Salwa Dallalah, Conference Coordinator

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1 COP 20 / CMP 10 Presentation to the Diplomatic Missions Lima, Peru, 7 November 2014 Salwa Dallalah, Conference Coordinator UNFCCC secretariat, Conference Affairs Services

2 Agenda Agenda Scenario and Overview of the Sessions Participation, Nomination, Registration Protocol, Visas Side Events and Exhibits General Information UN Security Contacts Questions & Answers

3 Conference Venue: Cuartel General del Ejecito del Peru (CGEP) The pre-sessional meetings will be held at the CGEP from 25 to 30 November 2014 COP 20/CMP 10 will take place from 1 to 12 December 2014 All official conference meetings and official Side events will be held inside the main venue

4 Scenario and Overview of the Sessions

5 Overview Schedule

6 Overview Schedule

7 Participation, Nomination, Registration Participation (all information also available at Parties Observer States UN Bodies, Specialized Agencies and Related Organizations Admitted Organizations (IGOs/NGOs) Accredited Press and Media

8 Participation Figures Nominator Group Nominations Registered Party Observer State 3 3 Admitted IGO Admitted NGO Media UN Specialized Agencies 7 51 UN Agencies Media Grand Total

9 Participation, Nomination, Registration Registration / Accreditation Nominations Government authorities: National Focal Points UN: Heads of organizations Admitted IGOs/NGOs: Designated Contact Points Online Registration (ORS) National Focal points have access to ORS Embassies may a) contact their representative National Focal points (the following link will provide the name and contact details of the NFP b) Note verbale to the secretariat (this doesn t guarantee the protocol order of your delegation)

10 Participation, Nomination, Registration Registration / Accreditation Modalities Photo badge system Contact database (120,000 records with photos) Photo registration within 1 minute A valid photo ID should be presented to registration staff to receive pre registered badge. Registration Opening Hours Tuesday, 25 November until Friday, 28 November 2014, from 8.00 a.m. to 5.00 p.m; Saturday, 29 November until Saturday, 6 December 2014, from 8.00 a.m. to 7.00 p.m. Sunday, 7 December Registration will be closed. Monday, 8 December until Friday, 12 December 2014, from 8.00 a.m. to 7.00 p.m. Saturday, 29 November or Sunday, 30 November To avoid delays, it is highly recommended that you register on Saturday, 29 November or Sunday, 30 November 2014.

11 Participation, Nomination, Registration Registration For representatives who have already participated in previous sessions, an individual delegation member or diplomatic mission staff may pick up badges for their respective delegation. Persons collecting badges for an entire delegation will need to present a letter authorizing collection, have ID against which the letter can be verified, and sign for badges received.

12 Protocol Protocol Each Embassy should arrange protocol for its delegation. Contact Person in the secretariat Horacio Peluffo Phone: hpeluffo@unfccc.int Credentials Rule 19 of the draft rules of procedure Signed by Heads of States or Governments or Ministers of Foreign Affairs Regional economic integration organization: by the competent authority Exceptions Observer States, entities and organizations No credentials necessary

13 Side Events and Exhibits Side Events and Exhibits at the CGEP Held by Parties in partnership with admitted NGOs or UN and IGOs Side Events and Exhibits are located at the CGEP Exhibits: 130 by NGO s, IGO s and Parties Side Events: 180 by NGO s, IGO s and Parties a.m. to 1.00 p.m p.m. to 2.45 p.m p.m. to 4.30 p.m p.m. to 6.15 p.m p.m. to 8.00 p.m p.m. to 9.45 p.m. All registered participants may attend

14 Information s Further Information Online Daily Programme Online Information for Participants Online Side Events and Exhibits Brochure CCTV Official Website Webcast of Plenary meetings and Press conferences

15 Security Security Arrangements Overview The conference venue will be considered as premises of the United Nations. Access to the conference venue will be controlled by the United Nations Security and Safety Services.

16 Security Security and Safety Concept Security ring concept Peruvian security forces will be in charge throughout Lima such as the airport and at hotel venues and on the routes between the airport, hotels and the outside perimeters of the conference venue. Access control and security support operations All personnel entering the conference venue will be screened under the supervision of the UN Security and Safety Services (UNDSS). A photo-barcode badge system will control access and egress. All persons will be screened, except Heads of Delegation at the level of Government Minister and above. Fire and medical support facilities on site.

17 Security Security and Safety Concept Vehicle access A shuttle bus service will operate along routes between Lima hotels and the CGEP. All participants wearing a conference badge may use this facility. Head of State/Government motorcades under police escort will drop/pick-up the Principal at the VIP entrance. Delegations headed by a Government Minister may request 1 decal to allow a vehicle (max 7 seats) carrying a Minister to drop/pick-up at the Ministers entrance. These vehicles will park in a designated area at the CGEP. Country Delegations are required to submit an official Note Verbal accompanying the present application adequately filled in with indication of license plate and type of vehicle. Both documents may be sent as of 24 November 2014 to the UNDSS Focal Point for Decals Management at security-unfccc@unfccc.int, or delivered in person to the UN Security Office adjacent to the Conference Registration Area, as of 27 November 2014.

18 Contacts Contacts Parties Horacio Peluffo, Phone: , hpeluffo@unfccc.int NGOs / IGOs Megumi Endo, mendo@unfccc.int Public Information and Media Carrie Assheuer, cassheuer@unfccc.int Spokesperson Nick Nuttall, nnuttall@unfccc.int

19 Thank you Thank you

Horacio Peluffo, Protocol and External Relations Officer

COP 21 / CMP 11 Presentation to the Diplomatic Missions Paris, France, 6 October 2015 Horacio Peluffo, Protocol and External Relations Officer UNFCCC secretariat, Conference Affairs Services Content Content