Hong Kong Science & Technology Parks Corporation Request for Quotation on Corporation WiFi Maintenance and Support Services (Ref: RFQ-IT )

Transcription

1 Hong Kong Science & Technology Parks Corporation Request for Quotation on Corporation WiFi Maintenance and Support Services (Ref: RFQ-IT ) Hong Kong Science & Technology Parks Corporation (HKSTP) would like to invite vendors to submit price quotations for the corporation: Software and Hardware subscription for Corporation WiFi system Support services Vendors are requested to bid on complete scope and submit the fix price for the total solution, and no partial solution or alternation of price afterwards will be considered or accepted. Accuracy of RFQ Prices Vendors should make certain that the prices quoted are accurate and properly include all the products and services (shipment, delivery, un-pack, installation, integration, customization and configuration, wiring & cabling patching, etc) included in this project per HKSTP request before submitting its quotation. Under no circumstances will HKSTP accept any request for price adjustment on the ground that a mistake has been made in the RFQ pricing. Scope of Work Vendors should ship and deliver the required parts to the HKSTP HQ office in good conditions. The requirements included in this RFQ are listed in the Quotation Submission Form. Validity of RFQ Vendors are requested to submit their offers in Hong Kong Currency and to precise breakdown. All quotations shall be valid for a period of 3 months. Formation of Contract Unless and until the original Purchase Order has been issued by the HKSTP in related to this RFQ, there is no contract between HKSTP and any vendors who submit the quotations. Purchase Order Terms & Conditions The HKSTP s Purchase Order Terms and Conditions version dated 4 March 2016 which is available in our Corporation s website refers. RFQ Corporation WiFi Maintenance and Support Services Page 1 of 6

2 Payment Terms Payment to the selected vendor will be made within 30 days against invoice upon acceptance of the project by HKSTP. Work Performance Selected vendor shall perform the installation and work in accordance with manufacturer s recommendation, specifications and conditions agreed with HKSTP. Work Site Damages Selected vendor shall make sure that there is no damage to the existing system during and after the installation. Any damage to the existing utilities, equipment or system resulting from the performance of works shall be repaired to HKSTP s satisfaction at the vendor s expense. Submission Deadline: Vendor should submit the price quotation of the above products plus ALL charged services items on or before 12:00 noon 9 March, The price quotation should be to Procurement Department procurement.fad@hkstp.org with Subject Request for Quotation Corporation WiFi Maintenance and Support Services Ref: RFQ-IT Late submissions or submissions that do not address the requesting information will NOT be considered. In case a rainstorm black warning or typhoon signal No.8 or above is hoisted on the closing date, the RFQ closing time will be extended to 12:00 noon on the following working day. By submitting the quotation to us, the vendor agreed the terms and conditions stated in this Request for Quotation. Contact for Enquiry: Mr. Ray Fung Assistant Manager, Information Technology ray.fung@hkstp.org Tel: Assessment: The assessment will be based on price element only. Vendors acknowledge that HKSTP has sole discretion whether or not to accept any or all of vendor s proposal irrespective of its prices. Buy HK SME Innovation Preferred To show HKSTP s support for the Hong Kong innovation & technology SME community, for any SME Vendor who could show their proposed solution RFQ Corporation WiFi Maintenance and Support Services Page 2 of 6

3 contains HK Innovation, their quotation will be eligiable for a 10% favourable comparison advantage. The vendor needs to furnish the relevant information to HKSTP in this RFQ response in order to be eligible for the preferential scoring. Eligible HK SME Innovation quotations will receive 10% deduction in price comparison with a pre-determined ceiling of deduction amount. In the process of determining the successful vendor, an amount of 10% will be nominally deducted from the qualified local vendor s quotation for the purpose of price comparison. For example : a) Proposal A is not a HK Innovation and its price is $100. b) Proposal B is a HK Innovation and its price is $111. c) After applying the preferential 10% deduction (i.e ), Proposal B s price becomes $99.9 and hence Proposal B will win. d) The Corporation may award the contract to Proposal B at $111. A HK SME Innovation is any product/technology designed, researched or developed in Hong Kong by a Hong Kong SME company. HKSTP s judgment will be final in determining whether a vendor s proposal contain HK Innovation and to what extent. The vendor warrants that the content of HK innovation nominated in its quotation / tender will be met in full. Failure to achieve this will render the termination of the goods / service by HKSTP at its sole discretion with no compensation to the vendor. Declaration: HKSTP will evaluate proposals in strict confidential. The corporation is not bound by accept any proposal it may receive. It shall be noted that the corporation would not be responsible for the reimbursement of any cost incurred by vendors for the preparation of the submission. If the selected vendor fails to deliver the products/services to the satisfaction of HKSTP, HKSTP may terminate the products/services by giving 1 month prior written notice to the vendor and the vendor refund will be subject to the extent of the work in progress as determined by HKSTP. Anti-collusion The tenderer shall not communicate to any person other than HKSTP the amount of any tender, adjust the amount of any tender by arrangement with any other person, make any arrangement with any other person about whether or not he or that other person should or should not tender or otherwise collude with any other person in any manner whatsoever in the tendering process until the tenderer is notified by HKSTP of the outcome of the tender exercise. Any breach of or non-compliance with this clause by the RFQ Corporation WiFi Maintenance and Support Services Page 3 of 6

4 tenderer shall, without affecting the tenderer s liability for such breach of rules and laws or non-compliance, invalidate his tender. This clause shall have no application to the tenderer s communications in strict confidence with his own insurers or brokers to obtain an insurance quotation for computation of tender price and communications in strict confidence with his consultants / sub-contractors to solicit their assistance in preparation of tender submission. RFQ Corporation WiFi Maintenance and Support Services Page 4 of 6

5 Quotation Submission Form Request for Quotation Corporation WiFi Maintenance and Support Services (Ref: RFQ-IT ) The maintenance contract period: 1 Mar 2018 to 30 Sep 2019 A. Corporation WiFi System Item Production No. Description Qty HKD AIR-AP2802I-S-K ac W2 AP w/ca; 4x4:3; Int Ant; 2xGbE S Domain SW2802-CAPWAP-K9 Cisco Aironet 2800 Series CAPWAP Software Image 42 AIR-AP-T-RAIL-R Ceiling Grid Clip for Aironet APs - Recessed Mount (Default) AIR-AP-BRACKET n AP Low Profile Mounting Bracket (Default) 42 AIR-AP2802I-S-K ac W2 AP w/ca; 4x4:3; Int Ant; 2xGbE S Domain 42 AIR-AP-BRACKET n AP Low Profile Mounting Bracket (Default) 42 AIR-AP-T-RAIL-R Ceiling Grid Clip for Aironet APs - Recessed Mount (Default) 42 SW2802-CAPWAP-K9 Cisco Aironet 2800 Series CAPWAP Software Image 42 C1-AIR-CT5508-K9 Cisco ONE series WLAN Controller w/ 0 AP lics LIC-CT5508-BASE Base Software License 2 C1-WLC-1 Cisco ONE Wireless LAN Controller AP License (any WLC) 43 AIR-PWR-CORD-UK AIR Line Cord United Kingdom C1-CEM-25-K9 Cisco ONE Energy Mgmt Perpetual Lic - 25 DO End Points 43 C1-MSE-LS-1 Cisco ONE CMX OnPrem Base (Location + Connect) - 1AP license C1FPAIRK9 Cisco ONE Foundation Perpetual - Wireless 43 C1-PI-LFAS-AP-K9 Cisco ONE PI Device License for LF & AS for WLAN SWC5500K9-80 Cisco Unified Wireless Controller SW Release C1-WLC-PAK Cisco ONE Wireless LAN Controller AP License PAK (any WLC) C1-MSE-PAK Cisco ONE MSE License PAK 2 C1-LC-5-1Y Cisco ONE StealthWatch 5 FPS Lic 1 YR 43 C1F1VAIR-03 Tracker PID v03 Fnd Perpetual AIR - no delivery 2 C1-ISE-BASE-AP Cisco ONE Identity Services Engine 25 EndPoint Base Lic 43 Sub-Total 2 B. 7x24x4 Support Services Item Description 3 - Unlimited , phone support and call routing - On-site support security and critical patches upgrade Sub-Total HKD Total (A+B): RFQ Corporation WiFi Maintenance and Support Services Page 5 of 6

6 Remark: 1. Vendor should be submit the Quotation Submission Form with details quotation 2. Please specify Support Service Arrangement Details (if Any) We offer to provide the Goods and/or Services to HKSTP at the prices quoted in accordance with the requirements and the terms and conditions stated in this Request for Quotation. Acceptance of this offer shall be evidenced by the issuance of a completed Purchase Order by HKSTP. Authorized Signature with Company Chop: Name: (in block letters) Title: Date: RFQ Corporation WiFi Maintenance and Support Services Page 6 of 6