The Report. Now Introducing. Scott Morris. John Ricker. David Klahr. Steve Sawyer. Lee Olsen. Steve Thorn. Todd Dingler.

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Sharleen Poole
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The Report Now Introducing Scott Morris Director of Risk Management

com John Ricker Risk Management Area Manager jricker@kfsa.

com Steve Sawyer Sr. Risk Management Advisor ssawyer@kfsa.

com Steve Thorn Risk Management Advisor sthorn@kfsa.

com Stacy Markley Administrative Assistant smarkley@kfsa.

She has a bachelor s degree in fine arts from Kansas State

1 The Report Now Introducing Scott Morris Director of Risk Management John Ricker Risk Management Area Manager David Klahr Risk Management Area Manager Steve Sawyer Sr. Risk Management Advisor Lee Olsen Risk Management Advisor Steve Thorn Risk Management Advisor Todd Dingler Field Service Representative Stacy Markley Administrative Assistant W e d like to take this opportunity to welcome the newest member of the Risk Management Team. Ms. Stacy Markley has officially begun her duties as the administrative assistant within the department. Stacy recently moved to Hutchinson, KS 5 months ago. She has a bachelor s degree in fine arts from Kansas State University and will bring an entirely different skill set to our department. Stacy is originally from Douglass, KS where her parents still reside on the family farm. Stacy owns and operates her own creative consulting and graphic design business as well. Please join me in welcoming Stacy to the department. Stacy s contact information is: Manager Must Read... 1 Impacts of Texting & Driving 2 Hazardous Material Registration Certification 3 OSHA Final Rule 4 FDA Final Rule 5 Working in the Heat Evacuation Plans... 8 Monthly Webinar... 9 smarkley@kfsa.com (620)

2 A MANAGER S MUST READ W e have received a lot of moisture throughout the state in the past few weeks. Much of the wheat crop throughout the state is looking exceptional, as well as the corn that has been planted. Some areas are still in the process of planting corn, and other fall crops are yet to go in the ground. It is looking like many agribusinesses are going to have a bumper wheat harvest. This brings its own set of challenges. You might be asking what this has to do with safety. It has everything to do with safety. There are still many companies that have grain piles from fall harvest on the ground as well or have picked up piles and bunkers and moved that grain into the elevators and other more permanent storage. This has the potential to produce a great deal of storage concerns. Much of the grain that was stored on the ground got wet and was out of condition while on the ground. This grain has since been moved into bins and we must remember to inform our employees of the hazards of out of condition grain that could arise. We would recommend that the entire management team should implement another layer of protection and entry validation if any of these issues have the potential to exist within your organizations. More importantly, you need to have a discussion with your employees and let them know that you understand the challenges they are going to face because of the markets that exist right now. Employees must be empowered to halt an operation the minute they have any hesitation. In order for them to be empowered, it is important that they understand how to recognize out of condition grain. There are 3 basic things that any company can do to ensure that their employees remain safe while entering a grain bin. 1. Train and empower employees on recognizing the hazards. 2. Guaranteeing the validation process and that entry supervisors are visually and physically verifying the bin is safe to enter. 3. NEVER allow any person to enter a storage bin while grain can flow, is flowing, or may move on its own was the worst year on record for grain bin fatalities. This was largely due to the corn crop having a high moisture content and it remaining in storage. We will likely face this issue with the crops that have been picked up from the ground and have been moved into bins. This may continue as this year s fall crops are looking very good thus far and there just aren t great bids out there for your organizations to be able to move grain and make room. We are likely facing a 36 month long safety concern that cannot be stressed enough. It s not just about grain condition either. Anytime we move and transfer more of any commodity employees tend to become complacent due to the monotony of it all. This months webinar discusses preventive maintenance that might be slipping in some cases because employees are busy making room for wheat harvest, when now is typically the time they are thoroughly inspecting their facilities. Management must provide employees time and resources to inspect facilities in order to keep them safe. Please continue to work with your safety directors to stress these potential upcoming hazards with your employees. THE SAFE REPORT June 2016 Page 1

H ow many of us text while driving? Apparently, lots of us! We all consider ourselves to be experienced drivers who can handle multi-tasking on the road.

The statistics don t lie, texting and driving is responsible for 25% of all accidents.

Taking a look at the numbers, we should begin using the term intexticated, due to the sheer amount of accidents texting and driving has caused.

In 2014, 431,000 people were injured due to distracted drivers, 38% of these crashes were caused by texting and driving.

3 H ow many of us text while driving? Apparently, lots of us! We all consider ourselves to be experienced drivers who can handle multi-tasking on the road. However, we cannot honestly, nor definitively, say we are able to avoid hazardous situations involving either yourself or other motorists when multi-tasking. The statistics don t lie, texting and driving is responsible for 25% of all accidents. Although younger drivers are more likely to be the cause in this statistic, adults are guilty of texting and driving too. Taking a look at the numbers, we should begin using the term intexticated, due to the sheer amount of accidents texting and driving has caused. Did you know that texting while driving is equivocally just as dangerous as driving after consuming 4 cans of beer? Statistics show texting is 28 times more dangerous than drinking while driving! In 2014, 431,000 people were injured due to distracted drivers, 38% of these crashes were caused by texting and driving. Not to mention the number of fatal accidents, reaching a little over 3,000 deaths, with 23% of these drivers being in their twenties. So, what can we do about this epidemic? You can start by downloading apps such as CellControl and Live2Txt, that monitor and restrict your phone usage while driving. Education and awareness is another means of combating this issue, the National Safety Council and distraction.gov are a few of the many resources you can utilize online. Texting and driving has become such a problem even insurance companies and the government have discussed requiring the installation of devices to control cell phone usage while driving. We teach our children and young drivers by the example we provide. If they can t see the repercussions of texting and driving, what will stop them from doing the same? Texting and driving, or any type of distracted driving, is dangerous. Are your actions worth the lives of the ones you love, or any other person on the road? Be smart and help prevent accidents by not texting and driving. It could be the most important thing you can do for yourself, your family, and other motorists on the road. THE SAFE REPORT June 2016 Page 2

Hazardous Materials Registration Certification E ach year, all persons, that is each separate corporation, partnership, association, or LLC or LP that transports or offers transportation (also known

Department of Transportation and pay the fee.

The annual fee for small businesses and notfor-profit organizations for the registration year 2016-2017 is $250.00 plus an additional $25.00 processing fee.

A copy of the registration statement and the certificate of registration must be kept for three years at your principal place of business and be available for inspection.

The completed registration statement and payment must be submitted before July 1, 2016, or before engaging in the offering or transporting products that require registration.

4 Hazardous Materials Registration Certification E ach year, all persons, that is each separate corporation, partnership, association, or LLC or LP that transports or offers transportation (also known as offerors and transporters) of certain quantities and types of hazardous materials, including hazardous waste are required to file an annual registration statement with the U.S. Department of Transportation and pay the fee. The purpose of the fee provides funding for grants that are distributed to the States and Indian tribes for hazardous materials emergency response planning and training. The annual fee for small businesses and notfor-profit organizations for the registration year is $ plus an additional $25.00 processing fee. The registrant may also choose to renew their certificate of registration for 2 years ( ) or for 3 years ( ). A copy of the registration statement and the certificate of registration must be kept for three years at your principal place of business and be available for inspection. A copy of the current certificate of registration must be kept in each truck, truck tractor, or vessel that is used for transportation of a hazardous material. The completed registration statement and payment must be submitted before July 1, 2016, or before engaging in the offering or transporting products that require registration. Farmers are exempt from registering unless they are offering or transporting hazardous materials that require placarding that are not in direct support of their farming operation. Registration and payment can be made using one of two options: By submitting your registration statement by mail and including payment by check or money order, this process will generally take 4 weeks to process and to receive the certificate. The more convenient method is to complete the registration online using the On-Line Registration Service which can be accessed using the link This link will take you to the Registration Options Page. From here you will also have the ability to download the Registration Instructions and any other information you may need. On the right hand side of the page, click on the Registration dropdown tab; from the drop down list click on the tab Registration Online which will take you to the page where you can choose one of the tabs Initial, Renewal, Amendment, Company Look-Up or ACH Verification. THE SAFE REPORT June 2016 Page 3

5 OSHA Injury Report Final Rule On May 11, 2016, OSHA announced the issuance of a final rule regarding recordkeeping. The final rule will be published in the Federal Register in August 2016 and will become effective January 1, The rule revises the requirements for recording and submitting workplace injuries, illnesses, and more. It is more commonly known as the OSHA 300 logs. The final rule will require that certain employers electronically submit the injury and illness information they are already required to keep under existing OSHA regulations. OSHA will then post the establishment-specific injury and illness information on their public website only after they have removed any personally identifiable information. The following is a statement issued by Dr. David Michaels, Assistant Secretary of Labor for Occupational Safety and Health, Our new rule will nudge employers to prevent work injuries to show investors, job seekers, customers and the public they operate safe and well-managed facilities. Access to injury data will also help OSHA better target compliance assistance and enforcement resources, and enable big data researchers to apply their skills to making workplaces safer. The employers that are affected by the final rule are establishments with 250 or more employees in industries that are covered by the recordkeeping regulation. Establishments with employees belonging to certain high-risk industries, such as agriculture and grain facilities, are included as well. To be clear, the number of employees at an establishment is the total number of persons that are employed at a company, not the number of employees at each individual facility. The data submission from the OSHA Forms 300 Log of work related injuries and illnesses, the 300A summary of Work-Related Injuries and Illnesses and the 301 the Injury and Illness Incident Report, is scheduled to be phased in over a 2 year time frame. The chart listed below lists the phase in schedule. SUBMISSION YEAR ESTABLISHMENTS WITH 250 OR MORE PEOPLE ESTABLISHMENTS WITH EMPLOYEES SUBMISSION DEADLINE 2017 Form 300A Form 300A July 1, Forms 300A, 300, 301 Form 300A July 1, Forms 300A, 300, 301 Form 300A July 1, 2019 Keep in mind that business establishments with multiple locations must keep a separate OSHA 300 log for each establishment or facility that is or is expected to be in operation for one year or longer. The records for all of the establishments may be kept at the company s headquarters or some other central location. THE SAFE REPORT June 2016 Page 4

6 FDA Issues Intentional Adulteration Final Rule; Animal Food Exempt L ast week, the U.S. Food and Drug Administration issued the last major rule the agency was required to complete under a court order in regards to FSMA. This final rule focused on intentional adulteration of the food supply and mitigation measures to prevent such contamination. As was expected, the rule only applies to food for human consumption. FDA had proposed this exemption in 2014, and the American Feed Industry Association supported such exemption, as there is no known or history of threats to utilize the animal food supply as a means of terrorism or to cause public harm. Under the "Current Good Manufacturing Practice and Hazard Analysis and Risk-based Preventive Controls for Food for Animals" final rule, animal food facilities must still consider as part of the hazard analysis, any known or reasonably foreseeable hazards that may be intentionally introduced for the purposes of economic gain (21 CFR (b)(2)(iii)). While animal food is not covered under this intentional adulteration regulation, AFIA reminds firms of the recently updated AFIA biosecurity guidance document. The purpose of the guidance document is to provide feed and ingredient manufacturers with recommendations that may be used to develop a biosecurity plan to control the potential spread of animal diseases through feed and feed ingredients and other food defense protections. AFIA urges membership to review the document and compare its recommended practices to those at your facilities. Source: AFIA FSMA Weekly Update THE SAFE REPORT June 2016 Page 5

Working Safely in the Heat W ith the upcoming harvest it is a good time to remind the outdoor workers who are exposed to hot and humid conditions of

Since the recent weather pattern has been more on the cooler side than warmer, outdoor workers have yet to be exposed to hotter conditions.

Heat related illnesses occur when the body is not able to lose enough heat to balance the heat generated by the physical work and external heat

For people working outdoors in hot weather, both air temperature and humidity affect how hot they feel.

7 Working Safely in the Heat W ith the upcoming harvest it is a good time to remind the outdoor workers who are exposed to hot and humid conditions of the risk of heat related illness. The risk of a heat-related illness becomes greater as the weather gets hotter and more humid. Since the recent weather pattern has been more on the cooler side than warmer, outdoor workers have yet to be exposed to hotter conditions. Thus, their bodies have not physically adapted to working in warmer conditions. Heat related illnesses occur when the body is not able to lose enough heat to balance the heat generated by the physical work and external heat sources. Weather conditions are the primary external heat sources for outdoor workers. For people working outdoors in hot weather, both air temperature and humidity affect how hot they feel. The heat index is a single value that takes both temperature and humidity into account. The higher the heat index, the hotter the weather feels, since sweat does not readily evaporate and cool the skin. Using the heat index is a better measure than air temperature alone for estimating the risk to workers from environmental heat sources. THE SAFE REPORT June 2016 Page 6

Using the Heat Index: A Guide for Employers T he U.S. National oceanographic and Atmospheric Administration (NOAA) developed the heat index value system.

8 Using the Heat Index: A Guide for Employers T he U.S. National oceanographic and Atmospheric Administration (NOAA) developed the heat index value system. The heat index combines both air temperature and relative humidity into a single value that indicates the apparent temperature in degrees Fahrenheit, or how hot the weather will feel. The higher the heat index, the hotter the weather will feel, and the greater the risk that outdoor workers will experience heat-related illness. The reason humidity matters is that relative humidity is a measure of the amount of moisture in the air. Sweat does not evaporate as quickly when the air is moist as it does in a dry climate. Since evaporation of sweat from the skin is one of the ways the human body cools itself on a hot day, high humidity reduces our natural cooling potential and we feel hotter. Low humidity can also be a problem for outdoor workers in a hotter climate since sweat will evaporate very rapidly, which can lead to severe dehydration if a person does not drink enough water throughout the day. A typical rule during moderate activity during moderately hot conditions is to drink at a minimum 1 pint of water per hour. Watch for signs in your employees of becoming overheated; these include irritability, slurring, stomach cramps and becoming dizzy. Encourage workers to take frequent breaks and to drink plenty of water in place of energy drinks, pop or drinks that contain caffeine. THE SAFE REPORT June 2016 Page 7

9 DATE: LOCATION: GROUP LEADER: EMPLOYEE ATTENDANCE: THE SAFE REPORT June 2016 Page 8

standard s requirements for preventative maintenance.

10 Preventative Maintenance Webinar This month s webinar covers the basics of the grain handling standard s requirements for preventative maintenance. THE SAFE REPORT June 2016 Page 9

11 Notes THE SAFE REPORT June 2016 Page 10

FSMA and Grain Handlers

FSMA and Grain Handlers Regulatory Obligations and Supplier Expectations 2016 NGFA Country Elevator Conference David Fairfield NGFA Senior Vice President FDA Regulatory Authority U.S. Law: Grain and Feed