Tamil Nadu Road Development Company Ltd. (TNRDC)

Transcription

1 Tamil Nadu Road Development Company Ltd. () Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu BID DOCUMENT Section I : Instruction to Bidders Section II : Forms of Bids & Forms of Securities Section III : Conditions of Contract Section IV : Contract Data Section V : Bill of Quantities Section VI : Drawings Section VII : Technical Specifications April, 2018 Tamil Nadu Road Development Company Limited, No.171, II Floor, Tamil Nadu Maritime Board Building, South Kesavaperumal Puram, Pasumpon Muthuramalingam Road, (Near Greenways Road MRTS Station), Raja Annamalai Puram, Chennai Phone: / 3800, Fax: tenders@tnrdc.com Web :

2 Tamil Nadu Road Development Company Ltd. () Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu Schedule of Bidding Process Period of Issue of Tender Document Bid Document Price Last Date and Time for Receipt of Bids 09 th April, 2018 to 16 th May, 2018 Rs 50,000/- DD in Favour of M/s. Tamil Nadu Road Development Company Limited (), payable at Chennai 18 th May, 2018 at Hrs Pre-Bid Meeting 04 th May, 2018 at 15:00 Hrs Bid Opening Date and Time: Technical Bid Opening Financial Bid Opening 18 th May, 2018 at Hrs Date will be intimated to the Technically Qualified bidders later

3 Tamil Nadu Road Development Company Ltd.() Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu CONTENTS of BID DOCUMENTS Invitation for Bids Section I Section II Section III Section IV Section V Section VI Section VII Instruction to Bidders Forms of Bid & Forms of Securities Conditions of Contract Contract Data Bill of Quantities (BoQ) Drawings Technical Specifications

4 INVITATION FOR BIDS Tender No.:/CD/007/2018 Dated Bids are invited by M/s Tamil Nadu Road Development Company Ltd. () on behalf of M/s Kamarajar Port Ltd. for implementation of the following work in Chennai, Tamil Nadu: S. No. 1 Description of Work Southern Port Access Road Widening and strengthening the Port access road (2 lane to 4 lane) with rigid pavement from NCTPS Road Junction to Kamarajar Port Ltd main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu Indicative value of work inclusive of GST (Rs) EMD / Bid Security Value (Rs) Period of Completion Crores 32,15,000/- 18 Months Bid document can be obtained between hrs and hrs on all working days from 09 th April, 2018 to 16 th May, 2018 at the address for communication mentioned below on payment of Non-refundable fee of Rs.50,000/- (Rupees Fifty Thousand Only) by way of a Demand Draft drawn in favour of M/s.Tamil Nadu Road Development Company Ltd. () payable on any scheduled bank in Chennai. Alternatively, the Bid document can also be downloaded from the website and in such cases, the bidders will be required to pay the non-refundable fee as mentioned above, at the time of submission of Bids. The bids shall be submitted through Two Cover System (Technical and Financial Bids in separate envelopes). Sealed bids should reach at the following address not later than hrs on 18 th May, The Technical Bid will be opened on the same day at hrs in s Corporate Office and the date for opening of Financial Bid will be intimated later. Address for communication Chief General Manager M/s.Tamil Nadu Road Development Company Ltd., No.171, II Floor, Tamil Nadu Maritime Board Building, South Kesavaperumal Puram, Pasumpon Muthuramalingam Road, (Near Greenways Road MRTS Station), Raja Annamalai Puram, Chennai Phone: / 3800, Fax : tenders@tnrdc.com Web :

5 Section I Instructions to Bidders

6 Section I: Instructions to Bidders SECTION 1: INSTRUCTIONS TO BIDDERS A: GENERAL 1. Scope of Bid 1.1 Background (a) (b) M/s Tamil Nadu Road Development Company Ltd. () is promoted by Tamil Nadu Industrial Development Corporation Ltd (TIDCO) and TIDEL Park Ltd. Bids are invited by M/s Tamil Nadu Road Development Company Ltd (), for Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu from independent firms. Bids are invited from Joint Venture firms and consortiums also. The estimated civil cost of the work is Rs Crores. (c) All the Terms and conditions stipulated in this Bid Document and its annexure thereof are applicable to the work The successful bidder will be expected to carry out the work for a period of 18 months from the date of Contract Agreement The execution of the above works is on Item Rate Contract basis. The approximate quantities for items of works to be executed are furnished in the Bill of Quantities (BoQ) - Section- V of the bidding document. 1.2 Scope of works The broad scope of Works to be carried out by the selected bidder includes the following components, but not limited to : Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu Other works and services as may be indicated in the contract The Details of the above work are as follows: S. No. 1 Description of Works Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu Indicative value of work (Rs) EMD / Bid Security Value (Rs) Period of Completion Crores 32,15,000/- 18 Months The Cost of the Bid document for the work is Rs.50,000/- (Rupees Fifty Thousand Only) which is Non-Refundable as indicated in clause 5. EMD should be attached as prescribed in Clause 15.

7 Section I: Instructions to Bidders Any bid not accompanied by the Bid Document duly signed in all pages and its acceptable Cost and EMD, shall be summarily rejected by the Employer as Non- Responsive. 2. Throughout this Bidding document, the term bid and tender and their derivatives (bidder/ tenderer, bid/ tender, bidding/ tendering, etc.) are synonymous. 3. Eligible Bidders 3.1 Qualification of the Bidder To be qualified for award of the contract, bidders shall provide evidence satisfactory to the Employer of their capability and adequacy of resources to carry out the contract effectively. 3.2 Bids shall include the following relevant information & particulars in the prescribed forms attached in Section II: Forms of bid & Forms of securities. (a) Copies of original documents defining the constitution or legal status, place of registration and principal places of business; written Power of Attorney of the signatory of the Bid to commit the bidder; (b) For Joint Venture/Consortium, the bidder shall provide notarised Joint Venture bidding agreement along with requisite Power of Attorney. (c) Total Annual Turnover in the civil works construction business expressed as total of payment certificates for work performed in each for the last five years; (d) Performance as Contractor, on works of a similar nature and complexity over the last five years and details of other work on hand and contractual commitments; (e) Major items of Contractor s equipments proposed for carrying out the contract; (f) The qualifications and experience of key personnel proposed for administration and execution of the contract. (g) Reports on the financial standing of the bidder including profit and loss statements, balance sheets and auditor s reports for the past five years. (h) Authority to seek references from the bidder s bankers; (i) Information regarding any litigation or arbitration resulting from contracts executed by the bidder in the last three years or currently under execution. The information shall include the names of the parties concerned, the disputed amount, cause of litigation, and matter in dispute; (j) Proposal of work methods, in sufficient detail to demonstrate the adequacy of the bidder s proposals to meet the technical specifications and the completion time referred in sub-clause above. (k) Should have adequate labour resources / link with manpower agencies to supply the required labourers and equipment for the work.

8 Section I: Instructions to Bidders (l) The Bidder should have GST Registered No. & ESI or Workmen Compensation Policy and EPF code. However, the Successful bidder has to furnish GST Registered No. & ESI / Workmen Compensation Policy and EPF code subsequent to which payment for the work done will be released. (m) The bidder should remit workmen compensation cess at the rate of 1% on the estimate amount as per notification under sub-section (1) of section 8-A of the Tamil Nadu Manual workers (Regulation of Employment and Conditions of Work) Act, 1982 (Tamil Nadu Act 33 of 1982) the Governor of Tamil Nadu, in supersession of the Labour and Employment Labour and Employment Department Notification No. II (2)/LE/1420(b- 1)/97, published at page 1 of part-ii Section 2 of the Tamil Nadu Government Gazette Extraordinary dated 2 nd July 1997 as contribution to the fund constituted for the benefit of the manual workers under employment in construction or maintenance of dams, bridges, roads or in any building operations under section 3 of the said Act before execution of the Agreement as per the format prescribed in appendix Bidders shall not be under a declaration of ineligibility or blacklisted for corrupt and fraudulent practices or poor quality/ delayed implementation of any work by the Government of India (GoI), Government of Tamil Nadu (GoTN), other State Governments or any other agencies and/ or Statutory Authorities. 4. Qualification Criteria and Information The Qualification will be based on the bidder / joint venture /Lead Partners of consortiums who meets the following criteria with respect to general and particular experience, financial position, personnel, and equipment capabilities and other relevant information as given by the applicant in the required format. The following criteria must be fulfilled by the Bidder / joint venture / Lead Partners of consortiums and the same shall be duly certified by auditors/ clients, as applicable. The Bidder / joint venture /Lead Partners of consortiums shall note that the criteria set out hereunder shall be satisfied by the Bidder. 4.1 Experience and Turn Over The bidder shall provide documentary evidence of having been actively engaged in the civil works of similar nature during the last five years in the role of contractor. 4.2 Particular Construction Experience The bidder / joint venture / Lead Partners of consortiums shall provide evidence that the firm has successfully completed or substantially completed during last five years (year , , , & ) a single civil work contract of similar nature for a minimum value of Rs Crore In the case of Joint venture, the members of the Consortium shall nominate one member as the lead member (the Lead Member ), who shall have an equity share holding of at least 26% (twenty six per cent) of the paid up and subscribed equity of the SPV; shall have Technical Capacity of atleast 26% (twenty six per cent) of the Threshold Technical Capacity. The nomination(s) shall be supported by a Power of Attorney, as per the format in section -II, signed by all the other members of the Consortium. This experience in similar nature of work should also include the following minimum quantities of works completed in one year during the last five years.

9 Section I: Instructions to Bidders The important /major items involved in the work which warrants prequalification, may be prescribed, as deems fit. S.No. Name of the Item Quantity Unit Earthwork embankment, subgrade, earthern shoulder GSB WMM DBM BC Cement Concrete cum 4300 cum 367 cum 350 cum 65 cum 8850 cum The bidder will indicate the details of work executed project wise in a summary sheet separately. The Contractor should have sufficient tools and Plants to complete this work. v. The Contractor should have required bid capacity to execute this work ESCALATION The following enhancement factors shall be used for the costs of works executed and the financial figures to a common base value for works completed in India. Multiplying factor Current Year 1 Year Rate of inflation Year Year Year Year The application will indicate actual figures of costs and amounts in the schedule without accounting for the above-mentioned factors.

10 Section I: Instructions to Bidders Note: Current year means the year assessment year (i.e.). The completed year immediately preceding the date month and year in which notice inviting tenders for prequalification is published. 4.3 Turn Over The bidder / joint venture / Lead Partners of consortiums shall have generated a minimum Annual Average Project Related Civil work Turnover of Rs Crores during the last 5 years commencing from the year , , , & Personnel Capabilities The bidder shall supply general information on the management structure of the firm and shall make provision for suitably qualified personnel required for the work The Minimum requirement of the Personnel for the project is as follows: S. No Designation Educational Qualification Professional experience in similar capacity 1 Bridge Engineer Degree in Civil Engineering 05 Years 2 Field Engineer - Bridges Diploma in Civil Engineering 03 Years 3 Quantity Surveyor Diploma in Civil Engineering 05 Years 4 Material Engineer B.E Degree Holder in Civil Engineering 05 Years The Bidder shall furnish satisfactory proof of evidence stating the qualification and experience of the above mentioned Key Personnel. All other necessary inputs of man power such as support staffs, field technical staffs, office staffs other than the above mentioned, as deemed necessary, shall be provided by the bidder within the quoted amount to ensure that the entire work is completed in accordance with the conditions stipulated in the Bid document. In case of non deployment of the above personnel on the part of the contractor, a penalty of Rs.20,000/- per month for the Diploma holder and Rs.30,000/- per month for the Degree holder shall be levied based on the norms for the value of this contract. The Bidder should have GST Reg No., ESI / Workmen Compensation Policy and EPF code. The Bids submitted by the firms without ESI / Workmen Compensation Policy and EPF code, shall be declared Non-Responsive. However, the Successful bidder has to furnish ESI / Workmen Compensation Policy and EPF code subsequent to which payment for the work done will be released.

11 Section I: Instructions to Bidders 4.5 Equipment Capabilities The bidder should own or should have assured ownership to the key items of equipment (as per Annexure 1), in full working order, and must demonstrate that based on known commitment, they will be available for use in the proposed contract. 4.6 Financial Capabilities The bidder should demonstrate that he has access to, or has available liquid assets (working capital, cash in hand) and / or credit facilities of not less than 10% of the contract applied for the construction, cash-flow may be taken as 10% of the estimated value of contract as Rs.3.21 Crores The audited balance sheet for the last five years should be submitted which must demonstrate the soundness of the bidders financial position, showing long-term profitability including an estimated financial projection for the next two years. Where necessary the Employer will make inquiries with the bidder s bankers BID CAPACITY The bidder who meet the minimum qualification criteria will be qualified only if their available bid capacity at the expected time of bidding is more than the total estimated cost of the works. The available bid capacity will be calculated as under : Assessed available bid capacity = (A x N x 2-B) Where A is Maximum value of construction works executed in any one year during the last five years (updated to the current price level) rate of inflation may be taken as 06% per year which will take into account the completed as well as works in progress. B is Value at current price level of the existing commitments and ongoing works to be completed during the next ensuing months (period of completion of works for which bids are invited), and N is Number of years prescribed for completion of the works for which the bids are invited, Even though the Bidders meet the above criteria, they are subject to be disqualified if they have : Made misleading or false representation in the form, statements and attachment submitted, and/or Records of poor performance such as abandoning the work, rescinding of contract for which the reasons are attributable to the non-performance of the contractor, consistent history of litigation awarded against the bidder or financial failure due to bankruptcy. NOTE: Copies of the documentary evidence to be furnished in support of the pre-qualification requirements should be submitted with due attestation by the competent authority. The tenderers should furnish the original documents when called for at the time of tender evaluation to verify the copies of documentary evidence furnished along with the prequalification documents

12 Section I: Instructions to Bidders The audited balance sheet /profit and loss account etc., to be furnished by the tenderer should be properly endorsed by the auditors as verified with reference to the particulars furnished by the individual and found to be correct CHECK LIST FOR INFORMATION TO BE FURNISHED The documents submitted by the Bidders should be properly indexed. All pages shall be numbered and an Index sheet added in the beginning of Bidding Documents. Current bid capacity should be worked out by the Bidder in accordance with Para above and furnished in Application Form (1I). All documents in support of the figures used in working out the Bid Capacity should be attached along with. The five-year period to be used in working out bid capacity and the factors for indexing shall be as below. A duly filled up check list shall be enclosed as per the proforma given below. This shall be added to the index sheet Name of the Document Whether submitte d Y/N If yes, Refer Page No. If No, Give Reasons Audited financial statements consisting of profit and loss statements, balance sheets and details about turnover from Civil Engineering works for preceding five years. Extent of access to bank loans or credit facilities with ceiling limits, if any, prescribed in this regard and certified by the banker themselves. Details of current work in progress including value of current outstanding payables, etc. Certificates from competent authority Provisional program for completion of various activities Application from (1) to (10) Calculation for current bid capacity Latest Income tax Clearance Certificate Power of attorney / Authorization for Persons signing the Tender For Signing the Tender For Partner in- charge Summary of quantities of work executed project wise

13 Section I: Instructions to Bidders NOTE The Language in which the contract will be executed and operated will be in English and the law governing the contract will be the Indian Law GENERAL The intending tenderers are requested to go through the Bid documents regarding the instructions to bidders, general conditions of contract, special conditions of contract for Technical specification, boq, contract data, form of bid and bid security, further security of quantities, drawings etc., Pre-Qualification questionnaire complete in all respects should be submitted with tenders in a separate covers, along with EMD in prescribed format. No costs incurred by the contractors in making their offers in providing clarification or attending discussions, conferences (or) site visits will be, reimbursed by Employer or the Engineer Incomplete offers are liable to be rejected. The language for submissions of the bid should be in English. The enclosed schedules should be filled in completely and all questions should be answered if a particular query is not relevant, it should be state as Not applicable. Financial data, Project costs, Value of work etc. should be given in Indian Rupees only. For any clarification the CGM / may be contacted on all working day at working hours. If the application is made by a firm in partnership of the firm, their full names and current addresses or by a partner holding the power of attorney for the firm by signing the application in which case a certified copy of the power of attorney shall accompany the application. A certified copy of the partnership deed, current address of the firm and the full names, and current addresses of all the partners of the firm shall also accompany the application. If the application is made by a limited company or a limited corporation it shall be signed by a duly authorized person holding the power of attorney for signing the application in which case a certified copy of the power of attorney shall accompany the application. Such limited company or corporation will be required to furnish satisfactory evidence of its existence before the contract is awarded. To be eligible for award of contract bid document shall provide evidence satisfactory to the employer, not withstanding any previously conducted pre-qualification of potential bidders of their capability and adequacy of resources effectively to carry out subject contract. To this end all bid submitted shall include the following information. a) Copies of the original document defining the constitution of legal status and principal places of business of the company firm or partnership thereto constituting tenderer.

14 Section I: Instructions to Bidders Major items of construction equipments for carrying out the contract in format prescribed in Annexure I. The bidders shall furnish the registration number, Engine number and make number of tools and plants to be employed exclusively for this work. The qualification and experience of key personnel proposed for work, status and execution of the contract both in and off site, in the format prescribed in Annexure II A & B. The reports of the financial status under including profit and loss statement, balance sheet and auditor report for the past 5 years an estimated financial projection for the next two years and an authority from the tenderer to seek reference from their Banker should be furnished. Information, regarding any current Litigation in which the tenderer involved. The information furnished must be sufficient to show that the Bidder is capable in all respects to successfully complete the envisaged contract works strictly on the basis of the Bidder having already earlier carried out satisfactorily work similar size nature and complexity. All recipients of pre-qualification documents (whether they submit pre qualification bid or not) should treat the documents as strictly confidential. The Bidder is expected to have visited the project site before submitting bid. While submitting the schedules duly filled in the Bidder shall enclose copies of brochures and technical documentation giving more information about the firm and all members of the consortium. For the purpose of tender evaluation a substantially responsive tender is one which confirms pre-qualification particulars. If the tender is not substantially responsive to the requirement of the pre-qualification particulars and it will be rejected by the employer and may not subsequently be made responsive by the tenderer having given additional particulars 4.7 Litigation History The bidder as on date should not have been debarred from taking up any civil construction works and shall not be under a declaration of ineligibility for corrupt and fraudulent practices by the Government of India, Government of Tamil Nadu or any other agency. The bidder should provide accurate information about any litigation or arbitration resulting from contracts completed or ongoing under its execution over the last three years. A consistent history of awards against the bidder will result in rejection of the bid. Suppression of any information or material in this regard would be construed as a fundamental breach and reserves its right to take appropriate action including cancellation of the bid, forfeiting of bid security etc., as may be deemed fit by at any time without requiring to give any notice to the applicant in this regard. 4.8 Deleted

15 Section I: Instructions to Bidders 4.9 Construction Programme The Bidder shall submit details of proposed construction programme regarding work methodology including preliminary Environment Management Plan, Traffic Management Plan and Resource Management Plan. The Bidder shall, pay special attention and concentrate on the following issues wherever mentioned throughout bid document and propose the construction programme accordingly: i) Test inspection and rejection of defective materials on work. ii) Carriage iii) Construction Plant iv) Water and Lighting v) Cleaning up during progress and for delivery vi) Accidents vii) Delays viii) Particulars of Payment 5. Cost of Bid document The cost of bid document is Rs.50,000/- (Rupees Fifty Thousand Only) which is Non-Refundable as indicated in the Invitation for Bids. Any bid not accompanied by the acceptable bid document duly signed in all pages and its cost will be rejected by the employer as Non-Responsive. The bidder shall bear all costs associated with the preparation and submission of his Bid, and the Employer will in no case be responsible and liable for such costs, regardless of the conduct or outcome of the tendering process. 6. Site Visit The Bidder shall, prior to submission of the Bid for the work, at his own expense, responsibility and risk, is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for construction of the works. 7. Contents of the Bid Document B. BIDDING DOCUMENT The contents of the Bid documents are given in the succeeding paragraphs 7.1 The Bidding Document comprises the documents listed below and should be read in conjunction with any addenda issued in accordance with Clause 9 (a) Section I Instructions to Bidders (b) Section II Forms of Bid and Forms of Securities (c) Section III Conditions of Contract (d) Section IV Contract Data (e) Section V Bill of Quantities (BoQ) (f ) Section VI Drawings (g) Section VII Technical Specifications

16 Section I: Instructions to Bidders 7.2 The Bidder is expected to examine carefully all instructions, qualification information, forms, Conditions of Contract, Contract Data, Technical specifications, forms, BoQ, and Drawings in the Bid Document. Failure to comply with the requirements of Bid Document shall be at Bidder s own risk. Pursuant to Clause 25.2, bids, which are not substantially responsive to the requirements of the Bid Document, will be rejected. 8. Clarification of Bidding Document 8.1 Pre Bid Meeting;- Pre-Bid Meeting shall be held at s Corporate Office on 04 th May, 2018 at 15:00 hrs. Bidders wanting to have their queries answered in Pre-Bid Conference or bidders wanting any other clarifications should send their queries on or before 30 th April, A Prospective bidder requiring any clarification on the bidding documents may notify the Employer in writing or by cable (hereinafter the term "cable" is deemed to include telex and facsimile) at the Employer's address mentioned below. The Employer will respond to any request for clarification on or before 04th May, 2018 up to Hrs. The Address for requesting clarification is: Chief General Manager M/s.Tamil Nadu Road Development Company Limited, 171, 2 nd Floor, Tamil Nadu Maritime Board Building, South Kesavaperumal Puram, Pasumpon Muthuramalingam Road (Greenways Road), Raja Annamalai Puram, Chennai Only those parties who have purchased the Bid document shall be allowed to participate in the Pre-Bid conference. Applicants who have downloaded the Bid document from s website ( should submit a non-refundable Demand Draft of Rs.50,000/- (Rupees Fifty Thousand Only) drawn in favour of M/s. Tamil Nadu Road Development Company Ltd, payable at any scheduled bank in Chennai, towards the cost of Bid Document, through their representative attending the Pre Bid conference. A maximum of two representatives of each Bidder shall be allowed to participate on production of authorisation letter from the Bidder. The bidder who have neither purchased the document nor produced the document cost at the time of Pre Bid meeting will not be allowed to participate. It is the bidder s responsibility (For those who download the bid Document from the website) to keep track of the website specified in the NIT for Response to Pre Bid Queries and/or any addendum. The Response to Pre Bid Queries and/or any Addendum shall form part of this Bid document. The purpose of the meeting will be to clarify issues and to answer questions on any matter regarding the work that may be raised on or before the date of pre-bid meeting.

17 Section I: Instructions to Bidders 9. Amendment of Bidding Document 9.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by issuing addenda. 9.2 Any addendum thus issued shall form part of the bidding documents and shall be communicated to all the purchasers of the bidding documents and it will also be uploaded in the website. It is the bidder s responsibility (for those who download from the website) to keep track of the website specified in the NIT for any addendum. The addendum of the bidding document will not be notified in the newspaper. Prospective bidders shall acknowledge receipt of each addendum by post or fax or to the Employer. 9.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their bids, the Employer may, at his discretion, extend the deadline for submission of bids, in accordance with Sub-Clause Language of the Bid C. PREPARATION OF BIDS 10.1 The bid, and all correspondence and document related to the bid exchanged between the Bidder and the Employer shall be written in English language. The Bidders shall submit separate, sealed envelopes comprising of Technical Bid and Financial Bid as detailed in clause 11 below. 11. Documents Comprising the Bid 11.1 The bid shall be prepared and complete in accordance with the provisions of the Bid Document and shall be submitted by the bidder in a duly sealed and signed manner as appropriate. It shall comprise the following: (a) TECHNICAL BID (Envelope No.1) : (i) Bidder s qualification and other information and supporting documents of Clause 4 as per the formats given in Section-II of Bid Document (ii) Earnest Money Deposit (EMD) as per Clause 15.1 (iii) Bid Document and its cost as per Clause 5 The Technical Bid must not include any details of Financial Bid and the Financial Bid must not include any details of Technical Bid. (b) FINANCIAL BID (Envelope No.2) : (i) Letter of Financial Bid as per the format given in Section-II of Bid Document, and (ii) Bill of Quantities as given in Section-V of Bid Document The BID must be in a bound form with pages numbered serially and by giving an index of submissions. The forms and schedules given in Section-II, and Section-V shall be filled in without exception and without any variation, both in respect of form and contents. Any bid not bound and if submitted in loose papers shall be summarily rejected.

18 Section I: Instructions to Bidders 11.3 All the addenda issued should be properly incorporated. Failure to do so may result in the bid being rejected. 12. Bid Prices 12.1 Unless stated otherwise in the bidding documents, the contract shall be for the whole work or parts thereof as described in Sub-Clause 1, based on the quoted rates in Bill of Quantities submitted by the Bidder The bidder shall fill in rates and prices on unit basis (both in figures and words) for all items of the works described in the Bill of Quantities along with total bid price (both in figures and words). Items for which no rate or price is entered by the bidder will not be paid for by the Employer when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities. Corrections, if any, shall be made by crossing out, initialling, dating and rewriting All duties, taxes (including GST), fees, tolls, royalties, cess and octroi, insurance, contribution to labour welfare fund, EPF and other levies payable by the contractor under the contract, or for any other cause shall be included in the rates, prices and total Bid Price submitted by the Bidder The rates and prices quoted by the Bidder shall be fixed for the duration of the Contract and shall not be subject to adjustment on any account. 13 Currencies of Bid and Payment The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees only. All payments shall be paid in Indian Rupees only. 14 Bid Validity 14.1 Bids shall remain valid for a period of 180 days (One Hundred and Eighty days) after the deadline date for Bids as specified in Clause 19. A bid valid for a shorter period shall be rejected by the Employer as Non-Responsive In exceptional circumstances, prior to expiry of the original time limit, the Employer may request the bidders to extend the period of validity for a specified additional period. The request and the bidder s responses shall be made in writing or by cable. A bidder may refuse the request without forfeiting his bid security. A bidder agreeing to the request will not be required or permitted to modify his bid, but will be required to extend the validity of his bid security for the period of the extension, and in compliance 19.2 in all respects. 15 Earnest Money Deposit (EMD) 15.1 The proposals duly filled in the required format must reach the Office of, No.171, II Floor, Tamil Nadu Maritime Board Building, South Kesavaperumal Puram, Pasumpon Muthuramalingam Road, (Near Greenways Road MRTS Station), Raja Annamalai Puram, Chennai on or before hrs, on 18 th May, 2018 along with EMD/ Bid Security for an amount of Rs.32,15,000/- in one of the following forms:

19 Section I: Instructions to Bidders i) Form of Demand Draft drawn in favour of M/s. Tamil Nadu Road Development Company Ltd, as indicated in the bid document. ii) iii) Bank Guarantee from any Nationalised Indian Bank / Scheduled Bank approved by the RBI. The Bank Guarantees issued, as surety for the bid shall be valid for 28 days beyond the validity of the bid Any bid not accompanied by the acceptable EMD shall be rejected by the Employer as Non- Responsive. 16 Deleted. 17 Format and Signing of Bid 17.1 Only relevant supporting documents shall be submitted along with the Bid, Documents furnishing additional information other than that is required as per Bid Document, if any, shall be submitted separately under separate heading, which may not be considered for evaluation The entire Bid including covering letter and supporting documents shall be duly page numbered and shall contain a detailed table of contents with page references The person or persons signing the Bids shall initial all pages of the Bids The Bid shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to sign on behalf of the Bidder. All pages of the bid where entries or amendments have been made shall be initialled by the person or persons signing the bid The Bid shall contain no alterations or additions, except those to comply with instructions issued by the Employer, or as necessary to correct errors made by the bidder, in which case such corrections shall be initialled by the person or persons signing the bid The Bidder shall furnish information as described in the Form of Bid and Qualification on commissions or gratuities, if any, paid or to be paid to agents, and to contract execution if the Bidder is awarded the contract All witnesses and sureties shall be persons of status and probity and their full names, occupation and addresses shall be printed below their dated signatures. 18 Sealing and Marking of Bids D. SUBMISSION OF BIDS 18.1 The Bidder shall submit Technical Bid and Financial Bid in two separate envelopes, securely sealed. These envelopes shall be clearly marked on top as TECHNICAL BID" and FINANCIAL BID as appropriate. The Technical Bid and Financial Bid in two separate envelopes so sealed and marked shall then be put into an Outer Envelope duly sealed The Inner and Outer envelopes shall (a) be addressed to the Employer at the following address:

20 Section I: Instructions to Bidders (b) Chief General Manager M/s Tamil Nadu Road Development Company Ltd. 171, 2 nd Floor TNMB Building, South Kesavaperumalpuram, Pasumpon Muthuramalingam Road, (Near Greenways Road MRTS Station) Raja Annamalaipuram, Chennai And bear the following identification: Bid for Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu 18.3 In addition to the identification mentioned above, the inner and outer envelopes shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared late, pursuant to Clause If the envelopes are not sealed and marked as above, the Employer will assume no responsibility for misplacement or premature opening of the bid and the bid will be rejected on the grounds of Not Substantially Responsive. 19 Deadline for Submission of the Bids 19.1 Bids must be received by the Employer at the address specified above not later than Hours on 18 th May, In the event of the specified date for the submission of bids declared a holiday for the Employer, the Bids will be received up to the appointed time on the next working day The Employer may extend the deadline for submission of bids by issuing an amendment in accordance with Clause 9, in which case all rights and obligations of the Employer and the bidders previously subject to the original deadline will then be subject to the new deadline. 20 Late Submission of Bids Any Bid received by the Employer after the deadline prescribed in Clause 19 will be returned unopened to the bidder. 21 Deleted 22 Bid Opening E. BID OPENING AND EVALUATION 22.1 The Employer will open all the Bids received (except those received late), pursuant to Clause 19, in the presence of the Bidders or their Authorised Representatives with Authorisation Letter from the firm to attend the Bid opening who choose to be present at 15:30 Hrs on 18 th May, 2018 at the office of the, RA Puram, Chennai In the event of the specified date of Bid opening being declared a holiday, the Bids will be opened at the appointed time and location on the next working day by the employer Deleted

21 Section I: Instructions to Bidders 22.4 After opening of the outer envelope containing the Bid, its contents shall be examined for compliance in pursuant to Clause 18.1.Bids found not complying are liable to be rejected without further examination. The contents of envelope titled TECHNICAL BID will be opened first and its contents shall be scrutinised as per requirements of Bid document for initial responsiveness. Only for the Bidders, whose Technical Bid contains the requisite Bid Document Cost, acceptable EMD / Bid security and the Technical Bid along with the Bid document and if found in order and evaluated as substantially responsive, the envelope titled FINANCIAL BID shall be opened. may notify those bidders whose bids were not considered as per conditions of the bid document and will return their Financial Bid unopened along with the EMD. shall simultaneously notify the technically qualified bidders indicating the date and time set for opening of the Financial Bid. The financial bid will be opened at the same address as specified in Clause 18.2 in the presence of Bidders or their authorized representatives with Authorisation letter from the firm to attend the financial bid opening who choose to be present. The Tender scrutiny Committee will determine whether the submitted Financial bid is complete i.e. whether they have included cost of all items; if not, then the cost towards such missing items will be considered as NIL, but, the bidder shall, however, be required to carry out such obligations without any additional compensation. In case under such circumstances, if feels that the work cannot be carried out within the overall cost as per the submitted financial bid, such bid shall be considered Non - Responsive The Bidder s names, the Bid Prices, the total amount of each bid, any discounts, and such other details as the Employer may consider appropriate, will be announced and recorded by the Employer at the time of opening. No bid shall be rejected at the time of Bid opening except for late bids pursuant to Clause 20 and conditional bids. Bids that are not opened and read out at Bid opening will not be considered for further evaluation regardless of the circumstances. Late bids will be returned unopened to Bidders along with the EMD submitted by them. 23 Process to be Confidential Information relating to the examination, clarification, evaluation, and comparison of Bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process until the award to the successful Bidder has been announced. Any effort by a Bidder to influence the Employer's processing of Bids or award decisions may result in the rejection of his Bid. 24 Clarification of Bids 24.1 To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of the unit rates. The request for clarification and the response shall be in writing or by cable, but no change in the price or substance of the Bid shall be sought, offered, or permitted except as required to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the Bids in accordance with Clause 27. Provided however, the employer shall seek the rectification of price with the bidder who quoted lowest in total;

22 Section I: Instructions to Bidders 24.2 Subject to sub-clause 24.1, no Bidder shall contact the Employer/ its representatives on any matter relating to its bid from the time of the bid opening to the time the contract is awarded Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid comparison or contract award decisions may result in the rejection of the Bidder s bid. 25 Preliminary Examination of Bids and Determination of Responsiveness 25.1 Prior to the detailed evaluation of Bids, the Employer will determine whether each Bid (a) has been properly signed; (b) is accompanied by the required securities and; (c) is substantially responsive to the requirements of the Bidding documents pursuant to Clause 22.4; and (d) provides any clarification and/ or substantiation that the Employer may require pursuant to Clause A substantially responsive Bid is one, which conforms to all the terms, conditions, and specifications of the Bidding documents, without material deviation or reservation. A material deviation or reservation is one (a) which affects in any substantial way the scope, quality, or performance of the Works; (b) which limits in any substantial way, inconsistent with the Bidding documents, the Employer's rights or the Bidder's obligations under the Contract; (c) not confirming to the requirement at Clause 18 or (d) whose rectification would affect unfairly the competitive position of other Bidders presenting substantially responsive Bids If a Bid is not substantially responsive, it will be rejected by the Employer, and may not subsequently be made responsive by correction of the non-conforming deviation or reservation. 26 Correction of Errors 26.1 Bids determined to be substantially responsive will be checked by the Employer for any arithmetic errors. Errors will be corrected by the Employer, where there is a discrepancy between the unit rates in figures and in words, the lesser of the two will prevail The amount stated in the Bid will be adjusted by the Employer in accordance with the above procedure for the correction of errors and, with the concurrence of the Bidder, shall be considered as binding upon the Bidder. If the Bidder does not accept the corrected amount the Bid, will be rejected, and the Bid security may be forfeited in accordance with Sub-Clause Evaluation and Comparison of Bids 27.1 The Employer will evaluate and compare only the Bids determined to be substantially responsive in accordance with Clause In evaluating the Bids, the Employer will determine for each Bid, the evaluated Bid Price by adjusting the Bid Price as follows: (a) Making any correction for errors pursuant to Clause 26;

23 Section I: Instructions to Bidders (b) Excluding Provisional Sums and the provision, if any, for contingencies in the Summary Bill of Quantities; 27.3 Towards evaluation, the employer will take into account the adjusted Bid Price for construction/ improvement works arrive at the lowest evaluated rate of bid The Employer reserves the right to accept or reject any variation, deviation, or alternative offer and other factors which are in excess of the requirements of the Bidding document or otherwise result in the accrual of unsolicited benefits to the Employer shall not be taken into account in Bid evaluation If the Bid of the successful Bidder is seriously unbalanced in relation to or substantially below the Employer s estimate of the cost of work to be performed under the contract, the Employer may require the Bidder to produce detailed price analysis for any or all items of the Bill of Quantities, to demonstrate the internal consistency of those prices with the construction methods and schedule proposed. After evaluation of the price analysis, the Employer may require that the amount of the performance security set forth in Clause 31 be increased at the expense of the successful Bidder to a level sufficient to protect the Employer against financial loss in the event of default of the successful Bidder under the Contract. F. AWARD OF CONTRACT 28 Award Criteria Subject to Clause 27, the Employer will award the Contract to the Bidder whose Bid has been determined to be substantially responsive to the Bidding documents and whose bids are evaluated to be the lowest, provided that such Bidder has been determined to be eligible and qualifying in accordance with the provisions of Clause1, 3 and 4. Prior to the expiration period of validity of proposal, shall notify the successful firm who submitted the lowest bid in writing by registered letter of facsimile and may either issue LOA if negotiations are not required or may invite it to negotiate the contract price. If the lowest bidder is not responding for further negotiations, the Employer reserves the right to negotiate with any of the eligible bidders who is willing to offer a negotiated and reasonable rate. Awarding the work to bidders or summarily rejecting all the bids or to annul the bid process at any stage shall be the sole discretion of, based on the capability of the Bidders. Employer reserves the right to appoint other contractor/contractors for Southern Port Access Road Widening and Strengthening the Port Access Road (2 lane to 4 lane) with Rigid Pavement from NCTPS Road Junction to Kamarajar Port Ltd Main Gate (km: 0/000 to km: 2/380) in Chennai, Tamil Nadu or part of this work/contract and any other works that the Employer may decide. 29 Employer's Right to accept any Bid and to reject any or all Bids 29.1 Notwithstanding Clause 28, the Employer reserves the right to accept or reject any Bid, and to annul the Bidding process and reject all Bids, at any time prior to the award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any

24 Section I: Instructions to Bidders obligation to inform the affected Bidder or Bidders of the grounds for the Employer's action. 30. Notification of Award 30.1 The Bidder whose Bid has been accepted will be notified of the award by the Employer prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by registered letter. This letter (hereinafter and in the Conditions of Contract called the "Letter of Acceptance") will state the sum that the Employer will pay the Contractor in consideration of the execution, completion, and maintenance of the Works by the Contractor as prescribed by the Contract (hereinafter and in the Contract called the "Contract Price"). 31 Performance Security 31.1 Within 21 days of receipt of the Letter of Award, the successful Bidder shall deliver to the a. Employer a Performance Security in the form of a bank guarantee from Nationalised Bank/ Scheduled Bank acceptable to the Employer in the form as given in Section 2 for an amount equivalent to 2% of the contract price in accordance with Clause 27.5 and Clause 48 of Conditions of Contract. The Performance Security for works shall be valid for a period of 55 Months from the date of Bank Guarantee or 1 month beyond the Defect Liability period whichever is later with a claim period of 03 months. The bidder should maintain the facility in acceptable condition as stipulated in the Bid document Failure of the successful bidder to comply with the requirements of Clause 31.1 shall constitute a breach of contract, cause for annulment of the award, forfeiture of the bid security, and any such other remedy the Employer may take under the contract Retention Money In each, Interim Payment Certificate 5% of value of work executed during each bill period will be withheld and the withheld amount will be refunded to the Contractor along with the Final Bill /Taking over certificate. The maximum amount of Retention money to be with held is restricted up to 5% of the contract value. 32 Signing of Agreement 32.1 At the same time, the employer notifies to the successful Bidder that his Bid has been accepted, and the Employer will direct him to attend the Employer s office on a date determined by the Employer for signing the Contract Agreement as per the format provided in the Bidding Document incorporating all the agreements between the parties. The signing of the Contract Agreement shall take place only after the furnishing of the requisite performance security by the selected Bidder as per Clause The Agreement will incorporate all agreements / correspondences between the Employer and the successful Bidder. It will be kept ready for signature of the successful bidder in the office of employer within 21 days following the acceptance of the Letter of Award by the successful bidder; the successful Bidder will sign the Agreement upon furnishing of the requisite performance security and deliver it to the Employer Upon furnishing of the Performance Security and signing of the Contract Agreement by the successful Bidder, the Employer will promptly notify the other Bidders that their Bids have been unsuccessful and refund the Bid Security.