Online HR Compliance Training to Manage Risk in Catholic Dioceses

Transcription

1 Online HR Compliance Training to Manage Risk in Catholic Dioceses DJ PAXTON & JEANNE LAUSTEN THURSDAY, MAY ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS

2 Agenda Training in Dioceses Compliance Challenges Scenarios Using Technology 2016 ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 2

3 Training in Dioceses Safe Environment Educator Continuing Ed (Licensure) OSHA/Safety Job Specific Skills Diocesan Policies Employment Benefits 2016 ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 3

4 Compliance Challenges Number of employees Geographically dispersed locations Number of locations Changing laws/policies Availability of training Tracking/Reporting Small diocesan training staff Locations led by non-business trained employees Budget 2016 ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 4

5 Scenario #1 Safe Environment The diocese is seeking to update its training requirement for adults to complete safe environment training on a three year cycle from its current policy of only doing training once. The diocese needs to train thousands of people who previously completed training, some as many as a dozen years earlier and put them into the new training every three year cycle ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 5

6 Scenario #2 Benefits Training Legislative changes have resulted in changes in diocesan healthcare benefits. The diocese wishes to ensure that all employees are brought up to speed on the changes in their health insurance coverage. Additionally, the diocese needs to train supervisors and managers and other lay leadership on the changes as it impacts their people and operations of their parish/school ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 6

7 Scenario #3 Skills Training: Employment Law for Managers Father is the only priest at a small rural parish with only one employee, his trusted right hand administrative assistant. He is faced with an employment problem. She shared that she is expecting and intending to take off three months when the baby is born. Not imagining how he will do without an administrative assistant for three months, he decides to fire her so he can hire a new administrative assistant ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 7

8 Using Technology 2016 ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 8

9 Why Use Technology Scalable Broad accessibility Rapidly changeable Available 24 x 7 Automated tracking/reporting Train large numbers with small staff Deliver consistent training content Documentable understanding Systems integration with HRIS, payroll & other systems Cost-effective 2016 ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 9

10 Enterprise Solution Integrate Connect Automate Streamline Standardize Background Screening System Payroll System Training Compliance System HR Information System Parish Membership Management System 2016 ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 10

11 Scenario #1 - Solution Safe Environment Diocese implements online training that people can complete from any computing device including smart phones, tablets and standard computers. Online training program tests users on knowledge after they learn course content, issues training certificates automatically, tracks results and reports info to local and diocesan administration 24 x 7. Training system sends reminder notices to users when due for renewal. Users also get new background checks as part of training process as systems are integrated ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 11

12 Scenario #2 - Solution Benefits Training HR department puts together a presentation about new health insurance program with comparison of old and new coverages for all employees. The presentation is loaded into online training system and includes a quiz to confirm employee understanding of benefits and an acknowledgement of benefits. A version is made for supervisors as well. Employees are automatically enrolled in the online course appropriate to their position and benefits plan ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 12

13 Scenario #3 - Solution Skills Training: Employment Law for Managers The diocese purchases an online training module about employment law for managers and customizes it to its state and local requirements. All supervisors and clergy are required to complete the course as part of their employment. Completion status reports are automatically ed weekly to appropriate diocesan leadership to ensure that people in their department complete training before required date ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 13

14 Questions? DJ Paxton Founder & CEO Proud to Protect Jeanne Lausten Director of Human Resources Diocese of Lafayette in Indiana Voice: ext Voice: ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS 14

15 Thank You 2016 ARTHUR J. GALLAGHER & CO. BUSINESS WITHOUT BARRIERS