Traineeships in Legal Services and Compliance and Governance Office

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1 Traineeships in Legal Services and Compliance and Governance Office Reference TRA EXT Type of contract Who can apply Salary Working time Place of work Closing date for applications Traineeship of between 3 and 12 months in total. EU nationals who are eligible according to our traineeship programme ( The trainee grant is 1,050 per month plus an accommodation allowance. Full-time Frankfurt am Main, Germany 02 May 2016 Your team The selection committee may place suitable candidates on a reserve list, from which candidates may be appointed to similar positions in the same or another business area. It may also be decided to fill the position(s) advertised in this vacancy notice with a suitable candidate or candidates from the reserve list resulting from a recruitment procedure for a similar position. Candidates will be informed accordingly if this happens. Your role The Directorate General Legal Services (DG/L) and the Compliance and Governance Office in the Directorate General Secretariat of the European Central Bank (ECB) are seeking applicants for the position of Legal Trainee. As part of its newly established knowledge management function, DG/L manages the development of the ESCB and SSM Legal Information System (ELIS), a database for lawyers and other interested parties within the European System of Central Banks (ESCB) and the Single Supervisory Mechanism (SSM). Six sections form the backbone of ELIS: the ESCB s legal framework, national legislation, EU law, case law, doctrine and legal drafting. ELIS offers a single user interface for the retrieval of legal information created in different legal systems and at different levels, representing a significant opportunity for intra-escb cooperation and for sharing information and knowledge among ESCB lawyers. In the context of the establishment of the SSM at the ECB, ELIS is being expanded to include legal material on banking supervision and to involve the national authorities engaged in banking supervision, i.e. the national competent authorities (NCAs). The implementation of ELIS is shared with the ECB s Library. The traineeship thus involves close and frequent interaction with the Library, which forms part of the Information Management Services Division of the ECB s Directorate General Secretariat. The Library Team is responsible for:

2 delivering high-quality information services to all ECB staff in an efficient and user-friendly manner in order to meet user-specific needs and enhance current awareness of new resources available; providing expert advice on the organisation and retrieval of information and on the knowledge management activities of ECB business areas when requested (for example, the maintenance and development of ELIS, legal research support, the development of subject-based portals and tailored alert services, etc.); purchasing external published information resources in both print and electronic format and maintaining a centralised budget for purchasing such resources; ensuring easy access to the Library collection and e-resources, including sharing Library resources effectively. The Compliance and Governance Office (CGO) supports the ECB s Executive Board in protecting the integrity and reputation of the European Central Bank (ECB), in promoting ethical standards of behaviour at the central bank and in strengthening its accountability and transparency. In particular, the CGO is responsible for: implementing the ECB s ethics regime and contributing to its development by conducting regular reviews and benchmarking exercises to ensure it remains up to date; taking necessary measures to promote and monitor compliance with the ECB s ethics regime, including ongoing trainings and providing individual advice and guidance; supporting enhancement and harmonisation of ethics and compliance standards at the Eurosystem and Single Supervisory Mechanism (SSM) levels; performing the secretary function for the Ethics Committee and the Audit Committee; developing and implementing the ECB s public access regime and conducting regular reviews to ensure that it remains up to date; coordinating requests and queries received from the European Ombudsman; supporting the Adviser in charge of anti-money laundering and counter-terrorist financing matters; supporting the Director General Secretariat with regard to fraud and corruption matters. The successful applicant selected for DG/L will be entrusted with the following main tasks:

3 reviewing existing material to determine its suitability for inclusion in ELIS; uploading material to ELIS; preparing summaries of existing and new material as required; contributing to the future development of ELIS; liaising with ELIS contact persons within the ESCB and among NCAs; helping to organise meetings or workshops for ELIS contact persons; carrying out other ELIS-related and general knowledge management tasks as required. The trainee will also be expected to carry out legal research, monitor and report on legislative developments at the national or EU level, and contribute to DG/L s knowledge management function. The trainee may also be expected to contribute to the following Library-related tasks: providing legal and general reference services using print and electronic resources; raising awareness of available resources by delivering induction sessions for lawyers new to the ECB; updating relevant web pages and virtual collections. The successful applicant selected for the CGO will support with regard to the following main tasks: conducting research on best practice on ethical compliance, transparency and good governance in other central banks and international financial institutions; contributing to a body of internal case-law in the sphere of competence of the CGO; monitoring and reporting on legislative developments at the national or EU level on ethics and governance issues; carrying out day-to-day activities by gradually taking over first-level responsibility for incoming requests for advice; supporting the review of the relevant ECB s legal framework with a view to checking coherence of provisions on dedicated ethical and/or governance topics.

4 The trainees will be assigned a supervisor/mentor. Qualifications, experience and skills Applicants must have the following knowledge and competencies: a bachelor s degree or higher in law, ideally from a university in the EU good knowledge of banking and/or financial law as well as of EU law; experience in information management and a working knowledge of document management systems (such as OpenText Livelink), and/or database maintenance; ideally advanced knowledge of legal databases for research purposes such as Lexis.com, Lexis Library, Westlaw UK and EUR-Lex; ideally, experience administering a website; ideally, expertise in the application of metadata for information retrieval systems; experience working in a library or delivering information services would be an asset; working knowledge of an integrated library management system would be an asset. an advanced-level command of English; an intermediate-level command of at least one other official language of the EU; a working knowledge of MS Office, such as Word, Excel and PowerPoint. Working modalities The successful candidate will have the following behavioural competencies: analyses large amounts of information quickly and accurately; manages his/her own workload independently, but is comfortable working as part of a team and sharing knowledge; adapts to changing plans and circumstances with ease;

5 demonstrates a conscientious attitude; handles sensitive information in a discreet manner, respecting confidentiality; takes the initiative in proposing solutions; has excellent customer service skills; cooperates with team members, adopts an open attitude and shares to achieve common goals; prioritises tasks and pays attention to detail, even when under time pressure. Further Information Traineeships of four months, with the possibility of an extension to up to 12 months in total, in the Directorate General Legal Services or in the Information Management Services Division and Compliance and Governance Office of the Directorate General Secretariat. Application and selection process Find more information under How you can join us :