LD01 ALQP Leadership Qualification Passport: Feb 2015 Page 1 of 26

Transcription

1 LD01 ALQP ship Qualification Passport: Feb 2015 Page 1 of 26

2 ship Qualification Passport Contents 1. Summary of GGA ship Qualification 3 2. Your Support Network 4 3. Steps to gain your ship Qualification Induction 7 5. Plan and Record 8 6. ship Qualification Modules Being Part of Guiding Being Part of Guiding in Australia Delivering the Australian Guide Program Being a of your Unit Being Safe Managing your Unit Finalising your ship Qualification. 25 Qualification and Appointment form 26 Girl Guides Australia Suite 103, Level 1, 100 William Street, Woolloomooloo NSW ALQP ship Qualification Passport First published in 2012 by Girl Guides Australia Edition 4 - February 2015 Key Contact: GGA & Development Manager Copyright Girl Guides Australia This work is copyright. Apart from any use as permitted under the Copyright act 1968, no part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means without written permission by the copyright holder. LD01 ALQP ship Qualification Passport: Feb 2015 Page 2 of 26

3 Section 1: Summary of GGA ship Qualifications for Unit s and Assistant Unit s This Girl Guides Australia ship Qualification for both Assistant Unit s and Unit s consists of six modules, see summary below. The Managing Your Unit module is only for Unit s. For most new s, the ship Qualification can be completed in six to nine months. ship Qualification Passport - sets out the full requirements for the Qualification and records any relevant experience and / or qualifications, as well as progress. Depending on previous experience and / or qualifications, it is possible to gain exemption from some of the requirements. a trained who designs a tailored learning plan for the new and provides guidance on completing learning activities. Induction - includes meeting with District Manager, meeting with and Induction with the Unit. The District Manager signs off that Induction is complete. Guiding Orientation webinar - supports the Being Part of Guiding and Being Part of Guiding in Australia modules, run on a national basis. Completed early on. activities - replicate the main leadership tasks and can be completed in any order. Most activities in the Passport are signed off by a qualified. Some activities, as specified, must be signed off by the or District Manager. s Handbook provides core reading material. All reading must be completed before the ship Qualification Training is attended. ship Qualification Training supports the modules Delivering the Australian Guide Program, Being a of your Unit, Being Safe and Managing your Unit. First Aid training varies dependent on prior qualifications held and whether becoming an Assistant Unit or Unit. Theory component can be completed online. Completion of Qualification - signs off that new has completed Passport and District Manager confirms the appointment. Interim Review - after 6 months with the District Manager to provide further guidance as needed. Modules Reading Training Summary of Activities Being Part of Guiding Being Part of Guiding in Australia Delivering the Australian Guide Program Being a of your Unit Being Safe Managing your Unit (for Unit s only) s Handbook Chapter 2 Guide Handbooks s Handbook Chapter 3 s Handbook Chapters 4 & 5 s Handbook Chapter 6 s Handbook Chapter 7 Guide Lines policies s Handbook Chapters 8 and 9 Guide Lines Section 2 and 8 Guiding Orientation webinar Guiding Orientation webinar LQ Training Delivering the Australian Guide Program LQ Training Being a of Your Unit LQ Training Being Safe Provide Basic Emergency Life Support HLTAID002 - theory only as a minimum LQ Training Managing your Unit HLTAID002(theory, practical and assessment) 3 activities use resources, access the WAGGGS website and lead games / activities with Guides 5 activities build networks, access information, discuss and make Promise, attend a District Meeting 12 activities use the AGP process and Patrol System to plan activities and meetings, use Outcome Tables, adapt activities, complete GG / GS activity, assist Guide to complete a challenge and facilitate peer assessment, run activities on leadership skills, decision-making skills and emotional resilience 6 activities develop 3 month program, conduct ceremonies, use games and themed meetings, welcome parents and evaluate activities 7 activities conduct fire / evacuation drill, access First Aid kit, explore health and safety issues, review incident records, conduct risk assessments, use safe food handling 9 activities creating 12 month event calendar, undertake promotional activity, prepare reports and newsletters, keep financial records, budget for a camp / event, maintain a range of Unit and membership records LD01 ALQP ship Qualification Passport: Feb 2015 Page 3 of 26

4 Section 2: Your Support Network As you proceed in your ship Qualification journey, there are many people who can offer you support, but the most important ones are your: District Manager (or Region Manager in some areas) Other qualified s Trainers. You can write their contact details in the boxes below. District Manager (or Region Manager in some areas) Your District Manager leads the members of Guiding in your District and you are responsible to her. You will meet with her at the beginning of the qualification process and at the end she will confirm you have met the requirements for Qualification. She will involve you in District events and ensure you have all the information you need to perform your role. She is also responsible for signing off many of the activities in the Managing your Unit module. Contact details: Your is an experienced who will guide you through the qualification process. The is appointed by the District Manager and is part of your District team. She has undertaken specialist training to perform this role. Her responsibilities include offering advice on what activities will meet the requirements for the Passport as well as helping you to overcome any difficulties you might experience whilst working through the Passport. Your is your first point of call for queries on your learning. Contact details: Other qualified s Other qualified s will be a source of information and guidance as you develop your leadership skills. s are able to sign off activities as you complete them, mainly through observing you at Unit meetings and discussing what you have done as a. The s who sign your Passport do not necessarily have to be from your District. You will be also able to get support from Trefoil Guild Members who may no longer be in active leadership roles, but have a great deal of experience to share. Contact details: Trainers Trainers are experienced s and Managers who have undertaken additional training qualifications. They run the Guiding Orientation webinar and the ship Qualification Training course as well as training workshops for experienced s. Contact details: LD01 ALQP ship Qualification Passport: Feb 2015 Page 4 of 26

5 Section 3: Steps to gain your ship Qualification This Passport is designed to help you achieve the Unit or Assistant Unit Qualification. If you are already a qualified Unit or Assistant Unit transferring from another State / Territory you will need to meet the relevant Working with Children or Police Checks for your new State. You also need to complete the Induction form (Section 4) and Qualification and Appointment Form (Section 7) but otherwise you do not need to complete this Passport. Apply to become a Unit or Assistant Unit 1. Helpful information, including the Guiding for Adults leaflet, is available on the GGA website You may also be able to get a copy of this leaflet from your State Office. Take the opportunity to talk to any Guide s or Managers you know. 2. The next step is normally to meet informally with your District Manager (or Region Manager) so together you can explore your preferred Guide age group, the roles which interest you and your level of commitment. Together, decide whether you should pursue an Assistant Unit appointment or a Unit appointment. 3. To become a you will need to complete an application for membership and the forms needed to meet the legal and regulatory Working with Children and / or Police Check requirements for your State or Territory. Your District Manager will give you the appropriate paperwork and tell you where to send your completed application. The application form is also available on your State website to download. 4. The State Office will send you an information pack. Your District Manager will help you to obtain a copy of the s Handbook and the relevant Guide handbooks from the State Office. The s Handbook has a useful glossary of terms to help you understand Guide jargon. Complete Induction (Section 4) 5. The first part of your Induction is your meeting with your District Manager (or Region Manager). The District Manager will set out the requirements of your leadership role, ask you to agree to the Code of Conduct, arrange for a Local Induction and appoint a for you. (In some States, the Code of Conduct can be agreed to online or you can sign a form that the District Manager will send to State Office). 6. Record the contact details of the key people who can support you in Section Complete your Local Induction by visiting the Guide meeting place; meet the Guides and Unit leadership team. 8. Complete the Induction checklist in Section 4, ensure it is signed as needed and arrange for your District Manager to scan / copy the page and send to your State Office. Design Plan with 9. Meet with your and review any previous Guiding experience and any professional skills or qualifications that may give you automatic exemption from some aspects of the training or required activities. Your will sign the module boxes where you have recognition of prior learning. 10. Review the learning activities and discuss with your which ones might be best to start first complete them in the order that makes best use of learning opportunities as they arise. You DO NOT need to work through them in the order they are presented. Also, discuss whether any alternative activities are required. 11. Complete the Plan & Record by identifying the dates of any training sessions you need to attend (including GGA Guiding Orientation, GGA ship Qualification and Provide Basic Emergency Life Support HLTAID002 according to role, the dates of meetings or events where you could complete activities and the provisional dates of catch-up meetings with your (which can be in person, online or on the phone). Ask your how to register for training. LD01 ALQP ship Qualification Passport: Feb 2015 Page 5 of 26

6 Undertake ship Qualification training and activities (Section 6) 12. Participate in the GGA Guiding Orientation webinar if you have no previous experience of Guiding. This webinar covers the content of the first two modules: Being Part of Guiding and Being Part of Guiding in Australia. If you do not have internet access, ask the State & Development Manager for a digital version of Guiding Orientation. 13. Read the relevant chapters of the s Handbook for each module and record this reading as it is completed on the relevant pages of this Passport. The reading must be completed before attending the ship Qualification Training course. 14. Participate in the GGA ship Qualification Training course once you have completed the necessary reading. If you are an Assistant Unit you will not need to attend the entire training course although you are welcome to if you wish. 15. Complete the relevant activities for each of the five (or six) modules and provide the appropriate evidence for each activity this might include photos, plans or notes of what you did. A number of activities require that material is attached to the Passport it s probably easiest to file this material in a ring-binder with dividers for each module. Activities may be completed in any order. 16. Complete Provide Basic Emergency Life Support training HLTAID002 as a minimum. If you are working towards being a Unit you will need to complete both the theory and practical (CPR) assessment elements of this training. The minimum requirement for an Assistant Unit is to complete the theory (online) element only. The CPR element should be refreshed (not necessarily re-assessed) annually. 17. Get each module activity signed off. Each activity in the Passport is accompanied by a description of who should sign it off and what evidence is required. Where qualified is specified, this means a currently appointed Unit, Assistant Unit or Outdoors holding a ship Qualification under AALP or ALQP. Where qualified Unit is specified, this means only a qualified Unit can sign. A qualified Manager or Resource may sign ship Qualification Modules if she has current and substantive involvement at Unit level. Some activities must be signed off by either your or your Manager and these are clearly marked. The District Manager must oversee this process and therefore cannot sign as the or qualified. She can sign as District Manager only. 18. Once you have completed all activities for a module, answer the reflection questions and discuss with your. 19. Make or renew your Girl Guide Promise as an adult. You can do this whenever a good opportunity arises it doesn t need to be saved to the end! Qualification as a Unit or Assistant Unit 20. When all the reading, activities and training are complete, meet with your to review the sign offs, as well as the evidence / comments / discussion points recorded in the Passport. 21. Meet with your District Manager either alone, or with your, so that your District Manager can finalise your Passport and complete the Qualification & Appointment form. 22. At this meeting, you will discuss your Unit s program plans for the next term and also identify any areas you wish to focus on. You should set a date for your Interim Review with your District Manager. 23. Your District Manager will present your ship Qualification badge and certificate at a Unit or District event. LD01 ALQP ship Qualification Passport: Feb 2015 Page 6 of 26

7 LD 03 (Feb 2015) DISTRICT MANAGER TO COPY / SCAN COMPLETED INDUCTION & SIGNED CODE OF CONDUCT AND SEND TO STATE OFFICE NAME (IN FULL): MEMBER NO: Section 4: Induction (Unit roles) The aim of the induction phase is to ensure you: Are clear about the process to get qualified Have basic information about the Unit you will be working with Understand your role and responsibilities as a Guide Meet the State Girl Guide Organisation requirements, including complying with relevant legislation. Meeting with District (Region) Manager Complete the membership forms, including providing references. Complete Police Check / Working with Children forms. This includes any Child Safe training required by State law. DM / RM Meet the relevant legal requirements for working with children in your State / Territory. Discuss the importance of complying with GGA policies and Guide Lines. Guide Lines is available at Discuss the relevant Position Description, see Guide Lines. Discuss the Code of Conduct and subsequently sign the paper form or complete it online. Discuss the State conflict resolution / grievance / dispute resolution policy and processes. Resources Completed Obtain the s Handbook. Obtain the handbooks relevant to the Guide Unit you work with. Purchase and wear the Girl Guides Australia uniform. Local Induction Introduction to Guides, parents and Unit leadership team. Meeting place: meeting area, kitchen, bathroom, store-rooms, emergency exits / fire procedures, First Aid kit, recording book, cleaning equipment, garbage disposal, keys. Unit equipment: location of games / craft / activity equipment, Unit program book, attendance records, resources, finance books. Information on local meetings of District team and Support Group when, where, whom. Unit Meet with other Guide s. Record here the date all elements of the Induction were completed, scan / copy the Induction pages and signed Code of Conduct, and send to your District Manager, who will then forward to your State Office. Office Use Only Records Updated by State Office: Date LD01 ALQP ship Qualification Passport: Feb 2015 Page 7 of 26

8 Section 5: Plan and Record The Plan sets out in summary form what you need to do to become qualified and is used to tick when you have completed reading, training, activities and reflections. This Plan and Record will provide a quick oversight as to where you are up to in achieving your ship Qualification, and also provide an easy reference at your catch-up meetings with your. Please bear in mind this is not the official record you still need to have the nominated person sign and date the module boxes. To use the Plan and Record effectively: 1. Once you have completed the Recognition of Prior process with your write RPL in the relevant boxes below. Your will sign the relevant module boxes. 2. If you have been involved in Guiding previously, think about all you have done over the last three years are there any activities you have already completed which you can get signed off by the appropriate person? You might want to make a note in the appropriate boxes below. You can tick these boxes once the module activities have been signed off. 3. The shaded boxes are ones where activities need to be planned ahead, e.g. attending meetings or ceremonies or meeting with people. If you know now the dates of events you could use, pencil them in the boxes. You can tick these boxes once the module activities have been signed off. 4. Many of the activities require you to do things with the Guides, these are also shaded so you remember to include them in your Program plans. When you are completing Unit based activities, plan ahead to make sure there is another qualified present who can sign your Passport. You can tick these boxes once the module activities have been signed off. 5. You will be required to attend training for some of the modules these boxes are also shaded. Pencil in the boxes below the relevant dates of the scheduled training. You can tick these boxes once the training activities have been signed off. 6. Now think about your target date for completing the ship Qualification and write it in the box below. Dates to catch up with Date to renew or make the Guide Promise Date scheduled Liaise with the District Manager to set this date in advance, so that it does not cause a blockage to the completion of the Plan. Event / meeting Target Date to complete Qualification LD01 ALQP ship Qualification Passport: Feb 2015 Page 8 of 26

9 Plan and Record (continued) 6.1 Being Part of Guiding Reading Guiding Orientation webinar Activity 1: Use WAGGGS / history activity with Guides Activity 2: Use WAGGGS resource with Guides Activity 3: Use Symbols of Movement activity with Guides Reflection 6.2 Being Part of Guiding in Australia Reading Guiding Orientation webinar Activity 1: Discuss and make Promise Activity 2: Contact 3 s Activity 3: Access SGGO website Activity 4: Contact 2 Units Activity 5: Attend District Meeting Reflection 6.3 Delivering the Australian Guide Program Reading Activity 4: Conduct activity on emotional resilience LQ Training: Delivering AGP Activity 5: Adapt an activity Activity 1: Use AGP process to plan and carry out 2 activities Activity 6: Complete GG / GS activity Activity 2: Plan 2 Unit meetings Activity 7: Conduct activity on leadership skills Activity 3: Use Outcome Tables Activity 8: Evaluate Patrol System Activity 9: Help Guides make decisions Activity 10: Use AGP with a Patrol Activity 11: Assist a Guide to complete a Challenge Activity 12: Facilitate Peer Assessment Reflection 6.4 Being a of your Unit Reading LQ Training: Being a of your Unit Activity 1: Develop 3 month program Activity 2: Conduct 2 Ceremonies Activity 3: Welcome parents / visitors Activity 4: Evaluate activities Activity 5: Plan and carry out themed meetings or wide game Activity 6: Use 10 games Reflection 6.5 Being Safe Reading LQ Training: Being Safe HLTAID002 (theory) Activity 1: Conduct evacuation drill Activity 2: Locate and check first aid kit Activity 3: Identify health / safety issues Activity 4: Review accidents / incidents Activity 5: Assess risk at Unit meetings Activity 6: Assess risk for activity Activity 7: Use safe food handling Reflection 6.6 Managing your Unit (for Unit s only) Reading LQ Training: Managing your Unit HLTAID002 (theory & practical) as a minimum Activity 1: Create 12 month calendar Activity 2: Participate in recruitment activity Activity 3: Prepare Unit activity report Activity 4: Produce parent newsletter Activity 5: Keep financial records for 6 weeks Activity 6: Budget for an event / camp Activity 7: Find out audit requirements Activity 8: Maintain membership records for 3 months Activity 9: Keep Unit records for 1 month Reflection LD01 ALQP ship Qualification Passport: Feb 2015 Page 9 of 26

10 Section 6: ship Qualification Modules There are five modules to achieve the Assistant Unit Qualification and one additional module (Managing your Unit) to qualify as a Unit. Each module includes the aim of the module and the necessary reading, training, activities and reflection exercises to complete. Reading must be completed first to give the background information for the training and activities. 6.1 Being Part of Guiding The aim of this module is for you to learn about the World Association of Girl Guides and Girl Scouts (WAGGGS). Girl Guides Australia is a member of WAGGGS and is required to adhere to its policies and Guiding principles. It is also important that the Guides have a sense of being part of a world-wide organisation. Reading to complete and discuss with GGA s Handbook, Chapter 2, Being Part of Guiding Read about Guiding History and WAGGGS in the Guide Handbooks Record date completed Girl Guide Training to complete Guiding Orientation Webinar The Guiding Orientation webinar only needs to be completed once, although it should be signed off here and in module 6.2. Date completed or exempt Certificate sighted Activities to complete 1. With the Guides in your Unit, play a game / activity to share what you have learned about WAGGGS or Guiding history. Game played: The three games/resources for each of the three activities in Module 6.1 must be different. Comment / Document / photo attached / Key points from discussion (as applicable): / Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise, provide a photo of the game, or your written plan for the game or notes of a discussion with another qualified or your. 2. Access the WAGGGS website and find a resource to use with the Guides. g/en/home Resource used: Comment / Document / photo attached / Key points from discussion (as applicable): / Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise provide a photo of the activity, or your written plan for the activity or notes of a discussion with another qualified or your. LD01 ALQP ship Qualification Passport: Feb 2015 Page 10 of 26

11 Being Part of Guiding: Activities to complete 3. Talk to another to find a game or activity on WAGGGS Symbols of the Movement and use with Guides. Game or activity used: / Comment / Document / photo attached / Key points from discussion (as applicable): Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise, provide a photo of the activity, or your written plan for the activity or notes of a discussion with another qualified or your. Reflection on learning followed by discussion with What could I do differently if I used these activities again? What else could I do to improve my understanding and awareness of WAGGGS? Your can make suggestions to help your develop your knowledge of WAGGGS. What are the advantages for the Guides of being part of the worldwide Movement? LD01 ALQP ship Qualification Passport: Feb 2015 Page 11 of 26

12 6.2 Being Part of Guiding in Australia The aim of this module is to ensure you know how Guiding in Australia is organised and most importantly how your Unit fits into your District (or Region) and State. The activities in this module encourage you to make contact with other Guide s. If you are living in a remote or rural area, your will help you to make contact with other s to meet the requirements of these activities or agree to alternative activities. Reading to complete and discuss with GGA s Handbook, Chapter 3, Being Part of Guiding in Australia Record date completed Girl Guide Training to complete Guiding Orientation Webinar The Guiding Orientation webinar only needs to be completed once, although it should be signed off here and in module 6.1. Date completed or exempt Certificate sighted Activities to complete 1. Discuss with your what the Promise and Law means to you and record here the date you made or renewed the Guide Promise. Key points from discussion with : The discussion on the meaning of the Promise & Law is normally best left towards the end of the qualification period. Ask your to sign your Passport. 2. Make contact with three s outside your Unit and discuss their hints and tips on Guiding. Date Promise made / renewed: s contacted: Key points from discussion: Ask one of the s you contacted to sign your Passport. LD01 ALQP ship Qualification Passport: Feb 2015 Page 12 of 26

13 Being Part of Guiding in Australia: Activities to complete 3. Access your State Girl Guide website to find information about State activities and initiatives and discuss with a qualified. Activities and initiatives identified noted below or document attached. Key points from discussion: Ask the you talked to, to sign your Passport. 4. Visit two other Units in your District or surrounding Districts to discuss their current Program. Units visited: Key points from discussion: Ask one of the s you talked to, to sign your Passport. 5. Attend a District meeting. Attach copies of Programs if available. Meeting attended: District Manager Agenda and / or Minutes attached. Ask your District Manager to sign your Passport. Reflection on learning followed by discussion with What else could I do to improve my understanding and awareness of Guiding in Australia? How could participating fully in the District help me run a great Program? LD01 ALQP ship Qualification Passport: Feb 2015 Page 13 of 26

14 6.3 Delivering the Australian Guide Program The aim of this module is for you to gain an understanding of the Fundamentals of the Australian Guide Program (AGP). As programming is a critical part of working in the Unit, the will discuss your understanding of providing an active, balanced, girl-directed, patrol-oriented Guide program and will be responsible for signing off these activities. Reading to complete and discuss with GGA s Handbook: Chapter 4, Delivering the AGP GGA s Handbook: Chapter 5, Implementing the Seven Fundamentals of the AGP Record date completed Girl Guide Training to complete ship Qualification Training: Delivering the Australian Guide Program Activities to complete 1. Working with Guides and other s, use the AGP process to plan and then carry out two Unit activities one for the Service Fundamental and the other for Outdoors. Activities completed: Key points from discussion with : Date completed or exempt If you forget to take your Passport to the training course, your can initial once she has verified the State learning records. Trainer s stamp or signature Take a photo of the Unit activities, attach a copy of your plan and discuss with your (ask her to sign your Passport). If another qualified observed the activities, she can also sign your Passport. 2. Plan two Unit meetings and briefly annotate the plans to show the AGP Elements and Fundamentals you have included. Photo of activities attached or provided digitally. Attach a copy of the plan for activities. Attach the plan. Key points from discussion with : Attach a copy of your plan, discuss with your and ask her to sign your Passport. Ideally, the should attend one of these meetings. Otherwise, another qualified who observed the activities can sign your Passport. LD01 ALQP ship Qualification Passport: Feb 2015 Page 14 of 26

15 Delivering the Australian Guide Program: Activities to complete 3. Use the outcome tables on pages of the s Handbook to ensure your meetings / activities above are appropriate for the Guides developmental stages. Developmental stages of Guides: Key points from discussion with : This activity will be easier after you have completed the ship Qualification training. Discuss with your and ask her to sign your Passport. 4. With the Guides carry out an activity that helps build their emotional resilience. Activity completed: Key points from discussion with : This activity will be easier after you have completed the ship Qualification training. Ask a qualified who observed you to sign your Passport. Discuss with your and ask her to sign your Passport. 5. Adapt an activity to suit the individual needs of a Guide in your Unit. Individual needs could relate to physical, intellectual, social or emotional abilities e.g. the Guide may have difficulty reading or running While this activity is intended to be any activity in the Unit meeting, it could also be one of the other activities from this Passport. Activity adapted: Comment / Document / photo attached / Key points from discussion (as applicable): Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise, provide a photo of the activity, or your written plan for the activity or notes of a discussion with another qualified or your. LD01 ALQP ship Qualification Passport: Feb 2015 Page 15 of 26

16 Delivering the Australian Guide Program: Activities to complete 6. Complete the Girl Guide / Girl Scout Method activity that you were given at the ship Qualification Training course. Key points from discussion with : Discuss with your and ask her to sign your Passport. 7. Plan and conduct an activity that teaches the Guides leadership skills. ship activity: Key points from discussion with : Discuss with your and ask her to sign your Passport. 8. Discuss with s in your Unit how well the Patrol System is working. Discuss with your what the next stage of self-government should be and how to develop the Guides towards that. If the Patrol System is not operational, it is sufficient to complete the second part of the activity, i.e. the discussion with the on the next stage of self-government. Ask a qualified and your to sign your Passport. 9. Help Guides to make a decision about the program or meeting format. Next stage of self-government: Key points from discussion with : Decision-making techniques used: Comment / Key points from discussion (as applicable): / Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise, discuss with another qualified or your. LD01 ALQP ship Qualification Passport: Feb 2015 Page 16 of 26

17 Delivering the Australian Guide Program: Activities to complete 10. Use the AGP process to assist a Patrol / Unit to plan, carry out and evaluate their chosen activity. Chosen activity: Comment / Key points from discussion (as applicable): / Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise, discuss with another qualified or your. 11. Assist a Guide to set and complete a challenge from any part of the Recognition System. Challenge: Comment / Key points from discussion (as applicable): / Ask a qualified who observed you to sign your Passport. Otherwise, discuss with another qualified or your. 12. Facilitate peer assessment for a Guide s challenge. Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise, discuss with another qualified or your. Challenge: Comment / Key points from discussion (as applicable): / Reflection on learning followed by discussion with Rate your own understanding of the seven Fundamentals on a scale of 1-5, with 1 being weak and 5 being strong. Promise and Law Outdoors Service World Guiding Guiding Traditions Patrol System ship Development How do you intend to improve your understanding of the seven Fundamentals? LD01 ALQP ship Qualification Passport: Feb 2015 Page 17 of 26

18 6.4 Being a of your Unit The aim of this module is for you to develop the skills needed for Unit meetings to run smoothly and for your Unit to become a special place which encapsulates the Guide Promise & Law. Chapter 6 of the s Handbook explains what is meant by a special place. Reading to complete and discuss with GGA s Handbook: Chapter 6, Your Role as a of Your Unit Record date completed Girl Guide Training to complete ship Qualification Training: Being a of Your Unit Date completed or exempt Trainer s stamp or signature Activities to complete 1. Using "shared leadership" develop a program for one term / three months. Attach document. Key points from discussion with : Discuss with your and ask her to sign your Passport. 2. With the Guides in your Unit, plan and conduct two different ceremonies e.g. opening, closing, promise, badge presentation, flag ceremony. Ceremonies conducted (and dates of Unit meetings): Comment: Ask a qualified /s who observed you to write a comment and to sign your Passport. 3. Welcome parents or visitors to the Unit. Comment: Ask a qualified who observed you to write a comment and to sign your Passport. LD01 ALQP ship Qualification Passport: Feb 2015 Page 18 of 26

19 Being a of your Unit: Activities to complete 4. Use two different methods to evaluate the activities within the Unit meetings. Evaluation methods used: Comment / Key points from discussion (as applicable): / Ask a qualified who observed you to write a comment and to sign your Passport. Otherwise, discuss with another qualified or your. 5. Plan and conduct a themed Unit meeting that either incorporates a series of linked activities or is a Wide Game. Theme and activities used: Comment: A Wide Game is a game played over a large area, usually outdoors, involving imagination, adventure and skill. Ask a qualified who observed you to write a comment and to sign your Passport. 6. Use ten different games in your Unit program. For each game, write why you chose that game. Ask the qualified /s who observed you to sign your Passport. Games played and the reason you chose them (and dates of Unit meetings): Reflection on learning followed by discussion with After reading the information on making your Unit a special place, and reflecting on all these activities, what opportunities are there to improve the way your Unit Meeting runs? For Activity 1 above (Using shared leadership" develop a program for one term / three months), what were the major challenges you faced and how did you overcome them? LD01 ALQP ship Qualification Passport: Feb 2015 Page 19 of 26

20 6.5 Being Safe The aim of this module is for you to understand what is meant by having a duty of care and to develop the skills and knowledge to ensure you and the Guides are safe from all kinds of harm. Reading to complete and discuss with GGA s Handbook: Chapter 7, Your Role in Safety and Risk Management Access a current copy of Guide Lines ( and read the GGA policies on Child Protection, Food Handling, HIV, Risk Management, Substance Abuse, Social Media, Sun Protection and Administering Medication. Record date completed Girl Guide Training to complete ship Qualification Training: Being Safe External Training to complete Unit s must complete both the theory and practical assessment as listed in the Managing Your Unit module. Provide Basic Emergency Life Support HLTAID002 or equivalent (Theory only for Assistant Unit s) Date completed or exempt Trainer s stamp or signature Provide a copy of the Statement of Completion and forward to State Office Activities to complete 1. Conduct a fire / evacuation drill. Record here the date completed and time taken to complete the drill. Ensure it is included in any report of Unit activities to the District Manager. Record of drill completed: Comment: If you are completing the Managing your Unit module, the fire/evacuation drill should be included in the report to the District Manager Activity 3. Ask a qualified Unit who observed you to write a comment and to sign your Passport. 2. Locate the first aid kit and check its contents. Attach a photo of first aid kit and contents checklist. Replacements required: Own 3. Find out about any health or safety issues relevant to your Unit and explain how to manage these. Health or safety issues identified: This could include Guides or s medical conditions, dietary requirements, health management plans, custody orders, appearing in publicity photos and transport. GGA forms and record-keeping procedures must be used. / Key points from discussion: Discuss with a qualified or your and ask her to sign your Passport. LD01 ALQP ship Qualification Passport: Feb 2015 Page 20 of 26

21 Being safe: Activities to complete 4. Review the Unit s records to find out if there have been any incidents / accidents in the last year. Consider if there is anything you can do to reduce risk further. Patterns identified: Key points from discussion: / Discuss with a qualified or your and ask her to sign your Passport. 5. With other s, discuss risk assessment for a Unit meeting and note the results in your program book. Attach risk assessment notes from program book. Key points from discussion: The discussion notes should include the 3 questions outlined in the Being Safe training What are we going to do? What could happen? District Manager Discuss with your District Manager and ask her to sign your Passport. 6. Conduct a risk assessment for an activity away from your regular meeting place and document the results in a risk management plan (using GGA forms). Attach risk management plan. Key points from discussion: District Manager Discuss with your District Manager and ask her to sign your Passport. 7. Use safe food handling procedures during Unit meetings. Safe food handling procedures used: Ask a qualified who observed you to sign your Passport. Reflection on learning followed by discussion with How can you pass your learning on to the Guides to keep your Unit as safe as possible? LD01 ALQP ship Qualification Passport: Feb 2015 Page 21 of 26

22 6.6 Managing your Unit This module is only required by those becoming a Unit. Activities 5, 8 and 9 must be completed for a minimum of one month so it is important that you start them as early as possible. The aim of this module is to provide you with the additional skills, knowledge and confidence to be an effective Unit. As a Unit, you have overall responsibility for the members of your Unit and are accountable for the implementation of Girl Guide policies and for meeting State regulatory and legal requirements. You are also responsible for the finances and records of your Unit and for planning the development of the Unit. Reading to complete and discuss with GGA s Handbook: Chapter 8, Your Role in Managing Your Unit GGA s Handbook: Chapter 9, Making Guiding Great Access a current copy of Guide Lines ( and read Section 2 on Administration and Section 8 on Policies Girl Guide Training to complete ship Qualification Training: Managing your Unit Record date completed Date completed or exempt Trainer s stamp or signature External Training to complete Provide Basic Emergency Life Support HLTAI 002 (theory, practical instruction and assessment)or equivalent. Provide a copy of the Statement of Attainment and forward to the State Office. Activities to complete Planning activities 1. Considering National, State, Region and local events, create a 12 month calendar for the Unit and give to your District Manager. Ask your District Manager to sign your Passport. 2. Participate in the planning, conduct and evaluation of a recruitment or promotional activity and discuss with your District Manager. Attach calendar. Recruitment or promotional event: Key points from discussion with District Manager: Here are some ideas to assist you. The activity might include placing a local newspaper or school newsletter ad, a Try Guiding day, a window display in a shop, a speech at a school, a stall at a market, a flyer for the health centre, a Guide activity in the mall, or handing out pamphlets at a show. District Manager District Manager Ask your District Manager to sign your Passport. LD01 ALQP ship Qualification Passport: Feb 2015 Page 22 of 26

23 Managing your Unit: Activities to complete Communication 3. Prepare and submit a report of the Unit s activities to your District Manager. Attach the report. District Manager Include the fire/evacuation drill in the report. Ask your District Manager to sign your Passport. 4. Produce a newsletter for parents to update them on Unit activities and plans. Attach the newsletter. Unit / Ask a qualified Unit or your to sign your Passport. Financial responsibilities 5. Keep financial records in accordance with State Girl Guide Organisation policies for six weeks. Attach a copy of the records. District Manager Ask your District Manager to sign your Passport. 6. Budget for an event / camp and discuss with District Manager. An event/camp could include any large activity where a special payment is required from participants such as a bus trip to the zoo, a water activity day, or Anzac Day sleepover. Attach the budget. Key points from discussion with District Manager: District Manager Ask your District Manager to sign your Passport. 7. Speak to your District Manager to find out the requirements for the annual review of Unit finances or the annual audit process. Note the requirements here: District Manager Ask your District Manager to sign your Passport. LD01 ALQP ship Qualification Passport: Feb 2015 Page 23 of 26

24 Managing your Unit: Activities to complete Record keeping and reports 8. Record and keep up to date membership / personal records for each Guide in your Unit for three months / one term. Key points from discussion: Unit / Discuss with a Unit or your and ask her to sign your Passport. 9. Keep a record of programs and activities, correspondence and minutes of the Unit for one month. Main points from discussion with District Manager: District Manager Discuss with your District Manager and ask her to sign your Passport. Reflection on learning followed by discussion with What do you think will be the biggest challenges you will have as a Unit? How do you plan to address them? What are you most looking forward to doing with the Guides as a Unit? LD01 ALQP ship Qualification Passport: Feb 2015 Page 24 of 26

25 Section 7: Finalising your ship Qualification Meet with your to confirm that the Passport has been fully completed and ask her to sign the confirmation on the Qualification and Appointment form. Then meet with your District Manager who will confirm your appointment as a qualified, sign the form and forward it to the State Office. Next steps Assistant Unit s If you have qualified as an Assistant Unit, your role is to assist your Unit in developing and delivering a great Program. As a qualified Assistant Unit you: Lead Unit meetings and activities in the absence of the Unit as long as there is at least one other adult present and one of you holds the full HLTAID002 certificate (including CPR) Assist the Unit in all aspects of the Unit functioning Participate in (but not lead) an indoor sleepover (less than 24 hours) at a Guide approved venue as described in Guide Lines. Participate in (but not lead) a camp as described in Guide Lines. Keep your Passport so you can continue to complete activities in the Managing your Unit module, in case you wish to become a Unit in the future. Remember you will need to have a, although it is unlikely you will need to meet as frequently. Next steps Unit s If you have qualified as a Unit, your role is to develop and deliver a great Program and be accountable for all relevant legal, regulatory, financial and administrative policies and procedures. As a qualified Unit you: Manage all aspects of your Unit including reporting to the District Manager Lead Unit Meetings and activities as long as there is at least one other adult present Lead an indoor sleepover (less than 24 hours) at a Guide approved venue as described in Guide Lines. Participate in a camp as described in Guide Lines. (To lead a camp the in Charge must gain the Conduct a Camp module and the Provide First Aid HLTAID003 qualification.) Assist other s to become qualified by signing their Passport as specified Interim Review In six months time, you will have an Interim Review with your District Manager. At this meeting you will: have an opportunity to discuss how you are getting on as a and to get advice on any areas which are challenging review the Program you have implemented with the Guides and identify what worked well and what could be improved discuss the learning options available to you and note any learning you wish to undertake. On-going It is your responsibility to keep your skills and knowledge as a Guide up to date. This process includes attending District meetings, workshops, training or online webinars as well as reading Guiding publications, surfing the web for Guide resources and learning from other Guide s. If you wish to take the Guides on outdoor activities, you will need to complete Camping and / or Outdoor modules. To camp you will also need to gain the Provide First Aid HLTAID003 qualification, if you did not do this as part of your ship Qualification. Any learning you undertake which assists you in your Guiding role should be briefly recorded. An example of a form or Log you can use for this recording can be downloaded from or you could design your own record. Congratulations on completing the ship Qualification! LD01 ALQP ship Qualification Passport: Feb 2015 Page 25 of 26

26 LD 04a (Feb 2015) DISTRICT MANAGER TO COPY / SCAN AND SEND TO STATE OFFICE ONCE COMPLETE Qualification and Appointment Form This form is for notifying State Office of the completion of a ship Qualification and appointment as an Assistant Unit or Unit. PERSONAL DETAILS Preferred Title: Given Names: Surname: Previous surname (if ever appointed under that name): Address: State: Postcode: Phone (BH): ( ) Mobile: ( ) Phone (AH): ( ) Fax: ( ) Date of Birth: Membership No: Expiry: / / 20 QUALIFICATION ACHIEVED LEADERSHIP QUALIFICATION (Please circle the qualification achieved) ATTACHED DOCUMENTS (Please attach or if already sent, note the date sent) Assistant Unit Copy of Passport Sect 4 Induction(LD03) Signed Code of Conduct Copy of First Aid Certificate Unit APPOINTMENT DETAILS Position: Assistant Unit or Unit Unit: Appointed from CONFIRMATION I have completed the ship Qualification and all requirements for this position. I agree to fulfil the role in line with the Position Description and Code of Conduct. As the, I am satisfied that all aspects of the ALQP ship Qualification, including the Being Safe module, have been completed. As the District Manager, I confirm all requirements for the above position have been met. The Interim Review is scheduled for: mm / yy : Date: Name: Member No: : Date: Name: Member No: : Date: FOR OFFICE USE ONLY Date records updated: LQ Certificate, badge, appointment letter sent date: Updated by: Sent to: LD01 ALQP ship Qualification Passport: Feb 2015 Page 26 of 26