ST. ARMANDS BID AGENDA

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2 ST. ARMANDS BID AGENDA MEETING OF THE BOARD OF DIRECTORS February 14, 2017 CITY HALL ST STREET, SARASOTA, FL ROOM 112 8:30 AM PAGE 1 NOTES: CALL MEETING TO ORDER I. Approval Re: Minutes of the Tuesday, January 17, 2017 Meeting of the St. Armands BID Board of Directors Gavin Meshad, Chairperson. II. III. IV. Citizen Input: Maximum of 15 minutes total with a maximum of 3 minutes per person. Approval Re: Outstanding invoices Gavin Meshad Chairperson Report Re: Police Report V. Report Re: Monthly Code Compliance Update from Code Compliance VI. Report Re: St. Armands Circle Association (SACA) Diana Corrigan, Executive Director OLD BUSINESS: VII. VIII. Update on Parking Garage Job Description for Executive Director NEW BUSINESS IX. Discussion on Directory Signs Mr. Rosinsky X. Discussion of Areas of Improvements Mr. Rosinsky ADJOURN.

3 Notice to the Public The City of Sarasota is committed to providing qualified disabled individuals an opportunity to participate in Advisory Board meetings. The City of Sarasota prohibits discrimination in all services, programs, or activities on the basis of race, color, national origin, age, disability, sex or gender, marital or familial status, religion, sexual orientation, veteran status, or genetic information. Persons with disabilities who require assistance or alternative means for communication of program information such as Braille, large print, audiotape, etc., should contact: The Office of the City Auditor and Clerk, Sarasota City Hall, st Street, Room 110, Sarasota, Florida 34236, (941) In accordance with the Americans with Disabilities Act of 1990 and Section , Florida Statutes, persons with disabilities needing special accommodation to participate in a meeting should contact the Office of the City Auditor and Clerk at (941) at least two business days prior to the date of the meeting as to the nature of the auxiliary aids and/or service necessary. Every effort will be made to provide such aid or service to the extent that they are reasonable, do not result in undue financial or administrative burden, and do not alter the fundamental nature of the meeting. Consideration will be given to the individual's preferred aid or service. However, alternatives may be provided if in the City's determination such alternatives provide an effective means of communication. For the benefit of individuals utilizing hearing aids with a T-coil, the City Commission Chambers and SRQ Media Studio are outfitted with a Hearing Induction Loop for enhanced hearing assistance. Proceedings will be electronically recorded. Should an individual feel that a verbatim transcription of the proceedings may later be needed, said individual has the burden and expense of arranging for same. Copies of the electronic recording may be purchased from the Office of the City Auditor and Clerk. Pamela M. Nadalini, MBA, BBA, CMC City Auditor and Clerk/Chief Audit Executive

4 St. Armands BID Backup I. Regular Reports a. Approval of Minutes b. Outstanding Invoices c. Police Report-verbal d. Code Report-verbal e. St. Armands Circle Association Report II. Old Business a. Update on Parking Garage-verbal b. Job Description Executive Director III. New Business a. Discussion on Directory Signs Mr. Rosinsky b. Discussion of Area Improvements Mr. Rosinsky

5 Regular Reports Approval of Minutes

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8 Outstanding Invoices

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13 Police Report Verbal

14 Code Report Verbal

15 St. Armands Circle Association Report Verbal

16 Old Business Update on Parking Garage Verbal

17 Old Business Job Description Executive Director

18 JOB DESCRIPTON Salary Range: Position: $26,000 to $34,000 per year based upon an estimated 20 hours per week Manager, St Armands Special Business Neighborhood Improvement District (BID) Description: To assist the BID Board of Directors (Board) in planning, organizing, directing, supervising and managing its operations and the impacts of such operations. The Manager represents the Board and business neighborhood association, public organizations and other governmental entities as appropriate. The work contributes substantially to the efficiency and effectiveness of the BID and its ability to deliver consistently high quality projects and service to the St Armand s commercial zone and the BID as it pertains to the BID and with BID s direction. Essential Functions to be performed at the direction of the Board of Directors of the BID: Manages BID capital improvement projects as well as any other BID sponsored projects. Manages BID enhanced maintenance programs. Manages and supervises BID contracts, consultants and project budgets. Prepares agendas and mintues of meetings in collaboration with city staff. Assists the BID Board and city staff in preparing an annual operating and capital budget with SACA as to appproved advertising and promotional programs that are reimbursed by BID and aproved with BID s budget. Assisting BID with the updating and implementation of a strategic plan. Assists the BID Board in its public outreach, marketing, advocacy and promotional efforts. Serves as liason for BID Board with city staff, manager, and commissioners and other downtown organizations. Updates Budget-Commmited available reports monthly and post on the website. Provide regular electronic updates to land owners DOCX;3 1/20/2017

19 Respond to inquiries from constituents and other interested parties. A website would need to be set up and monitored. Reviews Contractors cost estimates for services and negotiates appropriate modifications. Participates with the appropriate Department Head in planning, conducting and implementing BID special studies and project impact miniziation and/or cooperate with city staff pertaining to BID issues. Review quotes for City participation in BID development projects. Consult with and advise City departments, elected officials and community organizations regarding issues, concerns and potential solutions to neighborhood concerns, issues and problems. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsbilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description at the request of the Board. Job Based Competencies: Communicates effectively and clearly, both orally and in writing, to prepare succint, coherent and technically accurate reports and analyses. Participates in review and approval of project planning and schedulig and similar functions and activities. Assists individuals and neigborhood groups with resoltuion of issues; serve as point of contact, provide information and recommendations; assist groups to effectively utilize the established process to resolve problems; act as mediator and group facilitator in a variety of situations; on occasion, facilitate neighborhood meetings for the Board at Board s request. Knowledge of state and local laws, City ordinances, and other applicable regulations, standards and requirements relating to dependent business improvement districts and related issues. Knowledge of management, operational, administrative, political, environmental and other issues pertaining to the State statute and City s Ordinance No on July 16, 2002 creating BID. Interacts with citizens in high stress situations in a courteous, diplomatic and effective manner. Identifies needed program improvements and prepares and presents DOCX;3 1/20/2017

20 coherent, fiscally responsible and technically sound plans of action to address effectively needed improvements. Establishes and maintains effective working relationships with staff of City departments and offices; consultants, vendors, contractors, members of neighborhood associations, other community based groups in both the public and private sector and other members of the public. Communicates relevant information on project activities to be placed on City website. Knowledge of principles, procedures, processes and requirements comprising standard adminsitrative management functions, such as budget preparation and execution, finance, accounting, organizational and functional analysis, invoice review and audit and purchase order reviews. Knowledge of principles, procedures, processes and requrements common to development and proejct operations management functions such as project management, facilities planning, staffing, maitenance and code requirements. Knowledge of basic principles of contracting, such as negotiations, award processes and procedures, management and administraton. Knowledge of public adminsitration, particularly those aspects specific to municipal adminstration. Knowledge of basic principles of scheduling, management and supervision. Knowledge of statiscal concepts and methods. Ability to work independently with minimum supervisory direction and be self motivated bringing suggestions to Board for discussion or for future action. Ability to manage and administer contracts effectively and to direct and coordinate with Contractors, Engineers, Architects and Developers. Ability to research information involving complex and unusal problems, analyze data to make business decisions and/or arrive at valid conclusions and recommendations and prepare appropriate action plans. Ability to use established principles of total quality management and participate in teams to interface with businesses and neighborhoods in the identification and solving of problems DOCX;3 1/20/2017

21 Public Contact: Contacts are an essential component of this position. This incumbent interacts frequently with officials of other City and County departments, members of neighborhood associations, other community based groups and other members of the public. Substantial diplomatic skill is required to deal credibly, diplomatically and effectively with public inquiries and concerns. Organizaiton Status/Supervirsory Responsibilities: Under the direction of and responsible to the BID or designated representative. No direct supervision of subordinates DOCX;3 1/20/2017

22 New Business Discussion on Directory Signs Verbal

23 New Business Discussion on Areas of Improvement

24 Suggested Improvements 1. Uniform landscaping and maintenance (This is in the works) 2. Updated lighting throughout the Circle 3. Updated directory signage 4. Uniform trash receptacles along the Circle 5. Master trash program for tenants & owners. 6. Nicer Bike rack areas Communities to consider: Atlantic Ave Delray Beach, FL 5th Ave Naples, FL Las Olas Ft. Lauderdale, FL Worth Ave Palm Beach, FL Mizner Park Boca Raton, FL