TOWN COUNCIL MEETING MINUTES DECEMBER 12, 2011

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1 TOWN COUNCIL MEETING MINUTES DECEMBER 12, 2011 The Wamsutter Town Council met in regular session on Monday, December 12, 2011 at the Town Hall. Mayor Pro-tem Robb Phipps called the meeting to order at 6:30 p.m. Mayor Pro-tem Phipps welcomed all visitors and guests and asked everyone to stand for the Pledge of Allegiance. Roll call showed the following present: Mayor Pro-tem Robb Phipps, Councilperson Dusty Davis and Councilperson Erin Edwards. Mayor Colleen Eifealdt was on the telephone conference and Councilperson Lulu Madden absent. Others in attendance included Brandon Snyder, Seth Tourney, Rebecca Matthews, Judd Eifealdt and Bobbie Amos. unanimously by voice vote to approve the agenda with the following addition: Matters from the Public Letter from Marcia Kaspar, representative of Wyoming Frontier Development. unanimously by voice vote to accept the minutes of the November 28, 2011 Town Council Meeting. MATTERS FROM THE PUBLIC: Mayor Pro-tem, Robb Phipps, read a letter dated December 1, 2011 addressed to the Wamsutter Town Council and to Planning and Zoning from Marcia Kaspar, representative for Wyoming Frontier Development, LLC. Wyoming Frontier Development, LLC was requesting a bi-monthly meeting with the Council, Planning & Zoning and legal representation to keep the 2011 West Wamsutter Water & Sewer Project moving forward in a timely manner. Council members discussed the various options before PMPC representative, Seth Tourney, arrived. A workshop was discussed. Upon arrival of Seth Tourney, it was agreed that Marcia Kaspar needs to meet with Planning and Zoning and get all documentation completed with them before it can be brought before the council. ATTORNEY S UPDATE: Brandon Snyder, Town Attorney, informed the council that he had not been able to contact the Wyoming Retirement Board on the issue of participation. The position the Town wants to take is for only the three positions stated in our contract continue on. We are in violation as it is with one employee. No new employees should be enrolled until the matter is resolved. Need to get into compliance.

2 Need to negotiate with the WRS Board. Mayor Eifealdt and Attorney Snyder to continue to contact the Wyoming Retirement Board. Brandon Snyder reported on the status on the Mientka Property. One heir to the property. Has been unable to contact. She has no official title to the property. Without an official title we are unable to obtain title insurance. Cost to probate would range from $ $2, Does not look like a tentative time line by February 2012 is a possibility. Until all is fixed, Meineke cannot obtain a clear title. Brandon Snyder and Seth Tourney to continue working on the problem. Without this piece of property the Murray Street Project cannot run the entire span of the street project. MAYOR UPDATE: Mayor Eifealdt thanked all the parties that worked on the water leak and for their help in getting water restored to the Town. Mayor Eifealdt personally thanked the Water Department, Bryan Wilson, PMPC representative, Pat s Roustabout, Gary Waldner, Kenny Cheney, Judd Eifealdt, Bryan Drake, Jackie & Pat Angle, Fred Lomond, BP representative and the Town Office personnel for all their help answering questions and phone calls. Mayor Pro-tem, Robb Phipps voiced his concern over fire protection with the tank being empty. Public Works stated the lines and taps in our town have been in the ground since 1984 and some taps need to be replaced to alleviate any further mishaps. Facts on the water leak will be published in the Winds to alleviate any misconceptions. Mayor Eifealdt informed the council that Wamsutter.US had formally resigned their IT position with the Town due to family problems. Council needs to research companies that provide IT services. Mayor Pro-tem Robb Phipps has a lead and will make contact. Council believes that the Daycare Facility and the Wamsutter Community Health Center are the responsibility of WCI. PUBLIC WORKS UPDATE: Rebecca Matthews, Public Works Director, voiced her concerns on the conditions of the water valves in the town. Valve exercising has not been done for quite some time. She had reportedly asked for this to be done before she assumed the position of director and was told not to worry about it. Valve exercising would eventually get done. This attitude cannot continue. Rural Water needs to be called in to assist in Valve Maintenance and a Flushing Program.

3 An Emergency Response Plan has never been put into effect. Fire Department has continually asked for flow pressures on hydrants. We have to take a positive stance and start going forward. Sanitary Survey is coming up and we need to get compliant. New Chapter 5 will not allow operators from other towns to be Backup Operators. Need to set up a workshop with Rural Water and Town Maintenance soon. Equipment Shortage is always a handicap for the Town. Need to contract work out. Should bring a State Official in to meet with the Council, Rebecca and Judd Eifealdt can do some of the informational training that the Council needs to have. Council needs to have small board training and to watch a Video Presentation. Funding is a big issue we need to evaluate water & sewer rates to maintain the system according to State Statute. Our Commercial rates are too low. A bigger Plow Truck will not be needed immediately. With the new sander in the 2007 Dump Truck and with the use of the backhoe, snow removal can be handled this year. Plowing before the school busses start running is a necessity, but plowing all night does not need to continue, unless it is just absolutely necessary. New Employee will work on a schedule provided by the Director of Public Works. Another part time employee will be hired. Need to start thinking about a pro-active weed program. New Bathrooms have been installed in the Public Works Building and all running water has been restored. New tile and a new refrigerator is the next step on improvements for the building. Leroy Williams to become shop foreman until April Rebecca to concentrate on the Director duties. UNFINISHED BUSINESS: Seth Tourney, PMPC representative, presented the council with the High Country Estates Plat and Variances. unanimously by voice vote to accept the Mylar copy of the High Country Estates Plat. unanimously by voice vote to accept the requested variances for the High Country Estates. Seth Tourney recommended that a professional firm be hired to work on getting our ordinances into concise organization. A discussion was held on the sale of the lots in the High Country Estates. Brandon Snyder to send the Council the legal documents used in the sale of the properties by the town. A Special Meeting is set for December 21, 2011 at 7:00 p.m. at the Town Hall to decide on the requirements to build on the Multi-Family lots.

4 Brandon Snyder and Seth Tourney will advertise the lots for sale. unanimously by voice vote for conditional approval for retainage release for Bornhoft Construction on the Lift Station Replacement Project. unanimously by voice vote to process Final Change Order No. 6 for Palleson Construction to adjust all the quantities on the Vasquez Lane Improvements in the amount of $12, unanimously by voice vote to accept Pay Request # 5 for Palleson Construction on the Vasquez Lane Improvements in the amount of $11, Well Number 9 & Transmission Line: Substantial Completion required by January 9, Final Completion required by January 18, A Colorimetric Analyzer to read chlorine residual has been approved by the Wyoming Water Development Commission. Power will change over to Well # 9 approximately on December 29, SCADA and electrical in progress. Murray Street Extension: ROW and easements need to be obtained. Letter sent to David Wilkey. Status on the Mientka property discussed earlier during the Attorney Update West Wamsutter Water Extension Project: Proceeding with Water Main Design. Exhibit sent to John Eddins with WDOT on the Blowing Snow Fence Coordination. KELLY STREET IMPROVEMENTS: The Gas Main had to be moved, was in line with the Boar Machine. Casing cleanout will have to be done to remove the mud. Had some problems with the water main in front of Wamsutter Conoco. WYDOT shut the job down until Bornhoft Construction could coordinate with WDOT personnel. Seth to see that all safety measures are taking place. NEW BUSINESS: unanimously by voice vote to table the Economic Development Grant Opportunity discussion and/or approval.

5 unanimously by voice vote to approve general checking vouchers in the amount of $38,356.02, Capital Projects vouchers in the amount of $193, and payroll for periods December 1-15, 2011 and December 16-30, unanimously by voice vote to adjourn at 10:15. Robb Phipps, Mayor Pro-tem Bobbie Amos, Deputy Clerk/Treasurer