PLANON MAINTENANCE MANAGEMENT. For maintaining the value of real estate and corporate assets

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1 PLANON MAINTENANCE MANAGEMENT For maintaining the value of real estate and corporate assets

2 Planon s Maintenance Management solution includes: Building Asset Management Reactive Maintenance Planned Preventive Maintenance Condition Assessment The task of maintaining buildings and corporate assets is becoming more and more complex. In addition to asset value retention, laws and regulations are becoming increasingly stringent. As a result, maintenance needs to be planned, executed, and monitored with precision. Moreover, maintenance activities are expected to be scheduled in such a way as to minimize disruption of the organization s operations and, therefore, ensure business continuity. The Planon Maintenance Management solution helps reduce operational and maintenance costs up to 15% by deploying a precise maintenance plan based on multiple maintenance regimes, effective stock and sourcing management, and efficient execution with Mobile Field Services solutions. Condition Monitored Maintenance Mobile field services Health and safety 2 PLANON MAINTENANCE MANAGEMENT planonsoftware.com

3 BUILDING ASSET MANAGEMENT: MANAGE INVENTORIES, SYSTEMS, AND ASSETS THROUGH A SINGLE PLATFORM Problems with any facility can reduce productivity. Planon software enables organizations to reduce failure while simultaneously managing the lifecycle of their business assets. Planon s solution covers everything from ordering, sourcing, storage, and delivery to removal, replacement, disassembly, or sale. All technical and building-related inventory elements can be managed with the Planon Building Asset Management solution. Reduce processes and maintenance decisions by actively monitoring the condition of systems and assets, the asset locations, and warranty information or replacement terms. Create clarity of responsibilities by linking business assets to suppliers, users, or maintenance teams. Centralize inventory and stock information in a single database and automate the sourcing and stock management process. Store information on business assets and maintenance activities including location, employee authorization, and reordering details. Import standard libraries and use relevant coding. REACTIVE MAINTENANCE: DEAL WITH FAILURES QUICKLY Asset failures affect business processes, are costly to handle, and reduce customer satisfaction. Because reactive maintenance cannot be avoided, Planon provides a solution that ensures a fast and efficient reactive maintenance process. The Planon Reactive Maintenance solution enables employees to report failures and complaints via their smartphone, the intranet, or internet. This Planon solution reduces maintenance times and costs by more than 30%. Standardize processes, workflows, priorities, and maintenance providers to enable fast failure handling. Use Service Level Agreements to monitor failure handling. Link and register time and material costs to an asset s maintenance history. Automatically send incoming workorders to the relevant engineer or supplier. Create a knowledge database with answers to common problems to manage failures more efficiently. Planned maintenance per asset group PLANNED PREVENTIVE MAINTENANCE: GUARANTEE VALUE RETENTION, CONTINUITY, AND COST CONTROL Prevention is better than cure. Operational and maintenance costs can be reduced by nearly 15% by implementing a program of planned preventative maintenance (PPM). PPM has a significant impact on value retention for buildings, systems, and business assets, as well as business continuity. Planon s Planned Preventive Maintenance solution enables routine maintenance to be planned and budgets to be monitored for both internal resources and third party service providers. Use the scenario planner and reporting features to optimize maintenance plans, reduce costs, and improve efficiency. Utilize standard maintenance libraries and coding methods. Plan maintenance activities on the basis of fixed frequencies as well as measured or desired conditions. Ensure that maintenance work is completed by automatically generating and distributing work-orders and alerts. Planned maintenance by asset group Mechanical Electrical Water Security Fire protection Building fabric Compliance planonsoftware.com PLANON MAINTENANCE MANAGEMENT 3

4 Implement the graphical planning board to compare multiple maintenance scenarios. CONDITION ASSESSMENT: GAIN OBJECTIVE INSIGHT INTO THE CONDITION OF BUSINESS ASSETS Condition-based maintenance ensures that maintenance is linked to the desired condition compared to the actual condition of an asset. This prevents budgets being wasted on excessive maintenance work. The Planon Condition Assessment solution enables the easy determination of the actual condition of a system or architectural element. The required maintenance is calculated automatically when the actual condition is registered and compared to the desired condition. Ensure objective measurement of the current condition of business assets on the basis of standardized questionnaires and assessment criteria. Import standard maintenance libraries with condition-based maintenance activities or create a local standards library. Generate maintenance plans to bring buildings, systems, and assets from the measured condition to their desired condition. Develop multiple maintenance scenarios and visualize the budgetary consequences and continuity risks of modifying conditions. Transform a selected scenario to execution, whether outsourced or in-house, and adjust the current condition of a business asset automatically. CONDITION MONITORED MAINTENANCE: EXECUTE MAINTENANCE ON TIME Organizations can predict the required maintenance activities accurately by relating the current status and condition of a business asset to their maintenance planning, in real-time. By deploying webservices technology, business assets communicate with this Planon solution on the basis of definable conditions and threshold values. The required maintenance activity is generated automatically when a threshold value is reached, which is how the Condition Monitored Maintenance solution enables organizations to capture the precise maintenance moment dependent on the actual condition of the asset without the need for manual inspection. Integrate critical systems and assets with the Planon solution via an IT network, automatically detect failures, and generate work-orders. Define threshold values for assets (e.g. the minimum or maximum temperature of a heating system) and automatically trigger activities if the values are exceeded. Automatically import asset meter readings to determine the ideal maintenance time for consumptiondependent assets. Monitor the maintenance execution and automatically communicate to the asset any reset values that are required following maintenance. Combine predictive maintenance with preventive maintenance to ensure an optimum balance between risks, costs, and continuity. Graphical maintenance planner Graphical maintenance planner planonsoftware.com PLANON MAINTENANCE MANAGEMENT 4

5 MOBILE FIELD SERVICES: MAXIMIZE EFFICIENCY IN MAINTENANCE EXECUTION The Planon Maintenance Management solution manages maintenance activities in a single database to improve the efficiency of planning and assignment to maintenance teams (or service providers), while monitoring the maintenance work. The Planon Mobile Field Services solution ensures that the engineers in the field are in-line with the execution process. With access to the work schedule via their smart phones, they can complete the maintenance work effectively. Enable engineers to access up-to-date information on their work schedule remotely. Automate the execution process and enable engineers to view work-orders, report defects, and close work-orders via their smartphone. Use the scalable solution to allow changes in the workforce to deal with peaks in maintenance work. Mobile Field Services is cloud-based and downloadable from the App Store and Google Play. HEALTH AND SAFETY: DEMONSTRATE LEGAL AND REGULATORY COMPLIANCE Increasing statutory regulations add to the complexity of maintenance management. The Planon Health and Safety solution enables the configuration, implementation, and documentation relating to legal and regulatory compliance. Mitigate business risk from maintenance activities. Ensure staff and service providers are aware of health and safety requirements. Schedule inspections and maintenance on safety-critical systems. Manage safety plans and escape routes. Standardize and automate security and access control processes. Health & Safety incidents Health & Safety incidents Registered High priority Normal priority Open 5 PLANON MAINTENANCE MANAGEMENT planonsoftware.com

6 Planon Maintenance Management is one of the five solutions in Planon s Integrated Workplace Management Solution: Planon Universe. The ready-to-use Planon solutions combine leading market standards with more than 30 years of experience, to enable Planon to deliver proven solutions that are characterized by: A home grown integrated by design solution based on a single source of the truth Future-proof solutions that evolve with your organization Globally standardized software that allows for local customization Fast, ready to use processes to deliver valuable management information Experience, knowledge and market standards combined in one integrated solution planonsoftware.com With over 30 years of experience, Planon is the leading global provider of software that supports organizations that aim to optimize workplaces, services and assets. Planon delivers innovative software, proven best practices and professional services that increase workplace productivity and cost efficiency. Planon s software has been completely designed in-house and is fully integrated to deliver reliable management information. Gartner the leading independent technology research organization has consistently rated Planon as a global leader in their Magic Quadrant for Integrated Workplace Management Systems (IWMS). Planon has implemented its comprehensive solutions for over 2,000 clients, supported by offices around the world. To learn more about Planon s IWMS and CAFM software, visit planonsoftware.com or follow us on INTERNATIONAL Tel.: info-int@planonsoftware.com CANADA Tel.: info-ca@planonsoftware.com HONG KONG Tel.: info-hk@planonsoftware.com THE NETHERLANDS Tel.: info-nl@planonsoftware.com AUSTRIA Tel.: info-at@planonsoftware.com FRANCE Tel.: info-fr@planonsoftware.com INDIA Tel.: info-in@planonsoftware.com UNITED KINGDOM Tel.: info-uk@planonsoftware.com BELGIUM Tel.: info-be@planonsoftware.com GERMANY Tel.: info-de@planonsoftware.com SINGAPORE Tel.: info-sg@planonsoftware.com UNITED STATES Tel.: info-us@planonsoftware.com