Football Queensland Wide Bay Governance Structure

Transcription

1 Football Queensland Wide Bay Governance Structure

2 Contents Wide Bay Zone Roles and Responsibilities Football Queensland Football Queensland Wide Bay Zone Advisory Committee Local Area Centre Groups Governance Working Group QPL Working Group Disciplinary Committee Referee Working Group... 7 Appendix 1: Football Queensland Wide Bay... 8 Roles & Responsibilities... 8 Appendix 2: Terms of Reference Local Area Centre Groups Appendix 3: Terms of Reference Referees Working Group Appendix 4: FQWB Position Descriptions Secretary Treasurer and/or Finance Officer Chairperson Board Member General Manager Referee Director Technical Director/SAP Co-ordinator

3 Football Queensland Wide Bay (FQWB) is a not-for-profit company limited by guarantee, established to administer football within the Wide Bay Zone. FQWB is governed by a skills based Board of Directors with 22 Wide Bay Football Clubs as members with over 4,000 players within the Wide Bay Zone. FQWB is responsible to and for implementation of Football Queensland (FQ) and Football Federation of Australia (FFA) codes and rules of the game, including promoting, growing and developing football within the Wide Bay Zone. FQWB has established the following governance structure: Figure 1: FQWB Structure Football Gympie Inc Zone Advisory Committee Wide Bay Buccanners QPL SAP Working Groups/ Committees LACG Football Hervey Bay Inc Hervey Bay Tavistock St LACG Football Maryborough Inc Federation Park LACG Football Bundaberg Inc Martens Oval QPL Working Group Governance Working Group Referee Working Group Disciplinary Committee 3

4 In addition to the governance structure, FQWB has three (3) distinct functional arms: Zone Administration: the primary objective of FQWB is to administer football within the Wide Bay Zone. To establish improved opportunities for all players to reach their potential and facilitate the provision and maintenance of grounds, playing fields and other facilities for football. To assist in achieving this Local Area Centre Groups (LACG s) have been established as Incorporated Associations in Hervey Bay, Maryborough and Bundaberg. A primary role of the LACG s is the operation, management and development of their facilities. All LACG s will retain their existing facility assets. In addition Gympie will retain a single licence with a review in Wide Bay Buccaneers: FQWB have been successful in being issued a QPL licence. Skills Acquisitoin Program (SAP): FQWB have been successful in being awarded the SAP for Wide Bay. Underpinning this functional structure is the support, advice and expertise of the Technical Director and General Manager for the Wide Bay Zone. FQ will provide match officials for the QPL. Figure 2: Functional Structure Gympie Inc Zone Administration Wide Bay Buccaneers QPL SAP Local Area Centre Groups Head Coach SAP Co-ordinator Referee Co-ordinator Team Coaches SAP Coaches Match Officials Support Volunteers Technical Director General Manager 4

5 Wide Bay Zone Roles and Responsibilities 1. Football Queensland Issue a single Competition Administrator licence to Football Queensland Wide Bay for Bundaberg, Maryborough and Hervey Bay and a separate licence to Football Gympie to be reviewed in 2020; Reduce the burden on volunteers by providing competition management services for competitive football (competition draws, player registrations, competition rules, disciplinary matters) played in Bundaberg, Maryborough and Hervey Bay; Continue to support the Zone through the provision of funding for a Technical Director and Administrator; and Work to provide improved opportunities to Wide Bay players to participate in inter-zonal football. 2. Football Queensland Wide Bay Represent the Wide Bay football community to FQ; Act as a conduit between FQ and the Wide Bay football community; Establish improved opportunities for all players to reach their potential including the development of more intra- and inter-zonal games; Drive the recruitment, retention, and training of match officials, coaches and volunteers; Direct the activities of the local Technical Director and General Manager; Represent the Wide Bay football community to FQ; Govern football throughout the Zone and maintain relationships with key stakeholders to develop the game; To work positively with Clubs to promote the development of Football throughout the Zone; Monitor compliance with the constitution and by-laws of FQ; Promote, provide for, regulate and manage football tournaments and games in the Zone; Work with the LACG s to progress the member Clubs vision for their local centres; and Ensure the provision and maintenance of grounds, playing fields, materials, equipment and other facilities for football in the Zone in consultation with LACG s. Appendix 1 FQWB Roles & Responsibilities 3. Zone Advisory Committee The Zone Advisory Committee (ZAC) consists of 1 person from each of the Clubs and will meet a minimum of 3 times a year. One (1) of the meetings will be the AGM; Discuss and agree on recommendations to the General Manager on operationally issues including the conduct of fixtures for consideration by FWQB. 4. Local Area Centre Groups Incorporated Associations Provide support and advice to FQWB on all matters relating to football in each respective Local Area Centre (LAC); Operate, maintain and develop respective local centre facilities including the provision of ground officials, first aid supplies and attendants; Operate local centre canteen, field hire, bar, etc. to generate funds for reinvestment in facilities and local junior football opportunities; Manage and operate non-competitive junior football ie Miniroos program; Work with FQWB to develop a yearly budget and facilities plan (asset management plan) for the LAC; FQWB will collect from player registrations a facilities management contribution based on the approved yearly budget for the LAC; 5

6 Manage and develop assets in partnership with FQWB; Co-ordinate and oversee the maintenance of the grounds and facilities to ensure safety of players and spectators; Ensure that the grounds and facilities comply with any relevant regulations and are available for any game administered by FQWB; Work with the FQWB to progress the member Clubs vision for each LAC; and Liaise with FWQB Finance Officer to assist in collection of revenue. Appendix 2 Terms of Reference for the LACG 5. Governance Working Group To review and propose amendments to constitution, by-laws and competition rules; Monitor Board compliance with statutory and regulatory obligations; To review and recommend Board governance policies, working group structures and terms of reference to achieve the strategic and operational objectives of FQWB; Ensure FQWB strategic and operational objectives align with FQ and FFA; Monitor and assess regulatory compliance of members and LACG s; and Any other matters pertaining to the operation of the Board including but not limited to indemnities, declarations of interests, induction, conflicts of interest and transparency of decisions. Membership: Chairperson and up to 3 Board Members. 6. QPL Working Group Business Plan: To undertake a feasibility and develop a Business Plan for the QPL for Board Approval; Coaches: Make recommendations on Head Coach and Team Coaches for each QPL Team that align with the criteria and requirements of the QPL Business Plan for endorsement by the Board; Trials: Develop a process and establish dates for trials for all age groups including a communication plan to inform the member base in compliance with the QPL Business Plan; Training Schedule: Develop a training schedule for pre-season and mid-season training, with potential hubs being located in Bundaberg, Fraser Coast and Gympie; Season Schedule: Develop a 40 week season schedule in compliance with QPL requirements; Pre-season games: organise pre-season games for all age groups entering the QPL in 2018; Sponsorship: Develop sponsorship packages to secure the sponsorship revenue as detailed in the QPL Business Plan; Senior Men s: Develop a sponsorships package and secure a sponsor to reduce the registration and playing costs for the Senior Men s Team; Uniform: Create a home and away uniform kit for endorsement by the Board; Home Ground: Work with LACG in establishing Martens Ground as the home ground for 2018; Annual Budget: Adhere and monitor the expenditure against the endorsed annual budget. Any variances require Board approval. Membership: As determined by the Board. 7. Disciplinary Committee Periodically review disciplinary outcomes within the Zone to ensure compliance with FQ, FQWB and NDR rules; 6

7 Consider any disciplinary matter referred to the Committee by the General Manager, Chairperson or Board to determine disciplinary outcomes in compliance with FQ, FQWB and NDR rules including misconduct and other incidents; Adjudicate on any challenge or appeal to a suspension or fine given by FQWB and/or an individual Club; The Committee may in absolute discretion refer any matter to the FQWB for determination; and Notify FQWB of any decisions, findings and recommendations from the Committee. Membership: 1 Independent Member and 2 Board Members. 8. Referee Working Group To foster positive relations among the officials and players of football; To regulate and manage football tournaments and games within the Zone; Consists of 5 to 7 volunteer members from refereeing and non-refereeing community appointed by the Board; Referees Director is the Chair of RWG; Provides recommendations to the General Manager for consideration by the Board; Provides support to the Referees Director but cannot direct the Referees Director or the General Manager; Provide support to the Referees Director and the General Manager regarding the policy development of training, education, coaching and qualification of Match Officials; and Support the Referees Director and the General Manager in preparing and delivering a budget for the Zone and Local Areas, including funding of Match Officials, training assessments and pathway development Membership: As determined by the Board. Appendix 3 Terms of Reference for the RWG 7

8 Appendix 1: Football Queensland Wide Bay Objectives Roles & Responsibilities To govern football and maintain relationships with Key Stakeholders to develop the game and to work positively with Clubs to promote the development of Football throughout the Zone. FQWB structure The FQWB will consist of the following positions: Chairperson General Manager Technical Director Referees Director SAP Co-ordinator LACG s, Clubs and Members Technical Director Roles and Responsibilities FQWB Board Direct the activities of the local Technical Director and General Manager. Represent the Wide Bay football community to FQ. Act as a conduit between FQ and the Wide Bay football community. Establish improved opportunities for all players to reach their potential including the development of more intra- and inter-zonal games. Drive the recruitment, retention, and training of match officials, coaches and volunteers. Govern football throughout the zone and maintain relationships with key stakeholders to develop the game. To work positively with Clubs to promote the development of Football throughout the Zone. Monitor compliance with constitutions and by-laws of FQ. Promote, provide for, regulate and manage Football tournaments and games in the Zone. 8

9 Board Directors proactively participate and contribute in Board meetings and act in the best interests of Wide Bay Football Zone. Facilitate the provision and maintenance of grounds, playing fields, materials, equipment and other facilities for Football in the Zone. Managing and overseeing the activities: General Manager Local Area Centre Group (LACG) Working Group of Board Appointment of Referee Co-ordinator SAP Co-ordinator Chairperson Oversee and provide leadership to the Board in the governance and management of the FQWB. Working with the Board, Clubs and football community to set the strategic direction, assist the Board to prioritise its goals and keep the Board focused by working within the overall management framework. Organise and Chair Board Meetings ensuring meetings are conducted in a professional and effective manner. Ensure the FQWB is working towards the vision of the strategic plan and core principles of football within the Zone and Queensland. Maintain an effective, positive outlook to motivate the Board, Clubs and football community to grow and develop football through implemented policies and procedures, constitution and modern governance. As the leader, represent FQWB in a professional and positive manner. Ensure that planning and budgeting is carried out in accordance with the aims and objectives of FQWB and to ensure the sustainability of the game. Be unbiased and impartial, give clear directions and set an example for others. Ensure a high standard of volunteer management, and that the management are performing their duties in accordance with the constitution. Be aware of current and future trends within football to ensure the growth of football within the Zone. General Manager Ensure Football Qld sanctioned representative programs are conducted successfully and liaise with key stakeholders Manage Zone competitions and match scheduling to ensure they are run effectively in accordance with Football Qld Co-ordination of the delivery of FQ programs Assists with Special Events as directed Assist with general enquiries regarding, but not limited to: MyFootball Club, Fox Sports Pulse, Coach and Referee databases Develop initiatives in conjunction with Football Qld to grow participation in the Wide Bay area Action requests for information from Football Qld, by liaising with relevant Zone Committees, Competition Administrators and Clubs Distribute relevant information and conduct training to Club and Committee Members within the zone Maintain knowledge of My Football Club to enable assistance to Clubs with registrations. Attend Zone Meetings and conduct general administrative duties, including minutes and letter writing Manage the financial reports and collections of the Zone 9

10 Manager player registration and eligibility General Administration duties as directed. Assisting and Liaising: Assist and liaise with LACG s in relation facilities management; Liaise with Referee Co-ordinator in administration of game; Liaise with Technical Director in administration of the game; and Liaise with SAP Co-ordinator in administration of the game. Referees Director Chair of the FQWB Referees Working Group Appointed by the FQWB Board Reports through the General Manager to the Board Must demonstrably comply with all FFA directions regarding the development, training, education, coaching and qualification of Match Officials Identifies registered Match Officials ready to undertake further programs and recognition athigher levels. The monitoring, supervising and assessing of registered Match Officials undertaking Community Level programs and qualification processes. Provides advice, information and recommendations on Match Official matters to the Working Group and General Manger. In consultation with the General Manager, prepare and deliver a budget for the Zone and Local Areas, including funding of Match Officials, training, assessments and pathway development. Technical Director To ensure that the FQ technical direction is embraced and followed by coaches and players within the talented pathway in the respective Member Zone. To play a key role in the appointment and management of the activities of the Inter City Challenge and Rep team coaches. In conjunction with these coaches, oversee the selection of these respective teams. Co-ordinate Mini-roos kick off programs within their region. Recruit and mentor Community Coach Co-ordinators within their allocated region. To establish and monitor talented player programs for players aged 8-12 as underpinning programs to the NPL. Establish a communication strategy with associations and Clubs, developing coaching pathways and performances measures in conjunction with these bodies and provide advice and support on coaching matters. Oversee the Football Queensland coach education structure, delivering the national curriculum and courses whilst ensuring it meets the needs of local coaches. Establish a communication strategy, standards and updating structure, and facilitate the promotion of coaching and coach education. SAP Co-ordinator FQ responsible for management and overseeing the activities of the Technical Director. To oversee the Skills Acquisition Program and Skills Acquisition Coaches. Develop and produce a pool of talented young players in preparation for representative pathway. Encourage recruitment and retention of girls in under Embrace the FFA National Curriculum as a key component of the Skills Acquisition Program (SAP). Perfect and accelerate the skill development of identified players between the critical ages of 9 to 12. In conjunction with coaches and Clubs oversee the selection of SAP participants. 10

11 Regularly monitor current trends in football and other sports, and provide updates to coaches. Focus on functional game skills with an immediate skills transfer into positioning and small-sided games. Liaise with the Technical Director on the implementation of the program and transitioning from SAP to QPL. Develop and manage a budget in consultation with the General Manager and Technical Director. Comply with, monitor and report on their actual expenditure and income compared to SAP approved budget. Disciplinary Matters FQWB Board Disciplinary Committee FQWB Chairperson General Manager Oversee findings and recommendations of the Disciplinary Committee and decisions in relation to disciplinary outcomes. Determine any appeals and matters referred in accordance with FQWB, NDR and FQ rules and regulations. Enforce the FQWB disciplinary rules in conjunction with National Discipline Regulations. Limitations: Any fine below $200; or Suspension < 6 mths. Any matter outside these limitations must be referred to Disciplinary Committee and/or Board. Enforce the FQWB disciplinary rules in conjunction with National Discipline Regulations. Limitations: Issuing of reprimand; or Mandatory infringements under NDR for suspensions up to 1 month. Any matter outside these limitations must be referred to Chairperson. General Manager must provide a monthly report to the Board and Disciplinary Committee on all Disciplinary Matters. Referee Each Match is controlled by the Referee who has full authority to enforce the Laws of the Game in connection with the Match to which he or she has been appointed. During a Match, the Referee makes the disciplinary decisions and these decisions are final. At the end of each Match, the Referee must submit the Referee s Report to the Competition Administrator who then determines if additional action needs to be undertaken. Financial FQWB Board FQWB Establish a yearly budget for FQWB for the operation of football within the Zone. Set player registration and match official fees. Monitor compliance with the yearly budget. The Board may consider and approve payment of a nominal allowance for certain Volunteer positions in recognition of the significant volunteer services provided 11

12 and to assist in meeting expenses incurred. In consultation with the LACG s develop a yearly budget for operation and management of facilities within their local area. In partnership with LACG s develop asset management plans to enhance and improve facilities for the betterment of football for their local centre and Wide Bay generally. Collect from player registrations a facilities management contribution based on the approved yearly budget for the LACG. FQWB Chairperson $1,000 (within allocated budget) General Manager $500 (within allocated budget) Liaise with and provide advice to the LACG Chair in the expenditure of the LACG s budget. In consultation with the LACG Chair monitor compliance with the LACG s approved budget. 12

13 Appendix 2: Terms of Reference Objectives Local Area Centre Groups To provide support and advice to FQWB on all matters relating to football in each of their respective Local Area Centre (LAC) and to operate, maintain and develop the respective local centre facilities. LACG structure The LACG will be Incorporated Associations with a Management Committee in accordance with their constitution. To assist in management of the facilities it is recommended that LACG s consider appointing the following positions: Local Area Centre Group (Chair of Association & Management Cttee) Facilities Co-ordinator Canteen Co-ordinator Miniroos Co-ordinator Volunteer Coordinator Roles and Responsibilities Volunteers Technical Director Local Area Centre Group Provide support and advice to FQWB on all matters relating to football in each respective Local Area Centre (LAC); Operate, maintain and develop respective local centre facilities including the provision of ground officials, first aid supplies and attendants; Operate local centre canteen, field hire, bar, etc. to generate funds for reinvestment in facilities and local junior football opportunities; Manage and operate non-competitive junior football ie Miniroos program; Work with FQWB to develop a yearly budget and facilities plan (asset management plan) for the LAC; FQWB will collect from player registrations a facilities management contribution based on the approved yearly budget for the LAC; Manage and develop assets in partnership with FQWB; Co-ordinate and oversee the maintenance of the grounds and facilities to ensure safety of players and spectators; 13

14 Chairperson Ensure that the grounds and facilities comply with any relevant regulations and are available for any game administered by FQWB; Work with the FQWB to progress the member Clubs vision for each LAC; and Liaise with FWQB Finance Officer to assist in collection of revenue. Organise and Chair regular meetings of the LACG. Monitor and oversee the functions and activities of the Co-ordinators. Liaise with the General Manager FQWB on operational matters in relation to administration of the game and facilities. Provide advice and support to FQWB on all matters relating to football within their LAC and Wide Bay generally. Lead the development of the LAC facilities management budget in consultation with FQWB for endorsement by the Board. Liaise with FQWB Finance Officer for collection of facilities management player contribution. Comply with, monitor and report on their actual expenditure and income compared to LACG approved budget. Facilities Co-ordinator Co-ordinate and oversee the maintenance of the grounds and facilities to ensure safety of players and spectators. Ensure the fields are prepared for games in accordance with any relevant standards and rules. Ensure Ground Officials are provided as required. Comply with, monitor and report on their actual expenditure and income compared to LACG approved budget. Canteen Co-ordinator Co-ordinate and oversee the operation of the canteen including purchasing of stock, banking of takings and volunteer resourcing. Comply with, monitor and report on their actual expenditure and income compared to LACG approved budget. Miniroos Co-ordinator Manage and operate the Miniroos Program. Mentor and support Miniroos game facilitators. Liaise with other Co-ordinators for the delivery of the program. Volunteer Co-ordinator Financial Recruit, manage and encourage volunteers to assist in the operation of the facilities, grounds and games. Liaise with Chairperson and other Co-ordinators to ensure sufficient volunteer resources to assist in the activities of the local centre. LACG s will develop a yearly budget in consultation with FQWB for operation and management of facilities within their local area and administration of their competition. LACG s will in partnership with FQWB develop asset management plans to enhance and improve facilities for the betterment of football for their local centre and Wide Bay generally. LACG s will be responsible for complying with, monitoring and reporting on their actual expenditure and income compared to adopted Budget. 14

15 Appendix 3: Terms of Reference Objectives Referees Working Group Increase the standard of refereeing and create a more unified structure to lift refereeing standards in line with the games increase in professionalism. RWG structure The RWG will consist of the following positions: Referee Working Group (Chair Referees Director) Consists of 5 to 7 volunteer members from refereeing and non-refereeing community, appointed by the Board. Referees Director Mentors Asssessors Technical Director Gympie Referee Coordinator Maryborough Referee Coordinator Hervey Bay Referee Coordinator Bundaberg Referee Coordinator Gympie Referees Maryborough Referees Hervey Bay Referees Bundaberg Referees 15

16 Roles and Responsibilities Referees Working Group Objects to deliver include: o o To foster positive relations among the officials and players of football; To regulate and manage football tournaments and games within the Zone Consists of 5 to 7 volunteer members from refereeing and non-refereeing community, appointed by the Board. Chair is the Referees Director. Provides recommendations to the General Manager for consideration by the Board. Provides support to the Director of Referees but cannot direct the Referees Director or the General Manager. Provide support to the Referees Director and the General Manager regarding the policy development of training, education, coaching and qualification of Match Officials. Support the Referees Director and the General Manager in preparing and delivering a budget for the Zone and Local Areas, including funding of Match Officials, training, assessments and pathway development. Referees Director Chair of the FQWB Referees Working Group. Appointed by the FQWB Board. Reports through the General Manager to the Board. Must demonstrably comply with all FFA directions regarding the development, training, education, coaching and qualification of Match Officials. Identifies registered Match Officials ready to undertake further programs and recognition at higher levels. The monitoring, supervising and assessing of registered Match Officials undertaking Community Level programs and qualification processes. Provides advice, information and recommendations on Match Official matters to the Working Group and General Manger. In consultation with the General Manager, prepare and deliver a budget for the Zone and Local Areas, including funding of Match Officials, training, assessments and pathway development. Referees Assessor Support the Referees Director in delivering consistent high standard of refereeing across the Zone. Comply with the FFA Referee Assessor Code of Ethics. Negotiate with the Referees Director on any special requirements for the assessment of games. Assist with mentoring of referees. Provide support to Local Coordinators when required. Fulfil roles and responsibilities as requested by the Referees Director or the LAC Referee Coordinator subject to the following qualifications: o o o Level 3 Assessor - aimed at coaching referees of junior, youth and lower levels of adult matches (i.e. Level 4 or Level 3 Referees). Level 2 Assessor - aimed at coaching referees of junior to senior adult levels matches (i.e. Level 4, 3 or Level 2 Referees). Level 1 Assessor - aimed at coaching referees of top-level state or national level matches (i.e. Level 1 Referees). 16

17 Mentors Act as a role model for junior and developing referees. Provide support and guidance to referees, particularly during difficult periods. Share and celebrate success of referees. Provide advice and assistance to referees. Assist in increasing level of respect from players towards referees. Assist in increasing level of respect from referees towards players. Referees Co-ordinator Manage the appointment of registered referees to all designated fixtures within their local area. Manage the appointment of referee assessors of junior fixtures within their local area. Implement any special requirements. Manage referee assessments for Level 3 Assessors. Monitor training programs. Ensure the efficient management of financial systems associated with payments to match officials and invoicing of Clubs for referee charges. Liaise with referees, competition managers, assessors, mentors and other clients by , telephone or face-to-face. Appendix 4: FQWB Position Descriptions 17

18 Position Description Job Title Objective Responsibilities Relationships Essential Skills Desirable Skills Position Type Secretary The secretary is primarily responsible for all administration duties of the Board and provides the coordinating link between member, the Board and various stakeholders. Establish a meeting schedule for Annual General Meeting and Board Meetings for the year. Provide administrative support to the Board, including preparing agendas in consultation with the Chairperson. Collect and collate reports from Office Bearers. Prepare minutes of all Board Meetings and General Meetings of the Club, distribute them in accordance with the Constitution and file appropriately. Collate and arrange for the printing of the Annual Report. Prepare a comprehensive report of all activities of the Club for presentation to members at the AGM. Maintain an accurate copy of the Rules and By-Laws of the Club. Maintain registers of members details plus life members and sponsors. Be familiar with the roles of the Club, Competition, FQ and any other body that has governance. Give advice to the Chairperson and Board as required. Receive all correspondence directed to the Club. Ensure all licenses required by the Club are current. Act as the Company Secretary of the Club. Complete annual statements as required by the Corporations Act. Maintain sponsorship records. Ensure changes and requirements of ASIC for the Club are maintained. Chairperson and Board Liaises with all team managers, coaches, players, parents and Club staff. Will be in regular contact with FFV, Council and other external stakeholders. Enthusiasm and dedication. Good leadership skills. Good listening ability. Effective communicator. Clear thinker and positive attitude. Able to maintain confidentiality on relevant matters. Ability to control and supervise others. Organise and delegate tasks. Well organised. Dedicated Club person. Minute taking skills Typing/computer skills Negotiating skills Empathy with varying groups of people. General Manager appointed Company Secretary or a Volunteer position 18

19 Position Description Job Title Objective Responsibilities Relationships Accountabilities Essential Skills Desirable Skills Position Type Treasurer and/or Finance Officer To ensure that a financial management and reporting system is put in place so the Board has an accurate understanding of the financial status at all times. Prepare budget, in consultation with the Board, Ensure financial authority limits for financial expenditure are not exceeded without approval of the Board. Attend to general banking activities. Maintain accurate records of income and expenditure. Report to the Board Meeting on a monthly basis. Present all accounts for payment for approval. Arrange invoices for periodical payments. Ensure compliance with Corporations Act for all financial recording keeping Ensure all taxation commitments are met by the Club. Prepare annual financial accounts for auditing and provide the auditor with necessary information. Report activities to the membership at the AGM. Monitor sponsorship funds. Ensure compliance with FQ payment terms and timely collection of player registration fees and other income. Reports to the Chairperson and Board. Liaise with all members of the Club with financial responsibility. Liaise with external creditors and debtors. Accountable to the Chairperson and Board Seek ratification from the Board of a Club budget and there after shall have the authority to act within the limits of the budget and strategy approved. Provide a monthly report to the Board of all financial transactions. Enthusiastic and well organised. Ability to keep sound records. Ability to allocate regular time periods to maintain the books. Diligent with receipts and money. Ability to work in a logical and orderly manner. Willing to learn new skills if necessary. Dedicated Club person. Honest and trustworthy. Financial accounting experience Negotiating skills Computer skills. Volunteer Position 19

20 Position Description Job Title Objective Responsibilities Relationships Accountabilities Essential Skills Desirable Skills Position Type Chairperson To ensure the Club promotes the participation and achievement of its teams. Ensure the Club is run efficiently administratively, financially and socially to support all onfield activities. The Chairperson helps the Board prioritise its goals and keeps the Board on track by working within the Club s framework. At an operational level, the major function of the Chairperson is to facilitate effective operational management of the game.. Oversee and provide leadership to the Board in the governance and management of the FQWB. Working with the Board, Clubs and football community to set the strategic direction, assist the Board to prioritise its goals and keep the Board focused by working within the overall management framework. Organise and Chair Board Meetings ensuring meetings are conducted in a professional and effective manner. Ensure the FQWB is working towards the vision of the strategic plan and core principles of football within the Zone and Queensland. Maintain an effective, positive outlook to motivate the Board, Clubs and football community to grow and develop football through implemented policies and procedures, constitution and modern governance. As the leader, represent FQWB in a professional and positive manner. Ensure that planning and budgeting is carried out in accordance with the aims and objectives of FQWB and to ensure the sustainability of the game. Be unbiased and impartial, give clear directions and set an example for others. Ensure a high standard of volunteer management, and that the management are performing their duties in accordance with the constitution. Be aware of current and future trends within football to ensure the growth of football within the Zone. Reports to the Club s members and Board of the Club. A close relationship is required with all FQ departments. Supports the General Manager, Board Members, coaches, players and staff The Chairperson is accountable to the members and Board of the Club. Well informed of all Club activities and aware of the future direction and plans of Club meetings. A good understanding of football requirements at local, regional and higher levels. Possesses a good working knowledge of the Club s Constitution, rules and the duties of its office holders and sub-committees. Well versed in the rules or procedures for varying meeting types and unbiased and impartial on all issues. Able to Chair Board meetings. Well informed about the purpose of any meeting and items to be covered and is able to avoid repetition, arguments, interruptions and deviation from the matter under discussion. Receptive to change, dedicated Club person and approachable Ability to plan events and activities for a year Financial skills/knowledge Empathy Communication and negotiating skills Listening skills. Volunteer Position 20

21 Position Description Job Title Objective Responsibilities Board Member To provide support to the Chairperson, Secretary and other Board Members to ensure the efficient operation of the Club. Direct the activities of the local Technical Director and General Manager. Represent the Wide Bay football community to FQ. Act as a conduit between FQ and the Wide Bay football community. Establish improved opportunities for all players to reach their potential including the development of more intra- and inter-zonal games. Drive the recruitment, retention, and training of match officials, coaches and volunteers. Govern football throughout the zone and maintain relationships with key stakeholders to develop the game. To work positively with Clubs to promote the development of Football throughout the Zone. Monitor compliance with constitutions and by-laws of FQ. Promote, provide for, regulate and manage Football tournaments and games in the Zone. Board Directors proactively participate and contribute in Board meetings and act in the best interests of Wide Bay Football Zone. Facilitate the provision and maintenance of grounds, playing fields, materials, equipment and other facilities for Football in the Zone. Relationships Accountabilities Essential Skills Position Type Managing and overseeing the activities: General Manager Local Area Centre Group (LACG) Working Group of Board Appointment of Referee Co-ordinator SAP Co-ordinator Liaises with various external stakeholders. Board members are accountable to the Chairperson and Board. Must seek ratification from the Chairperson and Board prior to committing the Club to any financial expenditure or action. Provide a report as required to Board meetings. Well informed of all Club activities Dedicated Club person. Ability to provide calculated opinion in group discussions at Board meetings. Effective communicator. Be discreet and able to maintain confidentiality on relevant matters. Volunteer Position 21

22 Position Description Job Title Objective Responsibilities Relationships Accountabilities Essential Skills Position Type General Manager To provide support to the Chairperson and other Board Members to ensure the efficient operation of the Club. Ensure Football Qld sanctioned representative programs are conducted successfully and liaise with key stakeholders Manage Zone competitions and match scheduling to ensure they are run effectively in accordance with Football Qld Co-ordination of the delivery of FQ programs Assists with Special Events as directed Assist with general enquiries regarding, but not limited to: MyFootball Club, Fox Sports Pulse, Coach and Referee databases Develop initiatives in conjunction with Football Qld to grow participation in the Wide Bay area Action requests for information from Football Qld, by liaising with relevant Zone Committees, Competition Administrators and Clubs Distribute relevant information and conduct training to Club and Members within the Zone. Maintain knowledge of My Football Club to enable assistance to Clubs with registrations. Attend Zone Meetings and conduct general administrative duties, including minutes and letter writing. Manage the financial reports and collections of the Zone. Manager player registration and eligibility. General Administration duties as directed. Assisting and Liaising with LACG s in relation facilities management; with Referee Co-ordinator in administration of game; with Technical Director in administration of the game; and SAP Co-ordinator in administration of the game. Reports to the Chairperson and Board. A close relationship is required with all FQ departments. Liaises with various external stakeholders, members and community. General Manager is accountable to the Chairperson and Board. Provide a report as required to Board meetings. Well informed of all Club activities and aware of the future direction and plans of Club meetings. A good understanding of football requirements at local, regional and higher levels. Possesses a good working knowledge of the Club s Constitution, rules and the duties of its office holders and sub-committees. Well versed in the rules or procedures for varying meeting types and unbiased and impartial on all issues. Able to Chair Board meetings. Well informed about the purpose of any meeting and items to be covered and is able to avoid repetition, arguments, interruptions and deviation from the matter under discussion. Receptive to change, dedicated Club person and approachable Paid Position 22

23 Position Description Job Title Objective Referee Director Lead the Referee Working Group in achieving its objectives to: To foster positive relations among the officials and players of football; and To regulate and manage football tournaments and games within the Zone. Responsibilities Chair of the FQWB Referees Working Group. Must demonstrably comply with all FFA directions regarding the development, training, education, coaching and qualification of Match Officials Identifies registered Match Officials ready to undertake further programs and recognition at higher levels. The monitoring, supervising and assessing of registered Match Officials undertaking Community Level programs and qualification processes. Provides advice, information and recommendations on Match Official matters to the Working Group and General Manager. In consultation with the General Manager, prepare and deliver a budget for the Zone and Local Areas, including funding of Match Officials, training, assessments and pathway development. Relationships Accountabilities Reports to General Manager and the Board Responsible for Referee Assessors, Mentors and Co-ordinator Liaises with various external stakeholders, members and community. Ensure the rules of the game are adhered to in accordance with competition rules, FQ and FFQ regulations. Responsible for the achievement of the objectives of the Referee Working Group. Essential Skills Possesses a good working knowledge of the rules of the game, competition rules, FQ and FFQ regulations. Relevant referee qualifications. Well informed of all Club activities. Dedicated Club person. Position Type Paid Position 23

24 Position Description Job Title Objective Responsibilities Relationships Accountabilities Essential Skills Position Type Technical Director/SAP Co-ordinator To ensure that the FQ technical direction is embraced and followed by coaches and players within the talented pathway in the respective Member Zone. To play a key role in the appointment and management of the activities of the Inter City Challenge and Rep team coaches. In conjunction with these coaches, oversee the selection of these respective teams. Co-ordinate Mini-roos kick off programs within their region. Recruit and mentor Community Coach Co-ordinators within their allocated region. To establish and monitor talented player programs for players aged 8-12 as underpinning programs to the NPL. Establish a communication strategy with associations and Clubs, developing coaching pathways and performances measures in conjunction with these bodies and provide advice and support on coaching matters. Oversee the Football Queensland coach education structure, delivering the national curriculum and courses whilst ensuring it meets the needs of local coaches. Establish a communication strategy, standards and updating structure, and facilitate the promotion of coaching and coach education. SAP Responsibilities To oversee the Skills Acquisition Program and Skills Acquisition Coaches. Develop and produce a pool of talented young players in preparation for representative pathway. Encourage recruitment and retention of girls in under Embrace the FFA National Curriculum as a key component of the Skills Acquisition Program (SAP). Perfect and accelerate the skill development of identified players between the critical ages of 9 to 12. In conjunction with coaches and Clubs oversee the selection of SAP participants. Regularly monitor current trends in football and other sports, and provide updates to coaches. Focus on functional game skills with an immediate skills transfer into positioning and small-sided games. Liaise with the Technical Director on the implementation of the program and transitioning from SAP to QPL. Develop and manage a budget in consultation with the General Manager and Technical Director. Comply with, monitor and report on their actual expenditure and income compared to SAP approved budget. Reports to General Manager and the Board A close relationship is required with all FQ departments Liaises with various external stakeholders, members and community. Well informed of all Club activities and aware of the future direction and plans of Club meetings. Ensure the rules of the game are adhered to in accordance with competition rules, FQ and FFQ regulations. Minimum B = Licence Possesses a good working knowledge of the rules of the game, competition rules, FQ and FFQ regulations. Well informed of all Club activities. Dedicated Club person with good communication and negotiation skills. Paid Position 24

25 Football Queensland Wide Bay Telephone: Web-site: 25