum 30 Marks): Market Knowledge - Understanding of product and category dynamics - Understanding of Business Environment, Rules & Regulations - Grasp of Competitive Environment. Brand Insight - Understanding of IFCI Brand Positioning - Points-of-view regarding brand, customer and business issues. Brand Recommendations - Creative ideas that are relevant, solution-oriented and inspiring - Campaign to keep the essence and spirit of Brand alive across media Agency Capability - Capability to undertake all media related jobs vis. Print Media, Electronic Media, Events & Exhibition etc. - Network Strength - Client List - Manpower & Talent Pool. 7. Subsequent to the presentation and discussions with the short-listed advertising agencies, a panel of advertising agencies will be selected thereon based on final ranking and will be issued a letter of award. Page 6 of 22

7 SECTION-IV Scope of work 1. Advertising agency shall release the advertisement in print media or any other media as decided by IFCI; 2. The agency will assist IFCI in advertising it on methods and media of advertising, preparation of drawings and block, undertaking research work and dealing with the newspapers/ publications on behalf of IFCI; 3. The raw data/ material/ information shall be provided by IFCI and agencies would be asked to prepare the creative/ artwork. Advertising agency shall undertake designing, type-setting, art work preparation of block and matrix as well as art pulls required for release of advertisement, free of cost/ without any charges payable by IFCI, irrespective of size of advertisement, or number of newspapers to which classified/ display advertisement is to be released; 4. The agency will not be paid for generating designs, creative options, and translation of material from one language to any other (English / Any Indian Language) ; 5. The agency shall ensure that in all tender advertisements released in newspapers/ publications, optimum utilization of space is made with no wastage of space and the advertisement is cost effective; 6. The Agency would be asked to submit the creative art work; and 7. Charges for jobs will be decided on competitive bidding basis amongst the empanelled advertising agencies. Page 7 of 22

8 SECTION-V Qualifying Criteria The Screening Committee shall evaluate the capabilities of the advertising agencies based on their profile and also keeping in view the following criteria: 1. Three Years Continuous and Regular Full Accreditation from Indian Newspaper Society (INS) and also from Prasar Bharati. (A certificate to this effect from INS (for Print Media) and Prasar Bharati (for Electronic Media) is to be obtained and submitted by the applicant); 2. The advertising agency should have been in operation for at least last five years; 3. Regular atleast billing of Rs crore for the last three consecutive years. (A certificate to this effect duly signed and sealed by Chartered Accountant is to be submitted); 4. The Agency should have an annual turnover of minimum Rs.25 crore for each year during last three consecutive financial year ending March 31, (Attach copies of audited balance sheets for FY , & ); 5. The agency should have handled atleast Ten (10) single client as Government/ PSU/Banking & Financial Institutions accounts/ orders in the past 5 years from the date of EOI (Attach copies of Award Letters/Other relevant proof); 6. The agency should be fully equipped with adequate infrastructure for designing, preparation and printing of material in English, Hindi and other regional languages; 7. The Agency should have undertaken Print, Electronic and Outdoor Advertising as part of its regular operation; 8. The agency should have a full-fledged office with minimum staff strength of 15 Nos. of employees at Delhi. 9. It is also desirable that agency should have offices other than Delhi; 10. The advertising agency should be able to provide and indicate a dedicated team for implementing and monitoring IFCI s account. 11. The agency should be able to meet a diversity of communication requirements at short notice; 12. The agency shall be required to provide Designs, Artworks for publicity/ Advertisement in newspaper; Page 8 of 22

9 13. The agency should have on its roll specialized, qualified and professional people with adequate experience in dealing with advertisements related to print & electronic media etc.; 14. The agency is expected to maintain high level of professional ethics and will not act in any manner, which is detrimental to IFCI s interest; 15. The Agency shall maintain confidentiality on matters disclosed till proper instruction is issued for publication. IFCI reserves the right to impose penalty in case of any violation of the above; 16. The Agency should not have been debarred/ blacklisted by RBI/ SEBI/ IRDA/ PSBs/ FIs/ PSUs/ Government Organizations. A declaration by the Agency is to be enclosed; 17. Agency may be required to make Advertising/ Publicity Plans in coordination with IFCI officials; and 18. Agency shall provide design, artwork for campaigns/ other publicity materials and other scripts for video film, jingles, radio, ad films etc. without any advance payment. Page 9 of 22

10 SECTION-VI General Conditions of Contract 1. Fresh bidding/ application by current empaneled agencies: a) The vendors, currently empaneled with IFCI are also required to respond this EOI for Empanelment of Advertising Agencies and get empaneled for current period; and b) Further the agencies who are presently empanelled with IFCI, and have never responded to any Request for Proposal (RFP) or Request for Quote (RFQ) as and when called for by IFCI under limited quotation process will not be considered for empanellment. 2. Copyright Issues: a) The agency will be solely responsible for copyright issues concerning usage of images, footage, text material etc. obtained through various sources. IFCI will not be a party to any dispute arising out of copyright violation by the agency; b) The ownership of all print/ outdoor creative and publicity material/ produced/ designed through the creative agency will at all time rest with IFCI and the agency/ copywriter/ photographer etc. will have no proprietary or other right in respect of the same. This would include full copyright for all time use of the images/ photographs used in the creative and publicity material; c) The agency will be responsible for obtaining any permission that may be required for undertaking the work as detailed in subsequent offers from time to time; d) Agency should have the resources to handle multimedia (including Electronic/ Twitter/ Facebook etc.) multi-lingual publicity, media campaigns, Hindi Translation and proof reading facilities in Indian Language; e) The Agency should be able to provide comprehensive communication services like development of Corporate Image Branding Aids exhibitions, media campaign for Print & Electronic Media at Competitive Cost to meet diversity of communication requirement at short notice; and f) Once the agency has submitted the artwork/ other details to IFCI, it shall become the property of IFCI. Page 10 of 22

11 3. Prices: EOI for Empanelment of Advertising Agencies a) All the empaneled advertising agencies will be invited to quote the financial offer for the proposed work, clearly defining the scope of work, on each occasion, as and when required; b) IFCI will provide the content/ write-up and agency will have to prepare creative/ art work. c) The financial quotes of all the empaneled agencies will be scrutinized and finalized on the lines of terms and conditions stipulated at the time of offer of such on each occasion; d) On completion of financial offer exercise by the tender committee, the selected agency will be awarded the work on the basis of L-1; and e) During the period of empanelment, all the empaneled agencies shall be advised to quote the amount for the work as and when required. 4. Payment terms: a) No advance payment will be considered; b) The agency shall submit invoice alongwith original advertisement published to IFCI stating therein the total cost of publication and payment will be made within 30 days of invoice being delivered at IFCI s office; c) The agency shall submit the Acceptance Certificate alongwith the invoice, duly signed by the Officer-in-Charge of IFCI. Copy of Acceptance Certificate shall be provided at the time of LOA; d) Tax will be deducted at source will be applicable, as per rules; and e) GST will be paid as per rules. 5. Liquidated Damages on account of delay in the Agency s performance: Delay on part of the Agency for reasons solely attributable to the agency in the performance of its delivery obligations as is directly attributable to them shall render the agency liable to the imposition of penalty 1% of the order value for each day subject to maximum of 10% of the order value, unless an extension of time is agreed upon. In case the penalty exceeds 10%, IFCI reserves the right to cancel the contract. Notwithstanding the right of IFCI to charge penalty, IFCI shall have the right to cancel the contract, in case of any delay in performance of the delivery obligations without waiting for penalty to reach upto 10% of the order value. Page 11 of 22

12 6. Authorized Signatory: a) The bid document should be signed by the authorized representative of the agency; and b) The certificate of authority and any other document consisting of adequate proof of the ability of the signatory to bind the agency shall be annexed to the bid. 7. Officer-in-charge: IFCI shall appoint an Officer-in-charge for this project. He/ she shall be single point of contact for all technical directions or decision related to the work/ project. Similarly, Agency should also propose an Officer-in-charge for this project for all technical resolutions and work/ project related decisions. 8. Language: a) The bid and all related correspondence and documents in relation to the bidding process shall be in English; b) Supporting documents and printed literature furnished by the agency with the bid may be in any other language provided that they are accompanied by translations of all the pertinent passages in the English language, duly authenticated and certified by the bidder; and c) Supporting material, which are not translated into English, will not be considered. For the purpose of interpretation and evaluation of the bid, the English language translation shall prevail. 9. IFCI s right to terminate the process: a) IFCI reserves the right to accept or reject any proposal, and to annul the bidding process and reject all proposals at any time prior to award of agreement, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for actions taken by IFCI; b) IFCI is accepting the bids on a no cost no commitment basis; c) IFCI is making no commitments, explicit or implied, that this process will result in a business transaction with anyone; and d) This EOI does not constitute an offer by IFCI. The agency s participation in this process may result in IFCI selecting the agency to engage in further discussions and negotiations toward issue of LOA. The commencement of such negotiations does not, however, signify a commitment by IFCI to issue LOA or to continue negotiations. IFCI may terminate negotiations at any time without assigning any reason. Page 12 of 22

13 10. Acceptance of part/ whole bid/ modification - Rights thereof: a) IFCI Ltd may cancel the aforesaid process at any stage at its sole discretion. IFCI Ltd reserves the right to accept/reject any bid/ application without assigning any reason whatsoever; b) IFCI also reserves the absolute right to reject any or all the Bid/ Application at any time solely based on the past unsatisfactory performance by the bidder(s). The opinion/decision of IFCI regarding the same shall be final and conclusive; and c) Any unconditional and /or incomplete bid/ application shall be liable to be rejected summarily. 11. Confidentiality: All technical particulars supplied by IFCI to the agency are to be kept confidential and no part of it should be shared with anyone other than the authorized persons, without prior written permission from IFCI. 12. Termination of the Contract: IFCI may terminate the contract, upon written notice to the selected agency at any time. 13. Alteration and withdrawal of bid: a) The agency, after submitting its bid, is permitted to alter/ modify its bid/ application so long as such alterations/ modifications are received duly signed sealed and marked like the original bid/ application, within the deadline for submission of bid. Alterations/ Modifications in respect of bid received after the prescribed deadline will not be considered. b) No bid should be withdrawn after the deadline for submission of bid and before expiry of the bid validity period. 14. Law Governing the Contract and Court Jurisdiction: The contract shall be governed by the law for the time being in force in India. This agreement shall be subject to exclusive civil jurisdiction of courts at New Delhi only. No other civil court shall have jurisdiction in case of any dispute, under this agreement. Page 13 of 22

14 15. Law Governing the Contract and Court Jurisdiction: The evaluation of the applications for empanelment of advertising agencies shall be carried out by the committee constituted for the purpose. 16. Important Note: a) The Agency should submit signed and scanned copy of partnership firm/partnership deed, if any; b) The Agency should be having adequate trained and experienced manpower, latest equipment etc. for smooth execution of work; c) Integrity Pact (IP) shall also be applicable; d) Application of agency who are under suspension/banned/black-listed by any PSU/Government Departments /Banks/ FIs or otherwise shall not be considered. Further, if any of the partners/directors of the contractor s organization/firm is blacklisted or having any criminal case against him, his application shall not be considered. An Undertaking to this effect should be submitted; e) IFCI reserves the right to request for any further documents/certificate/clarification from the applicant agency relevant to above qualifying criteria and the same must be submitted within stipulated time of receipt of any such communication from IFCI, failing which suitable action shall be taken by IFCI; and f) The applicant agency may be summarily disqualified in case of non-submission of required documents. Page 14 of 22

15 SECTION-VII Submission of Documents Interesting advertising agencies are required to submit the following proofs/ documents/ certificates: Sl. No. (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) Details of proof / documents/ certificates Regular atleast Press Billing for the last three (3) consecutive years viz , and should be at least Rupees 10 crore (Attach certificate from Chartered Accountant) Annual turnover of minimum Rs.25 crore for each year during last three consecutive financial year ending March 31, (Attach copies of audited balance sheets for FY , & ) Three Years Continuous and Regular Full Accreditation with INS & Prasar Bharati (Attach proof of continuous and regular full accreditation for the last three years) The agency should have a full-fledged office in Delhi (Please submit self-certificate on firm s letter head alongwith copy of Electricity/ Telephone/ Mobile bill or any other proof) Recommendation Letter from minimum three (3) existing clients Permanent Account Number of Advertising Agency (Attach proof of PAN) GST Identification Number (Attach proof of GSTIN) Income Tax Return for last 3 years A Corporate Brochure of the Agency Audited Balance Sheets and P&L Statement for the last three (3) financial years , & Name of Proprietors/ Partners/ Directors and Top Management (Attach the list containing Name, Designation & Address) List of Current Clients (Attach the list) List of Government/ PSU/Banking and Financial Sector Companies serviced in the past 5 years from the date of EOI (Attach copies of Award Letters/Other relevant proof) State reasons why you think you are suitable for empanelment with IFCI. (Mention the reason on the letter head with seal & signature) Bid/ Application Form for Empanelment of Advertising Agency - (Enclosed as Annexure-I) Any other proofs/ documents/ certificates. All the Bid/ Application Forms should be complete with the required certificate/documents mentioned therein. If any one of the above documents, required to be submitted, is found wanting, the offer is liable to be rejected at that stage. However, IFCI at its discretion may call for any clarification regarding the document. IFCI at its discretion may also ask for the submission of any additional/missing/incomplete document(s) within a stipulated time period. In such case(s), the party shall have to comply the IFCI s requirement within the specified time. In case of non-compliance to such queries, the offer will be out rightly rejected without entertaining further correspondence in that regard. Page 15 of 22

16 Annexure-I Bid/ Application Form for Empanelment of Advertising Agencies (To be typed & submitted in the letter Head of the Advertising Agency) Date: Sl. Particulars/Details No. 1. Name of the Advertising Agency 2. Address of Registered Office of Agency (Kindly fill in all the information and attach proof) 3. Address of Office at Delhi (Please submit self-certificate on firm s letter head) 5. Details of Office at Delhi Telephone No. Mobile Fax Website 6. Name, Designation & Contact details of Authorized Person at Delhi Office Name Designation Mobile ID Name, Designation & Contact details of alternate Authorized Person at Delhi Office Name 7. Designation Mobile ID 8. PAN (Please submit self-certified photocopy) GST Identification Number (Attach self-certified proof of GSTIN) Legal Status of the Advertising Agency (Proprietor/Partnership/Private Ltd./Public Ltd.) 11. Year of Establishment 12. Year of Accredition to INS 13. Income Tax Return for last 3 years 14. The Agency should have Annual turnover of minimum Rs.25 crore for each year during last three consecutive financial year ending March 31, (Attach copies of audited balance sheets for FY , & ) FY Rs. crore FY Rs. crore FY Rs. crore Page 16 of 22

17 Sl. No. 15. Particulars/Details EOI for Empanelment of Advertising Agencies Name of Proprietors/ Partners/ Directors and Top Management (Attach the list containing Name, Designation & Address) 16. List of Current Clients (Attach the list) List of Banking and Financial Sector 17. Companies serviced in the past 5 years. (Attach copies of Award Letters/Other relevant proof) State reasons why you think that you are suitable for empanelment with IFCI. 18. (Mention the reason on the letter head with seal & signature) 19. Infrastructure Facility available with the advertising Agency (i) No. of Employees (Give list of details of staff at different office locations): (ii) Whether an Art Department Exists? (iii) No. of Creative Team members: (iv) No. of Media Expert: (v) Does a full-fledged studio exist? (Give Details): (vi) Recording facilities: (vii) Any other office apart from Delhi (viii) Printing facility, if tie up with any press please state: Any other required information, Agency (ix) would like to mention (Attach write-up, if required): (Kindly fill in all the information and attach proof) Place: Date: Signature of authorized person Full Name & Designation: Agency s Seal Note: Each and every page of the Bid/ Application Form should be signed and submitted by the Advertising Agency as a proof of acceptance of entire terms and conditions mentioned in the Bid/ Application Form. Page 17 of 22

18 NO DEVIATION CERTIFICATE (To be typed & submitted in the letter Head of the Company/firm of Bidder) Annexure-II To, General Manager (CCD) IFCI Limited IFCI Tower 61 Nehru Place New Delhi Dear Sir, Sub: Ref: Declaration by Authorized Signatory i) EOI No.., ii) All other pertinent issues till date We hereby confirm that we have not changed/modified/materially altered any of the Bid/ Application Form as downloaded from the website/issued by IFCI and in case of such observance at any stage, it shall be treated as null and void and our bid/ application shall deemed to be withdrawn. We also hereby confirm that we have neither set any Terms and Conditions and nor have we taken any deviation from the bid document conditions together with other references applicable for the above referred EOI. We further confirm our unqualified acceptance to all Terms and conditions, unqualified compliance to Tender Conditions, Integrity Pact (if applicable) and acceptance to Reverse bidding process. We confirm to have submitted offer in accordance with bid instructions and as per aforesaid reference. Thanking you, Yours faithfully, (Signature, Date & Seal of Authorized Signatory of the Bidder) Page 18 of 22

19 To, DECLARATION FOR RELATION IN IFCI Annexure-III (To be typed and submitted in the Letter Head of the Company/Firm of Bidder failing which the offer of Bidder is liable to be summarily rejected) General Manager (CCD) IFCI Limited IFCI Tower 61 Nehru Place New Delhi Dear Sir, Sub: Declaration for relation in IFCI Ref: EOI No. I/We hereby submit the following information pertaining to relation/relatives of Proprietor/Partner (s)/director(s) employed in IFCI Tick( ) any one as applicable: 1. The Proprietor, Partner(s), Director(s) of our Company/Firm DO NOT have any relation or relatives employed in IFCI OR 2. The Proprietor, Partner(s), or Director(s) of our Company/Firm have relation/relatives employed in IFCI and their particulars are as below: (i) (ii) Signature of the Authorized Signatory Note: 1. Attach separate sheet, if necessary. 2. If it comes to the knowledge of IFCI at a later date that the information furnished by the Bidder is false, IFCI reserves the right to take suitable action against the Bidder/Contractor. Page 19 of 22

20 Annexure-IV NON DISCLOSURE UNDERTAKING (INTEGRITY PACT) (To be typed & submitted in the Letter Head of the Company/Firm of Bidder) NON DISCLOSURE UNDERTAKING (INTEGRITY PACT) I/We understand that IFCI is committed to Information Security Management System as per their Information Security Policy. Hence, I/We M/s who are submitting offer for providing services to IFCI against EOI No. hereby undertake to comply with the following in line with Information Security Policy of IFCI, To maintain confidentiality of documents & information which shall be used during the period of the Empanelment. The documents & information shall not be revealed to or shared with third party which shall not be in the business interest of IFCI. The applicant agency commit itself to take all measures necessary to prevent corrupt practices, unfair means and illegal activities during any stage of empanelment or during any pre-empanelment stage in order to secure the empanelment or furtherance to secure it. The applicant agency will not offer, directly or through intermediaries, any bribe, gift, consideration, reward, favour, any material or immaterial benefit or other advantages, commission, fees brokerage or inducement to any official of IFCI, connected directly or indirectly with the empanelment process or to any person of IFCI or third party related to the empanelment. The applicant agency will not collude with any other parties interested in the contract to impair transparency, fairness and progress of the bidding process, bid evaluation, contracting and implementation of the contract. (Signature, date & seal of Authorized Signatory of the bidder) Date: Page 20 of 22

21 DECLARATION Annexure-V (TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM) General Manager (CCD) IFCI Limited IFCI Tower, 61 Nehru Place New Delhi Ref: 1) EOI No. Dear Sir, 1. We have carefully read and understood all the terms and conditions of the bid document and hereby convey our acceptance to the same. 2. The information / documents furnished along with the above EOI are true and authentic to the best of my knowledge and belief. We are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of our bid/ application at any stage besides liabilities towards prosecution under appropriate law. 3. We have apprised our self fully about the job to be done during the currency of the period of agreement and also acknowledge to bear consequences of non performance or deficiencies in the services on our part. 4. We have no objection, if enquiries are made about the work listed by us. 5. We have not been blacklisted by IFCI or any other organization where we have worked. Further, if any of the partners/directors of the organization /firm is blacklisted or having any criminal case against them, our bid shall not be considered. At any point of time, our Company / firm/and / or any of its partner/ director is blacklisted by any organization, IFCI shall have the right to terminate the contract with us. 6. We have not been found guilty by a court of law in India for fraud, dishonesty or moral turpitude. 7. We agree that the decision of IFCI in selection of advertising agencies will be final and binding to us. Date: Place: Signature of authorized person Full Name & Designation: Company s Seal: Note: The above declaration, duly signed and sealed by the authorized signatory of the company, should be enclosed with bid document. Page 21 of 22

22 CONTACT DETAILS Contact Person: In case of any query, you may contact any of the following officials: Sl. No. Name, Designation & Contact Nos. ID (i) (ii) (iii) Shri Vijay Pal, GM at New Delhi ( ) Shri V.K. Makhija, DGM at New Delhi ( ) Smt Reeta Sulekh, AGM at New Delhi ( ) (iv) Shri Bhagwan Singh, Manager at New Delhi ( ) DISCLAIMER While the bid document has been prepared in good faith, no representation or warranty, express or implied, is or will be made, and no responsibility or liability will be accepted by IFCI or any of its employees, in relation to the accuracy or completeness of this document and any liability thereof expressly disclaimed. The EOI is not an offer by IFCI, but an invitation for bidder s responses. No contractual obligation on behalf of IFCI, whatsoever, shall arise from the offer process unless and until a formal contract is signed and executed by duly authorized officials of IFCI and the Bidder. ****************** Page 22 of 22