IMPROVING THE QUALITY OF DATA FOR HIPS PROJECT HIV SEXUAL PREVENTION INTERVENTION

Transcription

1 IMPROVING THE QUALITY OF DATA FOR HIPS PROJECT HIV SEXUAL PREVENTION INTERVENTION IRENE NABIREKU KISAKYE MENTORS: ACADEMIC MENTOR: M/S EVELYN AKELLO INSTITUTIONAL MENTOR: DR DITHAN KIRAGGA M&E FELLOWSHIP PROGRAM DISSEMINATION WORKSHOP IMPERIAL ROYALE HOTEL, 7 th OCTOBER 2011

2 Introduction Health Initiatives for the Private Sector (HIPS) USAID funded, Works with the Uganda business community to find cost effective ways to improve access and utilization of health services HIPS works with over 90 private for profit companies to increase access and utilization of health services among employees, their dependants and the surrounding communities

3 Introduction cont d HIPS Project provides the following services in HIV Prevention: Workplace policy development Peer education Community education Health communication materials

4 Problem Prioritization using a Prioritization Matrix Problems Frequency Importance Feasibility Total Points 1. Inaccurate clinical data Failure to report unique individuals in HIV Prevention Poor/ Inadequate HIV Prevention data Incomplete data in MOH registers for ART programs

5 Problem Statement Inadequate data collected and reported, has a result of, Peer Education data collection tools not related to Indicator definition and with too many variables Inconsistency of peer education tool in the last 3 years Double counting due to lack of unique identifiers 70% sites reported incomplete data with missing key variables like sex and age Lack of validation/ CHECK procedures at sites

6 Justification Inability to measure the effectiveness of the behavior change program(hips Project attribution) Credibility, HIPS HIV Prevention intervention relies on the quality of data from the partner companies. The need for ownership by partner sites through data analysis and utilization

7 Baseline: Double counting of individuals reached FY , Individuals reached (60%) 10, (58% 18, (67%) Actual Double counting Quarter 1 Quarter 2 Reporting period Quarter 3

8 Project Objectives General Objective To improve the quality of data for HIPS project HIV sexual prevention activities Specific Objectives To disseminate HIV sexual prevention intervention indicators with HIPS BCC project team by end of November 2010 Develop well structured data collection tools for HIV sexual prevention activities that meet the Indicator s requirements by end of December 2010 Build the capacity of 10 private sector companies in data collection, data cleaning and utilization by end of June 2011

9 Project Implementation HIPS PROJECT Staff orientation meeting on USAID project Indicator definition Redesign of data collection tools Print of new data collection tools Development of Quarterly summary reports for HIPS PROJECT partners Partner orientation meeting on dataa Utilization and management Support supervision at partner sites Final Review meeting

10 Partner orientation meeting

11 Outcomes Re structuring of the HIPS PROJECT prevention Communication Strategy Small groups approach as opposed to one one and mass gatherings

12 0utcomes (continue..) Reduced Bouble counting of individuals reached with HIV/AIDS intervention Oct 2010 June 2011 Individuals reached 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 14,495 14,107 11,770 1,883 (16%) 1,015 (7%) Quarter 1 Quarter 2 Quarter (1%) Actual Double counting Reporting period

13 Accurate and Complete data Tool before project implementation

14 Complete and accurate data reported Oct 2010 June 2011:

15 Summary data tools developed and used by partners by end of June 2011 Computerized Summary Data Report

16 Outcomes (continued ) Secondly data tools developed and used by partners Paper based Quarterly Summary Data Report April June 2011 Only unique individuals with (N) reported Companies used data for management decisions

17 Outcomes (Continued ) Adaption of new data collection and reporting tools by HIPS Partners: 90% of the 10 private sector partner sites selected are using the new tools More 23 partner sites have adopted the new tools even if they were not part of the project total comes to % adoption of tools in secondary schools supported by Kakira, Kinyara sugar, Mpongo fish industry, KCCL and Hima cement

18 Other outcomes High Motivation of peer peers Students involvement in documentation of their own activities Good Life at School HIV Prevention program Easily verifiable data at partner sites educators to reach more Reduced workload at HIPS PROJECT office Improved referral system and tracking of clients who receive services

19 Additional Materials Developed Quality assurance Guide Peer education Referral

20 Lessonss Learnt On site support supervision is key in ensuring data quality, partners conceptualizee new ideas and own them better when visited at site than in big meetings or workshops. Projects move faster if the staff buy in easily, the project should be the kind that affects staff performance. Own ship of data by supported partners in terms of analysis and utilization is key to quality data and sustainability.

21 Challenges Majority of designated key persons for data management are volunteers Motivation has been key Personal turn over at partner sites Harmonising the Institute supervisor and company supervisors understanding of the project Back and forth meetings with supervisors Fellows project fitting into needs organisational reporting continuous clarifying of the stages of the project

22 Next steps Scale the program to all other private sector partner companies from October 2011 September 2012 Share lessons and tools developed with other stake holders Continued support supervision for quality assurance

23 Acknowledgement HIPS Partners TORORO CEMENT

24 Acknowledgements (continued) MakSPH CDC HIV/AIDS Fellow program Dr. Dithan Kiragga (Institute Supervisor) M/s Evelyn Akello (Academic Mentor) Fellow Mid Term Fellows HIPS PROJECT (Host institution) and the Project Team THANK YOU