Preconstruction, Certified Payroll & Relocation

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Adam Underwood
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1 Preconstruction, Certified Payroll & Relocation

2 Introduction and Agenda Alissa Smet HOME Accountant (816) Preconstruction Conference Certified Payroll Relocation Questions

3 Preconstruction Conference MHDC requires preconstruction meetings before work begins on every MHDC project Held after construction closing Should expect to have as many subcontractors as possible attend MHDC attends along with 3 rd party inspector Led by General Contractor or Architect

4 Preconstruction Conference Items to cover How to Handle Change Orders Communication Procedures Hours of Operation and Construction Schedule Safety Regulations Wage Rate/Labor Requirements (MHDC) Site Visits/Inspections Payment Requests

5 Preconstruction Conference Scheduled through Jay Mahaney, MHDC Architect 816) Contact Alissa Smet for sample agenda

6 Certified Payroll Required for ALL MHDC development projects Overview of Process Issue a Wage Decision for construction phase Weekly payrolls submitted to MHDC Payroll issues and resolution Additional Wage Classifications Project Closing

7 Certified Payroll The Wage Decision MHDC issues within 10 days of construction closing Federal Department of Labor wages Same Wage Decision is used through-out the whole construction period

8 Project Wage Rate Sheet Missouri Housing Development Commission This wage decision was pulled on XXXX. You must contact MHDC within 10 days of construction closing for an updated wage decision. Project Name: Wage Decision Number/Modific ation Number: Project Number: Project County: Work Classification Basic Hourly Rate (BHR) Fringe Benefits Total Hourly Wage Rate Bricklayers $0.00 Laborers Carpenters $0.00 Group # BHR Fringe Benefits Total Wage Cement Masons $ $0.00 Drywall Hangers $ $0.00 Electricians $ $0.00 Iron Workers $ $0.00 Painters $0.00 Operators Plumbers $0.00 Group # BHR Fringe Benefits Total Wage Roofers $ $0.00 Sheet Metal Workers $ $0.00 Soft Floor Layers $ $0.00 Tapers $ $0.00 Tile Setters $ $0.00 Other Classifications Truck Driver $0.00 Group # BHR Fringe Benefits Total Wage $ $0.00 $ $0.00 Additional Classifications Work Classification Basic Hourly Rate (BHR) Fringe Benefits Total Hourly Wage Rate Date Classification Requested Date of Approval $0.00 Laborer/Operator/Truck Driver Descriptions (If Necessary) $0.00

9 Certified Payroll Weekly Payrolls Submitted to MHDC All workers should be paid weekly Payrolls should be submitted to MHDC within 10 days of the week-end Original with original signature Complete and legible

10 Certified Payroll Issues and Resolution - 1. Carol Sifford or I review all payrolls submitted to MHDC 2. a list of issues discovered days to resolve issues After 30 days, monthly disbursements can be held WHOLE disbursement

11 Certified Payroll Common Issues E-Verify MOU and Affidavit of Worker Eligibility Job Classifications Apprentices Journeyman: Apprentice Ratios Authorized Signatures Worker Interviews

12 Certified Payroll Additional Wage Classifications If needed worker classification is not on wage decision, it must be requested through MHDC Submit memo with the following information: Worker classification requested Base Hourly Rate workers are paid Hourly fringe benefit rate If workers are part of a union NOTE: these take a minimum of 2 weeks to process

13 Certified Payroll Project Closing All issues must be resolved before MHDC will close development Outstanding restitution issues could be placed in escrow

14 Relocation HOME vs. MHDC Relocation Policies Policy guides and sample forms on MHDC website Similarities Proper and timely notice to all residents 4 Stages Relocation Plan and Tenant Lists

15 Relocation - Stage 1 (application) Required Documentation Seller Certification Acceptance of MHDC Relocation Policy Relocation Plan Tenant list Sample Notices

16 Relocation - Stage 2 (Firm Commitment) Required Documentation Updated forms Proof that General Information Notices have been delivered to ALL residents Updated Relocation Plan Tenant interview contents and participation (HOME Only) Tenant Notices Evictions with supporting documentation

17 Relocation - Stage 2 Cont. List of over-income or rent-burdened tenants If applicable permanently displaced households Notice of Eligibility Supporting Documentation Copies of notices with proof of delivery

18 Relocation - Stage 3 (Construction Phase) required documentation Supporting documentation that all residents were reimbursed for moving expenses temporary (HOME) and permanent Proof of HQS Standards Permanently Displaced Household Documents

19 Relocation - Stage 4 (Project Completion) required documentation Final list of tenants Final list of permanently displaced households

20 Questions?

21 Contact Information Alissa Smet HOME Accountant (816)

2016 Wage Survey of Public and Private Construction Projects Building Construction Trades (Excludes Residential Construction)

2016 Wage Survey of Public and Private Construction Projects Building Construction Trades (Excludes Residential Construction) Please fill in for each craft that you have employed, the base wages plus fringe