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learn from work place futurists and thought leaders. Registration is now open.

5 Recharge HR the one conference you cannot afford to miss Recharge HR. It s a call to action. It s an inspiration. It s a one-day pause in your hectic work life to connect with your peers, to listen to amazing stories and to meet and learn from work place futurists and thought leaders. Registration is now open. November 12, 2015, Newtown Square, PA Learn more/register at rechargehr.asug.com #RechargeHR 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 5

7 SAP ERP HCM U.S. Payroll & Tax Reporting Year End Update, 2015 Dr. Reinhard Andreaus, Carlos Colangelo, Guilherme Santis HCM U.S. Product Team Oct 15 th, 2015 Customer

Objective and Agenda The objective of this document is to give you an update about improvements and U.S. Year End changes. During this HCM presentation we will cover: U.S. Announcement /Reminders U.S. Payroll and Tax Update U.

8 Objective and Agenda The objective of this document is to give you an update about improvements and U.S. Year End changes. During this HCM presentation we will cover: U.S. Announcement /Reminders U.S. Payroll and Tax Update U.S. Tax Reporter Update CLC for Year End Links on SAP Service Marketplace U.S. Year End Support U.S. Tax Reporter Training 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 8

9 Announcements Heads-up/Reminders for 2015, 2016

HCM North America Product Team Mani Kak -

BSI TaxFactory Recent Improvements 2182954 Dictionary objects

Sync. Tax Data tool without effective dates(jul-2015) 2015

12 BSI TaxFactory Recent Improvements Dictionary objects for SAP note (UDO Note) Allow execution of Sync. Tax Data tool without effective dates(jul-2015) 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 12

BSI TaxFactory Recent Improvements 2195497 Dictionary objects for SAP note 2193769 (UDO Note) 2193769 Regulatory

13 BSI TaxFactory Recent Improvements Dictionary objects for SAP note (UDO Note) Regulatory Bulletin level validation in Payroll (Aug-2015) 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 13

14 BSI TaxFactory Recent Changes Legal Changes: New Marital Status for District of Columbia (Customizing Note May-2015) Corrections: Sync Payroll Tax Data does not save new client-specific data in transport (Apr-2015) Sync Payroll Tax Data not able to sync tax type 30 for Wyoming (Jun-2015) Sync. Payroll Tax Data fails due to overlapping entries (Sep-2015) 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 14

15 BSI TaxFactory New Executables New RFC Libraries based executables coming up! SAP s BSI TaxFactory wrapper code will be redesigned to work with the new SAP NetWeaver RFC Library available as of SAP NetWeaver version The wrapper is part of the platform-specific BSI TaxFactory executables published by BSI for download from the BSI customer-portal. SAP ALC Note announces the planned delivery of new executables available for downloads Planned dates New executables will be available on December 1 st 2015 We will support both old and new RFC libraries till March 31 st 2016 Decommissioned date for old executables is March 31 st 2016 Effective April 1 st 2016, only NEW wrapper code designed for new RFC library will be supported. Please make sure that you have scheduled/planned an early adoption. Do not wait until the last minute. There are no options for extending support for old executables after March 31 st 2016 since the old RFC libraries will no longer be supported after March 31 st, Updates will be published via SAP ALC Note and SAP SE or an SAP affiliate company. All rights reserved. Customer 15

16 BSI TUB Tax update via Sync Tool Mandatory! Synchronization Tax Update Data Tool Rolled out via ASUG webcast on March 2014 Only to be used with TaxFactory 10.0 Effective May 2015, no new TUB transports available on Service Marketplace User Guide - Synchronize Payroll Tax Data User Guide ASUG webcast slides from March 17 th TUB Workbench, A Tool to Apply TUBs FAQ Note During implementation if you want to reach out to BSI and/or SAP, please open an incident - For BSI via component XX-PART-BSI-TFY (BSI only accepts requests from the users who are registered with BSI as Customer Contact ) For SAP via component PY-US-BSI 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 16

17 Affordable Care Act (ACA) Current Delivery Status Announcement Note Information Reporting for Employer Sponsored Coverage & MEC 2014 Final Forms and Instructions: February Final Electronic Transmission Rules: August Final Forms and Instructions: September Jan-May Jun-Aug Sep Oct Nov Dec Jan Customer Engagement & Design Thinking Development & Pilot Testing Maintenance Phase / Electronic File & Correction Form Development Main Delivery 1st Update General available with SAP Note August 28 th, 2015 Step 1 Note + Step 2 Note (Sep-CLC/HRSP) + Step 3 Note + Main Note (Oct-CLC/HRSP) 1 st ACA Update SAP Note September 25 th, 2015 (Nov-HRSP) 2 nd Update 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 17

18 Affordable Care Act (ACA) Upcoming Planned Deliveries Announcement Note Information Reporting for Employer Sponsored Coverage & MEC 2014 Final Forms and Instructions: February Final Electronic Transmission Rules: August Final Forms and Instructions: September Jan-May Jun-Aug Sep Oct Nov Dec Jan Customer Engagement & Design Thinking Development & Pilot Testing Maintenance Phase / Electronic File & Correction Form Development Electronic File Support Reporting Main Delivery 1st Update 2 nd Update 3 rd Update Electronic Filing ACA 2 nd ACA Update SAP Note Planned October 16 th, rd ACA Update SAP Note Planned November 20 th, 2015 Electronic Filing ACA SAP Note Planned for December 10 th, SAP SE or an SAP affiliate company. All rights reserved. Customer 18

19 Resources for ACA reporting Additional Tips and Information For up-to-date information on SAP ERP HCM US Benefits Management, see For up-to-date information on ACA reporting functionality, see Announcement Note Information Reporting for Employer Sponsored Coverage and Minimum Essential Coverage. The SAP Affordable Care Act User Guide is available in Announcement Note Post questions regarding SAP s ACA functionality on For SAP system issues, log incidents under component PA-PA-US-BN. ASUG Webcast: SAP Info Reporting for Affordable Care Act 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 19

20 U.S. Payroll and Tax Update For Years 2015 and 2016

21 Payroll and Tax Updates Improvements TAX: Additional Withholding Over Arrears (Nov-HRSP) Preparation for Tax Types > TAX: Changes in infotype 0235 (Sep-CLC/HRSP) TAX: Changes in infotype 210 (Nov-HRSP planned) Important corrections TAX: Incorrect year-to-date wages and taxes (Oct-CLC/HRSP) 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 21

22 Payroll/Master Data Reporting VETS Form 4212 announced with SAP Note Print form and file format for VETS-4212 year 2015 (Jul-HRSP) COBRA General Notice and Election Notice 2015 announced with Note COBRA General and Election Notice 2015 (Jun-HRSP) Garnishments Publication 1494 SAP Note will be released on component PY-US-NT-GR as soon as publication is available. Will be announced on Service Market Place SAP SE or an SAP affiliate company. All rights reserved. Customer 22

23 U.S. Tax Reporter Update Year End 2015

24 Legal Changes: Forms W-2/W-3 for 2015 Annual Form W-2 Authority copy, W-2 4/up, W-2 Self Sealer (Layout) ONLY minor text changes to the authority copy of Form W-2 (form HR_F_W2_07) W-2 4/up and Self Sealer forms not impacted Annual Reporting Form W-3 New version HR_F_W3_15 Minor text changes Forms and Envelopes - Note Phase 1 Note SAP SE or an SAP affiliate company. All rights reserved. Customer 24

25 Legal Changes: Forms W-2c/W-3c for 2015 Annual Correction Reporting Form W-2c New version of form delivered with only minor text changes HR_F_W2C_15_EE and HR_F_W2C_15_ER Annual Correction Reporting Form W-3c Minor text changes Same version HR_F_W3C_14 Phase 1 Note SAP SE or an SAP affiliate company. All rights reserved. Customer 25

26 Legal Changes: PR W-2 and W-2c for 2015 Annual Reporting Form PR W-2 and W-2c Puerto Rico W-2 for tax year HR_F_W2_PR_LP_15 Puerto Rico W-2c for tax year HR_F_W2C_PR_LP15 Changes include: - New ver /year on Form - Instructions revised Approval letters are available on SAP Service Marketplace, at: Year End 2015 Approval Letter for PR Withholding Statement Form W-2 Approval Letter for PR Corrected Withholding Statement W-2c Forms and Envelopes - Note Phase 1 Note SAP SE or an SAP affiliate company. All rights reserved. Customer 26

27 Legal Changes: Electronic File Formats for 2015 EFW2 (HR_F_MMREF_1) RA Record Location Address is no longer a required field EFW2C (HR_F_MMREF_2) RCW Record Originally Reported and Correct Advanced Earned Income Credit (positions ; ) changed to blank RCO Record Originally Reported and Correct HIRE Exempt Wages and Tips (positions ; ) changed to blank RCT Record Total Originally Reported and Correct Advanced Earned Income Credit (positions ; ) changed to blank RCU Record Originally Reported and Correct HIRE Exempt Wages and Tips (positions ; ) changed to blank Phase 1 Note SAP SE or an SAP affiliate company. All rights reserved. Customer 27

28 Legal Changes: Other Forms and Changes for 2015 Annual Reporting 1099-R Form 1099-R (HR_F_1099R, HR_F_1099R_MULT) Minor text changes File Format - no changes Annual Reporting Form 1096 (HR_F_1096_11) Changes in box 6 were made as follows: Checkbox for Form 1098-Q 74 was added. Checkbox for Form 1099-H 71 was deleted. Minor text changes have been added to the form. Phase 1 Note SAP SE or an SAP affiliate company. All rights reserved. Customer 28

29 Legal Changes: Update Tables for 2015 New Municipalities in Table T5UX5 New municipalities should be added to table T5UX5 for tax year 2015 reporting R.I.T.A - consult Note Cleveland - consult Note Ohio School Districts - consult Note City of Columbus - consult Note Configure Table T5UX9 for different type of Information for 2015 Reference Note SAP SE or an SAP affiliate company. All rights reserved. Customer 29

30 Online W-2 ASUG Webcast Presentation Online W-2 in EHP5 still valid Online W-2 User Guide, Version 5 updated end of July 2014 Announcements Any new updates or improvements for Online W-2 will be available via SAP Service Marketplace ( once the Notes are released Any queries on SAP side can be posted via OSS under the relevant application components SAP SE or an SAP affiliate company. All rights reserved. Customer 30

31 Year End 2015 Phase II for Tax Year 2015 What should you expect? Philadelphia Annual Employer Reconciliation Form At least 30 states, as well as some localities, are expected to publish file format changes corresponding to EFW2. As of Oct 7 only 6 states will have modification. States IL, KY, ME, NC, NJ, UT Modification to any delivered Phase I development 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 31

32 Year End 2015 : Beyond Phase II 2015 Beyond Phase II, the following developments are expected: Following forms have undergone changes. We have the draft version of the revised Forms from IRS. Form 940; Form 940-PR Form 940 schedule A A final version is expected in mid December Any Magnetic Media changes that cannot be incorporated into U.S. Tax Reporter with Phase II will be delivered to customers at a later date. Depending on the size and contents of the changes to come, Tax Reporter Development will combine subsequent changes for delivery in Phase III, or release these changes via individual SAP Notes SUI 4 th Quarter - If we will find any change during our research, a Note will be released and published on SAP SE or an SAP affiliate company. All rights reserved. Customer 32

33 Tips for PDF-Based Forms SAP delivered more than 330 PDF-based forms in Tax Reporter. It is highly likely that the formatting you are trying to introduce already exists in one of those forms. Tax Reporter PDF-based forms contain much form scripting and many form-level exits, as well as special fields. After you create a new form, make sure you test it extensively using the testing tool in transaction SFP. Unless you are satisfied with the test results, do not start to run the new form using U.S. Tax Reporter SAP SE or an SAP affiliate company. All rights reserved. Customer 33

34 Tips for PDF-Based Forms Testing should include actual printing of the new form to ensure that it fulfills the formatting needs of your enterprise, as well as your tax authority. If you encounter the error message Error in generating the PDF form: <Form name> within the Tax Reporter Log, contact your Basis team to check your ADS connection. User Guide for PDF-based forms is available on SAP Service Marketplace, at (under Reference Materials) SAP SE or an SAP affiliate company. All rights reserved. Customer 34

35 ADS Installation Landscape Considerations Using one Adobe Document Services (ADS) installation from several systems: To optimize the use of your system landscape, it is possible to connect several ABAPbased SAP systems to one SAP NetWeaver AS Java running the ADS for the generation of the Interactive Forms output formats. In general, this setup is suitable for the use of Interactive Forms in interactive scenarios, or in printing scenarios where slower performance is acceptable. To take full advantage of the performance improvements for high-volume printing shipped via SAP NetWeaver, you require a remote ADS for each system from which you want to realize a high-volume printing scenario. This precludes the possibility of using one ADS for several systems. For all scenarios using one ADS installation for several systems, ensure that the Java system and the corresponding ADS are at least on the same Support Package Stack level SAP SE or an SAP affiliate company. All rights reserved. Customer 35

36 Post-Installation Configuration Unless you are installing a new ABAP+JAVA system, the following are mandatory manual configuration steps: ABAP-RFC destination (SM59) Setting Up Basic Authentication - Creating the ABAP Connection ABAP (SMICM) Activating the ICF service ABAP (SU01 and PFCG) Creating the Service User ADS_AGENT in the ABAP Environment Java Creating a User in the SAP NetWeaver AS Java for Basic Authentication Java Setting Up Basic Authentication in a Java Environment Java Creating or Changing the Destination Service Link to online Adobe Document Services Configuration Guide: 000a421937/content.htm?frameset=/en/4b/9965d2e81d2d1be a42189 c/frameset.htm&current_toc=/en/69/b830ac608446f38e9b53093cea3e14/plain.h tm&node_id=4&show_children=false 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 36

37 CLCs for Year End

38 Delivery of U.S. Legal Changes via CLCs Customers need either apply the October HRSP or October CLC to obtain year-end legal changes for SAP ERP 6.0, SAP enhancement package 4 for SAP ERP 6.0 and HR Renewal 2.0 (608). To obtain BASE year-end legal changes for 2015: Apply the May 2015 Synchronization HRSP, which serves as the Base HRSP. or for HR Renewal 2.0 (608) the August 2015 HRSP Apply the CLC for the U.S. country version, delivered in September and October* (Year End Phase I). * Mandatory for Year End 2015 CLCs for Year End 2015: Year End 2015 Phase I October (Only via CLC/HRSP) Year End 2015 Phase II December (Released via SAP Note around Thanksgiving) Year End 2015 Phase III* January 2016 (Released via SAP Note around Christmas) * depending on number of legal changes 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 38

39 Delivery of U.S. Legal Changes via CLCs Legal changes for Year End 2015 are delivered with the October HRSP/CLCs for SAP ERP 6.0 and SAP Enhancement Package 4 for SAP ERP 6.0 and HR Renewal 2.0 (608) Release CLC /HRSP Number Availability Date HR Renewal 2.0 (608) 20 October 08, 2015 SAP enhancement package 4 for SAP ERP 6.0 SAP ERP 6.0 (ECC 6.0) 92 October 08, 2015 C6 October 08, SAP SE or an SAP affiliate company. All rights reserved. Customer 39

40 UDO Notes How-To Install

UDO Notes: How to apply DDIC changes in advance Overview Step 1: Apply UDO Note (w/ SNOTE) SAP Note xxxxxxx (UDO Note) Automatic Correction Instruction 1.

41 UDO Notes: How to apply DDIC changes in advance Overview Step 1: Apply UDO Note (w/ SNOTE) SAP Note xxxxxxx (UDO Note) Automatic Correction Instruction 1.1 Creates via SNOTE an ABAP program PROG RPU_PAYcc_UDO_NOTE_xxxxxxx Step 2: Apply Delivery Note (w/ SNOTE) SAP Note yyyyyyy (Delivery Note) Pre-Implementation Step 2.1 Execute SA38 for Program RPU_PAYcc_UDO_NOTE_xxxxxxx in Update & Activate mode and in GENVIEW mode if indicated in Note Automatic Correction Instructions 2.2 Change ABAP objects Post-Implementation Steps 2.3 if applicable 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 41

English (EN) to development system and client where you run SNOTE Run SA38 in development system in workbench client I.

42 UDO Report: Step 2.1 Pre-Implementation Step Details Create/Change DDIC objects automatically in advance Required authorization: Same as for SNOTE Logon in English (EN) to development system and client where you run SNOTE Run SA38 in development system in workbench client I. In online-mode (manual confirmations during execution) II. III. IV. Workbench transport request is generated Can be repeated as many times as needed Release transports with generated/changed objects 2015 SAP SE or an SAP affiliate company. All rights reserved. Customer 42

43 UDO Report Further Questions Create/Change DDIC objects automatically in advance No Undo feature to avoid data loss (except if explicitly described in a separate SAP Note) Object changes supported by SNOTE can be installed in advance via automatic correction instruction, other object changes supported by UDO Note can be installed in advance with an UDO Note report, further object changes neither supported by SNOTE nor by UDO can be installed in advance following manual correction instructions in the specific Delivery Note SAP SE or an SAP affiliate company. All rights reserved. Customer 43

44 UDO Notes: What happens in your system? X Your system is on HRSP-level X, but needed DDIC object changes are contained in a later HRSP-level Y DDIC objects cannot be changed/created via automatic correction instruction Y UDO Report DDIC Objects ABAP Changes Step 1.1 (UDO Note) to create a program that allows to create/change DDIC objects automatically Step 2.1 Create/Change DDIC objects automatically in advance Step 2.2 Apply ABAP changes automatically in advance Later with upgrade to the HRSP level Y you receive DDIC and ABAP changes via the HRSP. The UDO report becomes obsolete SAP SE or an SAP affiliate company. All rights reserved. Customer 44

45 Important SAP Links

HR Country Legal Change Packages http://service.sap.

ERP HCM US For Year End 2015, visit http://service.sap.

ERP HCM US For Tax Update Bulletins (TUBs), visit ttp://service.sap.

53 Year End Support

54 SAP ERP HCM US Year End support Updated information on important compliance issues is regularly published in SAP Service Marketplace. After November 1, review information weekly on SAP Service Marketplace, at Each SAP customer using U.S. Payroll Tax Reporter has access to Payroll Tax Reporter specialists who will provide very limited no-fee consulting to address Tax Reporter concerns via PY-US-TR Messages from November 1 through January 31. Messages can be escalated, if needed, upon calling the SAP Customer Interaction Center at (800) If additional support is needed beyond CIC, inform your Enterprise Support Advisor (or Technical Quality Manager). Fee-based Consulting (onsite or remote) can be readily arranged via a SAP Customer Message or through your SAP Client Partner For additional information, consult Note SAP SE or an SAP affiliate company. All rights reserved. Customer 54

55 Tax Reporter Training HR710

U.S. Tax Reporter Training 2015-2016 U.S. Tax Reporter : HR710 Configuration of U.S. Tax Reporter Generating tax forms in paper, tape and disk format (Adobe and MMREF/EFW2) Performing Payroll Results

56 U.S. Tax Reporter Training U.S. Tax Reporter : HR710 Configuration of U.S. Tax Reporter Generating tax forms in paper, tape and disk format (Adobe and MMREF/EFW2) Performing Payroll Results Adjustments (IT0221) Running the Reconciliation Report Offering Date (subject to change) Location HR710 November 30 December 1 Virtual Classroom HR710 December Virtual Classroom HR710 February Virtual Classroom To enroll, call SAP America s Education and Registration Department at (888) , or visit the Online Training Catalog at SAP SE or an SAP affiliate company. All rights reserved. Customer 56

Questions 2015 SAP SE or an SAP affiliate

59 2015 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE s or its affiliated companies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forwardlooking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions SAP SE or an SAP affiliate company. All rights reserved. Customer 59

SAPTEC. SAP NetWeaver Application Server - Fundamentals COURSE OUTLINE. Course Version: 16 Course Duration: 3 Day(s)

SAPTEC. SAP NetWeaver Application Server - Fundamentals COURSE OUTLINE. Course Version: 16 Course Duration: 3 Day(s) SAPTEC SAP NetWeaver Application Server - Fundamentals. COURSE OUTLINE Course Version: 16 Course Duration: 3 Day(s) SAP Copyrights and Trademarks 2018 SAP SE or an SAP affiliate company. All rights reserved.