CANADA PROVINCE DE QUÉBEC MUNICIPALITÉ DE LOW

Transcription

1 CANADA PROVINCE DE QUÉBEC MUNICIPALITÉ DE LOW MINUTES of a regular meeting of the Council of the Municipality of Low, held Monday, April 3, 2017 at at the Heritage Hall, 4A d Amour Rd, Low (Québec) J0X 2C0 chaired by the Mayor, Mr. Morris O'Connor. Also present: Councillors Amanda St. Jean, Joanne Mayer, Michele Logue-Wakeling and Lynn Visentin, Christopher Bronwrigg and Charles Kealey. Being also present: the Director-General Franceska Gnarowski 1) OPEN Noting quorum, the meeting was officially declared open by the Mayor, Mr. Morris O'Connor. 2) QUESTION PERIOD 3) BUSINESS ARISING FROM THE PREVIOUS MEETING None 4) MINUTES 6 MARCH 2017 # BE IT RESOLVED that the minutes of the regular meeting of March 6, 2017 be accepted. MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Lynn Visentin 5) AGENDA # BE IT RESOLVED THAT the agenda be accepted and remain open. MOVED BY Councillor Christopher Brownrigg SECONDED BY Councillor Joanne Mayer 6) SALARIES AND DISBURSEMENTS # BE IT RESOLVED THAT # list disbursements for the period from March 7, 2017 to April 3, 2017 a total amount of $ 162,339.71; THAT the net salary paid for the period from March 1, 2017 to March 31, 2017 totalling $ 25, is accepted; THAT the Director General / Secretary-Treasurer be authorized to make the necessary budgetary allocations for this purpose. MOVED BY Councillor Christopher Brownrigg CERTIFICATE I, the undersigned General Manager / Secretary-Treasurer, hereby certify that the funds are available for the expenses mentioned in Resolution # , as provided by the Low Municipal Council. Director General / Secretary-Treasurer 7) MAYOR'S REPORT A report of the activities for the month of March is presented by the mayor. 7.1 ADMINISTRATION

2 (7.1.1) No report was presented by Councillor Michelle Logue-Wakeling, Chair of the Administration Committee. (7.1.2) TRIENNIAL PLAN WHEREAS the duty of the Council to adopt a three-year capital plan each year; WHEREAS the plan submitted by the Director General reflects the present situation as well as the direction that the Council is taking regarding capital assets; # THEREFORE, BE IT RESOLVED THAT Council adopt the three-year capital plan as proposed by the Director General. MOVED BY Councilor Charles Kealey SECONDED BY Councilor Lynn Visentin (7.1.3) PROFESSIONAL SERVICES OF A COLLECTIVE INSURANCE CONSULTANT FOR MUNICIPALITIES AND ORGANIZATIONS, IN CONNECTION WITH A GROUP PURCHASE WITH THE UMQ WHEREAS the Municipality (or MRC or intermunicipal Council) has received a proposal from the Union des municipalités du Québec (UMQ) to form, on its behalf and on behalf of several other municipalities (or MRCs or intermunicipal Councils) concerned, a grouping To retain the professional services of a group insurance consultant for municipalities and organizations, as part of a consolidated purchase of the UMQ; WHEREAS sections of the Cities and Towns Act and of the Municipal Code allow a municipality to enter into an agreement with the UMQ; WHEREAS the Municipality (or MRC or intermunicipal Council) wishes to join this grouping; WHEREAS in accordance with the law, the UMQ will proceed to a public call for tenders to award the contract; WHEREAS the UMQ intends to launch this call for tenders in winter 2017 # THEREFORE, BE IT RESOLVED THAT the Municipality of Low confirm its membership in the UMQ Consolidation to retain the professional services of a group insurance consultant for municipalities and organizations, within the framework of a purchase and entrusts the UMQ with the process leading to the award of the contract; THAT the contract awarded will be for a period of one year, renewable from year to year over a maximum period of five years; THAT the Municipality of Low undertake to provide the UMQ, within the prescribed time limits, with the information required for the invitation to tender; THAT the Municipality of Low undertakes to respect the terms and conditions of the said contract as if it had contracted directly with the supplier to whom the contract will be awarded; THAT the Municipality of Low undertake to pay the UMQ a management fee of 1.15% of the total premiums paid by the municipality. MOVED BY Councillor Amanda St-Jean (7.1.4) RED CROSS # THEREFORE, BE IT RESOLVED THAT Council approve the annual contribution of $ 150 to the Red Cross to participate in the Disaster Services Agreement for the period beginning February 2017 through January 2018.

3 MOVED BY Councillor Joanne Mayer (7.1.5) AUDIT WHEREAS the obligation to appoint an external auditor in accordance with article 966 of the Municipal Code; WHEREAS Piché Lacroix CPA has acted as external auditor for the municipality for several years to the satisfaction of the Council; # THEREFORE, BE IT RESOLVED THAT the Council appoint Piché Lacroix as an external auditor for fiscal year SECONDED BY Councillor Amanda St-Jean OPPOSED BY Councillor Joanne Mayer ADOPTED 7.1.6) ADMQ - MEMBERSHIP WHEREAS the benefits of a membership in the ADMQ, such as reduced prices for training, employee support services and protection against prosecution; WHEREAS that the municipality has been a member for several years; # THEREFORE, BE IT RESOLVED that the municipality authorizes the renewal of membership in the ADMQ for a total of MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Charles Kealey (7.1.7) ACCEPTANCE OF THE OPERATING RULES OF "THE AGREEMENT OF THE MUNICIPAL COURT OF THE MRC DES COLLINES-DE-L'OUTAOUAIS WHEREAS the Regional Municipality of the County of Collines-de-l'Outaouais and the municipalities of Cantley, Chelsea, L'Ange-Gardien, La Pêche, Notre-Dame-de-la-Salette, Pontiac, Val- Low, Kazabazua and Lac Sainte-Marie, as well as the Regional Municipality of County of Papineau and the municipalities of Boileau, Bowman, Cheneville, Duhamel, Fassett, Lac-des-Plages, Lac-Simon, Lochaber Canton, Lochaber, Saint-Émile-de- Suffolk, Mayo, Montebello, Montpellier, Mulgrave and Derry, Namur, Notre-Dame-de- Bonsecours, Notre-Dame-de-la-Paix, Saint-Sixte, Thurso and Val-des-Bois agreed to the agreement to delegate to the Regional Municipality of the Collines-de-l'Outaouais the jurisdiction to establish a court; WHEREAS the Municipality of Low acknowledges the need to provide, by resolution, the rules of operation of the said agreement; WHEREAS all these operating rules have been discussed and accepted by all the parties concerned by the said agreement. # THEREFORE, BE IT RESOLVED THAT this Council hereby accepts the operating rules set out in Appendix 'A' attached to this resolution as an integral part thereof; THAT this Council hereby authorizes the Mayor and the Director General and Secretary- Treasurer to sign, for and on behalf of the Municipality of Low, Schedule 'A' confirming acceptance of the operating rules therein. MOVED BY Councillor Joanne Mayer (7.1.8) APPLICATION FOR RECOGNITION OF A TARIFF FOR RESEARCH SERVICES RELATED TO ACCESS TO INFORMATION AND DOCUMENTS REQUESTS

4 WHEREAS the MRC de Roussillon resolution A-T requests a modification of the tariff schedule allocated to public bodies and an amendment to section 11 of the Act respecting access to documents held by public bodies and the protection of personal information so that public bodies can charge for research services and the pricing schedule sets out the terms and conditions; WHEREAS the MRC Vallee-de-la-Gatineau supports the MRC de Roussillon's request to update the tariff schedule and amend section 11 of the Act respecting access to documents held by public bodies and the protection of personal information; WHEREAS the Access to Information Act establishes a right of access to documents of public bodies; WHEREAS at present public bodies may only charge the applicant for the costs of its transcription, reproduction or transmission; WHEREAS our municipality is called upon to respond to requests for access to Information that is constantly growing, and often complex; WHEREAS these requests often require extensive research to adequately respond to requests for access to information; # THEREFORE, BE IT RESOLVED that the Municipality of Low supports the MRC s approach and requests that the Minister responsible for Access toiinformation and Reform of Democratic Institutions, Mrs. Rita de Sanci, to modify the fee schedule allocated to public bodies in order to take account of actual research expenditures in response to requests for access to information, often answered by as well, in order to make it more equitable for all. It is also resolved to forward this resolution to Mrs. Stephanie Vallee, Deputee de Gatineau, Minister of Justice and Minister responsible for the Outaouais region, the MRCVG and all the municipalities of Vallee-de-la- Gatineau. OPPOSED BY Councillor Joanne Mayer (7.1.9) AMENDMENT RESOLUTION No STEEL CONTAINERS WHEREAS the rules governing the working fund do not permit the purchase of buildings intended for other than the municipality; WHEREAS the resolution No specifies that the purchase of steel containers shall be made with the working funds of the municipality; WHEREAS in order to conform to the rules and for accounting purposes, the municipality must obtain the funds for the purchase of containers from the surplus reserved for the fire hall; # THEREFORE BE IT RESOLVED that resolution is hereby amended; THAT the amount of $ 19, comes from the surplus reserved for the fire hall. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Lynn Visentin (7.1.10) AMENDMENT RESOLUTION No THERMAL IMAGING WHEREAS resolution specifies that $ 5,000 of the 2014 surplus be reserved for a thermal imaging device; WHEREAS the 2014 surplus omits to reserve this amount; WHEREAS there remains $ 5,531 reserved for recycling bins since 2013; # THEREFORE, BE IT RESOLVED that resolution be hereby amended;

5 THAT the amount of $ 5,000 for the thermal imaging equipment be taken from the amount of 5,531 reserved for the bins instead of the 2014 surplus as provided; THAT the balance of $ 531 for the bins be transferred to the amount reserved for the fire hall. MOVED BY Councillor Amanda St-Jean 7.2 ROADS (7.2.1) REPORT A report was presented by Councillor Charles Kealey, Chair of the Public Works Committee. (7.2.2) TRAINING WHEREAS the lack of casual staff due to illness, family leave, vacation and the unexpected in the public works department; WHEREAS Paul Hampsey, maintenance and day laborer and / or Roch Courville, director of public works, are prepared to replace in the case of absences; WHEREAS this would require class 3 vehicle driving training; WHEREAS Emploi Québec offers a 50% subsidy for the cost of such training; WHEREAS the offer of service from the École des Routier Pro-Cam in Gatineau in the amount of $ 1795 plus taxes; WHEREAS there is a provision for training in the 2017 budget; # THEREFORE BE IT RESOLVED that Council authorize the Class 3 vehicle driving training for Paul Hampsey and Roch Courville ; THAT a request for a grant be sent to Emploi Quebec; THAT the Director General, Franceska Gnarowski and / or the Mayor, Morris O'Connor, be authorized to sign, for and on behalf of the Municipality, all documents relating to this Agreement. SECONDED BY Councillor Christopher Brownrigg (7.2.3) PAYMENT GRANTS SUPPORT PROGRAM FOR THE IMPROVEMENT OF THE ROAD NETWORK WHEREAS Council approves the expenditure for work on Kallala Road for an actual amount of 29,716.69, in accordance with the requirements of the Ministry of Transport, Sustainable Mobility and Transportation Electrification; WHEREAS the work has been carried out in accordance with the present expenses on the Kallala road, the management of which is the responsibility of the municipality and the audit file has been constituted; # THEREFORE BE IT RESOLVED that Council authorize that the grant application for the amount of $ 29,716.69, as part of the grant awarded on August 18, 2016, be forwarded to the Department for work performed on the Kallala Road. (7.2.4) BRUSHING ON MUNICIPAL ENCROACHMENTS

6 WHEREAS the majority of the encroachments on the roads of the municipality need brushing; WHEREAS the report prepared by Paul Hampsey to confirm the status of the municipal rights-of-way; WHEREAS the proposal from Mr. Boudrias for the clearing of all roads and the mowing in July at the amount of $ 17,500 plus applicable taxes; WHEREAS the letter of recommendation from the Municipality of Mont Laurier attesting to the quality of Mr. Boudrias' work; # THEREFORE BE IT RESOLVED council authorize the award of a contract to Mr. Boudrias for brushing and mowing; THAT the budgetary provision of $ 6,000 be allocated to this expenditure and the balance should come from surplus SECONDED BY Councillor Lynn Visentin (7.2.5) EXCEL TRAINING WHEREAS the request of the Director of Public Works to register for Excel training; WHEREAS the service offer of $ 220 plus taxes for an on-line training of 11 hours; WHEREAS the possibility of a training of Emploi Québec for 50% of the costs; WHEREAS the budget estimates for road training in the 2017 budget; # THEREFORE, BE IT RESOLVED Council authorize Excel training for Roch Courville; THAT a request for a 50% grant be sent to Emploi Quebec; THAT the Director General, Franceska Gnarowski and / or the Mayor, Morris O'Connor, be authorized to sign, for and on behalf of the Municipality, all documents relating to this agreement. MOVED by Councillor Amanda St-Jean (7.3) PUBLIC SAFETY (7.3.1) REPORT A report was presented by the Chair of the Public Safety Committee, Councillor Amanda St.Jean (7.3.2) FIRE CHIEFS CONVENTION WHEREAS the Congress of Fire Chiefs of Québec will be held from 20 to 23 May 2017 in Québec City; WHEREAS the request of the Chief Fire Chief of the municipality, Michel Lemieux, wishes to be present; WHEREAS the chief proposes savings of approximately $ 3,000 for the municipality because he will deal with the practicum training of the firefighter training; WHEREAS the costs associated with its presence will be no more than $ 1,500 including registration fees ($ 490), accommodation costs ($ 720) per diems (relative to municipal policy), and travel costs (with receipt only);

7 WHEREAS the workshops to which Mr. Lemieux will attend will be beneficial for the fire department of the municipality; # THEREFORE, BE IT RESOLVED that the municipality authorizes Mr. Lemieux to attend the congress mentioned above on behalf of the municipality of Low; THAT the municipality assume the costs of his presence as mentioned above. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Lynn Visentin (7.3.3) EMBLEM WHEREAS the recommendation of the Director of the Fire Department regarding the design of the fire service patch; WHEREAS a minor revision of the patch has been made in order to make it more visible and relevant by adding the words "fire" and "fire" in bold characters; # THEREFORE, BE IT RESOLVED that Council members accept the new concept as the official symbol of the Low Municipality Fire Department. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Joanne Mayer (7.3.4) ANNUAL REPORT WHEREAS within the framework of the fire risk plan, the municipality must make a report of activities of its fire department every year; WHEREAS Mr. Michel Lemieux, Director of the Fire Department, filed the said report with Council on March 28, 2017; # THEREFORE BE IT RESOLVED that Council has reviewed the report of the 2016 Fire Risk Coverage Plan filed by Low Fire Director, Mr. Michel Lemieux, in accordance with section 35 of the Fire Safety Act; THAT the 2016 report be forwarded to the Minister of Public Security via the MRCVG, namely Mr. Louis Gauthier. PROPOSED BY Councillor Amanda St-Jean (7.3.5) PURCHASE OF A MASCOTTE FOR THE FIRE SAFETY SENSITIZATION PROGRAM WHEREAS the desire of the MRC Vallée-de-la-Gatineau and the local municipalities of the MRC to set up awareness-raising activities within the framework of the fire safety coverage plan; WHEREAS the acquisition of a mascot by the MRC could contribute to the awarenessraising efforts put in place by the fire protection services of the RCM with the children of the territory; WHEREAS such a mascot could be used by the municipalities of the MRC, in compliance with certain modalities, and the municipal logo could be affixed there; WHEREAS the offer received from "Création animation Mascottes Inc." for the purchase of a mascot "Yvon Larosé" at a cost of $ 4, before taxes, expenses shared between the participating municipalities and MRC Vallée-de-la -Gatineau. # THEREFORE, BE IT RESOLVED that council authorizes the financial participation of the municipality of Low for the acquisition of the mascot "Yvon Larosé", at the total cost of $ 4, before taxes whose financial liability will be Shared with the other participating municipalities and the Vallée-de-la-Gatineau RCM.

8 PROPOSED BY Councillor Amanda St-Jean SECONDED BY Councillor Joanne Mayer (7.3.6) PURCHASE PORTABLE PUMPS FOR FOREST FIRE WHEREAS the need to ensure the availability of appropriate equipment for combating forest fires; # THEREFORE BE IT RESOLVED council authorizes the purchase of two portable pumps for the fire service for an amount not exceeding $ 5000 plus applicable taxes. PROPOSED BY Councillor Amanda St-Jean SECONDED BY Councillor Joanne Mayer (7.3.6) PURCHASE OF COMMERCIALWASHER WHEREAS protective clothing for firefighters is exposed to all kinds of toxic contaminants during a fire; WHEREAS the rates of cancer among firefighters is rising due to this phenomenon; WHEREAS the act of washing clothes after an incident reduces exposure to hazards; # THEREFORE BE IT RESOLVED that council authorizes the purchase of a used commercial washer from the Municipality of Chelsea for $ PROPOSED BY Councillor Lynn Visentin (7.4) ENVIRONMENT (7.4.1) REPORT A report was presented by Councillor Christopher Brownrigg, Chair of the Environment Committee. (7f.4.2) WATER PROTECTION WHEREAS the important work being done by the Vallée-de-la-Gatineau Water Conservation Group; WHEREAS the protection of lakes and rivers must be part of long-term strategies for economic development and environmental protection; # THEREFORE BE IT RESOLVED that Council authorize membership for $ 250 for the Gatineau Valley Water Protection Consortium for the year MOVED BY Councillor Lynn Visentin SECONDED BY Councillor Joanne Mayer (7.5) URBANIZATION (7.5.1) REPORT A report was presented by Councillor Joanne Mayer, Chair of the Urbanization Committee. (7.5.2) ADOPTION OF THE STANDARD REGULATIONS APPLICABLE BY THE SECURITY OF QUÉBEC WHEREAS the membership of the local municipalities of the MRC de La Vallée-de-la- Gatineau in the Municipal Court of the MRC des Collines-de-l'Outaouais;

9 WHEREAS the standardized regulations applicable by the Sûreté du Québec were revised as part of the process of accession to the Municipal Court, following a mandate granted to this effect to Mr. Martin Gosselin, prosecutor of the Municipal Court (2016-R- AG306); WHEREAS this revision work has been carried out within a short period of time so that the regulations can be revised and adopted by the local municipalities before the first sittings of the Court; WHEREAS the recommendation of the Public Safety and Policing Committee at the December 15, 2016 meeting; WHEREAS the recommendation of the Plenary Committee of 17 January, following the comments of the local municipalities; WHEREAS the recommendation of the PSC-PP to set up a working committee to review all the provisions of the standardized regulations following meetings of the Municipal Court. # THEREFORE BE IT RESOLVED this Council hereby accepts the bylaws as set out in Appendix 'B' attached to this resolution as an integral part thereof; THAT the Council of the Municipality of Low adopt the seven standardized bylaws applicable by the Sûreté du Québec as submitted by the MRCVG and revised by Martin Gosselin: : Parking regulations applicable by the Sûreté du Québec : Regulations respecting security, peace and order applicable by the Sûreté du Québec; : By-law concerning the nuisance applicable by the Sûreté du Québec; : Regulation respecting peddling applicable by the Sûreté du Québec; : Regulations respecting animals to be applied by the Sûreté du Québec; : Regulation respecting the external use of public water by the Sûreté du Québec; : Regulation respecting alarm systems applicable by the Sûreté du Québec. (7.5.3) CPTAQ REQUEST STEVE FLEURY WHEREAS a request to the CPTAQ by the owner of the property known by the renovated lot numbers: , , , , , to install a yurt on said property; WHEREAS the request does not contravene any municipal bylaw; WHEREAS the success that the business currently enjoys; WHEREAS the local economy would benefit from this kind of tourist attraction WHEREAS one of the priorities of the owners is to emphasize the value of agricultural activity such as maple syrup production, animal husbandry and the cultivation of fruit trees; WHEREAS traditional agricultural activity is actually in decline in the area with many inactive farms; WHEREAS the activities have no negative impact on the farming activity in the area, but actually enhance its value; WHEREAS the owners are a young family that are investing in agricultural diversity;

10 # THEREFORE, BE IT RESOLVED that Council supports the application by Ferme Aventure to the CPTAQ to install a yurt on their property to attract overnight visitors. MOVED BY Councillor Christopher Brownrigg SECONDED BY Councillor Amanda St-Jean (7.6) PARKS & RECREATION (7.6.1) Report A report by the Chair of the Parks & Recreation Committee, Councillor Lynn Visentin, was given. (7.6.2) PLAN FOR CHILDREN'S PARK WHEREAS that the Parks & Recreation Committee has tabled plans for the improvement of the children's park and the adjacent ball field; WHEREAS the members of the council accept the concept for the park as proposed; WHEREAS that Council has reserved $ 40,000 of excise tax funds for the park project; WHEREAS the Province makes available to municipalities grants for this type of initiative; WHEREAS the possibility of obtaining a grant, the board wishes to include in the proposal funds for a sign to signal the park; Improvements to the safety net; Sheds, sheds and forecasts for LED lighting; # THEREFORE BE IT RESOLVED that council accepts the plan for the park of children; THAT a request for a grant from the Ministry of Education and Higher Education, including the plan for the current park and improvements to the ball field, be prepared and submitted; THAT the Director General, Franceska Gnarowski and / or Mayor Morris O'Connor be authorized to sign, for and on behalf of the municipality, all documents relating to this grant application; THAT $ 40,000 of the gas tax be considered the municipality's contribution for the grant; THAT a contest be organized by the municipality in the community to find a suitable name for the park. MOVED BY Councilor Joanne Mayer SECONDED BY Councilor Lynn Visentin (7) VARIA (8) CLOSE # BE IT RESOLVED the meeting ends at 20:25 pm MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Charles Kealey Morris O;Connor Mayor Director Franceska Gnarowski General / Secretary-Treasurer "I, Morris O'Connor, Mayor, certify the signature of this minutes is equivalent to my signature on all resolutions contained within the meaning of Article 142 (2) of the Municipal Code "