ADDENDUM NO. 1 CONTENTS ADDENDUM ITEMS

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1 ADDENDUM NO. 1 Date: November 15, 2017 RFQ for Design-Build Entities SOCCCD - Bid No. 358D Advanced Technology and Applied Science (ATAS) Building Project At Saddleback College South Orange County Community College District General-All project documents including contract documents, drawings, and specifications, shall remain unchanged with the exception of those elements added, revised, deleted, or clarified by this addendum. CONTENTS ADDENDUM ITEMS INDEX PAGE 1 ITEMS: 1-1 Questions and Answers PAGE Attachments PAGE 8 1 Page 1 of 48

2 RFQ for Design-Build Entities South Orange Community College District - BID No. 356D ATAS Building Project Addendum No. 1 November 15, Questions and Answers Q1: Please reference Attachment 3, Section E-3 for the Athletic Complex Consultant, which requested information that shows the contractor is a registered Landscape Architect with the California Board of Landscape Architects. Is it the District s intent that the Athletic Consultant also be a registered Landscape Architect? A1: This requirement has been deleted. Please refer to the Revised Attachment No. 3 - Supplemental Qualifications Information in the attachments section of this addendum. Q2: Please reference Attachment 3, Section E-4 for the Design Build Contractor, which requested information that shows the contractor has completed at least five (5) athletic complex facilities including tennis court and court lighting components as part of the project. Is it the District s intent that E-4 state Athletic Consultant/Contractor rather than Design-Build Contractor? A2: No. The Design-Build Contractor shall provide the requested information. The District s intent for the first two items in this section is to qualify the Athletic Complex Consultant, and for the last two items in this section to qualify the Design-Build contractor relating to their experience on similar athletic complex facilities. Please refer to the Revised Attachment No. 3 - Supplemental Qualifications Information in the attachments section of this addendum. Q3: Please reference Attachment 3, Section E-5 for the Design Build Contractor, which requested information that shows the contractor has completed at least two (2) athletic complex facilities at a community college or higher education campus. Facilities listed shall have included tennis court and court lighting components as part of the project. Is it the District s intent that Section E-5 states Athletic Consultant/Contractor rather than Design-Build Contractor? A3: No. The Design-Build Contractor shall provide the requested information. The District s intent for the first two items in this section is to qualify the Athletic Complex Consultant, and for the last two items in this section to qualify the Design-Build contractor relating to their experience on similar athletic complex facilities. Please refer to the Revised Attachment No. 3 - Supplemental Qualifications Information in the attachments section of this addendum. 2 Page 2 of 48

3 RFQ for Design-Build Entities South Orange Community College District - BID No. 356D ATAS Building Project Addendum No. 1 November 15, 2017 Q4: A consulting firm has provided a survey for the existing TAS Building a few years ago. Is the firm precluded as a sub-consultant for civil engineering services on the RFP for the new ATAS Building Project? A4: No. Only consulting firms specifically retained by the District to develop the RFP Scope and Criteria are precluded under Ed Code Q5: Please reference Attachment 3, Section B, item No. 2 that requested project experience for the Architect of Record. Can the Architect of Record list projects completed while employed at firms other than their current firm? A5: Yes. However, firms shall identify the specific projects completed while employed at other firms. Q6: Would the District please share the scoring matrix for Attachment #2, Section III Team Member questions? A6: The total points available and the minimum threshold to qualify has been identified for each section of the referenced attachment. This criteria will be used by the District during the evaluation process. Q7: The RFQ contains the Design-Build Agreement form. Could the District please share the General Conditions, Division One Requirements and General Requirements, Supplemental and Special Conditions? A7: The General Conditions will be issued either via a future addendum or during the RFP process. Division One Requirements, General Requirements, Supplemental Requirements and Special Conditions will be issued to the prequalified Design-Build entities during the RFP process. Q8: Would the District please share a draft form of the RFP? A8: The RFP will only be issued to the pre-qualified Design-Build Entities. Q9: Would the District please provide the plans and specifications for this project? A9: This is a Design-Build project and it is currently in the criteria and programming phase. Thus, the plans and specifications have not been developed yet. 3 Page 3 of 48

4 RFQ for Design-Build Entities South Orange Community College District - BID No. 356D ATAS Building Project Addendum No. 1 November 15, 2017 Q10: Please confirm that the mandatory pre-bid meeting on 11/13/2017 is only for General Contractors. A10: The mandatory pre-proposal meeting on 11/13/2017 is for the Design-Build entities. A representative of the Design-Build Entity must be in attendance. Q11: Reference item No and of the RFQ document:.consultants or Sub-consultants to the District who are participants or advisors to the District in respect to selecting the Design-Build Entity for the Project shall not be allowed to participate as a Design-Build Entity Member. Please provide names of Consultants or Sub-Consultants used by the District on this project that would not be allowed to participate as a Design-Build Entity Member. A11: Only consultants specifically retained by the District to develop the RFP Scope and Criteria are precluded under Ed. Code The current consultants retained by the District are as follows: Steinberg Architects is the Criteria Architect, Umstot Project and Facilities Solutions, LLC, is the Design-Build consultant, CEM Lab is the Geotechnical and Material Testing & Inspection Consultant, H2 is the Environmental Consultant, EPD Solutions is the CEQA Consultant, WSP is the Labor Compliance Consultant and C-Below is Underground Utility Investigation Consultant. Q12: Reference item No of the RFQ Document Are listed Mechanical, Electrical or Other Subcontractors and/or Consultants required to be exclusive to one Design Build Entity? A12: No. Only the Architect of Record and the General Contractor are exclusive to one Design-Build Entity. Q13: Reference Attachment No. 3, Section E-1 Is it acceptable to have the Athletic Complex Consultant hold a California landscape architecture license but not a California architectural license? A13: No. The proposed consultant should have a California Architectural License. Q14: Reference Attachment 2, Section I. B of the, Pre-qualification Questionnaire, Design/Build Entity Members, lists Other Engineers, Mechanical, and Electrical Subcontractors. Is it possible to substitute the Mechanical Engineer and Electrical Engineer for the Subcontractors? Scoring would need to be modified so that the 4 Page 4 of 48

5 RFQ for Design-Build Entities South Orange Community College District - BID No. 356D ATAS Building Project Addendum No. 1 November 15, 2017 proposer is not penalized for using Engineers only. There are multiple ways to approach a D/B project. One is to align with MEP D/B subs. Another is to align with MEP Engineers, complete the design and go out to bid. This allows for a chance of competitive bidding among a pool of MEP Subs. We would prequalify subs to ensure the meet minimum D/B requirement. A14: Competitive bidding among a pool of MEP trade contractors is not allowed. The intent is for the mechanical and electrical trade contractors to participate early in the design process as key members of a collaborative team. It is allowable for mechanical and electrical trade contractors to provide in-house designer of record capability in lieu of listing mechanical and electrical consultant engineers if they have this capability. Q15: Reference Attachment 3, Section A Personnel and References. Would the District consider including resumes for the Project Architect, Architect Project Manager, and Architect Project Designer? The Architect Principal in Charge of the Project and Architect of Record are more than likely to be the same person. A15: Please refer to the Revised Attachment No. 3 - Supplemental Qualifications Information in the attachments section of this addendum. Q16: Attachment 3, section B Design/Build and Higher Education Projects and References, Item 1. The General Contractor needs to provide four (4) relevant design-build projects within the past five years. Item 2. The Architect of Record needs to provide four (4) relevant projects within the past ten (10) years. Is it possible to extend the General Contractor time period to ten years to match that of the Architect? A16: No. Four relevant design-build projects within the immediate past five years for the General Contractor are required. Q17: Will a food services consultant be required for the RFQ? A17: The District is still evaluating this requirement. If it will be required in the near future, a subsequent addendum will be issued with specific directions. 5 Page 5 of 48

6 RFQ for Design-Build Entities South Orange Community College District - BID No. 356D ATAS Building Project Addendum No. 1 November 15, 2017 Q18: What are the LEED Gold equivalent intentions? A18: The District s intent is not to obtain LEED Gold Certification, but rather for the project design and construction to meet and comply with LEED Gold Certification requirements. Q19: What is driving the October 2020 deadline? A19: The referenced deadline is based on the Board approved project schedule. This deadline will allow classes to be offered in the new building Spring Semester of Q20: In the RFP stage, is a Firm Price or a Guaranteed Maximum Price (GMP) required? A20: The District is not requesting a Firm Price nor a GMP at time of RFP proposal, however, the project value amount for all phases will be identified and must be met. Other pricing components will be considered such as design fees, preconstruction costs, etc. A Maximum Allowable Price (MAP) will be required after DSA approval. Q21: How many teams will be short-listed? A21: The District s intent is to short list at least three firms. However, the District may consider more than three firms. Q22: Will a design competition be considered? A22: No. A requirement for three high-level concepts will be required as part of the submittal. The final design deliverables will be issued to the pre-qualified Design-Build Entities. Q23: For RFQ phase, will the requested materials in the supplemental requirements attachment No. 3 be evaluated on pass/fail base? A23: No. The supplemental requirements will be scored by the evaluation committee. 6 Page 6 of 48

7 RFQ for Design-Build Entities South Orange Community College District - BID No. 356D ATAS Building Project Addendum No. 1 November 15, 2017 Q24: Do out of state project examples count? A24: Higher education projects outside of California are allowable. However, projects within the state of California are preferred. Q25: Can reference projects be renovation or must they be ground-up? A25: New project experience is preferred. Q26: Will the District require Total Cost of Ownership in RFP stage? A26: Yes. Pursuant to Ed. Code 81703, the life cycle cost is one of the criteria for evaluation. Q27: Will the District provide the building preliminary program? Q27: Refer to draft programming document, which was issued as part of the RFQ, documents on October 31, Q28: Will the sign-in sheet for the mandatory pre-proposal meeting be posted? A28: Refer to the attachments section of this addendum. Q29: Can an Architect submit a proposal with a General Contractor partner who did not attend the mandatory pre-proposal meeting on November 13, 2017? A29: Yes. A representative of the Design-Build Entity is required to attend the preproposal meeting. Q30: Attachment 5 of the RFQ Is it safe to assume that these will be the same General Conditions as issued on previous contracts. i.e. Saddleback Athletic Stadium Project? A30: The General Conditions will be issued either via a future addendum or during the RFP process. It is not recommended to make such assumption since each project has its own requirements and special conditions. 7 Page 7 of 48

8 RFQ for Design-Build Entities South Orange Community College District - BID No. 356D ATAS Building Project Addendum No. 1 November 15, Attachments Attachment No. 3, Revised from the RFQ - Supplemental Qualifications Information Required (Personnel, Projects Completed and References) Sign-in Sheet for November 13, 2017 Mandatory Pre-Proposal Meeting Mandatory Pre-proposal Meeting Agenda & Presentation Dated 11/13/17 8 Page 8 of 48

9 ATTACHMENT ATTACHMENT NO. 3 - REVISED FROM THE RFQ SUPPLEMENTAL QUALIFICATIONS REQUIRED ADDENDUM No November 15, 2017 REVISED SUPPLEMENTAL QUALIFICATIONS INFORMATION REQUIRED (PERSONNEL, PROJECTS COMPLETED AND REFERENCES) The maximum possible score is 420 points. SCORING: Responses to each of the following Questions or Requests for Information will be scored. The score will be used to evaluate relevant past experience of the team, assessing the capabilities of the team, and developing the shortlist of Design-Build Entities to be invited to participate in the Request for Proposal process. The term Design-Build as used means only design and construction of a project under a single contract. If there was not a single contract for both design and construction of the referenced project, it does not qualify as design-build. The purpose of this section is to determine the following: Project Staff The credentials, experience and committee s evaluation of each key person s ability to perform the work. o Personnel resources and expertise available, or the ability to obtain them, in order to deliver a superior project outcome. o Experience and Ability The experience and ability of the individual DesignBuild Entity Member companies and the experience of the Design-Build Entity as a team. o Past examples and references for the determination of a satisfactory record of performance and integrity. o Any listed experience or projects provided must be for the named individuals and not related to any other corporation, company, limited partnership, partnership, or other association or legal entity in which the individual was not directly involved. Any such experience or project provided herein shall identity the corporation, company, limited partnership, partnership, or other association or legal entity, which was awarded the public work contract. REFERENCES AND INTERVIEWS: The following procedures shall apply if the District elects, in its discretion, to conduct interviews of references provided: 1. Interviews will be conducted under the supervision of or by a member of the Selection Committee. No action is necessary by the Design-Build Entity Members if not notified by the District. 2. List at least two (2) References for each project. Interviews will be with one of the contact persons for the Project identified in your response. It is the Design-Build Entity s Page 9 of 48

10 ATTACHMENT ATTACHMENT NO. 3 - REVISED FROM THE RFQ SUPPLEMENTAL QUALIFICATIONS REQUIRED responsibility to verify the latest and current contact information for all references. 3. Identical questions from a standardized list of questions shall be asked of each reference. 4. The District reserves the right to check other references for Design-Build Entities in general, whether or not such references are listed by Design-Build Entities. A. PERSONNEL AND REFERENCES Total points available List the following key personnel who will be assigned to this Project for the Design-Build Entity: General Contractor Executive in Charge of Project General Contractor Project Manager General Contractor Superintendent Architect Principal in Charge of Project Architect of Record Project Architect Structural Engineer of Record Civil Engineer of Record Electrical Engineer of Record Mechanical Engineer of Record Electrical Contractor Project and/or Pre-Construction Manager Mechanical Contractor Project and/or Pre-Construction Manager Low Voltage Contractor Project and/or Pre-Construction Manager Athletics Complex Consultant/Contractor For each of the team members above, provide a resume containing the individual s overall experience, education, licensing and other general information as well as the individual s: Page 10 of 48

11 ATTACHMENT ATTACHMENT NO. 3 - REVISED FROM THE RFQ SUPPLEMENTAL QUALIFICATIONS REQUIRED i) California higher education design and/or construction project experience, and ii) designbuild project design and/or construction experience. Include at least two (2) references for each of the projects identified for each individual. These individuals are to be committed to the roles indicated for the project and may not be subject to substitution without prior written approval of, and at the sole discretion of the District. Any persons so substituted must possess qualifications equal to or better than the individuals who may be prequalified. 2. Provide an Organization Chart for the project indicating, at a minimum, the roles and relationships of the above-named individuals. 3. Please provide a list of the design-build projects the General Contractor and the Architect of Record involved in this Design-build Entity have worked on together in the past 4. List volume of construction and value of largest design-build project, which the General Contractor and Architect have worked together on. Volume: SF Largest Design-Build Contact: $ B. DESIGN-BUILD AND HIGHER EDUCATION PROJECTS AND REFERENCES: Total points available: For the General Contractor, please provide information on four (4) relevant design-build projects within the past five years, executed by the office that will be responsible for this project. The design-build projects may be public or private. Include no more than one (1) photo showing an exterior elevation or other perspective representing the project. Include only DESIGN-BUILD projects. (Education projects preferred) Names and references must be current and verifiable. (Copy for additional sheets) Project Name: Location: Provide as many as are relevant to the identified project Reference 1 - Owner (Contact Person) Name and Current Telephone Number: Reference 2 - Architect or Other (Contact Person) Name and Current Telephone Number: Reference 3 Principal Engineers (Contact Person) Name and Current Telephone Number: Page 11 of 48

12 ATTACHMENT ATTACHMENT NO. 3 - REVISED FROM THE RFQ SUPPLEMENTAL QUALIFICATIONS REQUIRED Reference 4 Construction Manager (Contact Person) Name and Current Telephone Number: Description of Project, Scope of Work Performed: Value of Original Contract: Value of Contract including change orders: Original Scheduled Completion Date: Time Extensions Granted (number of calendar days): Actual Date of Completion: 2. For the Architect of Record, list no more than four (4) new higher education facilities projects in California in the past 10 years (California Community College experience preferred, Design-Build projects preferred, projects with General Contractor preferred). Include no more than one (1) project photo showing an exterior elevation Names and references must be current and verifiable. (Copy for additional sheets) Project Name: Location: Reference 1 - Owner (Contact Person) Name and Current Telephone Number: Reference 2 - Construction Manager or Other (Contact Person) Name and Current Telephone Number: Description of Project, Scope of Work Performed: Type of Procurement (D-B-B, D-B, CM@R, L-LB, Etc.) Page 12 of 48

13 ATTACHMENT ATTACHMENT NO. 3 - REVISED FROM THE RFQ SUPPLEMENTAL QUALIFICATIONS REQUIRED Value of Original Contract: Value of Contract including change orders: Original Scheduled Completion Date: Time Extensions Granted (number of calendar days): Actual Date of Completion: Glossary of Abbreviations: D-B-B Design-Bid-Build D-B Design-Build CM@R Construction Management at Risk L-LB Lease-Lease Back C. EXAMPLES OF USE OF TARGET VALUE DESIGN, COLLABORATIVE PRACTICES AND LEAN Total points available: 90 C.1 Provide up to 3 specific examples of how the team has used target value design successfully on past design-build or integrated form of agreement projects. Please identify the projects, target cost of the projects, final cost of the projects. Please describe how the budget model was developed and tracked during design. C.2 Provide up to 3 specific examples of how your team has used collaboration to enhance communication, the project culture, and team performance. C.3 Provide up to 3 specific examples of Lean practices the team has used on projects and the benefits realized as a result. D. DATA/IT/LOW VOLTAGE CONTRACTOR EXPERIENCE: Total Points Available: 60 D-1 For the Data/IT/Low Voltage Contractor, provide information showing that the contractor holds a valid State of California C-7 Low- Voltage license, has completed at least ten (10) projects of equal scope, has been in business of furnishing and installing systems of this scope and magnitude for at least five (5) years, and capable of being bonded to assure the District s Representative of performance and satisfactory service during the guarantee period. A twenty- Page 13 of 48

14 ATTACHMENT ATTACHMENT NO. 3 - REVISED FROM THE RFQ SUPPLEMENTAL QUALIFICATIONS REQUIRED five (25) year Extended Product Warranty and Application Assurance for the voice/data wiring system shall be provided. D-2 For the Data/IT/Low Voltage Contractor, provide accreditation showing that the contractor is certified by the District s preferred manufacturers: 1. Structured Cabling Systems (SCS): Panduit (recommended), or college approved equal 2. Air Blown Fiber system: Sumitomo Electric Lightwave FutureFLEX ABF system 3. Horizontal/Vertical Wire Management: Panduit (recommended), or college approved equal 4. Non-ABF Fiber Cable: General Cable / Panduit, or college approved equal 5. Cabinets, Racks, and Ladder tray: Hoffman (recommended), or college approved equal. 6. Riser and OSP Copper Cable: General Cable (recommended), or college approved equal 7. Protectors: Circa, Porta Systems 8. Splice Cases: Sumitomo, Preformed 9. UPS: APC 10. Access Control System: Assa-Abloy / Imron 11. Data Electronics/ VOIP Components/ Wifi Access Points: Cisco 12. Digital Media Switching System: Crestron 13. Video Surveillance Cameras: Panduit 14. Audiovisual Equipment, Projectors: Hitachi D-3 For the Data/IT/Low Voltage Contractor, provide certification showing that the contractor is a manufacturer s authorized/certified installer of the specific product and warranty station for the equipment offered and shall maintain a fully equipped service organization capable of furnishing adequate repair service to the equipment through the warranty period. D-4 For the Data/IT/Low Voltage Contractor, provide certification showing that at least 30 percent of the contractor s technicians installing UTP Systems must have a current Panduit Certified Copper Technicians certificate, or accepted substitute manufacturer, to install copper distribution systems. D-5 For the Data/IT/Low Voltage Contractor, provide certification showing that at least 30 percent of the contractor s technicians installing Fiber Distribution Systems must have a current Panduit Certified Fiber Technicians certificate, or accepted substitute manufacturer certificate, to install fiber distribution systems. D-6 For the Data/IT/Low Voltage Contractor, provide certification showing that at least 30 percent of the contractor s technicians installing Air Blown Fiber Distribution Systems must have a current Sumitomo Future-Flex Certified Fiber Technicians certificate, or accepted substitute manufacturer certificate, to install fiber distribution systems. E. ATHLETICS COMPLEX CONSULTANT/CONTRACTOR EXPERIENCE: Total Points Available: 40 Page 14 of 48

15 ATTACHMENT ATTACHMENT NO. 3 - REVISED FROM THE RFQ SUPPLEMENTAL QUALIFICATIONS REQUIRED E-1 For the Athletic Complex Consultant, provide information showing that the consultant is a registered architect with the AIA California State Licensing Board, has been in the business of furnishing and installing systems of this scope and magnitude for at least five (5) years. E-2 For the Athletic Complex Consultant, provide information showing that the consultant has designed at least ten (10) projects of equal scope. E-3 For the Design Build Contractor, provide information showing that the contractor has completed at least five (5) athletic complex facilities which included tennis court and court lighting components as part of the project. E-4 For the Design Build Contractor, provide information showing that the contractor has completed at least two (2) athletic complex facilities at a community college or higher education campus. Facilities listed shall have included tennis court and court lighting components as part of the project. Page 15 of 48

16 ATTACHMENT SIGN-IN SHEET Page 16 of 48

17 ATTACHMENT SIGN-IN SHEET Page 17 of 48

18 ATTACHMENT SIGN-IN SHEET Page 18 of 48

19 ATTACHMENT SIGN-IN SHEET Page 19 of 48

20 ATTACHMENT SIGN-IN SHEET Page 20 of 48

21 ATTACHMENT SIGN-IN SHEET Page 21 of 48

22 ATTACHMENT D - REQUEST FOR QUALIFICATIONS (RFQ) DESIGN-BUILD ENTITIES for ADVANCED TECHNOLOGY AND APPLIED SCIENCE (ATAS) BUILDING PROOJECT at SADDLEBACK COLLEGE MANDATORY PRE-PROPOSAL MEETING AGENDA/INFORMATION SHEET November 13, 2017 Meeting Details Date: Monday, November 13, 2017 Time: 10:00 AM 11:00 AM Location: South Orange County Community College District Health Sciences (HS) Building, 3rd Floor Chancellor s Conference Room Marguerite Parkway Mission Viejo, CA Meeting Sign-in: Attendees MUST record your attendance on the sign in sheet and leave your business card. This is a mandatory pre-proposal meeting and you are required to stay until the meeting is completed. Project Team Intro: SOCCCD: Nawar Al Juburi, Project Manager Saddleback College: Phillip Cotton, Assistant Director of Facilities Criteria Architect: Steinberg Design-Build Consultant: Umstot Project & Facilities Solutions Project Approach: Design-Build with Lean Design and Construction Practices RFQ Availability: Addenda: SOCCCD Website Bids Tab. South Orange County Community College District Health Sciences (HS) Building, 3rd Floor, Reception Desk Facilities Planning Department Marguerite Parkway Mission Viejo, CA Issued Addenda will be available at - Bids Tab Interest to Submit SOQ RFC Cut Off: Friday, November 17, 2017 by 2:00 pm. Wednesday, November 22, 2017 by 2:00 pm. Page 1 of 3 Page 22 of 48

23 ATTACHMENT D - REQUEST FOR QUALIFICATIONS (RFQ) DESIGN-BUILD ENTITIES for ADVANCED TECHNOLOGY AND APPLIED SCIENCE (ATAS) BUILDING PROOJECT at SADDLEBACK COLLEGE MANDATORY PRE-PROPOSAL MEETING AGENDA/INFORMATION SHEET November 13, 2017 Send all pre-proposal RFIs via directly to the district project manager, Nawar Al Juburi at naljuburi@socccd.edu Last date for Addendum: 1 st Addenda: To be issued by 2:00 pm, on Wednesday November 15, 2017 Last Addenda: To be issued by 2:00 pm, on Tuesday November 28, Contract changes will be solely via written addenda. RFQ s Submission Date: Friday December 01, 2017 Time: Location: 2:00 pm No late bids will be accepted South Orange County Community College District Health Sciences Building, 3 rd Floor Purchasing & Facilities Planning Department Marguerite Parkway, Mission Viejo, CA Attn: Nawar Al Juburi, Project Manager Parking: Allow sufficient time for parking on bid day as bids will be received at an active campus. Firms will be responsible for obtaining a daily parking permit. RFQ & P Schedule: - Notification to be Interviewed January 05, Optional Interviews January 11-12, Announcement of Shortlisted Firms January 15, Issuance of Request For Proposals (RFP) January 25, Design-Build Proposals Due February 28, Evaluation of Proposals March 1 March 21, Design-Build Proposal Interviews March 30, Selection of Top-ranked Firm March 30, Contract Negotiations April 5, 2018 Page 2 of 3 Page 23 of 48

24 ATTACHMENT D - REQUEST FOR QUALIFICATIONS (RFQ) DESIGN-BUILD ENTITIES for ADVANCED TECHNOLOGY AND APPLIED SCIENCE (ATAS) BUILDING PROOJECT at SADDLEBACK COLLEGE MANDATORY PRE-PROPOSAL MEETING AGENDA/INFORMATION SHEET November 13, 2017 Project Scope & Phasing: - Board Approval of Design-Build Contract April 23, Notice to Proceed with Design April 27, Project Delivery to District October 26, 2020 Phase 1: A new 45,000 G.S.F., Design-Build, LEED Gold equivalent, two-story building serving Architecture, Drafting, Electronics, Environmental Studies, Graphics Design, Horticulture, associated labs, conference rooms, administration and faculty offices. This new building will be constructed at the existing Saddleback College tennis courts. Demolition of the existing tennis courts will be required prior to construction of the new building. Phase 2: New tennis courts facility consisting of eight courts, restrooms, and locker rooms at a new campus location to be determined. Note that the final location will be determined during the Criteria and Programming Phase. Phase 3: Relocation of utilities currently serving other buildings and areas of campus from the existing TAS Building. Utilities relocation will be followed by abatement and demolition of the existing TAS Building. A proposed surface parking lot (approximately 54,000 square feet in area) with an estimated 100 to 150 parking spaces with site lighting, will be constructed at the current location of the existing TAS Building and the Automotive Yard. Sequencing of the Phases is negotiable. Presentation: Design-Build Consultant: Umstot Project and Facilities Solutions Q & A: Submittal questions must be in writing and be directed to Nawar Al Juburi, Project Manager, via at naljuburi@socccd.edu with the subject line indicating Question(s) for RFQ ATAS Building Project End Page 3 of 3 Page 24 of 48

25 ATTACHMENT Advanced Technology and Applied Science (ATAS) Building Design-Build Project Page 25 of 48

26 ATTACHMENT The Project Team South Orange County Community College District Umstot Project and Facilities Solutions, LLC team DesignBuild Consultant Steinberg Architects and Sub-Consultant team Design Criteria Architects Page 26 of 48

27 ATTACHMENT Saddleback College Campus Plan A Building L Building C Building Page 27 of 48

28 ATTACHMENT ATAS Building Scope Current Project Budget: $30 million Project involves the design and construction of a 45,000 square foot Advanced Technology and Applied Science (ATAS) Building at Saddleback College. The project scope of work also includes the design and construction of a new tennis court facility, demolition of the old TAS Building and tennis court facility, and the construction of additional parking lot space at the old TAS building site. Page 28 of 48

29 ATAS Building Scope ATTACHMENT Element 1: A new 45,000 GSF, Design- Build, LEED Gold equivalent, two-story building serving Architecture, Drafting, Electronics, Environmental Studies, Graphic Design, Horticulture, associated labs, conference rooms, administration and faculty offices. This new building will be constructed at the existing Saddleback College tennis courts. Demolition of the existing tennis courts will be required prior to construction of the new building. Page 29 of 48

30 ATTACHMENT ATAS Building Scope Element 2: New tennis court facility consisting of 8 courts, restrooms and locker rooms at a new campus location to be determined. Note that the final location will be determined during the Criteria and Programming Phase. Element 3: Relocation of utilities currently serving other buildings and areas of the campus from the existing TAS Building. Utilities relocation will be followed by abatement and demolition of the existing TAS Building. A proposed surface parking lot (approximately 54,000 square feet in area) with an estimated 100 to 150 parking spaces with site lighting, will be constructed at the current location of the existing TAS Building and the Automotive Yard. Page 30 of 48

31 ATTACHMENT Saddleback College ATAS Building Limits of Work A Building L Building C Building Page 31 of 48

32 ATTACHMENT Project Expectations Page 32 of 48

33 ATTACHMENT The Business Case forintensity Lean PROJECTS with HIGH LEAN PROJECTS with HIGH LEAN INTENSITY are MORE LIKELY to complete are MORE LIKELY to complete AHEAD OF SCHEDULE & UNDER BUDGET AHEAD OF SCHEDULE & UNDER 3X BUDGET 2X Page 33 of 48

34 ATTACHMENT Lean Construction Tenets Page 34 of 48

35 ATTACHMENT Lean is about: Focusing on value Eliminating waste Continuous improvement Lean is not about: Cost cutting Slashing prices Workforce reductions Page 35 of 48

36 ATTACHMENT Page 36 of 48

37 ATTACHMENT Target Value Delivery (TVD) A collaborative team managed design process that is used throughout all stages of design and construction to ensure that projects are delivered within the allowable budget, that projects meet the operational needs and values of the users and that projects promote innovation to increase value and eliminate waste. Page 37 of 48

38 ATTACHMENT Page 38 of 48

39 ATTACHMENT Target Value Design Dick Bayer Page 39 of 48

40 Last Planner ATTACHMENT System Principles 1.All plans are forecasts and all forecasts are wrong. The longer the forecast the more wrong it is. The more detailed the forecast, the more wrong it is. 2.Plan in greater detail as you get closer to doing the work. 3.Produce plans collaboratively with those who will do the work. 4.Reveal and remove constraints on planned tasks as a team. 5.Make reliable promises. 6.Learn from breakdowns. Page 40 of 48

41 ATTACHMENT Source: Adrian Smith (2011) Page 41 of 48

42 ATTACHMENT Page 42 of Umstot Project & Facilities Solutions, LLC

43 ATTACHMENT Umstot Project & Facilities Solutions, LLC Page 43 of Umstot Project & Facilities Solutions, LLC

44 ATTACHMENT The RFQ/RFP Process Page 44 of 48

45 ATTACHMENT RFQ/RFP Timeline Deadline for Requests for Clarification: November 17, 2017 Statement of Qualifications Submittals Due: December 1, 2017 Notification of Firms to Be Interviewed (optional): January 5, 2018 Interviews of Applicants (optional): January 11-12, 2018 Notification of Shortlisted Firms: January 15, 2018 Debriefings for Unsuccessful Firms: January 19, 2018 Issuance of Request for Proposals: January 25, 2018 Page 45 of 48

46 ATTACHMENT RFQ/RFP Timeline Design-Build Proposals Due: February 28, 2018 Evaluation of Proposals: March 1 March 21, 2018 Design-Build Proposal Interviews: March 30, 2018 Selection of Top-ranked Firm: March 30, 2018 Contract Negotiations: April 5, 2018 Board Approval of Design-Build Contract: April 23, 2018 Page 46 of 48

47 ATTACHMENT RFQ Process Submittals to include: Pre-Qualification Questionnaire (for all members of team) Supplemental Qualifications Requirements Short list will be determined based on highest ranked scores of Supplemental Qualifications Requirements submittals. These firms will receive the RFP. Page 47 of 48

48 ATTACHMENT ATAS Building RFQ Pre-Submittal Conference Questions? Nawar Al Juburi, Project Manager South Orange County CCD Page 48 of 48