Make your maintenance more efficient

Transcription

1 Make your maintenance more efficient

2 OptiMaint Make your maintenance more efficient OptiMaint is a CMMS package which allows a global maintenance management. OptiMaint meets the needs of various sectors such as industry, tertiary, services, hospitals, etc. OptiMaint was designed by maintenance managers to meet the requirements of all sizes of companies. OptiMaint can be used in one location or in a multi-sites organization. OptiMaint is an alternative between setting up long, expensive and complex CMMS software and choosing a solution with too simple and limited features. OptiMaint is the result of over 10 years of experience of development in CMMS solutions. Simple and efficient A CMMS is not meant for computer engineers. That s why it has to be design to be as user-friendly as possible. The screens were studied with the users to be simple to understand and fast to fill. Optimaint is simple, fast, and easy to learn: no need of a user guide for its daily use. Fast to set up Easy to set up and use, you will enjoy the number of functionalities available on OptiMaint. OptiMaint will adapt to your organization. You can start using Optimaint even if everything isn t fully filled in. Please note that in most cases we can also recover the data from you former CMMS in order to keep the history of your equipments. Partnership We are your partner before, during and after setting up your CMMS. The best guarantee for your CMMS project is the full support of your team but also of your partner. That s why we commit ourselves to deadlines and results. We draw up the project with you and put all our efforts to analyze your needs (technical, human and economic aspects of your activity). We can handle the entire setup of the software and train your maintenance teams We consider ourselves as your partner rather than your supplier. This guarantees the success of your CMMS software and ensures the optimized management of your human, financial and materiel resources.

3 Interfaces Interfacing OptiMaint with your purchasing, accounting, production, CRM software or to your ERP (SAP, JD Edwards, PeopleSoft, Baan, Oracle, Navision, Sage, etc) guarantees automatic exchange of information and avoids useless doubletyping and errors. Security & privacy settings Access rights are set for each user (no access at all, access in reading only, access in reading and writing to equipments or to functionalities). Thus you will be able to protect confidential information and to make the users more efficient by giving them only the data they require. Customized Reports You will be able to create your own reports from your favorite report tool (Excel, Business Object, Crystal Reports, Access, etc) and integrate them to OptiMaint. EDM, electronic document management OptiMaint manages any of your electronic or paper documents very easily. With one click you can access equipment plans, item sketches or supplier contracts for instance. Internet You ll be able to benefit from Internet advantages. For instance, you can reach a supplier website directly from the supplier sheet, send him purchase orders or delivery reminders by , etc. Simplicity! To learn the software quickly, you only need to know 2 types of windows: 1. ID window 2. Search window 1. ID window: 2. Search window: To meet your needs, you can Make fields mandatory or not Hide unnecessary fields. Create your own personalized fields (alphanumerical, numerical, monetary, yes/no, scrolling list, pictures ) Replace OptiMaint wording by your own (ie: you can change division to the word site, cost centre to workshop ) Thanks to a creation report tool you can create and personalize your own report at your ease. You have search functions existing for ALL the elements created (equipment, items, suppliers, WO ). All searches are multi criteria and can be executed on part of the designation. You can edit and export all your searches reports to a spreadsheet or a word processing in all simplicity or even place them on your intranet.

4 Asset Equipment follow-up, all assets management No matter if you work in industry or teriary sector, OptiMaint is adaptable and ensures the maintenance of any of your assets. The management of your assets must be at the same time simple and powerful so that the users fill and find easily the required information. From the Identity window, you can access to any information about the equipment (safety warning, technical specifications, preventive maintenance, schedule, meters, tree view, work orders in progress, documents, pictures, etc). The customization of identity windows is based on the family type so that the user only sees the useful data. Thus, a forklift identity window can be completely different from a boiler identity window. OptiMaint organizes all the characteristics of the equipments to maintain. It defines the cost allocations and the technical and financial analyses. Thanks to the graphic tree structures, a colour code makes it possible to know the status of the equipment at any time. Customize OptiMaint! The customization of screens, reports and terminology guarantees the perfect adaptation of OptiMaint to your needs. Work Preventive, curative, condition-based maintenance The availability of the industrial assets in a company depends on the planning and organization of works. OptiMaint offers at the same time a simple and a rigorous management of all types of works. Curative maintenance It is often an emergency. With OptiMaint, doing a work order and an activity sheet is easy and fast. Curative maintenance can be executed without work order. Preventive maintenance OptiMaint creates the work orders automatically according to a timetable for instance. Condition-based maintenance According to meters reading; OM delivers work requests or work orders that can be printed or sent by automatically. OptiMaint is very flexible. You can get a complete process from the work request to the final report of activity or simply work with the work orders for instance. You only use what you really need! OptiMaint can compute many parameters at the same time (MTBF, MTTR, availability rate, etc.). ABC analysis will help you point out critical breakdowns (in terms of labour time, costs, etc). Thanks to these analyses, OptiMaint will help you make the right choice for your management.

5 Purchasing Interface with your software, multiple currencies Stock Multiple stockrooms, inventory, barcode OptiMaint manages any type of purchase (service or spare parts, referenced or not, etc). You can place an order directly but you can also add the steps/windows to create orders: Stock replenishment advice One or various purchase requests One or various requests for quotation A work order OptiMaint replenishment advices can consider preventive needs until a deadline you can define. Thus, OptiMaint prevents from stock shortage and from items reservations, hard to handle on the field. You can easily customize your order form with your own references. You can put different delivery address, invoicing address and order address for a same order. OptiMaint handles delivery reminders which can be sent by , mail or fax. You can automatically generate invoice lines from receiving notes or orders, You also manage easily the contracts you made with your suppliers. OptiMaint handles the global management of your stocks (spare parts, raw material, etc). You can define: Stock management settings (purchase unit, stock unit, minimum and maximum stock, reorder point, etc) Items specifications (supplier, WAC, VAT, delivery deadlines, etc) Technical specifications (characteristics, pictures, maps, documents, etc) You can easily manage stock movements (entries, withdrawals, transfers between stock rooms, etc). You can also record litigations with your suppliers (controls on quality and/or quantity, delays, etc). At any time you can value your stock (un current or past time) and highlight dead stock. In conformity with your stock and your preventive maintenance needs, OptiMaint suggests needed replenishments and can create orders taking your modifications into account (quantity, supplier, etc). OptiMaint is a genuine tool for inventories. It highlights discrepancies and is compatible with barcode readers to make your stock management much faster and easier. Adaptability! Thanks to simple settings, OptiMaint enables to only use features that meet your needs.

6 Budget Budget follow-up by cost centre, by equipment This functionality enables to set up a budget per cost centre (ie: work shop), per equipment, etc and to link this budget to real costs. Thus, you can define a yearly budget for a cost centre (and detail it by month) and then make a breakdown of labour, items and invoice cost, and preventive, curative and miscellaneous categories of work. OptiMaint automatically manages the costs allocations given to your budgets. At any time, you will be able to follow it up thanks to a precise and clear dashboard. Thus, it will be easy for you to know the cost of an equipment in terms of labour, items, invoices cost according to preventive, curative, etc. Project New works, investments projects With OptiMaint you can manage your new investment projects apart from the operating budget (improvements, design, etc). For each new project, you define budgets for labour cost, items, suppliers, etc. Once the budget is defined, you can link your works, item withdrawals, or the invoices to the project. During the achievement of a project, OptiMaint updates a dashboard to compare the initial, the current and the realized budget. You can update your budgets at any time. A report and project follow-up gives you a global or partial summary of your project. OptiMaint helps you define your budget from the previous estimated budget or from the real total costs including or not a percentage variation. Your budget management will become simple but the approach will remain rigorous. OptiMaint offers a large choice of reports to analyse your maintenance activity. These financial, technical and budget analyses were designed to be efficient and to facilitate decision-making. International companies You can make your analyses with another currency and report them to your headquarter located abroad. Help tool! Financial, technical and budget analyses are designed to be efficient and to facilitate decision-making.

7 COMPUTER SET UP / REQUIREMENTS OptiMaint is compatible with: Operating System (O.S): Window 95 / 98 / NT / ME / 2000 / XP/ Vista Data bases: SQL Server, Oracle, Sybase, DB2/400, Access, MySQL, PostgreSQL Web configuration: OptiMaint can be used through Intranet or Internet with Microsoft technologies (Terminal Server Edition - TSE) and Citrix technologies. OptiMaint doesn t need a dedicated server. No modification is necessary to integrate OptiMaint to your system. 2 types of licenses are available: Network license You have a PC (any type of brand) or a micro-system (IBM AS/400, RS 6000, HP 9000, SUN, etc.) server which hosts the database with all the information required for using the CMMS. The access to this database is made thanks to the client PCs equipped Windows. Stand-alone license OptiMaint and its database are installed on a single PC equipped Windows. OPTIMAINT SUSTAINABILITY Evolutions Most of the evolutions come from our clients which guarantees interesting evolutions that meets the daily requirements on the field and avoids gadgets that might not be useful functionalities. Sustainability Apisoft always privileged the safety in terms of development and chose the market standards (Microsoft, Unix, IBM, HP, Oracle, Sybase, etc). By choosing the same technologies of development as the main suppliers on the market, Apisoft does not depend on cyclic trends of data processing, which ensures a long-term Investment. Flexibity The Network License is very flexible because you can install OptiMaint on unlimited numbers of client PCs. A complete solution OptiMaint is a complete package. With one license you can maintain as many locations as desired. This is our business philosophy: a single investment without any surprise or extra cost. ll Trademarks listed in this document are the property of their owners For any further information, please contact your reseller. OptiMaint is a CMMS software developed by Apisoft and distributed by Tema Solutions: Tema Solutions 3924 A rue Saint Denis Montréal, Québec H2W 2M2 Canada Standard TEMA [8362] Télécopie info@temasolutions.ca