FRCS Free POS. Installation and User Manual. Android , phone and tablet. Change log. Author Description Version DTI Initial manual 1.0. v. 1.

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1 FRCS Free POS Installation and User Manual Android , phone and tablet Change log Author Description Version DTI Initial manual 1.0 v. 1.0

2 Table of Contents Introduction... 2 How FRCS free POS can help you... 2 How to install and configure FRCS free POS... 3 Before you install... 3 Requirements... 3 Installation... 3 App download and certificates... 3 Installing certificates... 3 Configuring FRCS free POS... 9 Connecting to V-SDC... 9 Adding Taxes Adding Cashier Working with FRCS Free POS Managing catalog items Creating invoices Sharing Receipts Journal Data Management Export and Import Catalog Export Catalog Import Catalog Export and Import Invoices Export Invoices Import Invoices Disclaimer Page 1 of 28

3 Introduction The FRCS Free POS system is an Android POS app for any small or medium-sized business. It offers the end user a friendly interface which incorporates touch input while interfacing to the standard of POS needed in the retail industry. The product was designed to resolve the need for a fully functional mobile POS solution required in retail stores where the necessity to satisfy customer convenience is of the utmost importance, while allowing a retailer to easily support and run the POS application without complex adjustments. How FRCS free POS can help you Expand Selling Space - FRCS Free POS app does not require any fixed area or additional space in the premises. Freed up space can be used for expanding produce presentation. Minimize Queueing By using FRCS Free POS, your customers won t have to wait in long lines at the POS. You can check them out anytime and anywhere in the premises. Highest Trading Periods - FRCS Free POS app comes in very handy for rush hours, special promotions and outdoor sales. Customer First - FRCS Free POS app allows you to walk your customer through the premises offering assistance, eliminating the need for the customer to wait for service or check out. This kind of shopping offers the most personal experiences and will bring new levels of customer satisfaction to your business. Page 2 of 28

4 How to install and configure FRCS free POS Before you install Requirements Before you can start using FRCS free POS app, make sure you have met several requirements: Functioning Android handheld device (phone or tablet) running on Android Available internet connectivity Functional built-in camera Active account on TAP portal (for more information on using TAP portal, please refer to User Manual for Taxpayer Portal Installation App download and certificates Before you can start issuing receipts, you need to download FRCS free POS app onto your handheld device (phone or tablet) from the following URL on Google Play: Next, visit TAP portal at or and request certificate(s) issuing (for more information on how to request certificate(s) issuing, please refer to User Manual for Taxpayer Portal, Request additional Certificates section) Installing certificates Once your request for certificate(s) issuing has been approved, you will receive an with all necessary files, credentials: UID(s), password(s) and POS Access Code (PAC), and activation URL(s). HELP TIP: Since you will have to install the certificate(s) on your handheld device, we suggest you open the and save the files directly from your device. NOTE: Installing certificates applies only for accessing V-SDC, and it's not required for accessing E-SDC. Page 3 of 28

Figure 1 Email with certificates and credentials (desktop) Figure 2 Email with certificates and credentials (phone) If not already installed, you can install ICA and RCA only

5 Figure 1 with certificates and credentials (desktop) Figure 2 with certificates and credentials (phone) If not already installed, you can install ICA and RCA only once on the device and environment on which you will use FRCS free POS. Next, install Root Certificate to Trusted Root and issue Certificate to Intermediate Root. Page 4 of 28

6 Figure 3 Browse for files Figure 4 If necessary, unlock your device Page 5 of 28

7 Figure 5 Name the certificate Figure 6 ICA has been installed If you have to install the certificate from.pfx file, then you will have to enter a valid password ed to you along with the.pfx file(s). However, if you are downloading certificates via activation link, downloaded files will have p12 extension. Page 6 of 28

8 Figure 7 Browse for.pxf file Figure 8 Enter valid password Figure 9 Name the certificate Figure 10 Installed certificate user credentials Page 7 of 28

9 After the successful installation of the certificate(s) you can choose the one you need: Figure 11 Trusted certificates Figure 12 Choose certificate (.pfx or p12) Page 8 of 28

Figure 13 Choose certificate Here you will find a list of all installed certificates you want to use when signing invoices.

10 Configuring FRCS free POS Now that you have installed necessary certificate(s), it's time to configure the app prior to actual use. You can do that by launching the app, and selecting a valid certificate, prior to issuing an invoice, by tapping on. Figure 13 Choose certificate Here you will find a list of all installed certificates you want to use when signing invoices. NOTE: You can choose only one certificate. For additional configuration, tap on top left Menu icon, and select Settings. Connecting to V-SDC In order to configure the connection to V-SDC, select SDC location from Settings menu item: Figure 14 Select SDC Location Page 9 of 28

Once you access the dialog, enter name of the server, its URL, and tap on Update. Active V-SDC servers: Production: https://vsdc.vms.frcs.org.

11 Once you access the dialog, enter name of the server, its URL, and tap on Update. Active V-SDC servers: Production: Staging: Figure 15 Adding V-SDC connection NOTE: Connection to E-SDCs via LAN will be available in the next release. Adding Taxes In order to access add new taxes dialog, from the Settings Menu, tap on Taxes: Figure 16 Select Taxes Page 10 of 28

Once you have accessed the listing, tap on top right icon to add a new tax. Add Tax label and tap Enter. NOTE: Production and Staging environments have the same tax labels.

12 Once you have accessed the listing, tap on top right icon to add a new tax. Add Tax label and tap Enter. NOTE: Production and Staging environments have the same tax labels. Valid tax labels: Tax Label A - VAT Tax Label E - STT Tax Label F - ECAL Tax Label P - Plastic Bag Levy Figure 17 Enter tax label Figure 18 Valid tax label listing You can also delete taxes by tapping on icon (icon), because there is no option for editing already entered taxes. Adding Cashier You can easily add one or more cashiers by tapping on Cashier TIN from Settings menu: Figure 19 Add Cashier Page 11 of 28

13 You can add all cashiers that will be using your POS app on that particular device by tapping icon, however only one can be active. You can always swap between cashiers, depending on their working shifts, by simply tapping on cashier's name or icon Add new cashier by tapping and entering their Name and/or employee Tax Identification Number (TIN). To edit existing cashiers, tap on their name and tap on icon. Figure 20 Cashier list To delete existing cashier, simply tap on icon. Page 12 of 28

14 Working with FRCS Free POS Now that you have met all necessary requirements, it's time to start using your FRCS free POS app. Managing catalog items Before you can start issuing invoices, you have to add your products / services to the Catalog. Tap on select Catalog. and Figure 21 Select catalog In order to add items, tap on icon, and fill in all mandatory fields, Name and Unit price - in addition you can add GTIN and Tax label (most items will have A label), which are optional. Figure 22 Fill in product / service info Figure 23 Product / service list To browse the Catalog items, you can tap on icon and enter item's name or GTIN. Page 13 of 28

15 To delete existing items, tap on icon To edit existing item, tap on icon. Creating invoices When you have successfully added all your products / services to the Catalog, you are finally all set up for issuing the invoices. Tap on icon and select. You can add items by using one of three options on the top right. Search by Name or GTIN, tap on to add a new item, or scan GTIN by tapping on and use your device's camera. When you have added all required items, tap on on the bottom of the screen. Figure 24 Adding items Page 14 of 28

16 Page 15 of 28

17 If necessary, you can edit quantity for each item by tapping on. Figure 25 Change quantity At this point you can enter Buyer TIN and Cost Center (if required), choose Invoice type and Transaction, and Payment method. NOTE: FRCS free POS supports all invoice types (Normal, Proforma, Training and Copy). NOTE: If you choose invoice type Refund or Copy, a mandatory Ref.No field will appear on the invoice dialog). If you want to delete a single item, tap on icon next to that item. You can delete all items from the invoice by tapping on icon. When you have added all required items and their quantities, simply tap on to finish. NOTE: On the first launch, and each time the app has been relaunched, prior to finishing the receipt, you have to enter PAC. Also if you change the certificate, you will also have to enter a valid PAC. Page 16 of 28

Figure 26 Finish the receipt Figure 27 Receipt is ready Sharing Receipts Once you have finished the receipt, you can share it with your customer in several ways.

18 Figure 26 Finish the receipt Figure 27 Receipt is ready Sharing Receipts Once you have finished the receipt, you can share it with your customer in several ways. You can print it to Google Print, send it via Bluetooth, it or save it as.pdf, etc... by tapping on top right. Figure 28 Share the receipt via Gmail, bluetooth, Google Drive etc. Example of saving receipt as.pdf file: Page 17 of 28

19 Figure 29 Save as.pdf Figure 30 PDF of the receipt NOTE: The list of available apps for sharing / storing, will vary, based on the apps installed on your device. Page 18 of 28

20 Journal Here you can find the list of all issued invoices on your device. Figure 31 List of all issued invoices If you are looking for a specific invoice(s) tap on advanced search icon Data Management FRCS free POS enables you to import or export Catalog items and issued Receipts, and that can save you a lot of time when configuring the app. Export and Import Catalog FRCS free POS app enables integration with other systems: Products/Services and prices are defined in company HQ List is exported in.json format and sent to travelling salesmen Travelling Salesman imports new catalog New products, services and prices are available on Free POS Your company's products and/or services and prices, can be defined in advance in the company's HQ. Page 19 of 28

21 In order to access Export / Import Catalog menu items, select item from the main Menu, and tap on top right icon. Export Catalog Figure 32 Export/Import Catalog Menu Figure 33 Enter the name of the Catalog Once the menu opens, tap on Export catalog, and when a dialog opens, fill in the name and tap Enter. Page 20 of 28

Figure 34 Save To Figure 35 Selected location Next, you will be prompted to choose the location for saving exported file, and it can be any location, whether on your device or on an external source.

22 Figure 34 Save To Figure 35 Selected location Next, you will be prompted to choose the location for saving exported file, and it can be any location, whether on your device or on an external source. After choosing the location, you will see the name and the file format of the exported file (example: DemoCatalog.json), and then you can tap on Save. Upon successful saving, you will get the message Catalog exported successfully. This is how the contents of the exported DemoCatalog.json look like: [ { "barcode": " ", "count": 1.0, "countforshow": 1.0, "discount": 0.0, "isadded": false, "isselected": false, "name": "Chocolate", "price": 5.0, "priceshow": 5.0, "tax": [ { "code": "E", "ischecked": false }, { "code": "F", "ischecked": false } ], "type": "Catalog" }, { "barcode": " ", "count": 1.0, "countforshow": 1.0, "discount": 0.0, "isadded": false, "isselected": false, Page 21 of 28

23 ] "name": "Beer", "price": 8.54, "priceshow": 8.54, "tax": [ { "code": "A", "ischecked": false } ], "type": "Catalog" }, { "barcode": " ", "count": 1.0, "countforshow": 1.0, "discount": 0.0, "isadded": false, "isselected": false, "name": "Coffee Espresso", "price": 2.85, "priceshow": 2.85, "tax": [ { "code": "E", "ischecked": false } ], "type": "Catalog" }, { "barcode": " ", "count": 1.0, "countforshow": 1.0, "discount": 0.0, "isadded": false, "isselected": false, "name": "Plastic Bag", "price": 0.1, "priceshow": 0.1, "tax": [ { "code": "P", "ischecked": false } ], "type": "Catalog" }, { "barcode": " ", "count": 1.0, "countforshow": 1.0, "discount": 0.0, "isadded": false, "isselected": false, "name": "Cloth", "price": 12.56, "priceshow": 12.56, "tax": [ { "code": "A", "ischecked": false } ], "type": "Catalog" } Page 22 of 28

24 Figure 36 Catalog exported successfully Figure 37 Browse location Import Catalog Importing products / services Catalog operates in the same way as exporting, only in reverse. Select Catalog from the main Menu tap on the icon and select Import Catalog. Figure 37 Browse location shows browsing for import location from your device - it could be a local storage or online service. Page 23 of 28

Figure 38 Location of a.json file Figure 39 Successful Import Catalog file ready for import, should have.json extension. After you tap on the adequate.

25 Figure 38 Location of a.json file Figure 39 Successful Import Catalog file ready for import, should have.json extension. After you tap on the adequate.json file, Catalog will be automatically populated with the predefined products / services. Export and Import Invoices FRCS free POS app enables integration with other systems: Travelling Salesman exports all receipts in.json format File is sent by to backend system Backend system automatically imports new invoices Whenever situation requires, you may either export all invoices from the Journal or import previously exported list. In order to access Export / Import Invoices menu items, select item from the main Menu, and tap on top right icon. Export Invoices Once you select Export invoices, a dialog will open, where you can fill in a desired name for your Journal, and tap Enter. Page 24 of 28

26 Figure 40 Export invoices Figure 41 Choose name for the file Page 25 of 28

27 Figure 42 Choose destination location Figure 43 Saving.json file Next, you will be prompted to choose the location for saving exported file, and it can be any location, whether on your device or on an external source. After choosing the location, you will see the name and the file format of the exported file (example: DemoJournal.json), and then you can tap on Save. Page 26 of 28

Figure 44 Export successful Figure 45 Browse import location

28 Upon successful saving, you will get the message Journal exported successfully. Figure 44 Export successful Figure 45 Browse import location This is how the contents of the exported DemoJournal.json look like: Figure 46 Exported Journal.json file Page 27 of 28

29 Import Invoices Importing invoices into Journal operates in the same way as exporting, only in reverse. Select Journal from the main Menu tap on the icon and select Import Invoices. Figure 45 Browse import location shows browsing for import location from your device - it could be a local storage or an online service. Figure 47 Location of a.json file Figure 48 Successful import Journal file ready for import, should have.json extension (example: DemoJournal.json). After you tap on the adequate.json file, Journal will be automatically populated with the previously saved invoices. Disclaimer FRCS free POS is a free app, available for commercial use, therefore we are not responsible for the contents of the imported / exported files, and we are not responsible for any lost data, corrupted or damaged imported / exported files, so always make a back-up. We do not take responsibility for decisions taken and data entered by the users of FRCS free POS based solely on the information provided in this app. Page 28 of 28

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