Helpful Hints. Volunteer Manual BizNet News

Transcription

1 Volunteer Manual BizNet News Helpful Hints Thank you for volunteering to assist the students at JA BizTown. The job you have today is very important. Please read and use the helpful hints listed below as you work with this business. If you have any questions or concerns, please ask a JA BizTown staff member. 1. The CFO will first enter the Loan Amount from the Business Costs Sheet (in the white BizPrep envelope that is brought from school) and then print a check for $5.00 to the Distribution & Delivery Center for supplies. 2. Before the Pledge of Allegiance, the Photographer will take the $5.00 check and go to the Distribution & Delivery Center to purchase supplies. 3. The CFO should enter employee information and print both payroll 1 and payroll 2 checks before the Opening Town Meeting. Other checks to pay bills should be printed only when an invoice has been received and checked off the purple Accounts Payable Checklist. 4. BizNet News will borrow money from the Bank to pay bills and payroll. The CEO will take the Loan Application and Promissory Note to the Bank after the Pledge of Allegiance. 5. The business loan from the bank is paid back to the bank by payments from JA Staff for each article that is entered on the blog, advertising payments from each business and shout outs that will be sold to the citizens/customers to be part of the BizNet News blog. 6. When the CFO takes a business deposit to the Bank, the deposit will consist of a business deposit ticket stapled to the multiple checks making up the total deposit. (Up to 8 checks can go on 1 deposit ticket) 7. The CEO, Editor, Ad Executive, Reporter and Photographer will work together to enter BizNet News articles, ads, shout-outs, and photos into the computers. 8. All computer directions are found on the computer screen and in the blue manuals in each wall pocket with the yellow instruction folders. Instructions should be followed very carefully. 8/13

2 Volunteer Manual BizNet News 9. JA BizTown personnel will assist the Photographer, at the beginning of the day, with the operation of the camera equipment. He/she should NOT start until a JA BizTown staff member has trained him/her. Please do not try to assist him/her with the camera and/or film before the training. 10. Instruct employees to follow all equipment directions carefully and ask for assistance from the JA BizTown staff, if anything is unclear or not working. DO NOT TRY TO FIX IT YOURSELF! 11. There is no deadline for entering articles on the BizNet News online news site. 11. The student photos and shout-outs are purchased with JA BizTown checks only. Be sure the CEO and Ad Executives have been trained to use the Sales computer. 12. The CEO will determine the price of the shouts-outs (premium and standard 13. All employees can assist in selling student shout-outs however; customers must come into BizNet News to write a personal check to buy these items. 14. At the end of the day, be certain that all student Simulation Folders, student name tag pouches, and Volunteer Manuals remain in the business. 8/13

3 Volunteer Manual BizNet News Facilitator Directions START-UP TIME (45 minutes) Start-Up Time lasts a total of 45 minutes. This Start-Up time involves: First minutes is uninterrupted time for Staff Meeting #1. This meeting allows time for the discussion listed below and time for students to read their own Job Simulation Folders. At the conclusion of this uninterrupted time, the Pledge of Allegiance signals that those students whose jobs take them out into JA BizTown may begin to perform their tasks. (Note: the only student who will be allowed to leave the business before the Pledge of Allegiance is the Photographer. This person will go to the Distribution & Delivery Center with a $5.00 check from the CFO to purchase supplies.) All employees remain in their business to continue with Start-Up tasks unless their job requires them to leave. At the conclusion of the 45 minutes, a JA BizTown staff member will request all employees to sit in front of their business for the Opening Town Meeting. Staff Meeting #1 Gather your employees around you. Spend about 10 minutes to complete the following: Introduce yourself and meet the business employees. Ask the CEO to hand out each employee s name tag and personal checkbook, located in the white BizPrep Envelope they brought from school. Ask students to introduce themselves and state their job title. Using the Break Schedule Chart on the shop bulletin board, give each employee the correct colored pouch lanyard (red, yellow or green) to wear while they are in JA BizTown. Ask the students to place their name tag in the plastic sleeve of the pouch. Do not allow the students to remove the back of their name tag and adhere the name tag directly onto the pouch. These are reusable pouches and doing so may possibly ruin them for others. Students should place their checkbooks into the pouch or in their employee locker space in your business. 10/17/13

4 Volunteer Manual BizNet News Verify that the students prepared their checkbooks at school for their first trip to the Bank: Ask students to open their checkbooks. Check that their deposit ticket, $1.50 check payable to the Bank for their savings account, and both entries are written in the check register. There is no money in their account until they actually deposit their payroll check, which will be done later. The first deposit ticket should show their net pay (see chart below) and $2.00 cash back. The amount of the net deposit (net pay minus $2.00 cash back) should be written on the first line of their check register. Use this chart to confirm each employee s net pay. Job Title Gross Pay Net Pay CEO $9.00 $8.82 CFO, Editor $8.50 $8.33 Ad Executive, Reporter Photographer $8.00 $7.84 If these steps have not been completed at school, help the student complete these tasks now. (Refer to the Check It Out Poster on the bulletin board.) Advise employees that they will receive a DEBIT card from the Bank. The Debit card can only be used at Planet Earth and the Sports Shop. Students should place their signed Debit card in their pouch lanyard with their checkbook so that all their items will be kept together. Ask the employees to get their yellow Job Simulation Folder from the wall pocket and begin reading the information to become familiar with their job responsibilities. Have the CFO begin working as soon as possible. Check with the CFO to be sure he/she has printed a $5.00 check for business supplies and has begun entering the employee names and payroll information into the computer. Payroll checks for Pay Period #1 and Pay Period #2 should be printed and signed before the Opening Town Meeting. All employees should begin working, but remind them that they may not leave the business until after the Pledge of Allegiance. 10/17/13

5 Volunteer Manual BizNet News Opening Town Meeting JA BizTown staff will instruct students to sit in front of their business for this meeting. The CEO should have their yellow Opening Town Meeting speech form completed and with them for the Opening Town meeting. Please remind students to be seated quickly and quietly. Lunch Break Rotations Students are divided into three groups (red, yellow and green) and will rotate to take breaks. Each Break will be announced and the corresponding break color will be lit on the signal light in the town square. While one group is at break, the other two groups are to continue working. Remind students to check in with their boss (the CEO) before leaving for break or work-related duties. Also, remind students before going to break that they must go to the Bank first to deposit their paychecks, open their savings accounts and eat lunch, before doing other activities. Staff Meeting # 2 (10 minutes at the conclusion of the Lunch Break Rotations) Prepare for the second and final break: Please use these pointers to assure that you complete all necessary tasks. Ask the CEO to hand out Pay Roll #2. Have the students meet with you in a group and bring their checkbooks, paychecks and pencils. (Refer to the Check It Out Poster on the bulletin board, if needed) Ask students to open their checkbooks and complete a new deposit ticket. Please note: If students have cash leftover from their lunch break they may: 1) redeposit it by placing the amount on the Cash line on the deposit ticket, 2) place the money in the donation jar for the non-profit that the citizens are voting for or 3) Hold on to it if they plan to go back to the Restaurant during their shopping break. Remind the students that the Restaurant is the only business that accepts cash. When they go shopping they will write a check or use their Debit card. Have the students record the amount of their pay check on the List Check Singly line and record the subtotal. If students need cash back (if they do not have any leftover cash from lunch) for the restaurant or donation jar, they may request up to, but no more than, $2.00 cash back. (Be sure each student has not asked for more than $2.00 in less cash received). Be sure students enter the net deposit, which is the bottom number on the deposit ticket, in their checkbook register. 10/17/13

6 Volunteer Manual BizNet News Check each employee s check register to make sure he/she has opened their savings account and indicated any checks he/she wrote while on break were entered and subtracted from their balance. Remind employees that this is their last chance to go shopping. Remind them to spend their money wisely but to be sure to spend it, since they can t take it with them. Be sure each employee knows how much money they have available. If time allows, discuss the day so far by asking the following questions: ASK: Are we courteous to all of our customers? ASK: How are we doing on our loan? ASK: Ar we making our business deposits? ASK: Is each one of us doing our job? Break Rotation #2 The same break schedule will be used for the afternoon shopping breaks, as was used for the lunch breaks. Students are divided into three groups and will rotate to take breaks. While one group is at break, the other two groups are to continue working. Also remind students going to break that they must go to the Bank first to deposit their paychecks before going shopping. Businesses are officially closed when the Green Shopping break is over. Staff Clean-Up (20 minutes) All business activity is over, and it is time to clean up and reflect on the day. Clean-Up Have all employees do the following: Put all materials and supplies back in the original location. Pick-up everything on the floor. Check to make sure all student job folders and Volunteer Manuals are returned to the black wall pocket. Hang all the students colored pouch lanyards back on the bulletin board. Do not turn off the computers. CEO s should collect all the student checkbooks and place them in the white BizPrep envelope. A JA staff person will collect from the CEO. 10/17/13

7 Volunteer Manual BizNet News Money Collection Collect all JA BizTown coins, and dollar bills and give them to a JA BizTown staff member or to a Bank employee when he/she come to collect them. If time permits: Reflection of the Day Review with the students what they felt went well and what they believe they could have done better as a business team. Ask the students to share some of the things that they learned today, both as part of the business team and individually. Ask students to name some of the challenges they had today and what solutions they found successful. Closing Town Meeting Have students wait in their business until the announcement for the Closing Town Meeting. JA BizTown staff will instruct students to sit in front of their shop for this meeting. Please remind students to be seated quickly and quietly. CEO s should have the white BizPrep packet for the JA Staff to collect. Dismissal As you leave, please give your JA BizTown volunteer lanyard to a JA BizTown staff person. Feel free to leave your Facilitator Comment Form on the counter in your business. Thank you for your assistance today. We couldn t have managed without you!!! 10/17/13

8 Volunteer Manual BizNet News On-Task Checklist for Volunteers *This check list is to help guide you throughout the day. A more detailed description of each item will be on the Citizen s Detailed Job Instructions (found in the yellow job folders in your business). Please refer to those instructions to help guide the citizens further. During Business Set-up: All Employees Reading the information in their yellow Job Simulation Folder Working together to complete the Pricing Worksheet CEO Taking out Business Costs Sheet and giving it to the CFO Conducting a BizNet News Planning Meeting with the Editor, Reporter(s) and Photographer Assign News Stories (from yellow folder) to the Reporter(s) After Pledge of Allegiance taking Loan Application and Promissory Note to Bank CEO Filling out CEO Opening Town Meeting Speech and practicing with the adult volunteer Signing Payroll checks when CFO is done printing them Distributing Bank Debit Cards to each employee after the Bank Tellers deliver them CFO Enter Loan Amount first in computer Printing $5 Distribution & Delivery Center check Entering Payroll information Printing Payroll checks for Pay Period #1 and Pay Period #2 Editor Participating in the BizNet News Planning Meeting with CEO, Reporters and Photographer Typing the Letters to the Editor that were brought from school into the computer, if applicable. Responding to those letters after each one is typed in (letting the person know if he/she agrees or disagrees with their letter and why. Give your opinions on the subject matter in each letter). Proofreading the stories posted on the website Reporter(s) Participating in the BizNet News Planning Meeting with CEO, Editor and Photographer After the Pledge of Allegiance, begin the first story that the CEO has assigned Writing news articles and typing them into the computer JA Worldwide 2013

9 Volunteer Manual BizNet News Advertising Executive(s) Before the Pledge of Allegiance, filling out an Advertising Invoice for each business and stamping the envelopes provided with the Newspaper address stamp. After the Pledge of Allegiance, taking the Ad Executive Checklist to collect BizNet News Ads Entering Ads into the computer Photographer(s) Taking $5 Distribution & Delivery Center Check from CFO to pick up supplies Participating in the BizNet News Planning Meeting with the CEO, Editor and Reporters Working with the Editor, CEO and Reporters to take pictures that will go along with stories being written At some point in the day: CEO Signing Rental Agreement when Leasing Agent brings it Having the Philanthropy Pledge Sheet, and Radio Ad ready with someone comes to collect them During First Break Rotation: CEO Finishing writing news story and typing it into computer if other employees are busy Helping other employees if they need assistance Making sure that employees know how to use the Point of Sale Computer CFO Making Business Deposits on computer and taking checks and Deposit ticket to Bank CEO (can enter 8 deposits into the computer at a time. Do not just enter one check for a Business Deposit) Using the Payments Received Checklist (blue sheet) to keep track of which business have paid their invoice Filling-in for CEO when CEO goes to break. Printing checks to pay bills only as bills come due. (Bills are due when the CFO receives an invoice.) Using the CFO Accounts Payable Checklist to keep track of which bills have been paid Editor Proofreading articles from the Reporters after they have been entered into the BizNet News online site. Checking with Photographer that pictures have been taken and uploaded for the stories that have been written. JA Worldwide 2013

10 Volunteer Manual BizNet News Reporters Typing and saving stories being written on Reporter s Article Form Complete the stories that the CEO assigned in the morning Having the Editor proofread stories after they have been posted on the site Advertising Executive(s) Continue to enter Ads into the computer. After Ads have been entered and are completed, begin delivering invoices and envelopes to each business. If Ads are finished, help sell BizNet News shout outs and student photos. Photographer(s) Downloading pictures using the instructions provided Continuing to take pictures (if memory card gets full ask a JA BizTown staff member for help) During Second Break Rotation: CEO Checking to make sure reporters are still entering in any remaining news articles on the BizNet News online news/blog site. There is no deadline for entering news articles. Making sure that employees know how to use the Point of Sale computer. Assuring that employees are selling the BizNet News shout outs and student photos which are to be uploaded on the online site. Continuing to manage and help employees where needed CFO Making Business Deposits on computer and taking checks and Deposit ticket to Bank CEO (can enter 8 deposits into the computer at a time. Do not just enter one check for a Business Deposit) Using Payments Received Checklist to keep track of which businesses have paid their invoice Filling-in for Bank CEO when CEO went to break. Checking Bank Loan on the computer to see how much of the loan has been paid off Printing checks to pay bills only as bills come due. (Bills are due when the CFO receives an invoice.) Using the CFO Accounts Payable Checklist to keep track of which bills have been paid Advertising Executives, Editor, Reporter(s), Photographer(s) Helping sell shout outs and student photos to be uploaded on the BizNet News internet news Blog. JA Worldwide 2013

11 Volunteer Manual BizNet News End of Day (Business Clean Up): All Employees Assisting with clean-up as needed CFO Making final business deposit and taking it to the Bank CEO Printing Business Accounting Report and placing it in BizPrep Envelope Adult Volunteer Facilitator(s) Gathering all of the paperwork and checkbooks for the day and placing then in the BizPrep Envelope to be returned to school. Checking to make sure students are NOT taking home any JA BizTown money or coins. Assuring that citizens take home the products they bought while on their breaks. Filling out Volunteer evaluation when a JA BizTown Staff Member brings one by. Return it to a Staff Member or leave it on a counter in your business. Return students lanyards to the bulletin board. Return JA BizTown Volunteer lanyard to a JA BizTown staff person. JA Worldwide 2013

12 JA BizTown Jobs BizNet News Descriptions CEO 1. Obtains bank loan. 2. Signs business payroll and expense checks. 3. Signs Rental Agreement for business space. 4. Prepares and gives speech at Opening Town Meeting. 5. Fills in for the CFO when he/she is on break. 6. Works with Editor on the layout design and writes news articles. 7. Assists in selling Shout Out s. EDITOR 1. Will write news articles for the blog. 2. Oversees the layout of the advertisements, articles, photos, Shout Out s etc. for the blog. 3. Proofreads all submitted articles and advertisements. 4. Assists in selling Shout Out s. AD EXECUTIVE 1. Collects advertisements from each JA BizTown business. 2. Types business advertisements into the computer. 3. Prepares the invoices and selfaddressed envelopes for advertisement fee. 4. Delivers invoices and envelopes to each business CFO for payment. 5. Post the Shout Out s into blog. CFO 1. Inputs employee payroll information. 2. Prints and distributes employee payroll checks. 3. Prints and mails business expense checks. 4. Keeps all records of business expenses and payments. 5. Makes business deposits at Bank. 6. Signs business checks if CEO is not available. REPORTER 1. Conducts interviews within JA BizTown to gather information in order to write articles. 2. Types news articles and stories into the computer to be published online. 3. Works with the Photographer to ensure that there are photographs that correspond with articles that have been written. 4. Assists in selling Shout Out s. PHOTOGRAPHER 1. Purchases business supplies at the Distribution Center. 2. Works with Reporter to take photos for internet news articles/stories. 3. Upload, crop and tag the photos for the blog articles. 4. Take Shout Out photos 5. Assists in selling Shout Out s if needed. JA BizTown JOBS-5 Copyright 2007, JA Worldwide Revised 8/13

13 JA BizTown BizNet News CEO You are responsible for the smooth operation of BizNet News as well as making sure your BizNet News site is appealing for citizens to want to read online. You will write an article for the online news site and proofread the articles/interviews that have been entered by others to verify that they are entertaining, interesting and do not have errors. Be certain that all employees are familiar with their responsibilities and are courteous to customers. 1. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 2. You should have brought your completed BizPrep Booklet from school. Give the Business Costs Sheet to the CFO. Keep the other pages until someone from the other businesses comes to collect them. 3. Call a meeting of all BizNet News employees. Remind employees that there is no deadline for entering articles on the BizNet News online news site. Encourage everyone to stay focused on their tasks, to work quickly, and to produce quality articles and advertisements. Inform your employees to pay off your business loan will require receiving the Advertising payments, taken care of by the Ad Executive and the stories posted. Your business will receive $25.00 for each completed and posted story. Inform a BizTown Staff person when a story has been posted. Be sure that all employees learn the proper use of the Sales Computer for entering Shout-Outs, which will be sold starting at the lunch breaks. 4. You will have to determine the price of the Shout-Outs which are sold to the citizens and part of your on-line news site. The Premium (picture and comment) or Standard (comment only) Shout-Out will begin to be sold at the lunch breaks. Once the price is determined put the price on the white board on the POS stand by the door. 5. Meet with the Reporters and assign the News Stories/Interviews that are in your yellow folder to them. Make sure that they meet with the Photographer(s) to ensure pictures are taken with the stories that they write. 6. The Bank Tellers will bring Bank Debit Cards for each of the employees in your business. Accept these Debit Cards, distribute one to each employee and tell them to complete the Debit Card before going to the Bank for the first paycheck deposit. 7. Following the Pledge of Allegiance, take the Loan Application and the Promissory Note to the Bank CEO to apply for your business loan. 8. Complete the CEO Speech Guideline and practice your presentation with your volunteer facilitator. You will give this speech at the Opening Town Meeting. 9. Sign all business checks after they have been printed by the CFO. 08/13

14 (Newspaper CEO continued) (continued) 10. Review the information found on the CEO News Story Guidelines instruction page in your yellow folder. Using the guidelines and suggestions provided, post a news story into the BizNet News site. The article can be a comment on anything happening at school, the lessons at school in preparation for today s on-site visit to JA BizTown, or an issue that affects your community or the world. 11. Sign the Rental Agreement when the Leasing Agent brings it to your business. 12. Allow the Non-Profit Director to place a container for individual contributions in your business. Give him/her your Philanthropy Pledge Sheet. Encourage your employees to contribute. The Non-Profit Director will return later in the day for the container. Remember, this container is for your employees to use when making a donation, if they wish to do so. 13. Sell photos or shout-outs to citizens who come into the BizNet News during their breaks. Make sure that these are placed on the BizNet News online site by the Ad Execs. 14. Today, you may have the opportunity to remodel your business space. Meet with the Project Designer from the Construction Company when they come to discuss your options for new carpeting and wall paper or paint for the walls. The Project Designer will complete a proposal form and then calculate a Bid estimate for you. Once the estimate is completed, the Designer will return to go over it with you. This is only an estimate. You will NOT pay for the project today. 15. Meet with the Energy Scientist when he/she comes to talk with you about ways your business can conserve energy. 16. Supervise your staff to be certain that schedules are followed, that everyone does his/her job, and works together as a team. 17. Throughout the day, verify that your BizNet News site has stories and pictures that are being posted and you are receiving payment for them from a JA BizTown staff person. 18. As the CEO, if your own work is caught up, you should always help your business wherever it is needed most. 19. Assist with business clean-up at the end of the day. 20. Make sure that ALL the BizNet News employees have returned their colored lanyard pouches to the bulletin board. 08/13

15 BizNet News CFO Using the computer at your desk, you will print payroll checks and checks to pay bills. You will also deposit business income in the Bank. The CEO will sign all checks. If the CEO is not available, you may sign them yourself. Remain in your business until the Opening Town Meeting to help with business start-up. Your business needs everyone s help before it opens. 1. Submit a Loan Request Ask the CEO for the Business Costs Sheet found in the JA BizPrep envelope. The opening screen on your computer should look like this. If it doesn t, please find a JA staff member. In the box next to Loan amount on the computer, enter the amount of Total Business Costs, found in the box at the bottom of the Business Costs Sheet. Look at the amount you entered. If it is correct, click on the Accept button. If you entered a wrong number and clicked on Accept, then find a JA staff member to make any necessary change. Do NOT click on the Print Accounting Report button you will do that later. Turn the page for instructions on your next step.

16 2. Write a Check to Distribution & Delivery Center Click on Pay Bills. After you click on Pay Bills, you will see the screen below. Complete these steps. Select Distribution & Delivery & Center as the business to receive the check. Select Supplies to show what the check is for. Enter 5.00 for the amount of the check. Click on Accept to complete the check. Then click on Print Check. Remove & throw away the bottom part of the check Put a checkmark beside Distribution Center on the purple Accounts Payable Checklist. Turn to the next page to learn about payroll. Have the CEO sign the check and give it to the employee who goes to the Distribution & Delivery Center.

17 3. Enter Employee Names and Jobs Click on the Employees button, and you will see the screen above. Using the Business Costs Sheet, complete the steps below. Enter the employee s account number found on the Business Costs Sheet. Enter the first name like this: John. Enter the last name like this: Smith. Click on the down arrow to click on the employee s job title. The salary and tax amounts appear on the screen! Be sure that the salary on the computer matches the Business Costs Sheet. Click on Add Employee, then click on OK if all is correct, and the following box will appear on the screen. If you made a mistake, click on Cancel and start over for that employee. Add all employees, and then turn to the next page for payroll directions.

18 4. Print Payroll Checks Now that employees have been entered. Click on the Payroll button. The following screen will appear. Select pay period 1 and select an employee. The check will be filled out automatically. Click on Print Check. Continue by selecting each employee s name until all payroll checks have been printed for all employees. Put a checkmark next to First Pay Period on the purple Accounts Payable Checklist, Have the CEO sign all of these payroll checks. Do not detach the pay stub. Place all checks in the black Payroll Folder (in the pocket labeled Payroll #1). Go to the next page for more instructions on payroll.

19 4. Print Payroll Checks (continued) Print payroll checks for Pay Period 2. Follow the same process that you used for Pay Period 1. Write a checkmark next to Second Pay Period on the Accounts Payable Checklist Be sure all payroll checks are printed before the Opening Town Meeting. Put all completed payroll checks in the Payroll Folder. The CEO will distribute the checks for Pay Period #1 right after the Opening Town Meeting. The CEO will distribute payroll checks for Pay Period #2 after all the lunch breaks are over, during the 2 nd staff meeting. 5. Pay Bills (Invoices) Sometimes you will see the word invoices. This is another word for bills. Follow the instructions that you used in section 2, Write a Check Distribution to complete the rest of your bills. o Select the business to be paid. o Select the word to describe what the check is for. o Enter the amount to be paid and click Print Check. o Use the CFO Accounts Payable Checklist, placing a checkmark next to bills that you have paid. Print checks to pay bills ONLY when you receive an invoice. Print the check and place it in the return envelope that was provided with the invoice (postage is already on the envelope) along with the bottom portion of the invoice. Mail the envelope back to the business by placing it in the Brown box in Town Square. Turn to the next page for instructions on how to make bank deposits for money that comes into your business.

20 6. Business Deposits During the day, you will receive checks from customers for Newspaper Advertising and purchases of newspapers. Use the computer to record deposits and print deposit tickets. Click on the Deposits button, and the screen below will appear. The Deposit number will fill in automatically (starting with 1). Enter each check into a deposit. You may enter only 8 (eight) checks into a single deposit. Click on Add Item after you enter each check. If you have more than 8 checks, set the rest aside for the next deposit. Put 1 piece of plain paper into your printer and click on Print Deposit Ticket. Stamp the back of each check using the For Deposit Only stamp. Place the Deposit Ticket on top of the checks and staple them together. The screen above will appear, showing Deposit number 2. You are ready for your second deposit of checks if you receive more. Follow the procedure above for making an additional deposit. Place the deposit into your bank bag and take it to the Bank CEO.

21 7. Loan Balance Because your business takes out a loan, use the following procedure to determine your current loan balance recorded by The Bank. When you make a business bank deposit, the deposit is entered into the business check register. Click on the Check Register button and you will see the deposit (and any bills that you have paid). Note: an automatic withdrawal or payment of that deposit toward your business loan balance occurs. With each deposit you are repaying your business loan. Click on the Loan Balance button. You will see the business loan amount, interest, and a list of all payments (your deposits) entered. If your total deposits for the day are equal to or greater than the amount of your loan, you have successfully paid off your loan. Note: If a deposit is marked pending, the Bank CEO has not yet entered the deposit into the Bank s records. Be sure that you take the printed deposit ticket and checks to the Bank to be entered and approved.

22 8. Final Step At the end of the day, put 3 pieces of plain paper into your printer and click on Check Register. Print the Accounting Report for your business. Put the report into the JA BizPrep envelope to be taken back to school. This report will show if your business successfully repaid its loan and if it earned a profit. Assist with business clean-up. Congratulations on a job well done!

23 JA BizTown BizNet News Editor You are responsible for developing the BizNet News internet site for you school. Your site will include Letters to the Editor that you will submit, Business Ads, articles, stories, Shout Outs, and pictures. This online site will be interactive for two weeks and students will be able to blog and respond to the articles on the site. Take pride in your online news site. This is your business team s collaboration of efforts! Make it the best it can be! 1. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 2. Participate in the Planning Meeting with your volunteer facilitator, CEO and other BizNet News employees to discuss today s online layout and to plan your work. 3. A JA staff member will make sure you have the log in and password needed to begin your work, if the computer isn t already set up for you. 4. Follow the directions in the Blue folder by your work station to enter your article/posts into the site. 5. Locate the Letters to the Editor if you brought them from school. Read the letters provided and think of a response to the letters. Choose a few letters to enter into the BizNet News site using the title: Letters to the Editor- Story Title. You can decide on the title based on the article and the information in it. 6. As Editor: You are asked to write news articles, for today s BizNet News edition. Think about what you have learned over the last few weeks at school about rights and responsibilities, communities, the economy, teamwork, job readiness, and financial literacy. How are these things being put to use at BizTown today? Post your article on the site. 7. Use the BizNet News Blog Instructions to enter articles, stories, shout outs, pictures etc. 8. Check with the Ad Executive to verify all business advertisements are included in today s BizNet News site. 9. Verify that the CEO is proofreading the articles/interviews that are being entered and that there are pictures that go with the stories that are being posted. 10. Continue working with your staff to complete articles and stories throughout the day on the BizNet News site. There is no limit, enter as many stories and articles as your team would like. 11. Help sell student photos and shout-outs to be placed on the BizNet News online site. Customers must come into BizNet News to write a personal check to buy a student photo or shout-out. Use the point of sale computer to verify the citizen s funds and then give the check to the CFO for deposit. 09/13

24 12. Have the citizen complete a comment card when purchasing either a Standard (comment only) or Premium (comment and picture) Shout-Out. 13. After citizens have finished purchasing their student photos and/or shout-outs, give a website postcard to each customer and give the comment card to the Ad Exec to be post on the site. 14. Assist in business clean-up at the end of the day. 09/2013

25 JA BizTown BizNet News Reporter As a reporter in JA BizTown, you will need to keep your eyes and ears open for news stories. You may write articles on anything happening in the town or report about an upcoming event back at school. You may conduct a survey and/or interview the Mayor, a teacher, or another person of your choice for an article. The CEO will assign you several stories to write, others are up to you. 1. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 2. Participate in the Planning Meeting with your volunteer facilitator, CEO and other BizNet News employees to discuss today s BizNet News layout and plan your work. Remember, there is no deadline for entering news article on the BizNet News online site. 3. The CEO will assign you several news stories to begin working on after the Pledge. After each story you write has been posted, inform your CEO. Your business will be paid $25.00 for every story that is posted on the BizNet News site. 4. Wear your Press Pass (from the business supply container that comes from the Distribution and Delivery Center) when you are on official BizNet News business in JA BizTown. 5. After the Pledge of Allegiance, begin your first news story/interview that the CEO has assigned to you. Read the questions on the interview assignment sheet and prepare yourself for the interview. 6. Make sure you to discuss with the Photographer the story and person you are interviewing so that pictures can be taken and placed with the news article on the BizNet News site. 7. After completing the interview, write a good story about what you learned and the information that you gathered. Follow the directions in the Blue On-Site/Blog folder to post the story and information on the BizNet News site. 8. After completing the news stories that were assigned to you from the CEO, you may find your own stories in write about in JA BizTown. Review the Reporter s Guidelines, News Suggestions and Assignment Checklist to help you with ideas for news articles. Use the Reporter s Article Form from the business supply container (or other paper provided) to gather the information. 9. Help sell the shout-outs and photos to be uploaded on the BizNet News online news/blog site to JA BizTown citizens. (continued) 08/13

26 10. During the final GREEN afternoon shopping break, visit each business and give the CEO enough JA BizTown website address cards for the employees in that business. Ask the CEO to give one card to each employee to take home with them. The card provided the information needed so that the citizens can go on the website and see the BizNet News articles that were posted, comment on the articles written, see pictures of the day and the TV production. If you do not explain the reason for the cards, the CEO will not know what to do with them. 11. Assist with business clean up at the end of the day. 12. Place your lanyard pouch on the bulletin board.

27 JA BizTown BizNet News Advertising Executive You are responsible for selling advertisements, typing the ads into the computer and delivering invoices to each business. You will also be helping to sell student photos and shout-outs to be inputted on the BizNet News online site to citizens who come into the BizNet News during their breaks. Follow the directions in the order listed below. 1. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 2. Participate in the Planning Meeting with your volunteer facilitator, CEO and other BizNet News employees to discuss today s online news layout and plan your work. 3. During start-up time, become familiar with your job. Review the BizNet News Ad Checklist. You will visit each business to request their BizNet News advertisement, and type the business advertisements into the computer. With your volunteer facilitator, practice how you will approach the business CEOs to request the BizNet News Ad. 4. Following the Pledge of Allegiance, take your BizNet News Ad Checklist with you as you: a. Go to each listed business and ask to speak to the CEO. b. Ask for the BizNet News advertisement only. Tell the CEO that you will return later to deliver the invoice. c. Mark an X in the Ad Received column on the BizNet News Ad Checklist. d. After collecting three or four ads return to your office. Following the on-screen computer directions, type the advertisements into the computer. e. Mark an X in the Computer Entry column on the BizNet News Ad Checklist. f. Continue to visit businesses asking for advertisements until all advertisements have been collected and entered into the computer. 5. Complete the BizNet News invoices (in folder). Using the BizNet News address stamp and black ink pad that is provided, stamp the center of each of the (13) envelopes provided. (in folder) Postage is already on the envelope. Put the completed invoices and envelopes in the Completed Invoices and Envelopes folder. 6. After all the ads have been entered, the invoices and envelopes are completed; you will visit each business to deliver the invoice and envelope. With your volunteer facilitator s assistance, practice approaching business CFOs to remind them how to return the payment for the BizNet News Advertisement. Practice speaking to them politely and be sure to tell them exactly why you are visiting. Thank them for their assistance. 7. Give the CFO the invoice and inform them that the invoice is for their BizNet News ad. The CFO should use the envelope provided to return the payment by putting it in the Brown UPS Box in the town square. 08/12

28 (Newspaper Ad Executive continued) 8. As you deliver each payment, check off the correct column, Invoice & Envelope Delivered, for that business on the BizNet News Ad Checklist: 9. Student photos and shout-outs will be purchased with personal checks. Greet customers who wish to buy a student photo or shout-out. Use your sales computer to record the sale and verify that the customer has sufficient funds in their checking account. Give each customer a JA BizTown website postcard. 10. Assist with business clean-up at the end of the day. 08/12

29 JA BizTown BizNet News Photographer Today, you are responsible for photographing citizens and the various events happening during the day at JA BizTown. These photos should correspond to the stories that the Reporter(s), CEO or Editor will be writing today. Communication is very important. Make sure you know what stories are being written and what pictures you should be taking. DO NOT randomly take pictures. You are a photographic reporter. Your photos are going to help tell and be a part of a story. When you are finished taking pictures, you will also help sell shout-outs and take student photos to be placed on the BizNet News online site. 1. Get the check for the Distribution & Delivery Center from the CFO. Take it to the Distribution & Delivery Center and purchase supplies for BizNet News. 2. When you return to your shop, keep one Press Pass and give the others to each Reporter and the Editor. Give the Reporter s Article Forms to the Reporter. 3. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 4. Participate in the Planning Meeting with your volunteer facilitator, the CEO and the BizNet News employees to discuss today s BizNet News and plan your work. 5. Begin by discussing what stories the reporter plans to be writing today. You want to make sure that there is a picture and brief caption that goes with each story. For instance, name of the citizens in the photo, what they are doing, etc. 6. The camera you are using today is an expensive piece of equipment; please handle it in a careful and responsible manner. If at any time you need batteries or help operating the camera, inform a JA BizTown staff member. 7. Wear your Press Pass when you are in JA BizTown on official BizNet News business. 8. Continually talk with the Reporter and Editor throughout the day to see which photos to take to go along with their stories. Important Reminder: Citizens with an orange dot on their name tag do not have parents permission to be photographed. DO NOT take pictures of anyone wearing an orange dot. 9. Take several photos for each story that is being written. After taking several photos, go back to BizNet News and follow these steps by using the directions next to your computer: a. Download the photos; follow the directions in the frame next to your computer. b. Delete any photos that are either blurry, fuzzy, or don t look good enough to use. c. Decide what photo will be used for the article. Only one is necessary. d. Click and drag the other photo(s) that are not going to be being used for the articles into the Photos of the Day folder on the computer desktop. e. Follow the directions to Prepare the Photo for the news article. 10/12

30 10. Continue taking pictures until you have all the photos needed for the on-line news stories. Return to your shop and follow the same instructions to download the photos from the camera to either the photos of the Day photos or the BizNet News folder. 11. After you have taken enough pictures needed for the stories, help to sell student shout-outs and take student photos to be placed on the BizNet News online site. 12. Assist with business clean-up at the end of the day. 13. Leave the camera on the counter next to your computer.