INVITATION TO BID (ITB) Sealed Bid Request

Transcription

1 INVITATION TO BID (ITB) Sealed Bid Request Tucannon River RM , Project Area (PA) (1) Construction Materials, (2) Construction Services, and (3) Post Construction Survey Confederated Tribes of the Umatilla Indian Reservation Tucannon Basin Fish Habitat Enhancement Project Department of Natural Resources (Contractors are not required to bid on all groups, separate contracts will be issued for each group or subgroup) CONTRACTORS INVITED TO BID THE PROJECT: All licensed contractors with and without Indian preference. Technical Contact: Kris Fischer (Office & Fax) Administrative Contact: Julie A. Burke (Office & Fax) Critical Dates: Site Tour (MANDATORY) April 14, :00 pm PST Request for Clarification Deadline: April 17, 2017 COB Response to Clarification Deadline: April 21, COB Proposal Submission Deadline: May 1, :00 pm PST Public Opening May 1, :15 pm PST Tentative Award Selection (est.): May 8, 2017 Contract Award (est.): May 19, 2017 Project Initiation (Implementation Phase): July 1, 2017 Project In-Water Work Window: July 15, 2017 August 15, 2017 Project Completion (Implementation Phase): August 31, 2017

2 Invitation to Bid Part I General Information and ITB Process Tucannon River RM , PA (1) Construction Materials, (2) Construction Services, and (3) Post Construction Survey 1.1 Project Purpose and Location The Confederated Tribes of the Umatilla Indian Reservation (CTUIR), Department of Natural Resources Fisheries Program is requesting bids for three separate phases (groups) for the implementation of the Tucannon River Hartsock Reach Channel and Floodplain Restoration Project to support the on-going restoration efforts in the Tucannon River Watershed. Project is as follows: Group (1) will include construction material acquisition and delivery ((1a) conifers, (1b) cottonwoods and (1c) boulders); Group (2) will include the construction services (all work necessary for the installation of the log jams and boulders as described in the Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan) and; Group (3) will include post construction survey (as-built survey). Qualified contractors can bid on all groups or any one group or subgroup separately (contractors are not required to bid on all groups or subgroups, separate contracts will be issued for each group or subgroup). The proposed project is located on the Tucannon River between RM (Project Area (PA) 17-18), at the W.T. Wooten Wildlife Area, owned by the State of Washington, Department of Fish and Wildlife. With the exception of one location at the upstream end of the project reach, access will be across State land. Access to the upstream site will be coordinated by the CTUIR and the landowner. The successful implementation of this project will increase channel complexity and floodplain connectivity for Endangered Species Act (ESA)-listed and non-esa-listed native fish species within the Tucannon Watershed. This project s goals are to improve: o o o Floodplain connectivity (increase base flow, increase shallow groundwater capacity, and increase capability of functional connection and interaction with the floodplain through hyporheic flow); Channel morphology (improve channel form, sinuosity, complexity, geomorphic and hydrograph stability); Fish habitat (increase the quality and diversity of in-stream habitat for resident and anadromous fish in the Tucannon River); 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 2 of 31

3 o Restoration of natural channel processes (through the addition of large wood to increase channel complexity, restoration of sediment routing processes through the removal of levees and other floodplain impediments and planting of native species in the floodplains and uplands). These identified pre-project goals will be met through the implementation and construction of the Tucannon River Hartsock Channel and Floodplain Restoration Project (PA 18). The objectives necessary to meet the goals of this project include; Embedded habitat logs with rootwads are expected to create up to 27 and 16 small scour pools with complex instream cover for single and double log installations, respectively. Scaling with the general diameter of log rootwads laid out in the plans, expected scour pool areas are estimated to be around 12 ft 2 at each single log installation, and around 25 ft 2 at each double log installation. Corresponding total expected lift in habitat area = 724 ft 2. Larger pools are expected to develop around each of the 10 ELJs proposed; the area of pool habitat at low flow should scale in two parts, with the (i) width of the structure projecting into the channel and (ii) streamwise length of the projecting log with rootwad, and is expected to be on the order of 130 ft 2 per pool. Corresponding total expected lift in habitat area = 1,300 ft 2. Each LWD jam placed in an active channel area that is wet at low flow should provide a mix of local scour pool habitat and overhead cover. There will be a total of 15 distinct jams added to the project reach with variable area coverage and influence on pool morphology; estimated area of instream/overhead cover ranges between 210-1,040 ft 2 across jams; note that these numbers could change depending on severity of flooding in next several years, and how the wood shifts and accumulates new material in response. Two jams placed at the head and tail of a high flow side channel split are expected to lead to enlargement of the side channel and re-connection at low flows. Corresponding total expected lift in habitat area under and around jams immediately after construction = 9,030 ft 2. Length of side channel opened up = 180 ft. Eight boulder-ballasted logs will be placed in an existing pool that presently has no instream object or overhead cover; the area of pool with new cover and structural complexity provided by the logs and boulders will be at least 140 ft 2. Corresponding total expected lift in habitat area = 840 ft 2. Twenty exposed debris logs will not provide immediate habitat benefits, but will over the long term increase riparian vegetation density over an area of at least 5,400 ft 2 of currently exposed gravel, and potentially contribute towards the effectiveness of other project elements creating up to 650 ft of side channel habitat if the river splits around the structures RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 3 of 31

4 Habitat boulders placed directly in the channel will be associated with a hydraulically sheltered horseshoe scour hole that at minimum scales with a semicircle with diameter equal to that of the boulder, or approximately 3.5 ft 2 of shear zone drift feeding and holding habitat for juvenile and adult salmonids, respectively at each boulder. A total of 15 boulders are planned. Corresponding total expected lift in habitat area = 52.5 ft 2. The three pilot channels cut downstream of the braided depositional area will respectively, going in the upstream direction, reconnect and potentially enlarge approximately (i) 1,050 ft of floodplain/side-channel habitat during annual high flow, (ii) 380 ft of side channel and 550 ft of floodplain channel at the bankfull flow level (somewhere between the 1.5- and 2-year flood), and (iii) 470 ft of floodplain channel at around the 3-year flood level. Increased connectivity of the upstream portion of the spring channel between the ford location and the sediment ponds could, over the long term as the channel enlarges, create an additional 3,400 ft of spawning habitat for steelhead and rearing habitat for a variety of species. The project site is located approximately 15 miles southeast of Dayton, Washington, on the Tucannon River near RM (PA 17-18). The current land use is characterized as fish and wildlife habitat and is used as a recreational property, as it is the Washington Department Fish and Wildlife, W.T. Wooten Wildlife Area. The project reach is identified in the Tucannon River Geomorphic Assessment 1 and the Habitat Restoration Design 2. The Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan can be accessed at the Web Address: ftp://ftp.services.ctuir.org 1.2 Scope of the ITB The bid for this request is broken into 3 separate sections and subsections that can be bid on separately (it is not required that a contractor bid on all sections). These 3 sections include; Group (1) will include construction material acquisition and delivery of ((1a) conifers and/or (1b) boulders), Group (2) the construction services (installation and construction of log jams and placement of boulders). Construction work will be completed as described in the Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan and; Group (3) the post construction survey (as-built survey). When bidding on a particular section or subsection, cost estimates should include sufficient detail to describe which group or subgroup you re bidding on, and the cost estimates should 1 See Tucannon River Geomorphic Assessment & Habitat Restoration Study (April 2011) Report. 2 See Conceptual Restoration Plan, Reach 6 to 10 Tucannon R Phase II (November 2011) RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 4 of 31

5 include supportive documentation justifying costs associated with the work required to complete the group you are bidding on. The Contractor is responsible for providing estimates that are based on design plans completed by R2 Resource Consultants, Inc., for the Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18). Bids should be based on the physical conditions of the project site and the pre-identified staging areas (as determined in the design plans), and the ability to work cost effectively within the scope of the design package. The Contractor s bid will demonstrate diligence and focus in bid preparation with specific effort directed at the evaluation, identification and suggested resolution of any discrepancies, lack of clarity, or other questions arising from the evaluation of the design plans, specifications, permit or supplementary project materials that may affect the timing, schedule, execution or unforeseen expenditures related to the project. 1.3 Project Timeline: Group 1: Project materials delivery will begin on/or around May 1, 2017, this date may change based on current staging area site conditions. If there is still snow or if the site is too muddy, this date will be pushed back to decrease impacts to the site. Group 2: Construction project staging is scheduled to begin as close to July 1, 2017 as possible. Project work needs to occur within the maximum allowable timeframe of the designated instream work window, July 15, 2017 August 15, If unforeseeable problems arise there is a possibility the work would be granted a ten day in-water work window extension to August 25, 2017, but no later due to spawning ESA listed spring Chinook. Group 3: The site survey (as-built survey) should be completed by December 31, Closing Date for Submissions The closing date for submissions will be on May 1, 2017 at 2:00 pm., Pacific Standard Time (PST). Bids received after the specified time will not be considered. Contractors must submit three (3) hard copies and a digital copy (via jump drive) of their bid to: Confederated Tribes of the Umatilla Indian Reservation DNR FISHERIES PROGRAM Attn: Julie Burke Timíne Way Pendleton, OR The outer envelope should be clearly marked Tucannon River Construction Materials, Construction Services, and Post Construction Survey SEALED BID, DO NOT OPEN RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 5 of 31

6 The public opening will be held at the CTUIR Governance Center at 2:15 pm on the closing day in Mission, Oregon located at Timine Way, conference room TBD. 1.5 In Writing Bids must be prepared by computer or typewriter. No oral, handwritten, telephone, , or facsimile Proposals will be accepted. 1.6 Necessary Information Bids must contain all information requested in the ITB. The CTUIR will not consider additional information submitted after the Closing Date and may reject incomplete bids. 1.7 Cost of Bids The CTUIR shall not be liable for any expenses incurred by Contractors in either preparing or submitting Bids, evaluation/selection, or contract negotiation process, if any. 1.8 Request for Clarification Contractors may submit a written request for clarification via mail or by April 17, The CTUIR will not consider any requests submitted after the time period specified above. Questions regarding the ITB or request for clarification shall be sent to the ITB contact listed in Part Response to Requests for Clarification Responses to questions will be provided no later than April 21, Proposals Constitute Firm Offers Submission of a Bid constitutes Contractor s affirmation that all terms and conditions of the Bid constitute a binding offer that shall remain firm for a period of ninety (90) days from the Closing Date Signature Required; Proposer Affirmations An authorized representative of the Contractor must sign the original Bid in ink. Contractor s signature and submission of a signed Bid in response to the ITB constitute Contractor s affirmation that the Contractor agrees to be bound by the terms and conditions of the ITB and by all terms and conditions of the Contract awarded Type of Contract The CTUIR shall execute a Subcontract for Construction Materials, Construction Services and Post Construction Survey RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 6 of 31

7 1.13 Confidential Information Bids are confidential until the evaluation and selection process has been completed and the CTUIR has issued a notice of tentative award. Any information a Contractor submits in response to the IFB that the Contractor considers a trade secret or confidential proprietary information, and Contractor wishes to protect from public disclosure, must be clearly labeled with the following: This information constitutes a trade secret or confidential proprietary information and is not to be disclosed except in accordance with applicable public disclosure laws Requests for Further Clarification of Bids The CTUIR may request additional clarification from Contractors on any portion of the Proposal Cancellation of IFB The CTUIR may cancel this IFB at any time upon finding that it is in the CTUIR s best interest to do so Rejection of Bids The CTUIR may reject a particular Bid or all Bids upon finding that it is in the CTUIR s best interest to do so Tentative Award and Contract Negotiations The CTUIR will provide a written tentative award notice to the lowest responsive and responsible bidder, selection based on the requirements described in Part III and IV. The CTUIR may conduct informal discussions for purposes of obtaining a contract within the available funds. Discussion may include: (a) Contract tasks; (b) Staffing; (c) Performance Schedule; and (d) A maximum, not to exceed Contract price, which is consistent with the Bid and fair and reasonable to the CTUIR, taking into account the estimated value, scope, complexity, and nature of the services to be provided. The CTUIR may also discuss the statement of work and, at its discretion, add to the scope of services based on a Contractor s recommendations (but still within the scope of this IFB) or reduce the scope of services. Final award will be contingent upon successful discussion of a contract within seven (7) working days after the tentative award. The CTUIR may terminate discussions with the lowest responsive and responsible bidder if they fail to result in a contract within a reasonable time. The CTUIR will then enter into negotiations with the next responsible Contractor, and if necessary the third responsible Contractor RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 7 of 31

8 1.18 Protest of Tentative Award Selection A notification of tentative award to the Lowest Responsive, Responsible Bidder will be mailed to all Contractors that submitted a Bid in response to this IFB. A Bidder who claims to have been adversely affected by the selection of a competing Bidder shall have five (5) calendar days after receiving the notice of selection to submit a written protest of the selection to the IFB contact listed in Part 1.4. The CTUIR will not consider protests submitted after the date established in this part. The protest must specify the grounds upon which the Protest is based Award After expiration of the five (5)-calendar day selection protest period and resolution of all protests, the CTUIR will proceed with final award Investigation of References The CTUIR reserves the right to investigate the references and past performance of any Contractor with respect to its successful performance of similar services, compliance with IFB and contractual obligations, and its lawful payment of suppliers, sub-contractors, and employees. The CTUIR may postpone award or execution of the contract after the announcement of the apparent successful Contractor in order to complete its investigation. The CTUIR reserves the right to reject any bid at any time prior to the execution of any resulting contract Amendments The CTUIR reserves the right to amend the resulting Contract from this IFB. Amendments could include but are not limited to, changes in the statement of work, extension of time and consideration changes for the Contractor. All amendments shall be in writing and signed by all approving parties before becoming effective. Only the CTUIR has the final authority to execute changes, notices or amendments to Contract Tour of Site A mandatory tour of the site shall be provided on April 14, 2017 at 1:00 pm. Interested contractors should meet in Dayton at the Snake River Salmon Recovery Board Office at 410 East Main Street, Dayton, WA Contractors planning to tour the project site are expected to confirm attendance with the administrative contact by April 13 st, 2017 at 1:00pm RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 8 of 31

9 PART II SERVICES TO BE PROVIDED 2.1 Scope of Work The CTUIR is currently accepting bids to implement a large scale fish habitat restoration project on the Tucannon River, approximately 15 miles southeast of Dayton, Washington. This proposal is broken into 3 separate groups to increase the competitiveness of the bid. These groups include; Group (1) will include construction material acquisition and delivery ((1a) conifers and (1b) boulders); Group (2) will include the construction services (all work necessary for the installation of the log jams and boulders as described in the Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan) and; Group (3) will include post construction survey (as-built survey). The goal of this project is to benefit spring/summer Chinook salmon, summer steelhead, bull trout and resident fishery resources. The property is located at RM ( Hartsock Reach ; Tucannon River Project Areas PA 17-18) located within the WDFW W.T. Wooten Wildlife Area. The project design includes the following major elements, which are described in greater detail in the accompanying design drawings and technical specifications: Group (1) will include construction material acquisition and delivery ((1a) conifers and (1b) boulders); Contractor shall provide boulders designated for helicopter placement with 2 1\2 minimum holes drilled through the center of the boulder. Bidders can provide bids for group 1a and/or group 1b. Bidders are not required to bid on all groups. For the Group where the Bidder is providing a bid-provide the cost of each type of material under the Unit Price, and enter the Total Bid Price in the next column. For evaluation purposes please exclude Washington State sales tax from your bid; applicable sales tax will be added to the apparent successful bidder s contract amount. Enter the ON-SITE DELIVERY (material handling and shipping) costs for each Group. These costs include all the costs incidental to the pickup, delivery and off-loading of all materials required by the specific Staging Areas. Failure to address each line item in a Group for which a bid is submitted as detailed may result in a bid being rejected for lack of responsiveness. Group (2) will include the construction services (all work necessary for the installation of the log jams and boulders as described in the Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan, excluding those items that will be installed by helicopter) RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 9 of 31

10 The Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan can be accessed at the Web Address: ftp://ftp.services.ctuir.org The project goals will be accomplished by installing LWD structures and large single trees and/or logs with rootwads to increase large wood loading, create pool habitat, instream cover habitat complexity and substrate sorting, reconnecting the floodplain and channel for restoring floodplain vegetation, increasing riparian vegetation extent, enhancing upland terrace vegetation impacted previously by land use, and increasing over-summer survival in the dis-connected old main channel by creating additional pool habitat with cover. In addition, floodplain connectivity will be increased by excavating pilot channels to increase flow in floodplain swales and channels during high water events, with goals of increasing off-channel habitat availability for rearing and spawning salmonids and enhancing floodplain vegetation growth. As part of construction activities, the project will involve specifically: Mobilization and demobilization, including preparing staging and access routes, following all TESC, water management, and stream crossing plans, and restoring the site per the plans. Staging and sorting logs and boulders in an ordered manner, and identifying where each specific piece is destined to be installed. Materials for helicopter shall be staged apart from materials to be installed using heavy equipment. Constructing six (6) boulder-ballasted logs per the plans, with the logs attached securely to the boulders so that each assembly can be lifted by helicopter and placed expeditiously in the stream. Using an excavator to embed individual LWD logs with rootwads at various locations throughout the reach to provide widely distributed instream habitat and gravel sorting functions; some will be installed with a vertical bole to trap loose logs during high water to create a larger jam and reduce wood loading on a county bridge, others with live cottonwood poles in contact with the water table to promote future riparian growth; Using an excavator to install collections of larger logs and trees with rootwads into different types of generally unanchored LWD jams creating a variety of habitat conditions, with a subset of logs anchored to boulders using biodegradable hemp rope, and selected logs tied together to form interim jams that can adjust form during high water without immediately being entrained downstream; Using an excavator to install small engineered log jams to create a hard point that results in pool creation and/or promote a split channel morphology; vertical boles installed as part of the jam for stability are also intended for catching and racking loose logs that may break free from the LWD jams during high water to create a larger jam and reduce wood loading on a county bridge; Using an excavator to install exposed debris logs on a low elevation gravel bar to increase gravel deposition, and on higher elevation gravel deposits to trap loose LWD jam logs floating downstream during floods; 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 10 of 31

11 Increasing floodplain connectivity between the river mainstem and selected relic floodplain and side channels by scalping shallow cuts at three locations indicated in the plans to allow overflow into the channels more frequently during floods; Excavating a fourth channel in the floodplain to increase floodplain connectivity between the river mainstem and a long spring channel, which is intended to enlarge the spring channel upstream of the Hartsock Grade sediment ponds so its cross-section profile is closer in size to downstream of the ponds, thereby promoting creation of additional steelhead spawning and rearing off-channel habitat; Installation of a 53 long x 12 wide Railcar Bridge over the spring channel. The Railcar Bridge shall be purchased from an approved vendor, delivered and installed to improve public access and reduce steelhead mortality in the spring channel. Contractor will be responsible for installation of the bridge including all necessary grading and surfacing to install the abutments, per the plans. (See sheet 26, of the CTUIR Tucannon River Hartsock Floodplain Restoration Design 90%.pdf) Removing a small levee near the current river mainstem channel and using the material to raise an overflow sill in the sediment ponds that might otherwise discharge turbid or warmer water to the spring channel in the future as the ponds fill and undergo ecological succession. In addition, excavating a small area to increase flow conveyance between two ponds and disposing the material on the adjoining berm. All channel excavation and structures shall be completed and constructed according to attached Design Drawings, Specifications, permit conditions, and as directed on-site by the CTUIR Representative or Designated Technical Representative. All conservation measures and best management practices will be followed as outlined in the construction plans for the proposed project. The CTUIR will negotiate a final contract based on the Contractor proposal and completed final design and specifications documents and implementation plan. Contract implementation will be conditional on receipt of all regulatory permits by project start date. Construction staking shall be completed by the project engineer (R2 Resource Consultants, Inc.) prior to project work activities indicating areas of disturbance, required floodplain elevations within project disturbance areas and locations of structures and construction depth. Construction in the Hartsock Reach will be completed during the fish window of 2017, currently specified as July 15, 2017 to August 15, Both the Construction Contractor (this contract) and Helicopter Contractor (separate contract) will be working at the same time, and will need to coordinate activities. Construction materials contractor will be responsible for providing and staging all logs and boulder materials to be picked up, transported, and installed by helicopter. All plantings will be performed by CTUIR. Group (3) will include post construction survey (as-built survey). The final project as-built survey will be conducted by the project engineer. However, Contractor shall perform as-built surveys during construction to document, at a minimum, that the floodplain excavation, fill and shaping during project construction and placement of buried rock and wood structures within the channel and floodplain meet design specifications. Contractor shall provide 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 11 of 31

12 adequate survey data and recorded points verifying construction elevations and reflect the design intent to meet design specifications for Record Drawings. Requirements: The survey of completed construction shall be completed, and deliverables shall be transmitted to CTUIR in a manner consistent with the specifications detailed in Attachment E GIS Standards and Requirements and Implementation Plan. 2.2 Project Specifications Group 1 Material Procurement and Delivery The Contractor shall be responsible for procuring the large woody material necessary for implementing the proposed project. All large woody material for the proposed project must meet the minimum standards for species, diameter and length and quantities listed in the attached bid schedule and design drawings. All rock for the proposed project must meet the minimum standards as outlined in the attached bid schedule and design drawings. All of the materials shall be delivered by the Contractor to the appropriate staging areas located within the Project area. The Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan can be accessed at the Web Address: ftp://ftp.services.ctuir.org Group 2 Construction Services The Contractor shall be responsible for following the design plan to implement the CTUIR Tucannon River Hartsock Floodplain Restoration Project. The Tucannon River Hartsock Reach Channel and Floodplain Restoration Project (PA 18) Construction Design Drawings and Technical Specifications, and Tucannon River Hartsock Reach, Phase 1 Fish Habitat and Floodplain Restoration Project Implementation Plan can be accessed at the Web Address: ftp://ftp.services.ctuir.org Group 3 Post Construction Survey (As-built Design) The final project as-built survey will be completed by the selected contractor. Contractor shall perform the as-built survey after construction is complete to document, at a minimum, that the floodplain excavation, fill and shaping during project construction and placement of buried rock and wood structures within the channel and floodplain to meet design specifications. Contractor shall provide adequate survey data and recorded points verifying construction elevations and horizontal extents to meet design specifications for Record Drawings. Requirements: The post construction survey shall be completed, and deliverables shall be transmitted to CTUIR in both hard copy and digital formats. These formats should also be completed in a manner consistent with the specifications detailed in Attachment C GIS Standards and Requirements. Contractor shall provide all materials, items, operations, or methods specified, listed, or scheduled on the Drawings or in the Specifications, including all materials, labor, equipment, and incidentals necessary and required to conduct proper surveys. Contractor proposal must describe in detail survey methodology and data analysis in meeting these requirements relative to documenting completion of work specific to design specifications RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 12 of 31

13 2.3 Required Equipment Standards: A. Synthetic hydraulics - hydraulic oil in the track-mounted excavators that are utilized during project construction must meet or exceed stringent acute aquatic toxicity (L- 50) requirements, and be biodegradable. Example: Chevron Clarity or equivalent. (Note: Compliance with specification will be tested by the CTUIR and designated agent). B. Fueling shall occur at a minimum of 150 feet from open water per HIP III requirements. C. Spill Kits (including rag pads and booms) will be required on site at all times. D. Equipment will be free of leaks and be in good operating condition. 2.4 Minimum Equipment Specifications: Proposed equipment quantities and specifications are the responsibility of the Contractor in meeting the project construction and timelines as outlined in the Technical Specifications and Drawings. 2.5 Materials and Services Furnished by the Contractor: The Contractor must supply all equipment and experienced operators necessary to complete the work specified in the contract. In addition the contractor must furnish and cover: 1. All costs of equipment, operation, and transportation. 2. An experienced, qualified supervisor for crew. 3. All required safety equipment and training for crew members in use of tools. 4. Designated representative to supervise contract operations and represent Contractor. 5. All materials and equipment for BMP implementation Oil and Fuel Spill Prevention The contractor will be allowed to fuel, lubricate and perform minor maintenance activities to trucks or other heavy machinery at the project site. However these activities must not occur within a distance of 300 feet of any water body or stream in the vicinity of the project site, and will follow all requirements specified as HIP III requirements in the plans and in the HPA. The CTUIR or a designated agent reserves the right to inspect the contractor s equipment at any time. Equipment must be in good working condition, free from leaks in hydraulic, fuel and power systems and clean enough to allow for close inspection of these systems. The CTUIR reserves the right to reject any equipment that does not meet these conditions Fire Prevention and Control The contractor shall be responsible for fighting his/her own fire(s). The contractor, acting independently, shall immediately extinguish without expense to the CTUIR or the landowner, all fires on or in the vicinity of the project site, which are caused by the contractor or the contractors employees, whether set directly or indirectly as a result of the work on the project. The contractor may be held liable for damages resulting from fires set or caused by the contractor s employees or resulting from operation of this contract. If the amount and 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 13 of 31

14 character of labor, subsistence, supplies and transportation which the contractor is in a position to furnish promptly for fire suppression prove inadequate, the CTUIR or a designated agent is authorized to procure such items and services as may be deemed necessary and charge to the contractor Regulations and Permits The contractor shall, without additional expense to the CTUIR, be responsible for complying with any Federal and State Laws, Codes, and Regulations applicable to the performance of the work Contractor Bonding, Liability, Licensing, Insurance and Bid Deposit Requirements: The contractor shall be held responsible for all damages to persons or property that occur as a result of the contractors fault of negligence, and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. The CTUIR will be responsible for providing liability and workers compensation insurance for its employees when they are on the work site. Contractor must be a licensed contractor with the State of Washington, and hold liability insurance with the following limits: $2,000,000 aggregate, and $1,000,000 per occurrence. Liability insurance must name the CTUIR as an additional insured party for the duration of the project. Contractor must provide Commercial Automobile Liability Insurance in amount equal to the greater of (1) one million dollars for all vehicles used in performance of the services or (2) any other amount required by applicable law. Contractor must also provide a certificate of workman comp insurance (if contractor has employees). Contractor shall post Performance and Payment Bonds equal to 100 percent of the contract price before work commences. A bid deposit of 5% of the total bid must accompany the bid. This must be in the form of a bid bond, certified check, or cashier s check issued to CTUIR DNR Fisheries. The bid deposit will be returned as per final contract acceptance Site Maintenance The Contractor shall dispose of all refuse created by the Contractor's activities and such refuse shall be hauled off of the project area and disposed of in a lawful manner Environmental Effects The Contractor shall coordinate with the CTUIR and direct their activities in such a manner to minimize adverse effects on the environment Furnished Materials and Services: The CTUIR or designated agent will acquaint the Contractor with work areas and access roads, administer the contract, and oversee all work elements. In addition, the CTUIR will provide: a. Daily inspection of work for compliance and certification of Contractors work RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 14 of 31

15 2.5.8 Bid Itemization b. Map of project area. c. Design/Construction details. d. Right of way agreements, easements, and any other necessary environmental or cultural clearances. e. Fish salvage crews. Bid will include itemized costs per bid item component by quantities and unit cost including materials, proposed equipment, equipment hourly rate, operator hourly rate, and personnel hourly rates. Contractor will provide a lump sum price per bid item and total aggregate bid Point of Hire and Release Project point of hire and release shall be at the project site Acceptance of Work Acceptance of work will be determined by a 100% inspection of the work by the CTUIR. Nonconformance with any specification will classify the work as unsatisfactory, and rework will be required to bring the work up to the standards negotiated and agreed upon in the contract agreement. The contractor shall maintain a complete copy of the contract and specifications available on-site at all times, for use by the contractor and the contractor s employees, and to provide for reference in discussions with CTUIR personnel Timeline and Penalties for Unauthorized delays a. The scheduled date for completion of the Project is August 31, The Contractor must complete all aspects of the work on, or before this date, unless completion is delayed due to conditions mutually agreed upon and designated in writing by the Contractor and the CTUIR. b. Once work is commenced, project work shall be ongoing. Work shall commence on a Monday-Friday schedule unless prior arrangements are made with the CTUIR. Any delay in daily production will be discussed and agreed upon through the CTUIR. c. Work shall not commence until the work schedule is approved, then shall be continuous, unless weather conditions or circumstances beyond Contractor's control prevent working. The CTUIR must approve deviation from the approved work schedule in writing Payment One lump sum request for payment per bid item may be submitted to the CTUIR upon successful completion of the project. Thirty percent of the total contractual cost will be withheld until final completion of the project. The Contractor shall contact the CTUIR to request final inspection of work for payment. The CTUIR will make the final payment within days of receipt of an invoice following a final inspection that approves all work RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 15 of 31

16 Use of Premises No camping will be allowed on the project site. The project area shall be cleared of all nonforest debris resulting from contractor s operation as required by the CTUIR prior to final payment being received Davis-Bacon Act Wage Rates (10-13) This project is funded with Federal funds. All employees of the prime contractor or subcontractor(s) shall be paid wages as per Davis-Bacon Act. It is the responsibility of the contractor to determine applicable wage determinations ( Indian Preference Unless otherwise specified, the Contract will be awarded to the lowest, responsive, responsible bidder; unless a responsive, responsible Indian bidder is within 1% of lower non-indian bidder RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 16 of 31

17 PART III BID REQUIREMENTS 3.1 General Requirements Bid packages must contain information about the Contractor s qualifications and experience in completing similar projects. References are required from at least three (3) similar projects. Include project name, contact name, address, and telephone number, a description of the project, project completion date, and the relationship of the contact person to the project referenced. Provide line-item price quotes for mobilization and project elements identified in the Project Bid Sheet(s). GENERAL INFORMATION PART IV REVIEW & SELECTION The CTUIR will issue a contract agreement to the lowest responsive and responsible bidder whose bid is deemed to be responsive to the invitation, and whether the apparent low bidder is responsible. The CTUIR will use the following criteria to properly evaluate each bid received: 1) Contractor experience (50%) 2) Aggregate bid price (50%). 4.2 INVITATION FOR BID and SELECTION CRITERIA Bids will be considered with two main criteria: A. Past Experience will be reviewed and the highest rank will be for those contractors that have completed similar projects, or can clearly demonstrate the capacity to take on this type of project, and whose customers on such projects have rated their quality of the work highly. Past, applicable experience must be clearly identified in Bid Sheet. B. Aggregate bid prices will be evaluated and an assessment and comparison to other bids will be made using the lump sum mobilization costs and aggregate total costs for line item project elements. 4.3 AWARD NOTICE The bidder deemed to be the lowest responsive and responsible will be given a tentative award. The CTUIR and the lowest responsive and responsible bidder will enter into contract discussions. Contract discussions will be directed towards obtaining a written agreement on the Contractor's tasks, staffing and performance schedule. Furthermore, this agreement will contain a maximum, not-to-exceed price which is consistent with the Contractor s bid, and fair and reasonable to the CTUIR, taking into account the estimated value, scope, complexity, and nature of the services RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 17 of 31

18 Final award, however, will be contingent upon successful negotiation of a final contract seven (7) calendar days of the announcement of tentative award. The CTUIR may terminate discussions with the lowest responsive and responsible bidder if they fail to result in a contract within a reasonable time. The CTUIR will then enter into discussions with the second lowest bidder, and if necessary the third lowest bidder. If the second or third round of discussions fails to result in a contract, the CTUIR may formally terminate the solicitation. ========================================================================== Attached Documents PART V Attachments The following items are attached to the IFB: Attachment A: Project Site Vicinity Maps Attachment B: Design Drawings, Tucannon River Floodplain Restoration Project Attachment C: Bid Schedule (Construction Materials) Attachment D: Bid Schedule (Project Construction) Attachment E: Bid Schedule (Post Project Survey (As-Built)) Attachment F: GIS Standards and Requirements 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey- Page 18 of 31

19 Attachment A: Project Site Vicinity Maps 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 19 of 31

20 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 20 of 31

21 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 21 of 31

22 Attachment B: Design Drawings, Tucannon River Floodplain Restoration Project Design drawing for the project area is located on the CTUIR FTP site. The directions for finding the drawing are listed below; If you are using Windows 7; right click on the start button and choose "Open Windows Explorer" (Internet Explorer 7 does not allow FTP that is why you have to do it this way) If you are using Windows 10; right click on the start button and choose File Explorer In the address bar put this: ftp://ftp.services.ctuir.org Click go or hit enter Put in this username: ctuir Password: public Then they can copy the file or drag and drop it to their computer, or open it RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 22 of 31

23 Attachment C: Bid Sheet (Construction Materials) Construction Materials Bid Item Summary Sheet Bidder s Qualifications must be attached to Bid Sheet Tucannon River RM Project Area (PA) CONTRACTOR S FULL LEGAL NAME: (PLEASE PRINT OR TYPE): AUTHORIZED SIGNATURE: PRINTED NAME AND TITLE OF PERSON SIGNING: DATE: COMPANY ADDRESS: FAX NUMBER: ADDRESS: BID PRICES VALID FOR DAYS Bid Item Item Description Total Quantity 1 Mobilization and Demobilization 1 Unit Lump Sum (LS) Unit Price $ Total Bid Price LOGS for Helicopter work 2 Staging Area 1 Logs LOG - 10"-12" DBH x 12' Length 14 EA $ LOG - 12"-14" DBH x 12' Length 19 EA $ LOG W/ ROOTWAD - 12" DBH x 20' Length 24 EA $ LOG W/ ROOTWAD - 14" DBH x 35'-40' Length 4 EA $ LOG W/ ROOTWAD - 18" DBH x 20' Length 8 EA $ WRACKING (CUT TREE TOPS; 1 TREE TOP PER LOG $ DELIVERED) 1 LS ON-SITE DELIVERY 1 LS $ Item Total $ 3 Staging Area 2 LOG - 16"-18" DBH X 65' Length 7 EA $ LOG W/ ROOTWAD - 16"-18" DBH x 45' Length 8 EA $ LOG W/ ROOTWAD - 16"-22" DBH x 45' Length 11 EA $ LOG W/ ROOTWAD - 18"-22" DBH x 45' Length 15 EA $ RACKING (CUT TREE TOPS; 1 TREE TOP PER LOG $ DELIVERED) 1 LS ON-SITE DELIVERY 1 LS $ Item Total $ Page Sub-total $ 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 23 of 31

24 Bid Item Item Description Total Quantity LOGS for Helicopter work continued Unit Unit Price 4 Staging Area 3 $ Logs LOG - 16"-18" DBH x 65' Length 1 EA $ LOG W/ ROOTWAD - 12"-16" DBH x 20' Length 19 EA $ LOG W/ ROOTWAD - 18"-24" DBH x 30' Length 6 EA $ LOG W/ ROOTWAD - 16"-18" DBH x 45' Length 21 EA $ LOG W/ ROOTWAD - 22"-26" DBH x 45' Length 1 EA $ RACKING (CUT TREE TOPS; 1 TREE TOP PER LOG $ DELIVERED) 1 LS ON-SITE DELIVERY 1 LS $ 5 Staging Area 1 LOGS for Excavator work Item Total $ LOG W/ ROOTWAD - 18" DBH x 35' Length 8 EA $ LOG W/ ROOTWAD - 14"-20" DBH x 35' Length 14 EA $ LOG W/ ROOTWAD - 16"-28" DBH x 30'-45' Length 40 EA $ LOG W/ ROOTWAD - 22"-26" DBH x 45' Length 7 EA $ LOG W/ ROOTWAD 24"-30" DBH x 30' Length 8 EA $ RACKING (CUT TREE TOPS; 1 TREE TOP PER LOG $ DELIVERED) 1 LS ON-SITE DELIVERY 1 LS $ Item Total $ Total Bid Price 6 Staging Area 2 LOG W/ ROOTWAD, 12" DBH X 20'L 6 EA $ LOG W/ ROOTWAD, 14" DBH X (35'-40')L 1 EA $ LOG W/ ROOTWAD, 18" DBH X 20'L 2 EA $ LOG W/ ROOTWAD, 18" DBH X 35'L 12 EA $ RACKING (CUT TREE TOPS; 1 TREE TOP PER LOG $ DELIVERED) 1 LS ON-SITE DELIVERY 1 LS $ Item Total $ 7 Staging Area 3 DOUG FIR LOGS - 10"-12" DBH x 12' Length 6 EA $ DOUG FIR LOGS - 12"-14" DBH x 12' Length 13 EA $ LOG W/ ROOTWAD - 12" DBH x 20' Length 30 EA $ LOG W/ ROOTWAD - 12"-14" DBH x 25' Length 10 EA $ LOG W/ ROOTWAD - 14" DBH x 35'-40' Length 5 EA $ LOG W/ ROOTWAD - 14"-20" DBH x 35' Length 6 EA $ LOG W/ ROOTWAD - 16"-18" DBH x 45' Length 26 EA $ LOG W/ ROOTWAD - 16"-22" DBH x 45' Length 12 EA $ LOG W/ ROOTWAD - 16"-28" DBH x 30'-45' Length 29 EA $ Item Sub-total $ Page Sub-Total $ 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 24 of 31

25 Bid Item Item Description 7 Staging Area 3 continued Total Quantity LOGS for Excavator work Unit Unit Price LOG W/ ROOTWAD - 18" DBH x 20' Length 10 EA $ LOG W/ ROOTWAD - 18" DBH x 35' Length 10 EA $ WRACKING (CUT TREE TOPS; 1 TREE TOP PER LOG $ DELIVERED) 1 LS ON-SITE DELIVERY 1 LS $ Item Total $ TOTAL AGGREGATE BID FOR LOGS (Items 2-8) $ Total Bid Price 8 Staging Area 2 BOULDERS for Helicopter work BOULDERS - THREE MAN WSDOT (4) 9 EA $ BOULDERS LB 4 EA $ BOULDERS LB 15 EA $ ON-SITE DELIVERY 1 LS $ Item Total $ 9 Staging Area 3 $ BOULDERS - THREE MAN WSDOT (4) 6 EA $ BOULDERS LB 12 EA $ BOULDERS LB 23 EA $ BOULDERS ) 11 EA $ ON-SITE DELIVERY 1 LS $ ALL BOULDERS DESIGNATED FOR HELICOPTER USE SHALL HAVE A 3 DIAMETER HOLE DRILLED THROUGH THE MIDDLE 10 Staging Area 1 BOULDERS for Excavator work Item Total $ BOULDERS LB 7 EA $ BOULDERS - FOR 30 EMBEDDED LOGS* 1 LS $ ON-SITE DELIVERY 1 LS $ *BOULDER QUANTITIES WILL BE DEPENDENT ON LOG DIMENSIONS; FOR DETAILS SEE TABLE 2 ON SHEET 14 OF THE DESIGN PLANS Item Total $ 11 Staging Area 3 BOULDERS LB 1 EA $ BOULDERS - FOR 29 EMBEDDED LOGS* 1 LS $ ON-SITE DELIVERY 1 LS $ *BOULDER QUANTITIES WILL BE DEPENDENT ON LOG DIMENSIONS; FOR DETAILS SEE TABLE 2 ON SHEET 14 OF THE DESIGN PLANS Item Total $ TOTAL AGGREGATE BID FOR BOULDERS (items 8-11) $ TOTAL BID ITEMS (1-11) Notice: The contractor shall deliver a range of log sizes within the specified log size ranges the contractor shall not deliver all logs of a single size within each specified size range. Accepted log species include Douglas fir (Pseudotsuga menziesii), ponderosa pine (Pinus ponderosa), western red cedar (Thuja plicata) or approved alternative. Logs shall be freshly cut, in good condition, and shall be inspected by the project engineer upon delivery RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 25 of 31

26 Attachment D: Bid Schedule (Project Construction) Construction Bid Item Summary Sheet (Excludes helicopter work) Bidder s Qualifications must be attached to Bid Sheet Tucannon River RM Project Area (PA) CONTRACTOR S FULL LEGAL NAME: (PLEASE PRINT OR TYPE): AUTHORIZED SIGNATURE: PRINTED NAME AND TITLE OF PERSON SIGNING: DATE: COMPANY ADDRESS: FAX NUMBER: ADDRESS: BID PRICES VALID FOR DAYS Bid Item Item Description Total Quantity Unit Unit Price Total Bid Price 1 MOBILIZATION AND DEMOBILIZATION 1 Lump Sum (LS) $ 2 Site Preparation CLEARING AND GRUBBING (portion of access routes) 2 AC $ STAGING AREA PREP (Hog Fuel; install) 1.4 AC $ TEMPORARY EROSION AND SEDIMENT CONTROL 1 LS $ Item Total $ 3 Earthwork PILOT CHANNEL CUT AND HAUL, SPREAD 671 CY $ BERM/POND EXCAVATION, HAUL, SPREAD 272 CY $ Item Total $ 4 Stream Structures EXPOSED DEBRIS LOGS 20 EA $ EMBEDDED LOGS 67 EA $ LWD LOGS (STRUCTURE L14; SEE DESIGN PLANS) 6 EA $ ENGINEERED LOG JAMS 10 EA $ ASSEMBLY OF BOULDER BALLASTED LOGS* 6 EA $ LOGS STREAM CROSSINGS 11 EA $ INSTALL EQUIPMENT BRIDGE OVER SPRING CHANNEL 1 LS $ *BOULDER BALLASTED LOGS WILL BE PLACED IN-STREAM AS PART OF A SEPARATE HELICOPTER CONTRACT Item Total $ 5 Water Management TEMPORARY COFFERDAMS (LOGS STRUCTURES) 1 LS $ TEMPORARY DEWATERING PUMPS (LOGS STRUCTURES) 1 LS $ Item Total $ 6 Other Items RIPPING AND SEEDING (SITE RESTORATION) 1.6 AC $ TOTAL AGGREGATE BID Items 1-6 $ 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 26 of 31

27 Attachment E: Bid Schedule (Post Project Survey (As-Built)) Post Project Survey (As-built) Bid Item Summary Sheet Bidder s Qualifications must be attached to Bid Sheet Tucannon River RM Project Area (PA) CONTRACTOR S FULL LEGAL NAME: (PLEASE PRINT OR TYPE): AUTHORIZED SIGNATURE: PRINTED NAME AND TITLE OF PERSON SIGNING: DATE: COMPANY ADDRESS: FAX NUMBER: ADDRESS: BID PRICES VALID FOR DAYS Bid Item Item Description Total Quantity Unit Unit Price Total Bid Price 1 AS-BUILT SURVEY As-built survey and inventory of completed project 1 LS $ As-built report write-up 1 LS $ TOTAL AGGREGATE BID $ 2017 RFP Tucannon River Construction Materials, Construction Services and Post Construction Survey - Page 27 of 31