ORDINARY SITTING JANUARY 10, 2011

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1 Minutes of the ordinary sitting of the Council members of the Municipality of Chelsea, held January 10, 2010, in the council chambers of the MRC des Collines-de-l'Outaouais at Chelsea, QC, at 7:30 p.m., under the chairmanship of Mayor Caryl Green. Also present were Councillors Marcel Gauvreau, Edmond Hétu, Kay Kerman and Luc Poulin. Councillors Céline Brault and Peter Griffin justified their absence. Also in attendance were Paul St-Louis, Director General/Secretary- Treasurer, Alain Bourgeois, Director, Public Works, Bruce Devine, Assistant Director General and Director, Recreation and Cultural Services, Nancy Fraser, Chief Accountant, André Hamelin, Fire Chief and Maria Elena Isaza, Director, Planning and Sustainable Development. QUORUM The Mayor, having noticed that there was quorum, declares the meeting opened. ADOPTION OF THE AGENDA IT IS PROPOSED by Councillor Luc Poulin, seconded by Councillor Marcel Gauvreau and resolved that the agenda governing this sitting be and is hereby adopted with the following modification: remove: 5 d) Minor exemption vacant lot, chemin Church. ADOPTION OF THE MINUTES IT IS PROPOSED by Councillor Kay Kerman, seconded by Councillor Luc Poulin and resolved that the minutes of the ordinary sitting held December 6, 2010, and those of the special sitting held December 21, 2010, be and are hereby adopted. THE LIST OF ACCOUNTS PAID IN DECEMBER 2010 The list of accounts paid in December 2010, in the amount of $837, is tabled.

2 MUNICIPAL- IZATION OF CERTAIN PUBLIC ROADS AND LANES IN THE HOLLOW GLEN AREA WHEREAS the Municipality of Chelsea wishes to benefit from the provisions of Section 72 of the Municipal Powers Act in order that certain roads open to public traffic for a period of 10 years or more, become the property of the Municipality the moment that the formalities prescribed by this law are accomplished; WHEREAS the Municipality of Chelsea must initially approve, by resolution, the technical descriptions of the land occupied by the said roads; IT IS THEREFORE PROPOSED by Councillor Edmond Hétu, seconded by Councillor Marcel Gauvreau and resolved that Council approve the technical description of the properties occupied by the following roads and lanes: 1. lot of the Quebec cadastre, chemin Apollo lane; 2. lot of the Quebec cadastre, chemin Cadillac lane; 3. lot of the Quebec cadastre, chemin Daly; 4. lot of the Quebec cadastre, chemin Orama; 5. lots and of the Quebec cadastre, chemin de la Paix, all according to the descriptions prepared and tabled in our offices by Mr. Claude Durocher, Land Surveyor; THAT the present resolution replace and abrogate Resolution No , adopted on June 7, ADOPTION OF THE MUNICI- PALITY OF CHELSEA POLICY ON THE MANAGE- MENT OF CONTRACTS IT IS PROPOSED by Councillor Marcel Gauvreau, seconded by Councillor Luc Poulin and resolved that the Municipality of Chelsea Policy on the Management of Contracts, kept in the municipal archives under file no , be and is hereby adopted. HIRING OF A JANITOR AND MAINTENANCE ATTENDANT WHEREAS Ms Cheryl Hardwick, Janitor and Maintenance Attendant, has resigned from her position with the Municipality; FOLLOWING the publication of a position for Janitor and Maintenance Attendant, the selection committee interviewed candidates; WHEREAS the members of the Committee unanimously recommend that Ms Geneviève Bolduc be selected to fill this position; IT IS THEREFORE PROPOSED by Councillor Kay Kerman, seconded by Councillor Luc Poulin and resolved that Ms Bolduc be hired on a part-time basis in the position of Janitor and Maintenance Attendant and paid according to the salary scale for maintenance employees, effective December 7, 2010, for a probationary period of twelve (12) months;

3 HIRING OF A JANITOR AND MAINTENANCE ATTENDANT (cont d) THAT after six (6) months of continuous service, Ms Bolduc be extended all privileges granted to other municipal maintenance employees. THE REPORTS OF THE PLANNING AND SUSTAINABLE DEVELOPMENT ADVISORY COMMITTEE The reports of the Planning and Sustainable Development Advisory Committee meetings held Ocotber 12, 2010, October 25, 2010 and November 8, 2010, are tabled. MINOR EXEMPTION 3, CHEMIN PRESTON WHEREAS the owner of the property known as 3, chemin Preston, has presented a request for a minor exemption to the Municipality of Chelsea for the purpose of allowing an addition on the main building located at a distance of 4.5 metres from the right-of-way of Highway 5 instead of 45.0 metres, and this, on Lot of the Quebec cadastre; WHEREAS the Planning and Sustainable Development Advisory Committee offered a recommendation in compliance with the provisions of Section of the Land Use Planning and Development Act, concerning this request for a minor exemption at its regular meeting held on December 13, 2010; WHEREAS a public notice was given on December 22, 2010, that this minor exemption would be submitted to Municipal Council for a decision and that Council would hear anyone interested by this request; IT IS THEREFORE PROPOSED by Councillor Marcel Gauvreau, seconded by Councillor Edmond Hétu and resolved that the preamble be and is an integral part of the present resolution; THAT Council grant a minor exemption for the purpose of allowing an addition to the main building located at a distance of 4.5 metres of the right-of-way of Highway 5 instead of 45.0 metres, and this, in favour of Lot of the Quebec cadastre, property also known as 3, chemin Preston. MINOR EXEMPTION 16, CHEMIN EDDIE WHEREAS the owner of the property known as 16, chemin Eddie has presented a request for a minor exemption to the Municipality of Chelsea in order to regularise an existing driveway built inside the right lateral setback margins of 4.5 metres on Lot of the Quebec cadastre;

4 MINOR EXEMPTION 16, CHEMIN EDDIE (cont d) WHEREAS the Planning and Sustainable Development Advisory Committee offered a recommendation in compliance with the provisions of Section of the Land Use Planning and Development Act, concerning this request for a minor exemption at its regular meeting held on December 13, 2010; WHEREAS a public notice was given on December 22, 2010, that this minor exemption would be submitted to Municipal Council for a decision and that Council would hear anyone interested by this request; IT IS THEREFORE PROPOSED by Councillor Marcel Gauvreau, seconded by Councillor Kay Kerman and resolved that the preamble be and is an integral part of the present resolution; THAT Council grant a minor exemption for the purpose of regularising an existing driveway built inside the right lateral setback margins of 4.5 metres, as demonstrated in the plan prepared on September 10, 1991, by Mr. Claude Durocher, Land Surveyor, and bearing the number D of his field notes, and this, in favour of Lot of the Quebec cadastre, property also known as 16, chemin Eddie. APPROVAL OF A SITE PLANNING AND ARCHITECT- URAL INTE- GRATION PROGRAMME 498, ROUTE WHEREAS the owner of lot of the Quebec cadastre, property also known as 498, route 105, has presented a site planning and architectural integration programme in order to increase the size of the garage; WHEREAS the Planning and Sustainable Development Advisory Committee offered a recommendation in compliance with the provisions of Section of the Land Use Planning and Development Act, regarding this programme during its regular meeting held on December 13, 2010; IT IS THEREFORE PROPOSED by Councillor Kay Kerman, seconded by Councillor Edmond Hétu and resolved that the preamble be and is an integral part of the present resolution; THAT Council approve Site Planning and Architectural Integration Programme , with respect to lot of the Quebec cadastre, property also known as 498, route 105, and certify that it is in conformance with By-Law No with respect to the Site Planning and Architectural Integration Programmes. THE REPORT OF THE RECREATION, SPORTS AND COMMUNITY LIFE COMMITTEE The report of the Recreation, Sports and Community Life Committee meeting held November 3, 2010, is tabled.

5 THE CULTURAL DEVELOPMENT AND HERITAGE COMMITTEE REPORT The report of the Cultural Development and Heritage Committee meeting held November 9, 2010, is tabled. RESIGNATION OF ERNEST TARDIFF FROM THE FIRE DEPARTMENT WHEREAS Mr. Ernest Tardiff announced his resignation from the Fire Department after 37 loyal years of service; 2010; WHEREAS Mr. Tardiff s last day of work was October 29, WHEREAS Mr. Ernest Tardiff has always been appreciated by his fellow firefighters; IT IS THEREFORE PROPOSED by Councillor Luc Poulin, seconded by Councillor Edmond Hétu and resolved that Council express its sincere appreciation to Mr. Ernest Tardiff for the many years of service to the community of Chelsea. HIRING PART-TIME FIREFIGHTERS WHEREAS it is necessary to recruit part-time firefighters to respond from our station in Hollow Glen and our station in Centre-village sector; WHEREAS it is necessary to replace firefighters that have left the Department to enable us to achieve certain objectives of the Fire Safety Cover Plan; WHEREAS the candidates have successfully passed a physical and written exam, and performed well at the interview; IT IS THEREFORE PROPOSED by Councillor Marcel Gauvreau, seconded by Councillor Edmond Hétu and resolved that on the recommendation of the Fire Chief, Council acknowledge the hiring of the following part-time firefighters as of January 1, 2011, for a probation period of one year: Jonathan Connolly Guillaume McMartin Benoît Charron Gaétan Séguin Thomas Girard Logan McAlear Louis-Georges Gaulin Karen Léveillée Éric Maisonneuve Joël Bériault.

6 ADJOURN- MENT IT IS PROPOSED by Councillor Marcel Gauvreau, seconded by Councillor Kay Kerman and resolved that the sitting be adjourned. Paul St-Louis Director General/Secretary-Treasurer Caryl Green Mayor