Emergency Planning for Business Continuity

Transcription

1 Emergency Planning for Business Continuity

2 Welcome Members Voice Discussion: Agenda Important Elements of Emergency Planning Accurately assessing risks 5 Best Practices for Policies and Procedures Cost Impact of Accidents on Business Continuity Facilities Management - design, layout, security and maintenance Impact on the business profitability Q & A session

3 In Partnership with B.A.G. Consulting Ltd Anthony Rocheford Adv. Dip Risk Management and Safety Technology BSc. CFIOSH, FIIRSM, MASSE, SHRM, OSHCR General Manager/Safety Management Specialist B.A.G. Consulting Ltd

4 Webinar is 60 minutes duration, and recorded. Housekeeping Please close out other open applications on computer. Questions will be answered during the Q & A Period.

5 Members Voices

6 If a crisis occurred what would be considered the most important business threat to your Organization? Impact on worker site and workers 99 Impact on community surrounding worksite 18 Impact of product production and delivery 28 Note: 145 participants

7 What methods are you currently using for your Risk Assessment, for Emergency Management? Company Safety team developed assessment 60 Our Company's Emergency Management Committee developed Assessment 38 Government Created Assessment tool FEMA, EMO, Local Regional Government tool 13 Professional Association Created Assessment tool ASSE, IEEE, CFCSA, SHA, NASP, WSPS, CASA 8 Industry Developed Assessment Tool - IOSH 7 EHSQ or Risk Assessment Software 6 Note: 143 participants None 11

8 Thinking about your emergency policies and procedures for your team, how often do you review and revise them? Once a year 98 Twice a year 16 Never reviewed after creating 11 Once every five years 8 Do not have an Emergency Plan 5 Note: 138 participants

9 Share with us your top three concerns about emergency planning in your organization, which are creating roadblocks? Coordinating the plan roll out during crisis period 40 Organizational Barriers - People Speak in various Languages, Communition between departments and locations, Leadership, etc. 42 Mid-management follow through on plan 43 Note: 125 participants

10 Emergency Planning for Business Continuity

11 Important Elements of Emergency Planning Identifying the threats an Organization faces and the potential impact the emergency has on the people, processes and the environment. Consider the likelihood of the identified threats evolving into realities during emergency. Example: Is there a potential for certain type of environmental or community risk because of close proximity to the plant location. Prepare procedures to minimise threats and quickly respond to emergency situations Ensure procedures are dynamic, responsive to situations, and lead by competent individuals. In Partnership with (company name)

12 Accurately Assessing Risks 1. Clearly understand activity and the variety of tasks being carried out. 2. Learn what can fail and impact of failure on other systems, potentially causing consequential failures. 3. Identify who can be injured, and how their injury might occur. 4. Identify property and equipment risk areas, how damage might occur and impact on business. 5. Research Personnel and equipment replacement cost and timelines replacement; Including reacquiring, onboarding/delivery and production set up timelines. 6. Review current mitigation measures, assess if adequate, identify current contingencies in place and those to add or remove in process. 7. Review, identify and test your emergency processes, ensure efficiency by reviewing essential information and knowledge, ensure t it is efficiently and effectively communicated to all levels of the Organization. In Partnership with (company name)

13 5 Best Practices for Policies and Procedures 1. Know the threats you are facing, and how and when they will develop (whatever industry you are involved in). Staffing and equipment limitations. 2. Create a written policy which outlines management s commitment and intent, and specifies the response methodologies. 3. Create a response procedure assigning specific responsibilities to individuals to ensure that the plans can be executed efficiently. 4. Personnel performing these functions must be adequately trained if they are to respond adequately to the emergency. 5. The system must be monitored periodically, annually at the very least. The time frame will be determined by the nature of the business and potential for incidents. In Partnership with (company name)

14 Cost: Impact of Accidents on Business Continuity 1. Direct Cost: Insurable - Claims on employers, damage to buildings, equipment or vehicles. 2. Indirect Cost: Uninsurable - Fines, sick pay, damage to product, equipment or process. Insurable - Business loss, product or process liability Uninsurable - Loss of goodwill, extra overtime costs, accident investigation time - Decreased output from replacement workers - Unrecoverable business loss to competitors - Loss of key employees affecting output and quality In Partnership with B.A.G Consulting

15 Facilities Management: Design, Layout, Security and Maintenance Drive deeper than aspects such as facilities being well-maintained, physical structure clean, sanitary and a safe indoor environment. Safety needs to be considered at every stage of business development from Strategy, Design and Construction through to Personnel Occupation. This includes the calculation of the expected building load carriage, capacity and actual construction. Consider layout and internal configuration of expected daily activities to ensure allowance for ease of egress during an emergency event. Example: ensure smooth and efficient evacuation processes, ensuring security needs do not impede emergency evacuation due to locked doors, obstructed routes etc. Ensure maintenance schedules are observed to aid in minimizing equipment failure and injuries. In Partnership with (company name)

16 Impact on the Business Profitability An effective and efficient recovery process aids with the mitigation of losses during an emergency event. Ensure your business continuity plan reviews and addresses all the computations of various business disruptions, and includes the implementation of mitigation and recovery strategies. Lengthy business downtime results in extensive non-productive time which creates financial barriers for the company to maintain payment of recurring expenses. Financial losses are not recoverable, resulting in lost time to achieve set ROI Consider in your planning the cost and timeline of getting critical workers within your scope of business losses. This is in addition to off site storage of information for business continuity. In Partnership with (company name)

17 Questions? Come join the discussion at the EHSQ Community

18 Navigate to community.intelex.com Access thought leadership insights, EHSQ best practices and resources, Industry current and knowledge events, and Regulatory changes All in one place.

19 Contact Anthony (Tony) Rocheford CFIOSH, FIIRSM, ASSE, OSHCR General Manager/Safety Management Specialist B.A.G. Consulting Ltd. Tel:(246) , (246)

20 Established in An OSHA Co-Sponsor About EHSQ Software, over a million users Worldwide. Increase customer s profits and protect goodwill. Peer reviewed as a best managed company. Intelex@Intelex.com

21 Anthony has obtained his Adv Dip/MSc. BSc. CFIOSH, FIIRSM, MASSE, SHRM, OSHCR. About ANTHONY ROCHEFORD He is a General Manager/Safety Management Specialist with B.A.G. Consulting Ltd. which is a Licensed and Authorized Course Provider for the Institution of Occupational Safety and Health (IOSH), in the Caribbean, Trainer for the National Examination Board in Occupational Safety and Health (NEBOSH) with over 25 years experience in the safety and Health field with 13 years as a Factory Inspector with the Government of Barbados. Mr. Rocheford served as Safety Advisor on the Risk Assessment and Monitoring Committee for Industrial Development of the Barbados Investment and Development Corporation, The Pesticides Control Board of the Ministry of Agriculture, The National Advisory Committee for Occupational Safety and Health of the Ministry of Labour and The National Non-Destructive Testing Advisory Committee of the Barbados National Standards Institute. He is a Chartered Fellow of the Institution of Occupational Safety and Health (IOSH), Fellow of the International Institute of Risk and Safety Management (IIRSM) and The American Society of Safety Engineers (ASSE), Certified Auditor/Team Leader OHSAS 18001, Member Society for Human Resource Management (SHRM) and Registered Safety Consultant (OSHCR) With Health and Safety Executive