Computerized Maintenance Management Software CMMS-EAM

Transcription

1 Computerized Maintenance Management Software CMMS-EAM 1

2 2 EasyMaint CMMS-EAM SOFTWARE

3 EASYMAINT CMMS-EAM SOFTWARE General Description EasyMaint is an EAM (Enterprise Asset Management) and a CMMS (Computerized Maintenance Management System). EasyMaint is a Maintenance Management Asset Software; which combines maintenance practices and innovative technology to provide a system that meets nowadays maintenance requirements and makes maintenance easier; using the benefits offered by technological advances. EasyMaint offers all the features you expect in a complete maintenance system. Preventive, Predictive and Corrective Maintenance management, TPM, RCM, Work order Management, Inventory and Purchasing Management, wide information of costs, reports and analyses, also maintenance indicators, among others. EasyMaint technology has the ability to send Work Orders online, via Web, or SMS messages. Notices of actions and alerts can also be sent by or from a mobile phone. The reports and graphs can be modified and have all the information needed according with the particular needs of the client. EasyMaint is a system that can work with Ms Access, Microsoft SQL Server and Oracle. Besides, the user interface is fully graphical and easy to learn. EasyMaint is for all types of industries and service providers who strive to achieve optimum performance. Provides a complete functionality to plan, monitor and supervise all maintenance activities for an individual enterprise or a corporate. 3

4 Features Easy to use and customize Friendly familiarization using Microsoft environment making it easier to understand. Microsoft Windows environment with a graphical user interface which enables a fast and effective learning. Entity Structure Tree, Locations, Assets and Components User defined fields in all windows. Quickly add important data records on the fly Ability to be defined so that each user sees only the information they have Access without seeing the rest of the data from other entities. Purchase Option Plan on the basis of demand and reorder point. Multiples Entities (Companies, Sites, Plants). General Features -Work Orders -Web Work Request -Planning -Maintenance Master Plan (52 weeks) -Tasks/Procedures -Assets / Equipments / Units -Resources -Inventory -Gauges and Counters -Purchasing -Projects -Fluid. Fleet fuel control -Fleet Tires -Failure Analysis (FMEA y Norma ISO 14422) -Multi-Entity, Multi-Company, Multi-Plant -Send and receive messages and alarms via and SMS -Reports / Graphs -Integrated Security to Windows Active Directory EasyMaint CMMS-EAM SOFTWARE 4

5 Additional Modules (Optional modules) EasyMaint TPM Eases the use of touch-screen gadgets for a quick feedback of the Work Orders. It helps to implement autonomous maintenance within your organization. Allows each user to check the assignments personally EM Messenger Server for e-alerts and actions via and SMS EM2ERP ERP interfaces Use devices, mobile phones, SMS to receive alerts generated by EasyMaint. Create Work Requests from an or a mobile phone. Send Work Orders to mobile phones or addresses of suppliers and labor resources. Keep customers informed of the status of their jobs. Update Work Orders from your mobile phone. Get an alert when the inventory level of a critical material lowered the minimum. EasyMaint can receive SMS alerts from devices when measurements of its assets are outside the permitted thresholds and perform an action... Interface EasyMaint with your ERP system. The interface will query the database ERP, and it will update the information on EasyMaint codes, description of materials, inventory, costs, suppliers, and other data. It will also generate alerts to purchasing area requirements for re-purchasing. Applies to all ERP s where you can perform SQL queries to databases, for example: Ms SQL Server, Oracle, Ms Access, among others. Bar code EasyMaint. Use bar codes for rapid inventory data entry, purchasing, work orders 5

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7 Assets options are: One of the key points of a good maintenance management system is Assets. The main purpose of EasyMaint is to increase the life of your Assets monitoring the maintenance costs and improving productivity by ensuring their availability. Equipment / Facilities / Buildings / Vehicles Suppliers, Manufacturers Types of equipment, School Equipment Asset Location Equipment Groups Types of meters and gauges, Reading Update Hierarchical Trees Entities / Locations /Equipment / Components. Assets module is one of the most powerful and versatile tools of EasyMaint. The flexibility of the system will allow you to define fields that can be configured for all assets / equipment / units / defined specifications as type assets / equipment / units. Additional information related to services and activities is available and includes: all parts associated with the equipment, all the programs associated with the Assets; planning undertaken for the Active Work Orders Assets, Open and review your history of each active; States of the Work Orders and guarantees which exist for the equipment, costs of work orders, including Codes Failures, Measurements, Ratios, Readings in Production, etc., Accountants, Annexes, Drawings, Diagrams and Comments. Other Features of A ssets Mo dule Update counters and meters associated with the Assets. Periodically read and enter new readings manually or by importing readings collected by SCADA systems, PLC s, or other sensors. Define additional fields in the equipment. Define groups of assets which can be used to plan work orders per group. Define equipment, lines, facilities, locations. Active Tree View, which displays each Asset Father with his Asset Son. 7

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11 EasyMaint provides an integral generation, management and reporting system for work orders. The Work Orders can be simple with a single asset and a procedure to define maintenance work or more flexible providing multiple Assets / Equipment / Units and grouping procedures in a Master Work Order. The Work Order module is extremely powerful and flexible. However, most information is optional. When you complete a work order automatically EasyMaint will estimate costs, actual costs of labor, parts and spares used, External Services, Miscellaneous downtime. It generates alerts or alarms. You can quickly complete the work order with only a few data capture, EasyMaint will do the rest for you. It is in this module which handles all the planned and unplanned, preventive, corrective, predictive, and other improvements. This classification dare define the type of work. 11

12 Other features of the Work Order EasyMaint record and track costs, every cost of labor, parts and services and miscellaneous cost used in maintenance. The reports have detailed the actual expenditure budget by cost center compared with the programmed budget. The ability to plan work orders graphically presents the work of the day, week, or month and just drag and drop. Users can reschedule work orders, assigning internal labor or contract with a single button mouse. The user can select predefined or calculate priorities in order to organize and prioritize work orders to perform. Changes are recorded for audit, if a work order is changed after its creation, is marked as corrected automatically and displays the user the time and date the work order was corrected. If in stock doesn t have allocated the necessary parts, select another store with stock and (permit required) use the necessary parts. Registration of downtime is used for production downtime and Maintenance. The Work Orders can be re-opened with special permission on security, leaving identified in the log that the Work Order was re-opened, for a need to make corrections or add information. Registration of Projects with updates of actual costs from work orders. Capabilities of Work Orders Module: Work Orders are also classified by their status: Requested, Approved, Scheduled, Started, Completed and Cancelled. The status of the Work Orders is color coded for quick identification. The workforce internally and contracts, records and real time and cost estimates. Labor costs includes shifts and jobs that you will be able to define (regular time, overtime, double time, special, etc) Tracking any additional information related with a work order will be easy trough multiple comments fields, attachments, user defined fields and codes to help Drawings, descriptions of problems and solutions, failures and lost time codes, etc. With the comments, an unlimited number of notes can be added to the Work Orders. EasyMaint CMMS-EAM SOFTWARE 12

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14 EasyMaint gives users the ability to request maintenance work in the following ways: The work applications can be registered from a Call Center that centralizes the monitoring function. Each user that reports the service request can also directly record: o Through EM Request module for the EasyMaint intranet. o Through the internet by sending an from Outlook or other program by sending SMS message to EasyMaint ( Requires optional module EasyMaint mail server) o Applications are sent to the maintenance department and shown on EasyMaint alerts. o Resources are allocated for their care, can be internal or external service providers. Requests are sent to the maintenance department and shown on EasyMaint alert to be served. Resources are allocated for their care and can be internal or external service providers. Upon receipt of the request, a person appointed as a supervisor or manager is notified. The audible alert options are available for emergencies or based on a period of time to identify applications that were received. The staff who makes the request will also be notified if the request was received or when any changes occur for example if the work order is started, completed or canceled. Other features of the Work Requests The user can define failures codes. You can assign standard international codes as an example: ISO or another, or customize your own codes. Emergency requests can be marked. Monitor the log notes. Review when a state change happens Add new comments about the problem.. Verify Work Orders created via Work Request. Once the work is done it is possible to evaluate the service measure satisfaction. EasyMaint CMMS-EAM SOFTWARE 14

15 EasyMaint offers a veriety of ways to create, edit and creat work order programs. It is possible to generate Work Order Programs with different criteria, it allows to create quickly, visualize the virtual programming. You can select all the programs or a subset that meet the criteria of programming. This is useful if the asset has unexpectedly dropped and wants to make programs planned in conjunction with any need of repair. Other features of Scheduling Automatic Programming. Automatically create and print Work Orders that fall within a certain range of date or meter Reading based on a criteria or in the same program. You can identify the period of time to consider for the calculation of average advances counters. Off Calendar Specify the day of the year as holidays or days on which the company will be closed. Work orders will not be scheduled to this day. Stop Option Plan and / or equipment. Multiple Work Orders Option that automatically combines multiple activities or procedures on a single master Work Order. 15

16 Scheduling automatically generates work orders based on time (days, weeks, months or years) based on meter or counter readings and based on the last time a procedure was performed, scheduled or completed. The user can either use a combination of criteria to schedule works. When scheduling preventive maintenance routines, your organization will begin to experience the benefits of using EasyMaint, reducing down time, fewer failures and repairs cost and effectiveness in managing staff resources. The calendars are automatically calculated and can be displayed graphically. Other featur es of Maintenance Scheduling Methods of Scheduling: You can Schedule work orders on scheduled dates or late counters or completed. You can also fixed dates where you choose, using a graphical calendar when the work order is scheduled. Exception of parts: Notes of exceptions will be created if the schedule needs a part that it is not available on stock. Warranty Coverage: Assets covered under warranty will be notified. This list may be reviewed or printed. Programming Details: A request of EasyMaint will show the programs that haven t been realized, and a reason why they have not been performed. EasyMaint CMMS-EAM SOFTWARE 16

17 Maintenance departments depend on work orders to ensure that the work is done in an efficient and timely manner. Although most of the planning work orders are often made for some days, weeks, etc. there are assets that must be performed by a counter who has built such as units, which have an odometer (km) and preventive maintenance are done when they reach a certain frequency of miles. Another case are derived from maintenance inspections and meter readings collected controlled by minimums and maximums threshold of operation, e.g. pressure gauges, temperature, thickness of pipes, vibration, viscosity. EasyMaint creates one or more events to perform maintenance activities, managed and controlled by work or more events to perform maintenance activities, managed and controlled by work orders. Readings can be fed manually or by importing readings SCADA systems, PLCs and other sensors. EasyMaint create events to generate work orders, alarms, alerts, alerts or SMS messages. Tree Measurem ent The tree can be set to measuring the income of a single meter Reading to a parent, can trigger other events in meters child, or create different activities in the offspring depending on the thresholds set at that level. These activities can be automatically generating work orders, sending an alarm alert via or SMS messages, you could also run a computer program to perform an action and send a digital or analog signal to a control. 17

18 The Maintenance Master Plan of EasyMaint is a powerful tool that enables to view flexibly and quickly the situation of all Works. The works are represented by color codes that indicate the status of work orders, grouped by each of the 52 weeks of the year. To query the Maintenance Master Plan, filters have been provided, they will allow us to quickly locate a set of jobs and get all the details of the Work Order to verify the information. Some of the filters are: See all works done From a single asset, equipment or installation, for a device class or a department. By a supervisor, Location, Type of Work Order, Word Order Status, Central Cost, Time. Those who require ground stop or stop of equipment. Works assigned to a Labor Resource Internal or External. From the Master Plan window, we can access Maintenance Work Orders of an asset or multiple assets, of a week or several weeks. EasyMaint CMMS-EAM SOFTWARE 18

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20 The characteristics of Parts and Materials Inventory are designed to give you all the information you need to Manage multiple warehouses and storages sites and by optimizing storage efficiency and reducing costs. The options are: Details, Settings, Transfer, Delivery and Return to Work Orders. Other features of parts and invento ries Trace the elements installed on an Asset, to whom it was delivered, in which Work Order was used, among others. Decide whether the storage locations are valid. Searching for parts by many criteria including ID, description, Manufacturer, Vendor, etc. Decide which warehouse location will be preset to expedite the capture EasyMaint CMMS-EAM SOFTWARE 20

21 Multiple Warehouses / Multiple Locations EasyMaint maintains and manages multiple warehouses. A Stock part can be stored in several number of warehouses. Each warehouse can have any number of locations and the same Stock part can be stored in more than one warehouse (primary parts, etc). EasyMaint also manage your multiple entities inventory, such as warehouses, and transfer parts between them, is simple (for which security is required). When looking for a piece, you can search your site (default) or select any number of places to look. Each site is displayed with the piece, the store, the location and amount of parts available to be used (not set aside for a work order). Othe r Parts and Inventory Features May be associated with any number of parts suppliers (including primary supplier), Manufacturers of Units, Resources, and Exhibits Replacements (such as photographs can be printed on Purchase Orders) Hazardous materials can be marked. Verification of totals for incoming and outgoing parts, at the location of parts in warehouses, and level of parts suppliers and vendors. Notification of parts shortages. 21

22 Physical Inventory The physical inventory process makes parts counting faster and easier. Create a parts list based on a combination of criteria of parts (ABC Code, stores, locations, etc). Print the list, count the parts, and quickly enter the account on the system. You can print a report and then update the inventory physically. Inventory Adjustments With EasyMaint Inventory module, each number, location or cost change is recorded as inventory adjustment that can be checked later to see exactly how the pieces have been used. Use the code bar module of EasyMaint to quickly enter inventory movements. Maintenance of Multi-Site parts: Transfer from one place to another or find the parts elsewhere in the organization (according to security allowed). Create adjustments: Enter parts orders, parts received, or pieces aside for work orders. Enter the price of a supplier or the unit cost of a piece. Review adjustments: For audit purposes you can review all adjustments made to inventory. In this way will be continuously informed which parts have been adjusted, where was the adjustment occurred and by whom. EasyMaint CMMS-EAM SOFTWARE 22

23 EasyMaint provides a module for the control of tools assigned to the maintenance resources, tool warehouses can be defined for its classification, the employee or contractor can request the tools to the Tools Warehouse. Personal will deliver the requested tool and registers to who was delivered and prints a report for the signing responsive. The tools are returned to the store and record the movement in and availability. 23

24 The work labor resources can be internal and external classification of each resource information by specialty, department, shift, hours. Provider services can be predefines in a catalog, hosting services provided by each contractor. EasyMaint CMMS-EAM SOFTWARE 24

25 An importand part, is the emission inventory, tracking of requests and purchase orders. The procurement EasyMaint system is designed to generate purchase orders as needed, by the method specified in the reorder list for one piece or planing based on the demand for scheduled works. Parts can be placed on the work orders in one of the following three ways: Automatically generated by EasyMaint when the new method based on the order (reorder) Automatically generated by EasyMaint when using the method of planning requirements based on demand. Manually entered into the purchasing module. If you need to pass your request to a purchasing department or take the purchase order process using EasyMaint, the system can adapt to any way of work. The warning reorder reports are exactly what it is needed to order, including parts needed for work orders. EasyMaint purchasing system can take this list and automatically create purchase orders with just one click. The planning module will help make purchasing an easy way to purchase our desired horizon, based on demand or Reorder (maximums or minimums) Using the choice based on demand, will quickly review EasyMaint, which exists in the inventory, the number of pieces you are applying for works, which purchases of the same parts are in transit and will determine whether to place a requirement to meet the demand. We can plan through use of filters by Site of Maintenance, Provider, Class or Part. 25

26 EasyMaint projects are considered a group of tasks to be done for maintenance to the assets, for example: extending a building, put a new production line, change the corporate image in a fleet, among others. The budget can be designated for a project and actual costs can be updated with work orders or other costs that are associated with the project. EasyMaint also provides the possibility of having an interface with MS Project. EasyMaint CMMS-EAM SOFTWARE 26

27 EasyMaint can generate a historic failure analyze root causes, effects and impacts, are qualitative and quantitatively recorded, classified the severity of the event for which you can define catalogs of these concepts. EasyMaint consider the definitions provided by the techniques of RCM, FMEA, and ISO and others. 27

28 EasyMaint feeds through failure history of all maintenance management process, from the time a failure report is raised by some people, the module of request registers the important information from the beggining of the problem. The register of information of done works in order to correct it, comply Work Orders. For it s analysis, EasyMaint counts with multiple graphs and reports, summary and detailed reports which can be filtered based on multiple criteria. It also provides the facility to export to other historical tools for statistical analysis for failure prediction techniques such as Weibull. EasyMaint CMMS-EAM SOFTWARE 28

29 Control of warrantiese is very important for cost reduccion, certification and evaluation of suppliers, contractors and manufacturers. EasyMaint controlls guarantees of equipments, services and parts. Guarantees may be for time, control or meter readings, or a combination of both criteria, for example 2 months or 1000 hours whichever comes first. 29

30 Maintenance Availability Indicators, Mean Time Between Failure MTBF, Mean Time to Repair MTTR, hours of stop for failure are calculated automatically, you can define filters to calculate the entire plant, production line, work area, for equipment or others. Other maintenance indicators graphs can be created using Crystal Reports tool.. EasyMaint CMMS-EAM SOFTWARE 30

31 EasyMaint provides a tool to assign work based on the Labor availabilty. EasyMaint performs all calculations and considers the time not available for the resources, either because they were assigned some work or by incidents such as holidays, courses, meetings, illness or other.. 31

32 For those enterprises who needs to control its vehicular fleet, EasyMaint provides a module for the management of fuel and other fluids. The fuel delivery is done through the registration of tickets. Consumption, performance and maintenance costs of the vehicle fleet are automatically calculated by EasyMaint. If the company has its own tanks for fluids, this module is fully integrated in the module of Inventory and Purchasing. Additionally EasyMaint has the possibility of incorporating the codes VMRS (Vehicle Maintenance Reporting Standards). For companies that need to control their vehicle fleet, EasyMaint also provides a module for Tire Inspection. You can define templates for assembly and rotation of the wheels. Mileage control of each wheel is calculated automatically from the route record in the fuel ticket. Also the wear of each tire is controlled by registration of its deph. This module is fully integrated to Work Orders, Inventory, and Purschasing. Additionally EasyMaint has the posibility to incorporate VMRS Codes (Vehicle Maintenance Reporting Standards) EasyMaint CMMS-EAM SOFTWARE 32

33 EasyMaint provides a tool for parameterized queries and record sheets within the menu. Information can be exported to excel so that the user has the ability to perform other operations such as custom reports and graphs or import the data to an ERP or other systems. 33

34 Features of the BarCode of EasyMaint It allows the registration of materials through the use of bar code readers. Delivery of parts to the Work Orders Receipt of Purchase Order Parts Physical Inventory Inventory Adjustments EasyMaint CMMS-EAM SOFTWARE 34

35 The security of a maintenance system is extremely important for companies that are certified by ISO quality systems, OSHA, QS, FDA, among others,use policies that require passwords, password replacement, allocation of privileged sites for each user according to their function, electronic signatures. EasyMaint provides 3 different methods of management for access and user control. The company can choose which of this methods works better according to their internal policies: Security Controlled Privileges by EasyMaint: The user and the password are controlled only by EasyMaint Security Controlled Privileges by EasyMaint: The user and the password are controlled only by Windows Security Controlled Privileges by EasyMaint: and the Domain and Server, Active Directory of Windows. Companies with more restrictive security policies separate lists this method, however EasyMaint need to be installed under the platform database, Microsoft Access and SQL Server. The username, password and access to the database server are controled by the domain, Active Directory of Windows. EasyMaint contols the functional privilages for each user. 35

36 EasyMaint provides more than 150 predefined informs that will help you analyze each stage on the maintenance process of your company, giving you the necessary tools for decision making in order to improve the profitability of the business, the quality of the products, customer service and the security of their facilities and the staff. Additionally it allows and opportunity to establish a program of continuous improvement within your organization. After selecting a report or graph, EasyMaint permits searching in the database only the specific information you need. Besides, you can review a report or chart before you print, fax or . You can also save the report as many common files including HTML, Word, Excel, text, among others. One of the most important reasons to use a system like EasyMaint is the ability to collect and analyze information on maintenance activities and costs. With Crystal Reports Version X or XI, you can modify the reports to meet your exact needs. You can also create your own reports. New, custom reports, then EasyMaint appended to the menu list under any number of categories and simply run like the reports included. Some reports are for example Compliance with the maintenance indicator: Shows a graph of time periods, if the maintenance was done in a timely manner. Red: The jobs were not realized, implying high risk vulnerability of the equipments and processes involved. Green: Jobs that are still scheduled but there are not expired.. Yellow: The jobs that were outside of the established program, meaning, they were executed, however, could be considered as a period of risk and vulnerability of the equipment and processes involved Blue: Works were done in time and manner EasyMaint CMMS-EAM SOFTWARE 36

37 Equipments with the higher maintenance costs Calendars and status in which the work orders are saved Costs per type of maintenance 37

38 Annual Update Subscription, Maintenance and Support (SAAMS) Includes telephone consultations via internet, program updates, and improvements. Updates and new versions of the system from the Web. Remote Access to your computer for more efficient support.. Uncomparable Support Customer Total Knowledge of the product. Data Migration Abesoft-Technologies specialist experienced in migration can migrate most data from your old application. This reduces data entry time by installing EasyMaint. Professional Services Rating Site maintenance area. Analysis of maintenance practices and current needs. A Project plan will be created with the steps necessary for any initial implementation of EasyMaint or auditory, continuous improvement of the maintenance. Help in the implementation. Abe- Soft Technologies will provide its staff with specialist who provides advice during the planning and execution of EasyMaint. Help in the installation. Abesoft-Technologies will advise on the installation and configuration of your EasyMaint Software Training: There are several types of training to ensure your staff has full knowledge of the implementation and use of EasyMaint. Custom Modifications EasyMaint has many features and functions that are fully customizable, if your company has a need for specialists or requirements for interfaces, development specialists, Abe-Soft Technologies can make these changes. EasyMaint CMMS-EAM SOFTWARE 38

39 EasyMaint can help you to: In addition, with EasyMaint you can achieve: Reduce costs that translate directly to the production line. Reduce inventory carrying costs by improving utilization. Increase production capacity and quality. Increase the operating life of machinery, equipment, facilities, fleet or factory. Reduce downtime increases uptime. Reducing the costs of emergency repairs and failures. Improve inventory levels. Make better decisions based on updated information. Reduce accidents and improve plant safety. Provide better customer services through higher quality products and timely delivery. Get a higher resale value for used equipment. Get the documentation required by quality systems such as ISO and QS, FDA and others. Send Requests for work from anywhere Check the inventory of your business easily. Perform failure analysis root cause using techniques such as SAE-FMEA, RCM, ORed, ISO 14224, among others. Strengthen your company s reports with reports and standard or custom graphs. Ability to send and receive action alerts and via SMS Streamline data entry with bar code usage. Management of objects such as Photographs, images, Multimedia, Word, Excel, PDF, CAD, and other file attachments. Minimize the paper work, freeing employees for more productive work. 39

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41 EasyMaint is a very complete, very powerful EAM-CMMS,, with many features to meet the most stringent industry. This document only shows some characteristics of EasyMaint. Please contact us and our experts will provide the best solution for your company. For more information on EasyMaint please call our corporate office at , , info@abe-soft.com or on our website at 41

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43 Abesoft Technologies, S. de R. L. de C. V. Abesoft Technologies, S. de R. L. de C. V (55) ,