Performance and Professional Growth Systems

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Mavis Summers
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1 Performance and Professional Growth Systems Non-Instructional Staff For use by Supervisors, Managers, Directors, Principals, and Superintendents Who Supervise Non-Instructional Employees (both salaried and hourly)

2 2 Training Objectives: Present an overview of the Performance Management model. Explain the reasons for new non-instructional performance evaluation systems. Describe the three systems and which employees fall under which. Discuss the key elements Common to all three systems. Included in leadership and non-bargaining support systems only. Included in leadership and non-bargaining support systems, and optional for bargaining support. Provide an online demonstration of support resources and forms. Questions & Answers.

Techniques PERFORMANCE MANAGEMENT Organizational

3 3 PERFORMANCE MANAGEMENT MODEL Rewards & Recognition Succession Planning Compensation Management Staffing Techniques PERFORMANCE MANAGEMENT Organizational Effectiveness Assessment Individual Professional Growth Individual Performance Evaluation

4 4 Why change systems? To better align evaluation systems with BPS operational values to support employee movement toward achieving the district s mission and vision. To ensure greater consistency of evaluation systems measuring the performance of support staff with systems in place to measure instructional performance. To provide enhanced tools to facilitate the professional growth of support employees.

5 5 What are the new systems? Non-Instructional Leadership Performance & Professional Growth System Non-Bargaining Support Staff Performance & Professional Growth System Bargaining Support Staff Performance & Professional Growth System

6 6 Who is evaluated by which system? Non-Instructional Leadership Any district employee in a leadership role who is not evaluated by the instructional evaluation systems. Non-Bargaining Support Staff Any district employee who is an individual contributor and not evaluated by the instructional evaluation systems. Bargaining Support Staff Any district employee who is represented by the IUPAT Local 1010 collective bargaining unit. Leadership is defined as anyone who completes and delivers employee evaluations and who is responsible for discipline. Individual contributor is defined as not being in a leadership role and not represented by a collective bargaining unit. Includes Core 1010, Professional/Technical Salaried and Hourly, Physical/Occupational Therapy Assistant (POTA). Associate Superintendent Finance, Cafeteria Manager, Transportation Director, SACC Coordinator School Secretary, Technology Associate, Systems Analyst, Budgeting Coordinator, Administrative Assistant Bus Driver, Custodian, Bookkeeper, Secretary, Media Assistant, Instructional Assistant, Electrician

September Completed by early May Mid-Year Conference: Review

7 7 Performance and Professional Growth Systems Cycle Step 3 Step 1 Key Participants: Employee and Direct Supervisor Completed by end of September Completed by early May Mid-Year Conference: Review Expectations and Adjust Step 2 Completed by end of January Ongoing Throughout Cycle

8 8 Key elements included in all three systems: Job Dimensions (the How of performance) What are they? Which Job Dimensions are shared by all three systems? Custom Job Dimensions for the Leadership System Custom Job Dimensions for the Support Staff Systems Self-Evaluation

9 9 Key elements included in all three systems What are Job Dimensions? They are how employees go about doing their jobs. They are the skills and abilities required to effectively complete job responsibilities and deliverables. They include key competencies, including personality traits and attitudes such as ambition, attention to detail, and interpersonal skills that are held to be essential to performance of a job.

10 10 Job Dimensions Common to All Three Systems Communications Understanding all modes of communications, including written, verbal, non-verbal, and listening skills. Effective use in individual and group situations, and the ability to adjust the message to meet audience needs. Judgment The act or process of forming an opinion or making a decision after careful thought. Involves data gathering; consideration of alternatives; the use of logical assumptions; and cognizance of the potential outcomes of the opinion or decision given organizational values, resulting in decisions that are objective and wise. Customer Service Proactively develop customer relationships by making efforts to listen to and understand both internal and external customers. Anticipate and provide solutions to their needs. Give high priority to customer satisfaction. Teamwork Working effectively with team and work groups or those outside formal lines of authority to accomplish organizational goals; taking actions that respect the needs and contributions of others; contributing to and accepting consensus; subordinating own objectives to that of the team.

11 11 Key elements included in all three systems Custom Job Dimensions for the Leadership System Leadership Work effectively using appropriate interpersonal styles and methods to inspire and guide individuals (direct reports, peers, and superiors) toward goal achievement. Modify behaviors to accommodate tasks, situations, and individuals. Create and achieve a desired future vision by influencing organizational values, individual and group goals, and systems. Management Skills Coordinate the efforts of people to accomplish goals and objectives using available resources efficiently and effectively. Includes planning, organizing, staffing, directing, and controlling an organization or initiative to accomplish goals. Also includes the deployment of human, financial, and technological resources.

12 12 Key elements included in all three systems Custom Job Dimensions for the Non-Bargaining and Bargaining Support Staff Systems Technical Skills/Work Habits Possessing the knowledge and skills necessary to accomplish the purpose and objectives of an assignment. Demonstrating the approach to completing tasks that ensures quality and productivity in one s work. Caring enough about an organization to give it your all. Initiative Assessing and initiating things independently. The power or opportunity to act or take charge before others do. Possessing the confidence to do something proactive, needed, important, or urgent without prompting from others.

13 13 Key elements included in all three systems Job Dimensions Guidebook Tools List of Key Elements Description of Behavioral Evidence Skill Enhancers Professional Growth Activities

14 14 Key elements included in all three systems Rubrics for Measuring Job Dimensions Performance Highly Effective Effective Needs Improvement/ Developing* Unsatisfactory Consistently exceeds expectations in the key elements and behavioral evidence of this job dimension. Demonstrates strong performance in most key elements and behavioral evidence of this job dimension. Performs to minimum expectations in several of the key elements and behavioral evidence of this job dimension. Fails to meet the minimum performance requirements in most key elements and behavioral evidence of this job dimension. *Is Developing in the first year in position.

15 15 Key elements included in all three systems Employee Self-Evaluation Employee has the opportunity to provide feedback for his/her evaluation. Uses the same Evaluation Form, selecting Self- Evaluation from the drop-down menu. For each Job Dimension, employee selects rating which best describes his/her performance. Employee should add comments whenever possible to support his/her self rating.

16 16 Key Elements Included in Leadership and Non-Bargaining Support Systems: Professional Growth Plan Objectives (the What of performance) What are they? Developing SMART Objectives tied to specific job dimensions Assigning weights to Objectives

17 17 Key elements included in Leadership and Non-Bargaining Support Systems Individual Professional Growth Plans Activities and training plans important in assisting employees in achieving the What of the job as well as the How. Improves personal performance and ensures individual development. Should be developed when establishing objectives and discussing job dimensions. Helps employees eliminate or reduce mistakes and identify personal style issues for improvement. Should focus on improving knowledge and skills that will increase the likelihood of success.

18 18 Key elements included in Leadership and Non-Bargaining Support Systems Objectives: What are They? High-level list of three to four key areas for focus in accomplishing objectives. Not a list of all tasks. At least one objective is directly tied to student achievement.

19 19 Key elements included in Leadership and Non-Bargaining Support Systems Developing SMART Objectives Specific What exactly are we going to do for whom? Measurable Is it quantifiable and can we measure it? Achievable Can it be done in the proposed time frame with the resources and support available? Relevant Will this objective have an effect on the desired goal or strategy? Time bound By when will this objective be accomplished?

20 20 Key Elements Included in Leadership and Non-Bargaining Support Systems, and Optional for Bargaining Support Mid-Year Conference Meeting Associate Feedback (optional)

21 21 Key elements included in Leadership and Non-Bargaining Support Systems, and optional for Bargaining Support Mid-Year Conference Meeting Review Expectations and Adjust Meeting held in the January time frame. Verify that established objectives remain appropriate, adjust any objectives if circumstances have changed, listen to the employee about any frustrations and concerns in achieving objectives, and offer to help remove constraints to success. Give employee feedback on the How of the job the Job Dimensions. Helps ensure there are no surprises at annual performance appraisal time.

22 22 Key elements included in Leadership and Non-Bargaining Support Systems, and optional for Bargaining Support Associate Feedback Invaluable in providing a balanced view of how employees perform in the Job Dimensions while working with associates. Can be peers, subordinates, superiors, and internal and external customers. Request should be as simple as possible. Recommended but not required.

23 23 Key elements included in Leadership and Non-Bargaining Support Systems, and optional for Bargaining Support Associate Feedback The point is not to associate individual comments to individual associates but to identify patterns in the employee s performance of Job Dimensions that can help the supervisor praise the employee as well as identify areas needing improvement. The employee should provide associates names, and the supervisor should add to the list.

24 24 Pulling It All Together The Annual Performance Appraisal Occurs in the May time frame. Use the same online form used to establish Objectives and Professional Growth Plans (if applicable). Utilize Self-Evaluation and Associate Feedback, if applicable, to write the evaluation, as well as supervisor notes and observations. Schedule sufficient time and privacy to deliver the evaluation s contents. Review objectives and results; plan focus areas for following years.

25 25 Questions?

Performance and Professional Growth Guide

Performance and Professional Growth Guide Non-Bargaining Support Staff For use by Supervisors, Managers, Directors, Principals, and Superintendents Who Supervise Non-Bargaining Support Employees (both