WELCOME 10/12/2016. Dashboards: Putting Institutional Data into the Hands of Many El Paso Community College. Who is El Paso Community College (EPCC)?

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1 WELCOME Dashboards: Putting Institutional Data into the Hands of Many El Paso Community College Who is El Paso Community College (EPCC)? Located in El Paso, TX Established since 1969 Annual Enrollment of 40,000 credit students, 10,000 continuing education students 138 Academic and Technical programs offered Six sites 1

2 What is a Dashboard and Why Was It Needed? A tool used to display key performance indicators (KPI) including demographics, student performance, and college growth IR had large number of similar requests for student information for grants, administration, and faculty Limited number of personnel with existing obligations Needed the ability to perform complicated, time consuming queries Needed the most up to date data quickly Monitor student trends, progression and success College personnel who are using the Dashboards Future goal is to have all faculty and staff use them and eventually the general public Dashboard Development Importance of IT programmer/liaison who knew SQL coding EPCC hired 2 SAS programmers The initial guide for designing cohort tracking was due to our participation in Achieving the Dream We looked at what was being asked for most frequently IR assisted the IT programmers to understand the data, where it comes from and nuances of the data. IR provided IT existing reports as guidelines for formatting data and provided additional support 2

3 Institutional Research and Information Technology Team INSTITUTIONAL RESEARCH Dr. Carol Kay Art Gonzalez Angeles Vazquez Christy Frescas Sal Moreno Saul Candelas (VP) INFORMATION TECHNOLOGY Doug Schirmer Jackie Gaines Carlos Molina Torres Patti Sayers Abraham Hubail Dr. Jenny Giron (VP) Process IR receives a request or identifies frequently requested data. IR & IT meet to discuss projects and any data warehouse modifications or updates. Prioritize and assign tasks. IR defines the criteria for extracting data from Banner. Programmers develop necessary SAS code and create the Dashboard. IR & IT meet again to review Dashboard. IR validates data before publishing on the web portal. Timeline 3

4 Software Tools Process data into dashboard tables Create drill down reports Additional SAS and other software Oracle SQL, PL/SQL Create Dashboards and Indicators SAS Informationn Delivery Portal SAS User Access Oracle SQL, PL/SQL Scheduling SAS Enterprise Guide EPCC ANALYTICS DASHBOARDS SAS BI Dashboard 4.3 SAS Data Integration Studio Process Data Warehouse Create Data Warehouse 4

5 Current or Next Term Enrollment Data Get A Closer View: 5

6 Graduation Rates Graduation Rates Drill Down Report: Dual Credit, Early College High School 6

7 Dual Credit Drill Down Report: Retention And Persistence Enrollment Comparison 7

8 Enrollment Comparison Drill Down Report: Enrollment Comparison Drill Down Report: Benefits of Dashboards At a glance view of the state of the college Ability for end users to have one central place Save time and resources Ability to perform complicated queries Ability to generate up to date data Ability to schedule warehouse data updates 8

9 Benefits of Collaboration Dashboards get built much quicker than if either department were to try to build them by themselves Ability to fill in information gaps between the two departments. Obtain a greater understanding of the data from both departments perspectives. Greater understanding of who the audience is that will be viewing the data and format dashboards for the end user Elements of Successful Collaboration Good communication Feedback from multiple sources Constructive Criticism Mutual respect Willingness to work together for the common goal of student success Questions? Christy Frescas ccasta16@epcc.edu Angeles Vazquez aflor149@epcc.edu Jackie Gaines jgaines3@epcc.edu 9