PROVIDER POE CHECKLIST

Transcription

1 PROVIDER POE CHECKLIST NAME OF THE PROVIDER: BUSINESS ADDRESS: CONTACT PERSON: CONTACT DETAILS: ADDRESS: DATE SUBMITTED :

2 NB: All providers are required to compile and submit a Portfolio of Evidence. The purpose of this exercise is to allow Local Government Seta ETQA to determine whether the provider has the ability to provide evidence of Functionality, Administration, QMS and compliance to legislative requirements. The PoE should be organized and evidence provided is according to the following headings and sub-headings in a neat file (if possible one only) with table of contents; clearly marked sections with dividers; avoid adding nonrelevant documents and do not duplicate material: Please ensure that this checklist is filled in and submitted with the application form and alignment matrix document. APPLICATION FORM INCLUDED YES NO 1. LEGISLATURED 1.1 Registration with DTI (CIPRO) 1.2 Signed Lease Agreement. 1.3 Tax Clearance Certificate. Audited Financial Statements, Projected 1.4 income and expenditure or letter from the bank confirming business account 1.5 Proof of solvency Occupational Health and Safety Certificate or 1.5 report and safety representative and proof of training attended 1.6 Floor plan and evacuation plan 2. QUALITY MANAGEMENT SYSTEM (QMS) Business Plan or company profile reflecting all positions and names of employees Vision, Mission, Values and Organizational Objectives. 2.3 Organogram 2.4 Quality Management Policy statement 2.5 Quality Management Review Mechanism Quality Management Committee 2.4 representatives and Documents (minutes of 2

3 meetings and agenda). 3. ORGANISATIONAL POLICIES AND PROCEDURES Human Resources management & Procedures. Financial management policy and procedures 3.3 Administration policy and procedures. 3.4 Marketing, communication & customer service policy and procedures 4. LEARNING DEVELOPMENT AND DELIVERY POLICES AND PROCEDURES 4.1 Learning programme design and development policy and procedure 4.2 Assessment Policy and procedure. 4.3 Moderation Policy & Procedure. 4.4 Learner Appeals policy and procedure. 4.5 Learner support policy and procedures 4.6 Recognition of prior Learning policy and procedure 4.7 Certification Policy. 4.8 Workplace Policy. 5. LEARNER ENTRY GUIDANCE AND SUPPORT 5.1 Learner admission policy and procedure 5.2 Fee structure. 5.3 Provision of counselling services 5.4 Learner satisfactory survey 5.5 Database of learners is available 6. MANAGEMENT OF EXPERIENTIAL LEARNING 6.1 Induction pack available Provision and management of logbook/poe 6.2 system 6.3 Provision and process of coaching and 3

4 6.4 mentoring on the job Availability of trained work place coaches and mentors 7. ETD PRACTITIONERS 7.1 CVs of Facilitators, Moderators & Assessors. Copies of Qualifications for 7.2 Facilitators, Moderators & Assessors. Copies of Local Government Seta 7.3 Registration Letters Signed Service Level Agreements of 7.4 Facilitators, Assessors & Moderators. 7.5 Facilitator/assessor learner ratio specified 7.6 Facilitator, assessor and moderator code of conduct developed 8. CURRICULUM ALIGNMENT 8.1. Alignment Matrix Signed Service level agreement where 8.2 provider is outsourcing the training material 8.3 Learner guide/s available 8.4 Facilitator guide/s available 8.5 Assessment guide/s available 8.6 Moderation guide/s available 8.7 Workplace guide/s available 8.8 Roll out plan(where applicable) 8.9 Learner workbook 8.10 Are relevant training aids listed and available on site(to be verified during site inspection) DECLARATION BY PROVIDER: I state that all the evidence required as per this checklist is included in the POE. SIGNATURE: POSITION DATE: 4

5 FOR LGSETA OFFICE USE: Received by : Date Received: Signature: _ 5