People will support that which they help to create. -- Mary Kay Ash --

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2 People will support that which they help to create -- Mary Kay Ash -- 2

3 Team Committee-Based Safety System EnPro Learning System is powered by individuals throughout EnPro Industries. Our safety system provides resources for management commitment coupled with intensive employee safety training. Twice named America s Safest Company, EnPro Industries has developed the gamut of best practices perfectly aligned to efficiently move an organization forward on the journey to zero injuries. Participation is KEY for a strong safety culture A Structured Committee System provides: - A formal system for engagement - Shared responsibility for safety related tasks and programs - Opportunities for business leaders to lead safety proactively - Opportunities for all employees to contribute meaningfully - Accountability 3

4 Team Committee-Based Safety System Rules & Procedures Safety Activities Education & Training Inspection & Audits Fire & Emergency Launching Initiatives for Safety in Action (LISA) Housekeeping Accident Investigation Health & Environment 4

5 Team Committee-Based Safety System Authority - Teams must be given the authority to go into the workplace and initiate improvements and change (Increase safety awareness, identify and correct health and safety issues, and improve worker s job satisfaction). - Authority granted through management commitment and through steering team co-chairs, who represent the highest level of on-site management. - The purpose of this section is to describe the requirements for having a well-run and effective safety committee. Expertise - Team leads and members should solicit participation and involvement from those with knowledge or experience. 5

6 Team Committee-Based Safety System Accountability Safety committees must meet at least once per month, and more often if needed. Safety committees must include management representatives, workers from various operations, and union representatives (if the facility has a union). A written record of the safety committee meetings must be agreed upon by the committee leaders, posted in a workplace location for workers to read, and kept on file for a minimum of (5) years. Leadership Team leads should be rotated to ensure wide spread participation and renew the energy of each team. Assignments should be 1-2 years in length. 6

7 Team Committee-Based Safety System Communication Celebrate and share the successes of the teams to all employees. Encourage further participation by all employees by displaying the dedication and efforts of those involved. Inspire all employees to take the charge and initiate change. 7

8 Criteria for Teams Team Composition Multi-functional representation Must include hourly and salaried Must be staffed adequately for the assigned programs (proper resourcing) Communication Visual Postings Team Leaders and Members Goals and objectives How to become a member Meetings & Documentation Meet monthly Keep meeting minutes! Goals and objectives Progress toward completion of goals Attendees Training All employees Annual Site teams What teams do / how to join 8

9 Team Committee-Based Safety Structure Basic Committee Based Safety structure includes: Committees of 4-6 team members, meeting monthly or more frequently. Number and Types of Committees customizable to size of operation Each team sets their goals in line with their overarching purpose and site goals Each committee is led by a business leader Safety Champions provide support A Steering Committee comprised of the leaders of each team meet monthly Management, Supervisors, Team Leaders, Operators 9

10 Meeting Guidelines Stick to meeting schedule Start and end on time Keep meeting minutes and attendance Get input from every attendee Document action items and follow up items including who is responsible and a due date Entertain all ideas 10

11 Accountability Action Teams Communication Center Team Picture, Guidelines, Team Minutes, Continuous Improvement, etc. 11

12 Accountability Audits and Inspections Team Visibility is Key Visibility is Key 12

13 Team Planning Roles and Responsibilities Team Priorities Action Items Training Needed for Team Members Schedule permanent meeting day/time/switch shift-to-shift every other month Review items to accomplish before next meeting Visual Management 13

14 Visual Meeting Minutes ACTION TEAM: SAFETY ACTION TEAM MEETING MINUTES Chairperson: Number: Date: Meeting Date: Meeting Location: Meeting Time: Began am/pm Ended am/pm Attendees: Absent: Visitors: Subject(s) Discussed: RECOMMENDATIONS: OTHER ITEMS: Next Meeting Date: Time: Location: Assignments: Minutes Prepared By: Date: 14

15 Example of Action Team Assignments ANNUAL EHS Strategic Steering Team Action Team Reviews Page 1 of 1 Date: This sheet is for use by safety action teams in establishing an annual review schedule to ensure that those items needing review are properly reviewed and reported to the EHS Strategic Steering Team. Action Team: Fire and Emergency Chairperson(s): Year: Month Review Item Reference Assigned To JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Fire brigade/emergency team Medical Natural disasters Spills/releases Fire water systems Fire extinguishers Fire alarms Fire walls, doors, dampers Flammable/ combustible liquids Nation fire prevention month activities Flammable gases Home fire safety Other Special Assignments: Comments/ Suggestions Date Completed Other Comments: 15

16 Setting Team Members Up for Success Working in teams can present challenges to the workforce How to interact with one another How to resolve conflicts Safety Leadership Training How to model the way Visionary Safety Leadership How to share the future vision with others How to encourage others to participate and pursue their ideas Training on self awareness, active listening, authentic communication 16

17 Sustainability Volunteer or Volun-told Leaders? Initial formation Longterm sustainability Report outs and Accountability Perform quarterly report outs to management and all team leaders Review progress and plan Keep all teams informed Keeping it relevant and meaningful Teams can come and go and the structure can be fluid (e.g. project based teams) 17

18 Sustainability Keep teams engaged and active Rotational leadership Rotational participation Celebrate Successes Celebrate individuals for participation (Thank you notes, incentives, etc) Celebrate team successes (shirts, meals, etc.) Celebrate organizational successes 18

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20 Thoughts and Questions? 2016 Safety Training Course & Locations February Raleigh, NC April Kansas City, MO May San Francisco, CA July Denver, CO August 9-10 Nashville, TN September Phoenix, AZ November Tampa, FL 2016 Safety Summit Locations March Denver, CO October 5-6 Columbia, SC Explore our website 20