CITY OF NORTH AUGUSTA INVITATION TO BID REGIONAL MATERIALS RECOVERY FACILITY COMPACTOR REBURBISHMENT & PULLEY MANGET. Bid opening on February 26, 2018

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1 CITY OF NORTH AUGUSTA INVITATION TO BID REGIONAL MATERIALS RECOVERY FACILITY COMPACTOR REBURBISHMENT & PULLEY MANGET Bid opening on February 26, 2018 Page 1 of 19

2 Invitation to Bid The City of North Augusta South Carolina ( Owner ) is seeking sealed bid proposals from Contractors ( Contractor ) to refurbish a solid waste compactor and install various pieces of recycling recovery equipment. The installation shall be at the City s Regional Materials Recovery Facility located at 67 Claypit Road North Augusta, SC Sealed bids for the project will be received until 1:30 p.m. on February 26, 2018, at 61 Claypit Road North Augusta, SC 29841, at which time they will be opened and publicly read aloud. All envelopes must be clearly labeled Compactor & Pulley Magnet and bid opening date. If you send your bid by mail you should put it into a separate sealed envelope, labeled as required, inside the mailing envelope to safeguard against it being opened in error. All questions regarding this invitation to bid should be directed to: James Sutton Director of Public Services (803) The City of North Augusta reserves the right to accept, reject or waive any and all bid documents. Bids may not be awarded on a lump sum basis to any single vendor but may be awarded to multiple vendors on a line item basis. SEE ATTACHED SPECIFICATIONS & ETC. This completed form must appear as the top sheet for all bids submitted. Total Amount of Bid or Base Bid $ All Items Bid? Yes No It is the intent and purpose of the City of North Augusta that this Invitation to Bid promotes competitive bidding. It shall be the bidder's responsibility to advise the City of North Augusta at the address noted in the Special Conditions, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Invitation to Bid to a single source Please label envelopes and submit in person or mail to: City of North Augusta Department of Public Services Recycling Equipment Refurbish & Install James Sutton Director of Public Services 61 Claypit Road North Augusta, SC Page 2 of 19

3 Instructions for Bidders 1. All bids must be submitted at the place, time and manner as set forth in the Invitation to bid. 2. All Bids must be fully completed and executed when submitted. 3. Bidders are cautioned that it is the responsibility of each individual bidder to assure that his Bid is in the possession of a responsible representative prior to the stated time and at the place of Bid Opening. The Owner is not responsible for Bids delayed by mail and or delivery services. 4. Once the Bid is submitted and received by the Owner, the Bidder agrees that he may not and will not withdraw his bid for 60 business days (excluding, Saturdays, Sundays, and legal holidays) after the actual date of the Bid opening. 5. The Owner may reject Bids which in its sole judgment are incomplete, conditional, obscure, not responsive, which contain additions not called for, erasures not properly initiated, alterations, or other similar irregularities. The Owner reserves the right to reject any or all Bids and waive any minor or nonmaterial informality, should the Owner deem it to be in the public interest to do so. 6. No award will be made to any Bidder who cannot satisfy the Owner that he has sufficient ability and experience in the class of Work to be completed and sufficient capital to enable him to prosecute and complete the Work successfully within the time period specified. The Owners decision or judgment on these matters shall be final, conclusive, and binding. 7. Each Bidder is responsible for inspecting the site. Bidders must satisfy themselves by personal examination of the site of the work and by such other means as they wish, as to the actual conditions existing at the site, the character and requirements of the work, and accuracy of all estimated quantities stated in the Bid. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligations with respect to his Bid. Introduction The City of North Augusta is requesting proposals and complete cost of services from a Contractor who can supply, construct and install a Solid Waste Recovery Magnet Separation Pulley System for the purpose of recovering Metal(s) from the City s Solid Page 3 of 19

4 Waste Stream Compactor Conveyor Line and refurbish an existing Accurate Compactor from which the Pulley Magnet shall be affixed upon. The project is located within the corporate limits of North Augusta, on property owned by the City of North Augusta, SC. In general, this Project will require the Contractor to use preliminary information to prepare preliminary and detailed design plans to construct the processing equipment and perform startup and technical support services. Project Requirements The contractor shall provide all profession services, material, labor and equipment required to design, furnish, build, install, construct and coordinate any subcontractor installations of recyclable recovery processing equipment at the City s Materials Recovery Facility located at 67 Claypit Road North Augusta, SC In general the contractor shall provide: 1. Design the Solid Waste Recovery Magnet Separation Pulley System utilizing drawings and scope of work for refurbishment of the existing compactor. This shall include electrical drawings. 2. Contractor and Sub-Contractors shall maintain all necessary licenses, permits or other authorizations necessary until the project is accepted by the City. Fees for permits shall be waived. 3. Prior to commencing work, and throughout the term of the contract, the Contractor shall obtain, and maintain, in the limits and under the conditions set forth below, insurance coverage for the following types and levels of coverage: Automotive & Equipment $1,000,000 General Liability $1,000,000 / $2,000,000 Property Damage $1,000,000 / $2,000,000 Workers Compensation Statutory 4. The Owner shall be named as certificate holder and shall be included as additional insured. 5. The Owner shall be notified no earlier than thirty days before any such policy is cancelled, altered or materially changed. 6. If a subcontractor is used for any portion of the work, the Contractor will provide Page 4 of 19

5 to the Owner a similar certificate, in the similar amounts and under the similar conditions, from the Subcontractor. 7. Should the Contractor fail to maintain such Workers Compensation insurance, and should the Owner be found liable to principals, officers, employees and agents of the Contractor, the Owner may recover from the Contractor the amount of any medical costs and compensation paid to or on behalf of the principals, officers, employees and agents of the a Contractor and any expenses related to claims filed under the provisions of Workers Compensation. Project Execution In general the project will be completed as follows. By submission of a Bid, the Contractor agrees to the terms and conditions as herein stated. 1. Prepare drawings, specifications, manuals and related materials (design documents). Design documents shall describe with specifically all elements, details, components, materials and other information necessary for the complete installation of Contractor supplied Solid Waste Recovery Magnet Separation Pulley System and the refurbishment of the existing compactor unit. Rendering of the project shall be fully functional for its intended purposes; including satisfaction of all testing, qualifications, certifications, controls, safety measures and validations. General Conditions of the Contract 1. Project Work Identification: The Contractor shall furnish but not limited to all labor, equipment, materials and supplies to do all operations necessary to complete all work to complete the design and installation of recyclables processing equipment as specified by the Owner. All supervision, overhead items, protection and precautions, temporary facilities and controls and all other costs, incidental to the design, installation and construction work, complete, and as specified, are included. Contractor shall perform all work necessary to construct project and to render the project and all it components operational and functional and legally useable for the intended purpose. A complete working job shall be produced whether or not any particular wording or direction is omitted or not clearly stated. Page 5 of 19

6 2. Payment: Requests for payments shall be submitted by invoice and include; invoice number, itemized Material list, Labor and Tax. Partial payment of materials delivered and stored on site shall be determined by the Owner. Progress payments shall be made in an amount equal to 85 percent of the work completed (with the balance being retainage) but, in each case, less the aggregate of payments previously made and less such amounts as Owner shall determine. The retainage shall be held by the Owner and released only after the Owner has accepted the project. 3. The final request for payment shall be accompanied by: a. A list of all claims against Owner that Contractor believes is unsettled. b. A complete and legally effective releases or waivers (satisfactory to the Owner) of all lien rights arising out of or liens filed in connection with the work. 4. Change in Scope of Work: The Owner reserves the right to delete any item of work from the Contract without penalty. Any additional work request or additional expenses that deviate from the scope of work shall be submitted by the Contractor and approved by the Owner prior to commencement of any work. 5. Compliance: The Contractor shall be responsible for ensuring the project complies with all local, State and Federal regulatory requirements. 6. Warranty: If within one year after the date of substantial completion, any work is found to be defective, or if the repair of any damages to the land or areas made available for Contractor s use by Owner is found to be defective, Contractor shall promptly, without cost to Owner and in accordance with Owner s written inspections: a. Repair such defective land or areas. b. If the defective work has been rejected by Owner, remove it from the project and replace it with work that is not defective. c. Correct repair or remove and replace any damage to other work, to the work of others or other land or areas resulting there from. Page 6 of 19

7 If Contractor does not promptly comply with the terms of Owner s written instructions, or in an emergency where delay would cause serious risk of loss or damage, the City may have the defective work corrected or repaired or may have the rejected work removed and replaced. All claims, costs, losses and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such correction or repair or such removal and replacement (including but not limited to all costs of repair or replacement of work of others) will be paid by the Contractor. Where defective work (and damage or other resulting there from) has been corrected or removed and replaced, the correction period hereunder with respect to such work will be extended for an additional period of one year after such correction or removal and replacement has been satisfactorily completed. Page 7 of 19

8 City of North Augusta Municipal Solid Waste Recyclables Recovery Project Contractors Statement of Qualifications Business Name: Business Address: Owner Name: Office Number: Fax Number: Mobile Number: Address: Business Type (Corporation/Partnership/Sole Proprietorship etc.) Has this business ever provided design build services? If so, where and how much was the contract for? Has this business ever declared bankruptcy? Does this business have any pending lawsuits or unpaid liens? How many employees work for this business?. Does the business have: Workers Compensation General Liability Page 8 of 19

9 If awarded the Contract will you use subcontractors? If so, please provide the business name. Subcontractor Type Business Name List below the largest projects your business has completed. Project Name Location Date Completed Contract Amount Name address and phone number of references for respective projects listed above: List references: I hereby certify that the information submitted herewith, including any attachment, is true to the best of my knowledge and belief. Page 9 of 19

10 Business Name: Owner/Representative: Signature: Title: Date: City of North Augusta Municipal Solid Waste Recyclables Recovery Project Contractor to Supply, Design & Build Materials Recovery & Process Equipment Outline of Specifications Item # 1 Magnetic Conveyor Roller (a) Magnet Separation Pulley shall replace the current tail pulley and the new magnetic roller must be 14 in diameter. (b) The Magnetic Separation Pulley shall have a 51 face width and a shaft size of 2 7/16. (c) (d) The Pulley shall be affixed with two new Dodge bearings. The Magnetic Separation Pulley shall be Supper Strength with a minimal depth of pull of 4. Item # 2 Conveyor Systems Rehab (a) (b) (c) The existing conveyor tail section shall be cut-out and a newly engineered stainless steel section constructed in its place to accept the Magnetic Separation Pulley. The conveyor tail section shall be rebuilt out of stainless steel as to not interfere with the collection of metal picked up from the Magnetic Separation Pulley. A new rubber conveyor belt shall be installed by the contractor from which the City of North Augusta will supply the belting material. Page 10 of 19

11 (d) (e) Conveyor Systems access platform shall be equipped with and include all necessary slip proof platforms, steps, stairs, rails, safety barriers or any other apparatuses necessary to access rollers and other related components for cleaning, repairing or maintenance purposes. The reworked tail section shall be equipped with side rails to prevent spilling of solid waste materials from the conveyor belt. (f) (g) It shall be the Contractors responsibility to determine all Conveyor System parameters and engineering necessary to incorporate the new system into the existing conveyor system. The Contractor shall be responsible for all electrical, communication or any other service connections required providing a fully functioning automated type process equipment system. Item # 3 Access Platform (a) (b) (c) (d) (e) (f) The access platform shall be built as to adhere to all local, State and Federal rules and Regulations. The access platform shall have an access ladder, as to allow ease of access to the top of the platform and an appropriate ladder cage shall be affixed as per all local, State and Federal rules and Regulation. The access platform shall have at least one Emergency Stop, affixed to the top of the platform and shall be tied into the existing equipment; as to allow upon the button when pushed the three series of belt(s) will simultaneous de-energize. The access platform shall have an open grate floor, as to minimize the buildup of material on the floor. The Contractor shall be responsible for all electrical, communication or any other service connections required providing for a fully functioning equipment system. The Contractor shall include in the request for bid proposals copies of photos and specifications of the system proposed for installation. Page 11 of 19

12 Item # 4 Discharge Chute (a) The discharge chute shall be built in a manner to allow the metal and any alien materials to slide easily down into a 20 yard open top trailer for storage. The chute shall be built from materials as to not allow sticking of organics to the surface(s) as too cause buildup of material. (b) The chute shall be easily accessible for cleaning and maintenance purposes via the new platform as defined in item #3. (c) The chute shall have side(s) constructed as to not allow metal and fines to fall and/or buildup on the compactor structure and/or ground. All material must discharge into the trailer for storage. (d) The chute shall discharge material(s) at the mid-point of the trailer from both front to back and side to side of the trailers dump body; as to allow for optimal collection and minimal spillage. Item # 5 General Requirement of Contractor (a) The Contractor shall be responsible for all electrical connections from existing service panels to material recovery equipment as specified. This shall include but not limited to the installation of conduits, relocation of existing conduits, and replacement of existing conduits, permanent removal of conduits all of which may or may not contain electrical service power cables. (b) The exterior of Municipal Solid Waste Recyclables Recovery process equipment shall be painted Safety Blue to match existing equipment. (c) The Contractor shall assure that existing process operations are not placed out of service for more than 2-days at any given time unless authorized in advance by City staff. (d) The Contractor shall provide all necessary equipment maintenance, repair, technical and safety training to City staff on how to safely and efficiently operate recycling process equipment. The Contractor shall provide initial onsite training to assure City staff is trained and all equipment is functioning to meet design criteria per the manufacturer operating standards. Page 12 of 19

13 The Contractor shall upon request within a 30-day period of acceptance of Contractors installed equipment return as necessary to the City s Materials Recovery Facility at any time to provide technical operating support services for City staff and/or make any necessary adjustments to contractor installed equipment as deemed necessary; at the Contractors expense. (e) The Contractor shall list all recommended spare parts for the owner to keep in stock for emergency repairs. All parts must be listed and priced on a per unit basis. (f) The Contractor shall supply the Owner a list of contacts for emergency equipment repairs during normal and after business hour operations. The list shall also contain phone numbers for technical support and ordering repair/maintenance parts. (g) The Contractor shall provide to the owner all written manuals for equipment parts, safety, startup and shutdown procedures for all Contractors supplied and installed equipment. A Parts catalog shall list all individual parts and shall include drawing schematic identifying parts by name and item number. (h) The Contractor shall be responsible for modification and reinstallation of existing equipment and/or building components during the installation of material recovery equipment. Any and all modifications made shall be reinstalled or reconstructed and all work shall be performed in a professional manner. (i) The Contractor shall not perform any additional billable work beyond the agreed contract amount without prior written approval by the Owner. (j) The Contractor shall supply to the Owner a fully functional Municipal Solid Waste Pulley Magnet System as defined in the Contractor to Supply, Design & Build section. The Contractor shall assure all equipment and components are properly interconnected to and synchronized with existing operations to provide for a safe, efficient and productive recyclables recovery processing facility. (k) The Contactor shall provide warranty information for all equipment that includes but is not limited to equipment manufacturer, model number and serial number. (l) The Contractor shall at no time install any equipment that requires special order parts, outdated equipment, surplus equipment, modified equipment outside the Page 13 of 19

14 manufacturer s specifications or equipment that parts are not available for maintenance or repairs that will take longer than 5 business days to deliver to the Owners facility. City of North Augusta Municipal Solid Waste Compactor Item # 1 Compactor (a) All worn/defective material must be removed and structure prepped for new floor to be installed. (b) New floor installed as per manufacture specification. (c) All rust areas in the compactor chamber must be removed and painted.. (m) All guide rails shall be removed and the structure prepped for new guide rails. (n) New guide rails installed as per manufacture specification. Item # 3 Hydraulic Cylinders Repacked (g) (h) (i) All hydraulic cylinders shall be removed repacked and inspected for and defects as per manufacture specification. The hydraulic lines and fittings shall be inspected for ware. If a fault is found the item shall be replaced as per manufacture specification. All hydraulic cylinders shall be reinstalled and properly plumped to the compactor drive unit as per manufacture specification. Item # 4 Hydraulic Pressure Switche (a) The compactor pressure switches shall be replaced with manufacture recommended Page 14 of 19

15 pressure switch(s). Item # 5 Digital Pressure Readout Gauge (a) Install an additional digital pressure gauge. The digital readout gauge will need to be hardwired in and properly plumbed up to a second story platform by the compactor control box. Item # 6 Electrical boxes and Switches (a) Replace compactor control to include new wiring and switches. (b) The digital readout gauge will need to be hardwired in and properly plumbed up to a second story platform by the compactor control box. Item # 7 Compactor Ram Refurbished (a) The compactors ram needs to be refurbished and done so within tolerances of the manufacturer Accurate. Item # 8 Compactor Power Unit Refurbishment (a) The electric motor needs to be evaluated and deem if there is need for replacement and if so replacement must be done. (b) The hydraulic pump needs to be evaluated and deem if there is need for replacement if so replacement must be done. (c) ALL hydraulic lines from the hydraulic tank to the two hydraulic cylinders need to be replaced per manufactures specifications. (d) The main control box (including all internal components) need to be evaluated and deem if there is need for replacement and if so replacement must be done. (e) All filters must be replaced and the hydraulic fluid changed per manufactures specifications. (f) The cooling system (including fan and motor) need to be evaluated and deem if there is need for replacement and if so replacement must be done. Item # 9 General Requirement of Contractor Page 15 of 19

16 (a) The Contractor shall be responsible for all electrical connections from existing service panels to material recovery equipment as specified. This shall include but not limited to the installation of conduits, relocation of existing conduits, and replacement of existing conduits, permanent removal of conduits all of which may or may not contain electrical service power cables. (b) The exterior of Municipal Solid Waste Recyclables Recovery process equipment shall be painted Safety Blue to match existing equipment. (c) The Contractor shall assure that existing process operations are not placed out of service for more than 2-days at any given time unless authorized in advance by City staff. (d) The Contractor shall provide all necessary equipment maintenance, repair, technical and safety training to City staff on how to safely and efficiently operate recycling process equipment. The Contractor shall provide initial onsite training for at least one hour, to assure City staff is trained and all equipment is functioning to meet design criteria per the manufacturer operating standards. The Contractor shall upon request within a 30-day period of acceptance of Contractors installed equipment return as necessary to the City s Materials Recovery Facility at any time to provide technical operating support services for City staff and/or make any necessary adjustments to contractor installed equipment as deemed necessary; at the Contractors expense. (o) The owner shall list all recommended spare parts for the owner to keep in stock for emergency repairs. All parts must be listed and priced on a per unit basis. (p) The Contractor shall supply the Owner a list of contacts for emergency equipment repairs during normal and after business hour operations. The list shall also contain phone numbers for technical support and ordering repair/maintenance parts. (q) The Contractor shall provide to the owner all written manuals for equipment parts, safety, startup and shutdown procedures for all Contractors supplied and installed equipment. A Parts catalog shall list all individual parts and shall include drawing schematic identifying parts by name and item number. (r) The Contractor shall be responsible for modification and reinstallation of existing Page 16 of 19

17 equipment and/or building components during the installation of material recovery equipment. Any and all modifications made shall be reinstalled or reconstructed and all work shall be performed in a professional manner. (s) The Contractor shall not perform any additional billable work beyond the agreed contract amount without prior written approval by the Owner. (t) The Contractor shall supply to the Owner a fully functional Municipal Solid Waste Pulley Magnet System as defined in the Contractor to Supply, Design & Build section. The Contractor shall assure all equipment and components are properly interconnected to and synchronized with existing operations to provide for a safe, efficient and productive recyclables recovery processing facility. (u) The Contactor shall provide warranty information for all equipment that includes but is not limited to equipment manufacturer, model number and serial number. (v) The Contractor shall at no time install any equipment that requires special order parts, outdated equipment, surplus equipment, modified equipment outside the manufacturer s specifications or equipment that parts are not available for maintenance or repairs that will take longer than 5 business days to deliver to the Owners facility. Page 17 of 19

18 City of North Augusta Compactor & Pulley Magnet Sealed Bid Proposal Business Name: Business Address: Owner Name: Office Number: Description Total Price Solid Waste Compactor Refurbishment Pulley Magnet Installation Projects Total $ Page 18 of 19

19 City of North Augusta Compactor & Pulley Magnet Sealed Bid Proposal Materials Recovery & Process Equipment Outline of Specifications Having examined the documentation provided with the subject invitation for bids the undersigned proposes to furnish all materials and work items requested in accordance with the subject documents. The Bidder proposes and agrees, if the bid is accepted, to enter into a contractual agreement with the Owner to perform and furnish all Work as specified or indicated in the Request for Proposals (RFP) for the bid price and within the contract times stated in accordance with all other terms and conditions of the RFP. The bidder further agrees to maintain pricing for a minimum of 60 days from the date of the bid opening with the understanding that the extension of this date can be negotiated between the Contractor and Owner. Owner/Representative: Signature: Title: Date: Page 19 of 19