Sustainable Procurement

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1 Sustainable Procurement Patricia Rippey Environmental Health Sciences Division

2 Green (Sustainable) Procurement

3 Overview DOD Green Procurement Policy and Regulatory Drivers Mandatory Preference Programs Buy Recycled Program BioPreferred Program Energy Efficient Products Finding Green Products How Do I Buy Green? Greening Your Contracts

4 Green Procurement Showing preference for purchasing products that have environmental and health benefits, such as: Made with Recycled Content Made with Biobased Products Energy and Water Efficient Alternative Fuels or Vehicles Renewable Energy Sources Sustainable Building Materials Without Ozone-Depleting Substances (ODS) and Priority Chemicals EPEAT*-registered Electronic Equipment Environmentally Preferable, such as Safer Choice *Electronic Product Environmental Assessment Tool

5 Some Common Perspectives I buy recycled copy paper for the office. Other than that, what green products are there? How do we get our contractor to use green products? The products we ve always used work just fine! Why change? Our focus is our mission. Buying green is just not a priority.

6 Required by E.O., law, and DOD/Army policy Helps reach EMS goals Uses products that are healthier for the workforce Saves energy and natural resources Promotes U.S. recycling programs and agriculture Reduces U.S. dependence on foreign oil Reduces disposal costs and hazards Saves money

7 Resource Conservation and Recovery Act of 1976 Federal Acquisition Regulation Executive Order Energy Policy Act DOD Instruction Farm Bill

8 DODI Procurement of Sustainable Goods and Services September, 2016 DOD Component Heads will implement an SPP by: Defining and documenting roles, responsibilities and goals Establishing a process to review applicable procurement actions for sustainable requirements Providing training for all personnel with procurement responsibilities Establishing evaluation and corrective action programs Measuring performance consistent with DOD and federal metrics and reporting requirements

EO 13693 - Planning for Federal Sustainability in the Next Decade Issued March 19, 2015

objective of reducing greenhouse gas emissions across Federal operations and supply

performance and sustainability factors are included to the maximum extent practicable

9 EO Planning for Federal Sustainability in the Next Decade Issued March 19, 2015 Expands and updates Federal environmental performance goals with a clear overarching objective of reducing greenhouse gas emissions across Federal operations and supply chains Promotes sustainable acquisition and procurement by ensuring that environmental performance and sustainability factors are included to the maximum extent practicable for all applicable procurements in the planning, award, and execution phases of the acquisition

10 EO Environmental Performance and Sustainability Factors Section 3.(i) Meet mandatory preference program requirements, including: Recycled content products designated by EPA Biobased/BioPreferred products designated by USDA Energy and water efficient products identified by EPA or DOE, such as Energy Star-qualified and products for which the Federal Energy Management Program (FEMP) has identified efficiency criteria

11 EO Environmental Performance and Sustainability Factors Section 3.(i) Purchase sustainable products and services identified by EPA, including: Alternatives to ozone-depleting substances and those with global warming potential identified by EPA s Significant New Alternative Policy (SNAP) Products and services certified by WaterSense EPA products labeled Safer Choice Fuel-efficient products and services that are SmartWay Transport partners and products

12 Where do we begin? Green Procurement made easy with the Green Procurement Compilation (GPC) GSA Green Procurement Compilation

13 EO Environmental Performance and Sustainability Factors Section 3.(i) Purchase environmentally preferable products or services that meet or exceed EPA specifications or standards, or meet voluntary consensus standards performance criteria Meet EO goal of at least 95 percent compliance with the BioPreferred and biobased purchasing requirement Reduce copier and printing paper use, and acquire paper containing 30 percent postconsumer recycled content or higher

14 The EO Also Requires Agencies To Set Goals Establish an annual target for the number of contracts to be awarded with BioPreferred and biobased criteria and dollar value of BioPreferred and biobased products to be delivered and reported under those contracts in the following fiscal year. Applicable contracts include construction, operations and maintenance, food services, vehicle maintenance, and janitorial services

15 Green Procurement in the FAR Part 7

Federal Acquisition Regulation FAR PART 23 ENVIRONMENT, ENERGY AND WATER EFFICIENCY, RENEWABLE ENERGY TECHNOLOGIES, OCCUPATIONAL SAFETY, AND DRUG-FREE WORKPLACE Subpart 23.

16 Federal Acquisition Regulation FAR PART 23 ENVIRONMENT, ENERGY AND WATER EFFICIENCY, RENEWABLE ENERGY TECHNOLOGIES, OCCUPATIONAL SAFETY, AND DRUG-FREE WORKPLACE Subpart 23.2 Energy and Water Efficiency and Renewable Energy Subpart 23.4 Use of Recovered Materials and Biobased Products Subpart 23.7 Contracting for Environmentally Preferable and Energy-Efficient Products and Services Subpart 23.8 Ozone-Depleting Substances

17 250K Who Wants to Be a Millionaire? Which of these is NOT included in the Federal Acquisition Regulations to address Sustainable Procurement? A. Penalties B. Policy C. Solicitation Provisions D. Contract clauses

18 Who Wants to Be a Millionaire? Correct! A. Penalties B. Policy C. Solicitation Provisions D. Contract clauses

19 Federal Acquisition Regulation Subpart 23.1 Sustainable Acquisition Policy Federal agencies shall advance sustainable acquisition by ensuring that 95% of new contract actions for the supply of products and for the acquisition of services (including construction) require that products are: Energy efficient; Water-efficient; Biobased; Environmental preferable (e.g., EPEAT registered, non-toxic); Non-ozone depleting; or Made with recovered materials

20 Federal Acquisition Regulation Part 52 Provisions and Clauses

21 Because it s being tracked and reported! Army/DOD Report Green Purchasing Data Federal Procurement Data System (contract data) 100 Army contracts reviewed each year for sustainability language and clauses Environmental Compliance Inspections Objectives and Targets under EMS

22 Designated Products Mandatory Preference Programs EPA s Buy Recycled Program Products designated since 1995 Currently 62 designated products USDA s BioPreferred Program 127 designated item categories More items proposed Energy Efficient Products Energy Star or Federal Energy Management Program (FEMP)-designated Products Designated information technology products under EPEAT

Examples of EPA-Designated Products Made With Recycled Materials Paper Office products Carpet Floor tiles Roofing materials Latex paint Traffic cones

23 Examples of EPA-Designated Products Made With Recycled Materials Paper Office products Carpet Floor tiles Roofing materials Latex paint Traffic cones Garden hoses Signage Cement and concrete Pallets Fencing Engine coolants Sorbents Lubricating oils Retread tires Playground equipment Industrial drums

24 EPA s Buy Recycled Program: Comprehensive Procurement Guidelines (CPGs) and Recovered Materials Advisory Notices (RMANs) CPGs designate the products that must contain recovered material RMANs provide recommended recycledcontent percentages and guidance on buying recycled-content products Example: Recycled paper Example: 30% post consumer content

25 500K Who Wants to Be a Millionaire? Which of the following is NOT an acceptable justification for purchasing a designated product without recycled or biobased content? A. Unreasonable Price C. Won t meet performance standards B. Not available within reasonable timeframe D. Price is below micropurchase

26 Who Wants to Be a Millionaire? Correct! A.Unreasonable Price C. Won t meet performance standards B. Not available within reasonable timeframe D. Price is below micropurchase

27 Exceptions Price Procuring agencies must show procurement preferences for designated products unless the product: Is available only at an unreasonable price Will not meet reasonable performance standards Performance Availability Is unavailable within a reasonable timeframe or at a sufficient level of competition When the purchase is above the micropurchase threshold, documentation of the exception is required.

28 EPA-Designated Products under the Buy Recycled Program (Comprehensive Procurement Guidelines) Product Categories: Construction Landscaping Non-paper Office Products Paper and Paper Products Parks and Recreation Transportation Vehicular Miscellaneous

29 PAPER AND PAPER PRODUCTS DESIGNATED CPG ITEMS: Commercial/industrial sanitary tissue products Miscellaneous papers Newsprint Paperboard and packaging products Printing and writing papers

30 NON-PAPER OFFICE PRODUCTS DESIGNATED CPG ITEMS: Binders (paper, plastic covered) Office recycling containers Office waste receptacles Plastic desktop accessories Plastic envelopes Plastic trash bags Printer ribbons Toner cartridges Office furniture Solid plastic binders Plastic clipboards Plastic clip portfolios Plastic file folders Plastic presentation folders

31 What are some recycled-content products available to me?

USDA s BioPreferred Program Biobased products use biological

marine) or forestry materials The Farm Bill (May 2002) made Federal

products: Plant fiber compostable cafeteria containers Corn-based

32 USDA s BioPreferred Program Biobased products use biological products or renewable domestic agricultural (plant, animal, and marine) or forestry materials The Farm Bill (May 2002) made Federal agency purchase of biobased products mandatory Examples of biobased products: Plant fiber compostable cafeteria containers Corn-based plastic cutlery Soy polyurethane floor stripper Carpet made of sea grass/jute/hemp

Benefits of Biobased Products Use renewable raw materials for a broad range of nonfood and nonfeed products Provide new and expanded markets for agricultural feedstocks Reduce U.S.

33 Benefits of Biobased Products Use renewable raw materials for a broad range of nonfood and nonfeed products Provide new and expanded markets for agricultural feedstocks Reduce U.S. dependence on petroleum and other imports Introduce products that are friendlier to the environment than their petroleum-based counterparts Foster rural and sustainable development Soybean powered Agricultural Research Service tour bus

34 BioPreferred Product Categories Construction Groundskeeping Janitorial Food Service Personal Care Industrial Lubricants and Fluids Miscellaneous

Fertilizers Metalworking fluids Sorbents Graffiti and grease removers 2-cycle engine oils Inks

35 Examples of USDA-Designated Products Made With Biobased Materials Adhesive & mastic removers Insulating foam Composite panels Carpet Biodegradable containers Disposable tableware Fertilizers Metalworking fluids Sorbents Graffiti and grease removers 2-cycle engine oils Inks Hand sanitizers Lip care products Hydraulic fluids De-icers Firearm lubricants Air fresheners Laundry products

36 Federal Acquisition Regulation FAR PROVISION , Biobased Product Certification As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005.the offeror certifies, by signing this offer, that biobased products to be used or delivered in the performance of the contract will comply with the applicable specifications or other contractual requirements

37 750K Who Wants to Be a Millionaire? Which of the following is an example of a biobased product? A. Citrus-based cleaner C. Post-consumer recycled paper B. Non-ozone depleting aerosol D. Chlorine-free industrial wipes

38 Who Wants to Be a Millionaire? Correct! A. Citrus-based cleaner C. Post-consumer recycled paper B. Non-ozone depleting aerosol D. Chlorine-free industrial wipes

39 Energy Efficient Products Purchase devices with minimal standby power at or below one watt where available Select ENERGY STAR and other energy efficient products when purchasing or contracting for energyconsuming products

sets efficiency requirements: Lighting, copiers, faxes,

40 Energy Efficient Products: FEMP Federal Energy Management Program (FEMP) identifies energy efficient products and sets efficiency requirements: Lighting, copiers, faxes, printers, scanners, computers, cell phones, blackberries, PDAs

Examples of Designated Energy Efficient Products Boilers Chillers Air conditioners Ceiling fans Computers Monitors Faxes/printers Televisions Cordless phones

41 Examples of Designated Energy Efficient Products Boilers Chillers Air conditioners Ceiling fans Computers Monitors Faxes/printers Televisions Cordless phones Compact fluorescent bulbs LED bulbs Light fixtures Vending machines Dishwashers Fryers and griddles Ice machines Freezers Refrigerators Roofing products Windows/skylights

42 Greening the Supply Closet Recycled Content Biobased Content Energy Efficient

43 Environmentally Preferable Procurement of products or services having a lesser effect on human health and the environment when compared with competing products or services Examples: products that are less toxic (e.g., less cadmium, lead or mercury), are durable or repairable, or contain less packaging Low VOC paint Reusable water bottle Bulk condiments instead of individually wrapped

44 Environmentally preferable products are available in the supply system! Cleaners Sorbents Degreasers Paints

45 Determine whether products in the purchase or contract are on one of the mandatory lists CPG/Biobased Product list (handout) Web sites Recycled Content: Biobased: Energy Efficiency: Sustainable Facilities Tool

Mandatory Lists (Designated Products) Purchase Order Hand Sanitizers Disposable Tableware Air fresheners Purchase Order Energy Efficient

46 Mandatory Lists (Designated Products) Purchase Order Hand Sanitizers Disposable Tableware Air fresheners Purchase Order Energy Efficient Trash bags Printer ribbon Office furniture Purchase Order Light fixtures Monitors Televisions Faxes Recycled Content (CPG List) BioPreferred 48

Identify Green Products When Making a Purchase Government Supply Sources General Services Administration (GSA) Defense Logistics Agency (DLA) Federal

47 Identify Green Products When Making a Purchase Government Supply Sources General Services Administration (GSA) Defense Logistics Agency (DLA) Federal Logistics Information System (FLIS) Your Onpost Supply Store JWOD (Javits-Wagner-O Day Act)/AbilityOne Off-Post Commercial Vendors Home Depot, Office Depot, Staples

Includes instructions for the safe use and potential hazards associated with a particular material or product.

48 REVIEW THE SAFETY DATA SHEET (SDS) BEFORE BUYING ANY PRODUCT TO IDENTIFY ANY HAZARDS SDS is a widely used system for cataloging information on chemicals, chemical compounds, and chemical mixtures. Includes instructions for the safe use and potential hazards associated with a particular material or product. These data sheets can be found anywhere where chemicals are being used, and should be provided with any delivery of chemical product

49 How do I know it s Green? Minimize/Eliminate: Heavy metals (e.g. lead, cadmium) Ozone depleting compounds (e.g. CFCs) Organic solvents (e.g. chlorinated and aromatic hydrocarbons) Reactivity, corrosiveness, flammability Irritation potential Carcinogens, mutagens, teratogens Acute and chronic toxicity Volatile organic compounds (VOCs) Phosphorous Show Preference To: Postconsumer recycled content Reusable/repairable Reduced packaging Energy Efficient Renewable energy sources Biobased content Biodegradable Compostable

Tips for Understanding Labels Look For Specifics Contains 50% Post-Consumer fiber has more meaning than made with recycled products Trust Certifications that are Reputable EcoLogo, Chlorine Free

50 Tips for Understanding Labels Look For Specifics Contains 50% Post-Consumer fiber has more meaning than made with recycled products Trust Certifications that are Reputable EcoLogo, Chlorine Free Products Association (CFPA), Forest Stewardship Council (FSC), Green Guard, Green Seal, Safer Choice Beware of Advertising Ploys they might say Green but read the label Environmentally friendly Green Symbols depicting the earth or trees Unexplained recycling logos

51 How do I know it s Green? Icons/Symbols GSA has icons indicating environmental qualities Environment Attribute Codes (For DOD EMALL purchases, the tree identifies green products) Product Labels and Certifications Search Features Recycled

52 In DOD EMALL, The Tree Icon is Used to Search For Green Products It will produce results that meet one or more of the green attributes, as shown here in a search for copy paper

53 Click on Environmental Program to search for green products In GSA Advantage online store

54 GSA Advantage To find out more about GSA green programs GSA green products are identified with the green leaf These icons show types of Green products

55 GSA Green Identifiers You can refine your search using many different environmental criteria

56 Greening Your Contracts

58 Section C Statement of Work or Performance Work Statement (PWS) Specify requirements and provide details: Green Your Contracts Section C Section I Section K Section L Section M The Contractor shall utilize products and materials made from recovered materials The following is a list of biobased products that will be used in this contract EPA Safer Choice products will be used as cleaning agents when feasible The Contractor shall submit a quarterly Green Products Report quantifying the number, type, and dollar value of green products used or supplied under this contract.

59 Federal Acquisition Regulation Section I & K Identify Appropriate Provisions and Clauses Green Your Contracts Section C Section I Section K Section L Section M

60 Choose Provisions and Clauses

61 Section L Instructions to Offerors Include solicitation provisions and other information and instructions to guide offerors in preparing proposals: Green Your Contracts Section C Section I Section K Section L Section M In this technical proposal, the offeror shall identify the sustainable products to be purchased and used under this contract.

62 Section M Evaluation Factors for Award Outline your sustainability requirements/expectations: Green Your Contracts Section C Section I Section K Section L Section M Our organization has adopted an environmental policy to improve its environmental performance. To advance these goals, contracted products and services will be evaluated based on environmental attributes. Specific factors to be considered include: * Greenhouse gas emissions * Habitat impacts * Regulatory compliance * Energy efficiency * Water efficiency Please address these concerns when submitting your proposals, and provide examples of past performance aligned with these goals. 65

63 Is there a single place I can go to find all the GP requirements for a particular activity? The Sustainable Facilities Tool Green Products Compilation

66 Now we re in the Services Tab Check out Resources

67 1M Who Wants to Be a Millionaire? How would you identify a green product in the DOD Emall? A. Green Leaf B. Green check mark C. Green Tree D. Green hornet

68 Who Wants to Be a Millionaire? Correct! A. Green Leaf B. Green check mark C. Green Tree D. Green hornet

69 We found lots of other recycled and biobased office products in the catalog, and they work great! We ve switched to a citrusbased parts cleaner. Now I don t worry as much about health effects. I can use the PWS language and FAR clauses to let the contractor know we prefer green. Our supply sergeant is buying some biobased lubricants and cleaners for the shop. They work just as well as the old stuff.

70 What Should I Do? Keep the lists of designated items handy refer to them when you buy or specify Recycled Content Biobased Maximize your purchases of green products Look for green indicators at store or online Request them from your vendors Review Safety Data Sheets for hazard information Document when you can t buy recycled or biobased products -- for reasons of Price, Performance, or Availability (when the purchase is above the micropurchase amount)

71 Contact Information Pat Rippey Comm (410)

Affirmative Procurement Training for Federal Credit Card Holders

Affirmative Procurement Training for Federal Credit Card Holders EO 13101 and the Federal Government s Mandatory Buy Recycled Program USACHPPM - Readiness thru Health Affirmative Procurement The policy