HMT (INTERNATIONAL) LIMITED (A Government of India undertaking and subsidiary of HMT Ltd.) No. 59, Bellary Road, Bangalore

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1 HMT (INTERNATIONAL) LIMITED (A Government of India undertaking and subsidiary of HMT Ltd.) No. 59, Bellary Road, Bangalore NOTICE INVITING GLOBAL TENDER HMT(I) INVITES OPEN TENDERS ON BEHALF OF M/S. SCOOTERS INDIA LTD (SIL), LUCKNOW in Two Bids (i) Technical bid & (ii) commercial bid for Supply, Installation, Commissioning & Trials of CNC EDMs, Cylindrical Grinding, SPM MIG Welding, Rod Straightening, Air Plasma Cutting, Band Saw, Balancing, Shell Moulding, Core Shooter, Tyre Changer Machines & Gear Box Die Set, etc. TENDER REF NO: HMTI/GMP/SIL/001, HMTI/GMP/SIL/002, HMTI/GMP/SIL/003, HMTI/GMP/SIL/004 DTD , CLOSING DATE: , 10:30 Hrs Contact: General Manager, Products / Deputy Manager, Products machinetools@hmti.co.in / hmtisree@gmail.com / Ph: For further details visit: / / / All corrigendum(s) if any shall be placed only on above websites

2 HMT (INTERNATIONAL) LIMITED (A Govt. of India Undertaking) (OPEN TENDER) NOTICE INVITING GLOBAL TENDER ON BEHALF OF SCOOTERS INDIA LIMITED, LUCKNOW FOR SUPPLY, INSTALLATION & COMMISSIONING, TRIAL OF LOT NO. ITEM 1 SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR GEAR BOX HOUSING TENDER REF. NO: HMTI/GMP/SIL/004 Dated CLOSING ON: , TIME 10:30 HRS OPENING ON: , TIME 17:00 HRS PLACE: HMT(I) Board Room, HMT Bhavan,No.59, Bellary Road, Bangalore. The Tender document issued against payment of Rs 2, (Rupees Two Thousand Five Hundred only) in the form of a Demand Draft towards cost of tender document. The Bidder who choose to download tender document from website ( / / / must submit the Demand Draft towards cost of the Tender documents along with Technical bids in Envelope-I. ATTENTION 1. Only sealed Tenders shall be entertained. All joints of envelope should be sealed with wax with individual design stamped on it or with cello tape to ensure it is tamper proof. Tenders not sealed shall be rejected straight away. 2. Do not use window envelope. 3. Lot-wise Technical Bid and Commercial Bid to be put in a separate cover super-scribing Tender Ref. No., Date, Submission date, Lot number and Bidder address on the top of envelope. In case, the Bidder quotes for more than one lot, offers for each Lot to be submitted separately. Do not combine multiple Lots together. 4. The Bidder may depute their authorized representative to witness the tender opening for both Technical and Commercial Bids. 5. All updates, amendments, corrigendum etc., will be posted only on the above websites from time to time, as and when required, until tender is opened. There will be no publication of such updated, amendments, corrigendum, etc., through newspapers or any other media. 6. Bidders should submit signed Integrity Pact (Enclosure-1) & signed Agreement for after sales service (Enclosure-2) along with technical bid for each lot or else will be summarily / straightaway rejected. HMT Bhavan, No.59, Bellary Road, Bangalore Tel: , Fax: / Web Site: contactus@hmti.co.in Page 1 of 23

3 SECTION I: INVITATION FOR BIDS(IFB) 1. Invitation 2. Contact Information 3. Two Bid System 4. Date of Submission and opening of Technical Bid INDEX SECTION II: INSTRUCTIONS TO BIDDERS (ITB) 1. Definitions and Interpretation 2. Compliance of Requirements 3. Criteria for pre qualification of Bidder 4. Cost of Bid documents 5. Earnest Money Deposit 6. Deadlines for submission of bids 7. Preliminary Study 8. Opening of Bids by HMT(I) 9. Comparison of Bids 10. Award Criteria 11. HMT(I) right to amend scope of supplies 12. Corrupt or fraudulent practices 13. Interpretation of the clauses in the tender document 14. General SECTION III: COMPLIANCE FORM FOR ACCEPTANCE OF TERMS AND CONDITIONS OF CONTRACT 1. Execution 2. Colour 3. Electricals 4. Period of validity of bids 5. Delivery period 6. Inspection & Acceptance 7. Re-Inspection 8. Packing 9. Place of Discharge 10. Freight & Insurance 11. Consignee 12. Invoice to 13. Price 14. Payment Terms 15. Penalty for Delayed Supply & services 16. Clearance for Dispatch 17. Technical Documents 18. Bought Outs 19. Machine / Equipment / Accessories 20. Rejection & Risk 21. Toolings, Jigs & Fixtures, Component Trial & Prove out 22. Performance Bank guarantee 23. Warranty 24. Erection & Commissioning 25. Arbitration 26. Jurisdiction 27. Force Majeure 28. Declaration SECTION IV: SCHEDULE OF REQUIRMENTS / SCOPE OF SUPPLY (SR) SECTION V: COMMERCIAL - PRICE SCHEDULE ANNEXURES : Annexure 1 Annexure 2 Annexure 3 Annexure 4 Annexure 5 ENCLOSURES: 1 to 4 Proforma for Commercial details & previous experience Proforma for Performance Bank Guarantee Proforma for Vendor Registration Quality and Packing details Bid Evaluation Criteria Page 2 of 23

4 SECTION I: INVITATION FOR BIDS (IFB) HMT (International) Ltd, [HMT (I)] Bangalore invites sealed bids from eligible bidders for supply of following items as per Schedule of Requirements / Scope of Supplies (SR) - (Section IV). LOT NO. ITEM 1 SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR GEAR BOX HOUSING Manufacturers outside India can participate in the tender, only if they have their Subsidiary / Office / Branch / Agents / Service Centre in India to carry out after sales service if the contract is awarded to them. Documentary evidence to be provided for having either of the above in India or else their bids will be rejected. In case of machines /equipment to be supplied by manufacturers outside India, the applicable custom duty and any other duties / taxes shall be borne by the bidder. Vendors are requested to read the following points / guidelines / instructions and ensure that the bid is prepared and submitted strictly as per the requirements. Bids with insufficient details would not be considered for evaluation. The following points / guidelines / instructions are part and parcel of the tender and non-compliance will result in rejection of offer. 1. Part bidding among the Lots is allowed and Part bidding within the lot is not allowed. Bidders shall quote for all the items within the lot. 2. Contact information General Manager, Products / Deputy Manager, Products HMT (International) Limited, 59, Bellary Road, Bangalore , INDIA Tel No.: Fax No.: / machinetools@hmti.co.in / hmtisree@gmail.com 3. Two bid System Bidders shall submit the offer in TWO ENVELOPES [TECHNICAL BID (PART I) & COMMERCIAL BID (PART -II)] duly sealed individually as indicated below which shall be sealed in one outer envelope. Considering the nature of procurement which requires a good amount of technical details, brochures, catalogues etc., to be submitted along with the offer as well as the confidentiality required to be maintained during the offer evaluation process, bidders are requested to submit their offers only through sealed bids. As the Envelope II (Commercial Bid) would not be opened before the technical evaluation is completed, bidders are requested not to submit their bids through / fax etc. Envelope I: Part I - Technical bid : Lot-wise Technical Bid to be put in a separate cover super-scribing Part I - Technical bid along with Tender Ref. No., Date, Submission date, Lot number and Bidder address on the top of envelope. In case, the Bidder quotes for more than one lot, offers for each Lot to be submitted separately. Do not combine multiple Lots together. The envelope-i should be duly sealed on all joints with wax with an individual design stamped in it or tamperproof sealing using cello tape. The technical bid should contain Un-Priced Commercial Bid as per Section V. No price should be indicated anywhere in the Technical Bid. In case it is found so, then the offer shall be summarily rejected. This part shall include / indicate the following: 1. Duly filled Technical Bid for each Lot separately with proper seal and signature of the authorized person on each page of the bid document. Page 3 of 23

5 2. Point by point confirmation for the following to be provided. If there are any deviations, the same should be clearly specified. Technical Specification as per Section IV Compliance form for Acceptance of Commercial Terms and conditions as per Section III Signed Integrity Pact (Enclosure 1) Signed Agreement for after sales service (Enclosure 2) Filled Bid Evaluation Criteria (Annexure 5) 3. The Bidder shall provide requisite documentary evidence for Pre-qualification Criteria as stated in Section II, Clause The Bidder shall submit Earnest Money Deposit as indicated in Section II, Clause 5. However, the bidders registered with NSIC will be exempted from payment of EMD on submission of Valid Registration Certificate. 5. Demand Draft (DD) for Rs 2, (Rupees Two Thousand Five Hundred only) in favor of HMT(International) Ltd payable at Bangalore towards cost of tender document to be enclosed. In case, the Bidder quotes for more than one lot, the copy of the Demand draft shall be kept along with the Technical bid documents in Envelope I for each lots separately. In these cases, the Bidder shall mention clearly in which Lot the Original Demand draft is enclosed. 6. A copy of Un-Priced Commercial Bid as per Section V, Annexure 1 i.e., a copy of the Price Schedule without the price details. 7. List of customers both domestic & overseas to whom similar supplies have been provided in the past 3 years in the prescribed format, Annexure Two sets of relevant catalogues / brochures. 9. Self attested copy of all the Registration certificates for Statutory taxes & duties such as VAT / Service Tax, etc., as applicable. 10. Copy of ISO Certificate, if applicable. 11. Vendor Registration form, Annexure 3 duly filled {Only for New Vendors of HMT(I)}. Envelope II: Part II - COMMERCIAL BID : Lot-wise Commercial Bid to be put in a separate cover super-scribing Part II - Commercial bid along with Tender Ref. No., Date, Submission date, Lot number and Bidder address on the top of envelope. In case, the Bidder quotes for more than one lot, offers for each Lot to be submitted separately. Do not combine multiple Lots together. The envelope-ii should be duly sealed on all joints with wax with an individual design stamped in it or tamperproof sealing using cello tape. o o Prices should be offered in Indian Rupees only. Should furnish break up of price as required in Section V. The prices quoted shall be F.O.R. SIL (M/s. Scooters India Limited) Works, Lucknow only and considered firm and not subject to any change. Manufacturers outside India also should quote through their agents / subsidiary / representatives in India in Indian Rupees only or else their offer will be rejected. All prices & other information like discount etc., having a bearing on the prices shall be written both in figures & words in the prescribed offer form. In the event of difference, the price in words shall be valid and binding. If any service tax is applicable, the same should be indicated separately. Excise duty, if leviable, documents for CENVAT need to be given. For availing CENVAT/CVD, dispatch copy of transporter GR/Bill of Lading should be made available to SIL mentioning consignee as SIL. o The entire process shall be on E-1 sale basis [Invoice shall be to HMT(I), Consignee shall be SIL, Lucknow. Form 38 Road Permit for import in UP shall be issued by SIL. Form-C for Inter State Commercial Sales Tax shall be issued by SIL to HMT(I)]. Page 4 of 23

6 o The terms of payment for supplies will be as indicated under clause 14 in Section-III Terms and conditions of the Contract. The bidder has to accept the payment terms. Any deviation in the payment terms offered may be considered and interest of 18% per annum will be loaded for comparison purposes only. Loading of 18% p.a. shall be made based on number of days viz-a-vis standard terms. However acceptance of the payment terms indicated by the bidder is subject to approval of Purchase Committee. o The bidder should quote their lowest possible price. 4. Date of submission of bids and opening of the Technical bid : Both the envelopes (Part I & II) Lot-wise separately shall be put in one cover, duly sealed on all joints with wax with an individual design stamped on it, super scribing Tender No., closing date & time, opening date & time, Lot number and Bidder address. In case, the Bidder quotes for more than one lot, offers for each Lot to be submitted separately. Do not combine multiple Lots together. The envelopes which are not sealed will be rejected straightaway/summarily. The sealed bids should be dropped in the tender box provided in the HMT(I) office and ensure delivery on or before 1030 hrs (IST) on the closing date. Late offers will not be considered. Last date for submission of bids: 12 th March, 2015 up to 10:30 hrs Technical bids will be opened on 12 th March, 2015 at 17:00 hrs in the Board room of HMT(I) office, Bangalore. END OF SECTION I Page 5 of 23

7 SECTION II- INSTRUCTIONS TO BIDDERS (ITB) 1 Definitions and Interpretation The HMT(I) / BUYER means: HMT(International) Limited, No.59, Bellary Road, Bangalore The Bidder means any firm/institute/company who participates in the tender. The Supplier means any firm/institute/company to whom the contact is awarded. SITE means M/s. Scooters India Ltd (SIL) Works at Lucknow, where the supplies are required to be supplied by the supplier under the contract. 2 Compliance of Requirements The supplies offered should be in accordance with the stipulated requirements in the Scope of Supply. The bidder shall indicate his compliance or non-compliance against each of the requirements. 3 Criteria for pre qualification of Bidder The Bidder shall satisfy the following prequalification criteria: 3.1 The Bidder s annual turnover (average) is at least as indicated below in the last three financial years. The Bidders should furnish audited Accounts for previous 3 years. LOT -1: Rs. 150 Lakhs (Rupees One Hundred Fifty Lakhs only) The Bidder shall provide satisfactory documentary evidence for above. 3.2 The Bidder must have minimum 5 years continuous experience in manufacturing of similar items specified in the Scope of Supply. Only Manufacturers are eligible to bid for this tender. Traders are not eligible to participate in this tender. The Bidder shall provide satisfactory documentary evidence. 3.3 Performance Certificate: The Bidder should submit satisfactory certificates from two customers to whom similar nature of supplies has been rendered. It should be on customers letter head for the machines sold and commissioned which have worked satisfactorily for the last five years or more. Also furnish current contact details such as Name, , Mobile Number, Address, etc. of the customers which will be subjected to verification by HMT(I) / SIL Team. The certificates obtained should not be more than three months old. The Bidder shall provide satisfactory documentary evidence for above. Bidder who does not submit the above required information along with documentary evidence in the Envelope I, their bid will be rejected summarily. 4 Cost of bid documents 4.1 o The cost of bid document is Rs 2, (Rupees Two Thousand Five hundred only). o The cost shall be payable in the form of a Demand draft in favour of HMT (International) Ltd, Payable at Bangalore and kept along with the Technical bid documents in Envelope I, if the bid documents are down loaded from website. o In case, the Bidder quotes for more than one lot, the copy of the Demand draft shall be kept along with the Technical bid documents in Envelope I for each lots separately. In these cases, the Bidder shall mention clearly in which Lot the Original Demand draft is enclosed. o If the cost of bid document is not enclosed in the Technical bid, the bids will be rejected summarily. 5 Earnest Money Deposit The Bidder shall submit Earnest Money Deposit as indicated below against each lot in the form of Demand Draft drawn in favour of HMT (International) Limited payable at Bangalore in separate envelops for each lot in the Technical Bid. LOT -1: Rs. 60,000/- (Rupees Sixty Thousand only) In case, the Bidder quotes for more than one lot, for each Lot Demand Draft shall be taken separately for corresponding amount and shall be kept along with the Technical Bid documents in Envelope I for each lots separately. If Earnest Money for amount as stipulated in the Bid Invitation is not enclosed in the Technical documents in Envelope I, the bid will be rejected straight away / summarily. However, the bidders registered with NSIC will be exempted from payment of EMD on submission of Valid Registration Certificate. 5.1 The Earnest Money Deposit shall remain deposited with the HMT(I) till the bids are finalized. If the validity of the offer is extended, the EMD shall remain with HMT(I). 5.2 No interest will be payable by the HMT(I) on the Earnest Money Deposit. Page 6 of 23

8 SECTION II- INSTRUCTIONS TO BIDDERS (ITB) 5.3 The Earnest Money deposited is liable to be forfeited if the bidder withdraw or amends, impairs or derogates from the tender in any respect within the validity of his offer. 5.4 The Earnest Money Deposit of all unsuccessful Bidders will be returned to the bidder by HMT(I) after finalization of contract with the successful bidder. 5.5 The Earnest Money Deposit of the successful bidder will be returned after the P.O. is released and on submission of order acceptance and Performance Guarantee by successful bidder. 5.6 If the successful Bidder fails to furnish a contract performance guarantee within 15 days from the date of order acceptance or 22 days from the date of P.O. released, the contract will be terminated and earnest money shall be forfeited. 6 Deadlines for submission of bids Bids must be received by HMT(I) before the due date and time at the address specified in the tender document. In the event of the specified date for the submission of bids being declared as a holiday for HMT(I), the bid-closing deadline will stand extended to the next working day up to the same time. 6.1 HMT(I) may extend this deadline for submission of bids by amending the bid documents and same shall be suitably notified only on the website ( / / / Any bid received by HMT(I) after the deadline for submission of bids, will not be accepted and returned unopened to the bidder. 7 Preliminary Study The Bidder may visit HMT(I) office in Bangalore for any clarifications / technical details / component drawings. The components will be available for study between ( to ) prior to the tender submission date. 8 Opening of bids by HMT(I) 8.1 The Technical Bids will be opened by Tender Opening Committee (TOC) for evaluation and shortlist the eligible bidders. 8.2 Bidder whose Technical Bid is found to be acceptable and meeting the Pre-Qualification Criteria as specified in Clause 3 will be informed about the date and time of the opening of the Commercial Bid. 8.3 HMT(I) will open Commercial Bids of only the technically accepted and short listed bids, in the presence of the bidder or their authorized representative who choose to attend the bid opening, the time and date shall be informed later. 8.4 The bidder s authorized representative may attend the bid opening shall sign an attendance register as a proof of having attended the bid opening. 8.5 The bidder s name, bid prices, discounts and such other details considered as appropriate by HMT(I), will be announced at the time of opening of the Commercial Bids. 9 Bid Evaluation Technical bids received against the tender will be evaluated by the Technical Evaluation Committee (TEC) for technical suitability and will be shortlisted after vendor assessment if applicable. 9.1 The evaluation of bids shall be done on Quality cum Cost basis in the ratio 60:40. Accordingly, the technical bid shall be evaluated for 60 points and the financial bid for 40 points. The Bid evaluation criteria shall be as per Annexure Short listed Technical bids shall be considered for commercial evaluation and Commercial Bid opening. 10 Award Criteria 10.1 HMT(I) shall award the contract to the eligible bidder whose technical bid has been accepted and determined as having highest Weightage points by adding both Technical (60 points) and Commercial (40 points) will be considered as the Successful bidder on lot wise If there is an arithmetical error, the lesser amount shall be taken unless the difference is attributable to an obvious error, whereupon the correct amount shall be taken If more than one bidder quotes same lowest price, HMT(I) reserves the right to award the contract at its own discretion with justification 10.4 HMT(I) reserves the right to increase or decrease the quantum of supplies offered by the successful bidder at the sole discretion of the management, at the rates & other terms and conditions offered by them. The Bidder is bound to accept the increase or decrease in the quantum of supplies during awarding the contract In case the successful bidder backs out during the tender process / fails to fulfill the contractual obligations, HMT(I) shall not consider their offer for future requirements apart from forfeiting of EMD / revocation of PBG. 11 HMT(I) s Right to amend Scope of Supplies 11.1 HMT(I) reserves the right to accept or reject any or all bids without assigning any reason whatsoever HMT(I) reserves the right to increase or decrease the quantum of supplies indicated in the bid documents at the sole discretion of the management HMT(I) reserves the right to cancel/short close/extend the order at any given point of time due to Force Majeure or directions from the Governments of India. Page 7 of 23

9 SECTION II- INSTRUCTIONS TO BIDDERS (ITB) 11.4 HMT(I) reserves the right to cancel / short close the order due to non-satisfactory performance by any of the service / supply offered. Cost / damages arising out of such cancellation / short closure shall have to be borne by the bidder 11.5 Buyer shall recall any of the supplier s experts deputed to the site on non-compliance to the rule of the land or guidelines laid down by Govt. of India / HMT(I) / SIL or any act that does not correspond to ethical behavior. Cost / damages arising in such an event shall be borne by the bidder and shall forthwith send suitable replacement. 12 Corrupt or Fraudulent Practices HMT(I) requires that the bidders who wish to bid for this tender have highest standards of ethics The Bidder should not enter with other bidders into any undisclosed agreement or understanding, whether formal or informal HMT(I) will reject a bid if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices while competing for this contract HMT(I) may declare a vendor ineligible, either indefinitely or for a short period, if HMT(I) is aware that the vendor has engaged in corrupt and fraudulent practice during the execution of the contract. 13 Interpretation of the clauses in the Tender Document / Contract Document In case of any ambiguity/ dispute in the interpretation of any of the clauses in this Tender Document, HMT(I)'s interpretation of the clauses shall be final and binding on all parties. 14 General 14.1 All offers shall be either Computer prints or hand written neatly in indelible ink. Tenders shall be free from CORRECTION AND ERASURES, and Corrections if any, must be attested. Each page of the offer must be numbered consecutively, should bear the tender number and should be signed by the Bidder at the bottom. A reference to the total number of pages comprising offer must be made at the top right hand corner of the first page The Bidders must ensure that the conditions laid down for submission of offers detailed in the preceding paras, are completely and correctly fulfilled The submission of any offer connected with these supplies and documents shall constitute an agreement that the Bidder shall have no cause of action or claim, against HMT(I) for rejecting the offer. HMT(I) shall always be at liberty to reject or accept any offer or offers at its sole discretion Offers shall be deemed to be under consideration immediately after they are opened and until such time the official intimation of award of contract is made by HMT(I) to the Bidder. While the offers are under consideration, Bidders and or their representatives or other interested parties are advised to refrain from contacting HMT(I) by any means. If necessary, HMT(I) will obtain clarifications on the offers by requesting for such information from any or all the Bidders, only in writing. Bidders will not be permitted to change the contents of their offers after the offers have been opened Any individual(s) signing the tender and related documents should be a competent authorised person or original copy of power of authorization issued by the competent authority should accompany the tender Offers shall be as per the Instructions to Bidders and Terms & Conditions of contract given in bid documents. However the Bidder shall indicate his acceptance or otherwise against each of clause and sub clauses of the Instruction to Bidders and Terms & Condition of contract. HMT(I), however reserves the right to accept or reject these deviations and decision there on shall be final and binding Bids shall be complete in all respects accompanied by detailed literature, brochures with all necessary details in ENGLISH or otherwise, the bids will not be considered. End of SECTION-II Page 8 of 23

10 SECTION III: COMPLIANCE FORM FOR ACCEPTANCE OF TERMS AND CONDITIONS OF CONTRACT 1 Execution: Metric System 2 Colour: Not Applicable 3 Electricals: Main supply:415 V, 3 phase, 50Hz / single phase, 230 V, 50hz AC Supply 4.1 Period of validity of bids: Bids shall be valid for a minimum period of 90 days from the date of tender opening of respective lots. 4.2 HMT(I) may ask for the bidder s consent to extend the period of validity. Such request and the response shall be made in writing only. A bidder agreeing to the request for extension will not be permitted to modify his bid. 5.1 Place of Delivery of supplies: All supplies are to be delivered to F.O.R. SIL Works, Lucknow as per the instructions given by HMT(I) at the time of dispatch. 5.2 Delivery period for supplies: F.O.R. SIL Works, Lucknow as detailed in Technical Specifications [Section IV: Schedule of Requirements / Scope of Supplies (SR)] Delivery is the essence of the Contract. If there is delay penalty as per clause 15 is applicable. 6 Inspection & Acceptance: The supplies will be inspected by HMT(I) periodically as decided by HMT(I). If any of the item is found defective, HMT(I) reserves right to reject those items and order for replacement at the risk and cost of the supplier. Inspection Methodology as follows: Geometrical Test as per Test chart Practical test on standard test piece as per test chart (If applicable) Laser Calibration on axis (i.e.) Positional & Repeatability test (Applicable only for CNC Machines). Component prove out for PDI (Pre dispatch Inspection) Consignment shall be dispatched only after getting clearance from HMT(I). Only after successful completion of pre dispatch inspection & trials, Clearance for dispatch of the machine will be issued. For Pre dispatch inspection: BIDDER S ACCEPTANCE / DEVIATION As per Section III, Clause no. 21, Component Trial has to be proved out for minimum 25 Nos. of Components at Supplier s place or organize to demonstrate at any other place before dispatch. At least 2 weeks prior intimation regarding readiness of supplies, in all respects must be furnished to HMT(I) for inspection by HMT(I) Quality Assurance Department or by its authorized representative. HMT(I) reserves right to inspect the items by HMT(I) and SIL or its representative at supplier s works. 7 Re-Inspection: HMT(I) reserves the right to re-inspect the supplies, only in cases where the HMT(I) / SIL Inspection Engineers recommend for such cases after completion of modifications suggested during the inspection. 8 Packing: The suppliers shall be responsible for the goods being properly and adequately packed so as to prevent any loss, damage or deterioration during transit. All consignments must be securely and appropriately packed and should conform to Standard Material Transport Regulations. The suppliers will be held liable for any damages to the goods due to insufficient or defective packing as well as for corrosion due to insufficient protection. All Supplies shall be packed in wooden cases suitable for transport. Details as per Annexure Place of Discharge: F.O.R. SIL Works, Lucknow 10 Freight & Insurance: Supplier to dispatch the goods on Freight Prepaid Door Delivery basis to F.O.R. SIL Works, Lucknow. Transshipments shall not be allowed. Transit insurance to be arranged by supplier upto SIL Works. Supplier to inform HMT(I) & SIL, despatch details like Lorry receipt No., Driver Name & Mobile No., No. of Packing cases, Gross Weight, Net Weight etc., immediately after dispatch from works. Unloading of Page 9 of 23

11 SECTION III: COMPLIANCE FORM FOR ACCEPTANCE OF TERMS AND CONDITIONS OF CONTRACT Machine / equipment, moving the machine / equipment to final location and keeping the machine / equipment in safe custody till commissioning shall be done by SIL. Foundation if any such as civil works, labours, etc., shall be done by SIL / in the scope of SIL. 11 Consignee: M/s. Scooters India Limited (SIL), Lucknow 12 Invoice to: HMT (International) Limited, 59, Bellary Road, Bangalore , India TIN NO A/c. Scooters India Limited, Lucknow 13 Price: The price shall be F.O.R. SIL Works, Lucknow and considered firm and no escalation will be permitted. 14 Payment Terms: 14.1 Payment Terms for supplies: 90% payment for supplies will be through RTGS / irrevocable Letter of credit payable on 60th day from the date of delivery. BIDDER S ACCEPTANCE / DEVIATION Balance 10% payment for supplies will be paid along with Erection & Commissioning Charges after successful Installation, Commissioning, trials and Training at site. If the Payment terms are not acceptable, the vendor can quote their own payment terms but 18% per annum interest will be loaded to the quoted price for arriving at the total price for price evaluation only as per tender terms. However, the acceptance of the payment terms indicated is at the sole discretion of the Management. All bank charges such as L/c opening charges, amendments if any and negotiation charges, etc., are to the account of supplier Payment for services portion: The payment will be made through RTGS after getting certificate issued by HMT(I) & SIL confirming successful Installation, Commissioning, trials and Training at site. Applicable TDS shall be deducted. 15 Penalty for Delayed Supply and Services: HMT(I) reserves the right to levy 0.5 percent of order value per week of delay beyond the scheduled deliveries / execution of the contract successfully, subject to maximum of 5% of the contract value. HMT(I) reserves the right to cancel the contract in case the delay is more than 10 weeks. The penalties, if any shall be recovered by invoking the Performance Bank Guarantee or withholding the amount out of the payments due. 16 Clearance for Dispatch: Machine / Equipment shall be dispatched only after getting clearance from HMT(I). Such clearance shall be furnished only after receipt of a certificate from Supplier stating that the snags, if any, pointed out by HMT(I) Engineer/SIL s representative have been duly attended to. HMT(I) reserves the right to re-inspect the supplies, only in cases where the HMT(I) / SIL Inspection Engineers recommend for such cases after completion of modifications suggested during the inspection. HMT(I) shall have the right to hold up the dispatch for want of any clearance from the SIL. The consignment shall be dispatched through a reputed Transporters in a direct truck to reach F.O.R. SIL Works, Lucknow. 17 Technical Documents: Supplier to forward the detailed drawings of the all machines / equipment in 5 sets, indicating details about civil work required, Electrical, Pneumatic, Water connection points etc., immediately on receipt of Purchase Order. Instruction / CNC Systems / Spare Parts Manual and other relevant documents pertaining to the Machine / Equipment must be in English and should be supplied in (5) five sets as follows : o 3 sets (2 Hard copies + 1 soft copy) of Manuals along with the machine / equipment o 2 sets (1 Hard copy + 1 soft copy) of Manual to HMT(I), Bangalore o Two copies of Electrical wiring drawings (along with the machine / equipment) o One copy of Electrical wiring drawings to HMT(I), Bangalore o Two copies of Hydraulic Circuit diagrams / Lubrication Diagrams (along with the machine / equipment) Page 10 of 23

12 SECTION III: COMPLIANCE FORM FOR ACCEPTANCE OF TERMS AND CONDITIONS OF CONTRACT o One copy of Hydraulic Circuit diagrams / Lubrication Diagrams to HMT(I), Bangalore o Drawings of Toolings and Jigs & Fixtures shall be supplied both in soft copy & hard copy (If applicable) o Instructions for commissioning (Three copy along with the machine / equipment) and one copy to HMT(I) o Final Test & Inspection Report (along with the machine / equipment and one copy to HMT(I)) 18 Bought Outs: All the bought-out items such as bearings, belts, electricals, motors, contactors, switches etc., shall correspond to ISI / International Specifications and shall be of reputed make like, SKF, FENNER, SIEMENS & TELEMECHANIC etc., 19 Machine / Equipment / Accessories: Machine / Equipment / Accessories / other spare parts offered must be entirely new and unused. Use of Second hand / refurbished items is strictly prohibited. Violation of this clause will lead to disqualification of the bidder. 20 Rejection & Risk: If, HMT(I) finds that the materials supplied are not of correct quality or not according to the specifications as indicated in the bid offer, then HMT(I) will be entitled to cancel the contract if the recommendations suggested by HMT(I) to make the supplies in line with the tender requirement is not completed within 15 days. 21 Toolings, Jigs & Fixtures, Component Trial & Prove out: 1. One set of toolings which are used for prove out of the components are required to be supplied along with the machine. 2. Necessary Jigs & Fixtures shall be supplied along with the machine. 3. Drawings of Toolings and Jigs & Fixtures shall be supplied both in soft copy & hard copy. 4. Component Trial has to be proved out for minimum 25 Nos. of Components at Supplier s place or organize to demonstrate at any other place before dispatch. The accepted castings during prove out at Supplier s place shall be sent to SIL, Lucknow for machining trial to prove suitability of castings for successful machining to produce the final component. At SIL s place also minimum 100 Nos. of components to be proved out as above. 5. Materials required for component trial & prove out will be supplied by SIL. 6. Indicated Cycle Time has to be proved out. 7. The trial components (whether good or rejected) shall be sent along with the machine and tagged accepted / rejected on the component. The bidders shall quote Cost towards Toolings, Jigs & Fixtures, Component Trial & Prove out Charges for each machines separately in the Price Schedule (Section V) that are firm (If applicable). 22 Performance Bank Guarantee (PBG): The successful bidder will be required to furnish Performance Bank Guarantee for 10% amount of the Contract value, as per the format attached to this document (Refer Annexure 2). This bank guarantee shall remain valid for a period of 60 days beyond the completion of warranty period. If the successful Bidder fails to furnish a contract performance guarantee within 15 days from the date of order acceptance or 22 days from the date of P.O. released, the contract will be terminated and earnest money shall be forfeited 23.1 Warranty: The supplies shall be guaranteed against defects of material and workmanship for a minimum shots from the die or a period of 12 months from the date of commissioning or 18 months from the date of dispatch form works, whichever is earlier. Until the expiry of the warranty period, the supplier is obliged to do repairs, modifications, setting right and adjustments considered necessary to guarantee the rated output & performance and to replace any part of the machine / equipment found defective and necessitate replacement due to design, manufacture, and material defect during the warranty period at suppliers cost at site in Lucknow within the time frame of 48 hours. Those replaced / repaired parts warranty period will be extended for further 6 months from the BIDDER S ACCEPTANCE / DEVIATION Page 11 of 23

13 SECTION III: COMPLIANCE FORM FOR ACCEPTANCE OF TERMS AND CONDITIONS OF CONTRACT warranty period (only for the replaced / repaired parts). Supplier should be capable of supplying spares for a period of 5 years after warranty period Warranty Certificate: The supplier should furnish Warranty certificate valid for a minimum shots from the die or a period of 12 months from the date of commissioning or 18 months from the date of dispatch form works, whichever is earlier or as offered by the supplier. BIDDER S ACCEPTANCE / DEVIATION 24 Erection & Commissioning: o The supplier shall depute, the required technical personnel for carrying out installation & commissioning and providing training to the SIL personnel in operation & maintenance of equipment at site in Lucknow. o The supplier shall take care of all expenses towards accommodation, food and travel of their Technical Personnel deputed to site in Lucknow. o The supplier shall depute their personnel within 10 days from the date of intimation of readiness at site in Lucknow. o All necessary tooling, instruments, inspection equipments, etc., which are required for erection and commissioning shall be carried by the supplier o Necessary tools, fixtures, instruments, consumables etc., (f applicable) for erection, commissioning and trials to be sent along with the items. o The supplier shall have to provide detailed erection and foundation diagrams for commissioning of the machine well in advance. o The supplier shall indicate in offer the requirement of power and various service facilities like compressed air, cooling water etc. Special requirements if any, should be indicated in the offer itself. 10 mts of cable for incoming power supply to be included in the scope of supply. All other inter-connecting line or items shall be within scope of supply of the suppliers. o To facilitate speedy assembly and erection of the equipment all mating parts and control elements / wires should be labeled properly for identification before dispatch from the supplier's works. 25 Arbitration: All disputes of any kind arising out of supply, acceptance, warranty maintenance etc., shall be referred after issuance of 30 days notice in writing clearly mentioning the nature of dispute to a single arbitrator as per prevailing Arbitration Act to be appointed by HMT(I) / SIL. The venue for arbitration shall be Bangalore for all disputes of any kind arising out of supply till the supplies are delivered at Lucknow. Subsequently, the venue for arbitration shall be Lucknow for all disputes of any kind arising out after delivery of supplies at Lucknow such as acceptance, warranty maintenance etc. 26 Jurisdiction: The disputes, legal matters, court matters, if any shall be subject to Bangalore jurisdiction only till the supplies are delivered at Lucknow. The disputes, legal matters, court matters, if any shall be subject to Lucknow jurisdiction only after delivery of supplies at Lucknow. 27 Force Majeure: HMT(I) may consider relaxing the penalty and delivery requirements, as specified in this document, if and to the extent that, the delay in performance or other failure to perform its obligations under the Contract is the result of a Force Majeure. Force Majeure is defined as an event of effect that cannot reasonably be anticipated such as acts of God (like earthquakes, floods, storms etc.), acts of states, the direct and indirect consequences of wars (declared or undeclared), hostilities, national emergencies, civil commotion and strikes at successful Bidder s premises. Either party shall be excused from performance of their obligation during or to the extent that performance is prevented by the occurrence of unforeseen causes beyond the control of and without the negligence of the party claiming excuse. Such causes shall include, without limitation, strike, go slow, other concerted acts of workmen, lockout, Act of God, war, fire, explosion, action of elements, Page 12 of 23

14 SECTION III: COMPLIANCE FORM FOR ACCEPTANCE OF TERMS AND CONDITIONS OF CONTRACT flood, epidemic, riot, sabotage, embargo, blockade, civil disturbance and Governmental restrictions or limitations etc. The party claiming excuse shall give immediate written notice thereof to the other, in any case not later that 15 (fifteen) days, following the occurrence of such event. If performance is held for a continuous period of more than 3 (three) months from the date of first notice, then the parties shall review the situation and agree upon any course of action so as to protect the interest of both. 28 Declaration: Bidders should give following declaration: We, hereby certify that we have not been blacklisted by any Public Sector Undertaking / Public Department. End of Section III BIDDER S ACCEPTANCE / DEVIATION Page 13 of 23

15 SECTION IV: SCHEDULE OF REQUIREMENTS / SCOPE OF SUPPLIES (SR) LOT 1 SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR GEAR BOX HOUSING Sl.No DESCRIPTION BIDDER S ACCEPTANCE / DEVIATION 1 SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR QTY : 1 SET GEAR BOX HOUSING 2 COMPONENT TRIALS & PROVE OUT : 1. Component Trial has to be proved out for minimum 25 Nos. of Components at Supplier s place or organize to demonstrate at any other place before dispatch. 2. The accepted castings during prove out at Supplier s place shall be sent to SIL, Lucknow for machining trial to prove suitability of castings for successful machining to produce the final component. 3. At SIL works, Lucknow also minimum 100 Nos. of components to be proved out as above. 4. Materials required for component trial & prove out will be supplied by SIL. 5. The trial components (whether good or rejected) shall be sent along with the machine and tagged accepted/ rejected on the component. 3 DELIVERY PERIOD 12 WEEKS 4 OTHER TECHNICAL DETAILS, PLEASE REFER ENCLOSURE 3 & ENCLOSURE - 4 BIDDER TO SPECIFY ACCEPTANCE / DEVIATION POINT BY POINT FOR ENCLOSURE - 3 ENCLOSURES: ENCLOSURE 1: INTEGRITY PACT ENCLOSURE 2: AGREEMENT FOR AFTER SALES SERVICE ENCLOSURE 3: GUIDELINES FOR GEAR BOX HOUSING DIE SET ENCLOSURE 4: GEAR BOX HOUSING DRAWING (No ) Page 14 of 23

16 SECTION V COMMERCIAL PRICE SCHEDULE LOT 1 SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR GEAR BOX HOUSING Sl. No Description Qty in Nos. Unit Ex-works price Total Ex-works price 1 SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR GEAR BOX HOUSING (Drawings of Die set shall be supplied both in soft copy & hard copy) 1 A Excise % B VAT / % C Other Taxes if % D E F G Transportation & Insurance charges Component Trials & Prove out Charges 1. Component Trial has to be proved out for minimum 25 Nos. of Components at Supplier s place or organize to demonstrate at any other place before dispatch. 2. The accepted castings during prove out at Supplier s place shall be sent to SIL, Lucknow for machining trial to prove suitability of castings for successful machining to produce the final component. 3. At SIL works, Lucknow also minimum 100 Nos. of components to be proved out as above. 4. Materials required for component trial & prove out will be supplied by SIL. 5. The trial components (whether good or rejected) shall be sent along with the machine and tagged accepted/ rejected on the component. Service Tax towards Trials & Prove Total F.O.R. SIL Works, Lucknow Prices in Indian Rupees (including packing) Total Indian Rupees (in words) The bid amount(bd) of the individual bidder will be arrived on Total F.O.R. SIL Works, Lucknow Prices in Indian Rupees (including packing). It is hereby certified that we have understood the instruction to Bidders and also the Terms & Conditions of Contract attached to the tender and have thoroughly examined and are aware of the nature of supplies / services required and our offer is to render supplies/services strictly in accordance with the requirements and according to the terms of the tender. We agree to abide solely by the terms & conditions of contract and other conditions of the tender in accordance with the tender documents if the contract is awarded to us. We hereby offer to render supplies / services as detailed above or such portion thereof as you may specify in the acceptance of tender at the price quoted and agree to hold this offer open for acceptance for a period of 90 days from the date of opening of tender. We shall be bound by the communication of acceptance dispatched within the prescribed time. Page 15 of 23

17 We possess the necessary License from the Government of India / State Government for rendering the supplies / services. Dated:.. Signature and seal of Authorized Signatory NOTE 1. The offer must be submitted as per above proforma. The Bidder may use his letterhead to submit his offer. 2. No erasures or alternations in the text of the offer are permitted. 3. Any correction made in offer shall be initialed by the Bidder. 4. VALUES should be both in figures and Words. 5. The prices quoted should be most competitive End of Section V Page 16 of 23

18 Annexure 1 PROFORMA FOR COMMERCIAL DETAILS & PREVIOUS EXPERIENCE (i) (ii) Is the firm registered with Govt. Authority/ Agency or MNC? If so, a copy of the registration certificate should be enclosed. Name and address of the Banker Details of major orders for the quoted supplies/services executed during the past three years should be furnished in the following format. Sl. # Full Address of Customer Order No. and Date Description of Supplies / Services Qty. Contract Value in Rs Remarks Signature:.. Name:.. Designation:. Page 17 of 23

19 Annexure 2 PROFORMA FOR PERFORMANCE BANK GUARANTEE ASSISTANT GENERAL MANAGER, FINANCE HMT (INTERNATIONAL) LTD. HMT BHAVAN 59 BELLARY ROAD BANGALORE DEAR SIR, THIS DEED OF GUARANTEE EXECUTED BY BANK, (NAME AND ADDRESS OF THE BANK) (HEREINAFTER REFERRED TO AS BANK) IN FAVOUR OF HMT (INTERNATIONAL) LTD. (HEREINAFTER REFERRED TO BENEFICIARY) NOT EXCEEDING RS. (RUPEES.. ONLY) AT THE REQUEST OF M/S... (HEREINAFTER REFERRED TO AS SUPPLIER). WHEREAS THE SUPPLIER HAS APPROACHED BANK TO ISSUE BANK GUARANTEE IN YOUR FAVOUR FOR A SUM OF RS.. (RUPEES.. ONLY). WHEREAS THE SUPPLIER HAS RECEIVED PURCHASE ORDER NO.. DATED. FOR RS. FOR PROVIDING SERVICES AS STATED IN THE PURCHASE ORDER. WHEREAS THE SUPPLIER HAS TO SUBMIT PERFORMANCE GUARANTEE FOR TEN PERCENT OF THE VALUE OF SUPPLIES PORTION OF RS.AS STATED IN THE SAID PURCHASE ORDER. WE HEREBY CONFIRM AND STATE THAT WE AS GUARANTORS SHALL BE RESPONSIBLE TO YOU ON BEHALF OF THE SUPPLIER FOR A TOTAL SUM OF RS (RUPEES. ONLY) IN CASE OF VIOLATION OF ANY OF THE TERMS/CONDITIONS OF THE SAID PURCHASE ORDER. WE UNDERTAKE TO PAY YOU UPON FIRST WRITTEN DEMAND DECLARING THE SUPPLIER TO BE IN VIOLATION/BREACH OR CONTRAVENTION OF ANY OF THE TERMS AND CONDITIONS, WITHOUT DEMUR OR ARGUMENT OR COURT ORDER OR RESOLUTION WITHIN THE VALIDITY OF THIS GUARANTEE, A SUM OF RS (RUPEES.. ONLY) AS AFOREMENTIONED WITHOUT YOUR HAVING TO PROVE TO US OR TO SHOW GROUNDS OR REASONS FOR YOUR DEMAND FOR THE SUM SPECIFIED HEREIN. THE GUARANTEE CONTAINED HEREIN SHALL NOT BE AFFECTED BY ANY CHANGES IN THE CONSTITUTION OF THE BANK OR IN THE CONSTITUTION OF THE BENEFICIARY VIZ. YOURSELF AND SHALL BE VALID TILL (DATE) FROM THE DATE OF ISSUE PROVIDED HOWEVER THAT IN CASE DEMAND IS NOT MADE BY YOU UNDER THIS GUARANTEE ON OR BEFORE (DATE), BANK SHALL BE FULLY ABSOLVED FROM ANY LIABILITY UNDER THIS GUARANTEE DEED. WE HEREBY DECLARE AND STATE THAT THIS GUARANTEE UNLESS INVOKED BY YOU AS AFORESAID SHALL BE VALID TILL (DATE) FROM THE DATE OF ISSUE AND SHALL BE NULL AND VOID THEREAFTER WHETHER THE ORIGINAL GUARANTEE IS RETURNED OR NOT. Page 18 of 23

20 Annexure - 3 PROFORMA FOR VENDOR REGISTRATION S.N. Description Details (a) Name and address of the vendor (b) Please specify whether you are : Manufacturing Unit / Distributor / Agent etc., 1 (c) Telephone No. (d) Fax No. (e) ID (f) Company Profile (Please enclose) (g) Turnover of the Company for the past three years (h) Bankers Details 2 Quality system implemented - ISO 9000 / QS 2000 etc. 3 Name, address & Telephone No. of the owner / proprietor/partners 4 Sales Tax Registration No. - Central & State 6 Registration No. 7 Details of Products Manufactured / Distributed / offered. Please enclose brochure. 8 Details of Manufacturing Units / Workshops etc., available 9 Details of Machines, equipment, computers available 10 Manpower / Organization structure 11 List of Major Products / Services 12 Details of your major customers 13 Are you exporting Products / services? If so, please furnish details of exports for past 3 years. 14 Are you providing training to overseas students/trainers and if so, give details of the training courses conducted for last 3 years 15 Do you have branches or institutes under your group, If yes, give details with address. 16 Whether you are affiliated / accredited to any Govt. Agency / Reputed organization Declaration: I / We declare that the details given above are true and correct. Place : Date : Signature of Authorized person With Company Seal (Note : Please attach detailed information in a separate sheet wherever required) Page 19 of 23

21 ANNEXURE 4 1. MACHINE / EQUIPMENT: QUALITY AND PACKING DETAILS 1.1 Machine / Equipment shall be manufactured and delivered in accordance with the specifications as given in this Tender and quality shall be as per Indian / International Standards. 1.2 Goods supplied shall be new, genuine, unused and shall be of current models and of current productions. 1.3 Any alteration to the specifications, Design, Patterns etc. of the offered goods shall only be made upon the Buyer s consent in writing. 1.4 The Tenderer warrants that the materials, metals, chemicals, paints, packing pieces etc. used in the manufacture of goods and all its packing and packaging are fully trivialized and stable under tropical conditions. Any damages arising from the inadequate trivialization, shall be deemed an inherent defects of manufacture. 1.5 BOUGHT-OUTS: All the bought-out items such as bearings, belts, electricals, motors, contactors, switches, MCBs, fuses, transformers, rubber gaskets, O-rings, conduit pipes, coolant and hydraulic hoses etc. shall correspond to ISI / International specifications, should preferably have CE mark and shall be of reputed make like SKF, FENNER, BHARAT, BIJILEE, CUTTLER HAMMER, CROMPTON GREAVES, SIEMENS and TELEMECHNIC. 1.6 Bought-out accessories like pumps, Panel Air conditioners, Oil Coolers, Panel Boards, Stabilizers, Transformers etc. should be from reputed original equipment manufacturers. 1.7 Machine / Equipment aesthetics especially sheet metals, guards, doors, covering plates, castings are to be made to international standards. Painting and finishing of machine / equipment are the most important aspects of aesthetics. 2. INSTRUCTION & SPARE PARTS MANUALS: 2.1 Neatly printed manuals should be sent with the Machine / Equipment. Instruction Manuals should be of updated version containing complete details of offered Machine / Equipment including customer name, Machine / Equipment number, Machine / Equipment model, year of manufacture etc Drawings should be clear and legible. Xerox copies are not acceptable. Details of bought-out items used in the Machine/Equipment should be included in the manual. Good quality paper should be used for printing of manuals. 2.3 All foundation drawings showing electrical, air, water and other service connections of Machine / equipment, with floor plans to be provided in two sets, in English. 3. SAFETY DEVICES: Each Machines/equipment should be provided with adequate and all necessary safety devices for the protection of the operator/s, factory personnel and the environment. 4. OTHER CONDITIONS: Machine / Equipment including all accessories have to be built to ensure high quality performance, aesthetic appearance in respect of general finish, painting, sheet metal fabrication and international safety regulations. 5. PACKING INSTRUCTIONS: 5.1 Wooden / plywood packing as per Indian / International standards. 5.2 Equipment, accessories and spares are to be covered by thick silpaulin sheet or 1 mm thick polythene sheets and all openings are to be sealed. 5.3 All external bright / machined surfaces should be protected with rust preventive coating. 5.4 Rust preventives to be used whose shelf life is more than one year. 5.5 Packing list with respect to each case to be prepared and given to HMT(I) along with other documents. 5.6 Machine / Equipment should be firmly fixed to be base of packing case to prevent jerking or local movement. 5.7 Delivery Voucher should clearly indicate packing case dimension with net and Gross weight and case number if there are more than one case. 5.8 Photographs before and after packing to be taken and sent to HMT(I). 5.9 Handling marks of the packing cases to be shown on packing cases. Page 20 of 23

22 A. Technical Bid Evaluation BID EVALUATION CRITERIA Annexure - 5 The evaluation of bids shall be done in Quality cum Cost basis in the ratio Quality : Cost as 60 : 40. Accordingly, the technical bid shall be evaluated for 60 points and the financial bid for 40 points. Weightage Points The Technical Bids of only those bidders who possess the pre qualification criteria (Section II, Clause-3), shall only be evaluated for further consideration of their offers. The distribution of the 60 points for various technical competence parameters to be evaluated by HMT(I) / SIL in the Technical Bid is given below. The bidders shall fill the data in the Quoted column and attach documentary evidence wherever required (please mention page nos. in the Quoted column at which documentary evidence are attached). BIDDERS TO FILL FOR EACH LOT SEPARATELY Sl. No. Evaluation Factors & Weightage Points Desired Qualification Quoted (To be filled By vendor) Max. Points Points Obtained A Financial Background - 5 Annual Turnover for the last 03 financial years. (Audited Balance Sheet / Audited Accounts to be enclosed as documentary evidence). Maximum points for the highest turnover 5 In case of the information regarding the above criteria is below the maximum requirement, proportionate marking shall be done. e.g. 1. Full Maximum 5 points will be awarded to bidder having highest Turnover (H1) 2. Bidder having n Average Turnover shall get = n x (5 Max points / H1) B Experience in die-casting dies design, manufacture & supply - 15 Design Experience in Years 10 Years or 3 more Manufacturing Experience in years 10 Years or 3 more No. of dies designed in last 05 years (Bidder to 20 nos. or 3 furnish documentary evidence for the same). more No. of dies manufactured in last 05 years Bidder 20 nos. or 3 to furnish documentary evidence for the same). more No. of dies supplied in last 05 years.( along with documentary evidence, e.g. copies of POs / Invoices / Commissioning Certificate) Supporting documents for such 20 nos. or moreattached. 3 In case of the information regarding the above criteria is below the maximum requirement, proportionate marking shall be done. e.g. 1. Bidder having n years of design experience shall get = n x (3 Max Points / 10 Years) 2. Bidder having n years of manufacturing experience shall get = n x (3 Max Points / 10 Years) 3. Bidder designed n no. of dies in last 05 years shall get = n x (3 Max Points / 20 Nos.) 4. Bidder manufactured n no. of dies in last 05 years shall get = n x (3 Max Points / 20 Nos.) 5. Bidder supplied n no. of dies in last 05 years shall get = n x (3 Max Points / 20 Nos.) Page 21 of 23

23 C Customers list & performance certificate - 4 List of customers to be attached. 5 nos. or 2 (along with documentary evidence, e.g. copies of POs / Invoices / Commissioning Certificate) more Performance certificate, as mentioned in Minimum Qualifying Criteria (attached) 5 nos. or more 2 In case of the information regarding the above criteria is below the maximum requirement, proportionate marking shall be done. e.g. 1. Bidder producing n nos. of customers list shall get = n x (2 Max Points / 5 Nos.). 2. Bidder producing n nos. of certificate as mentioned in MQC shall get = n x (2 Max Points / 5 Nos.) D Design Infrastructure - 6 No. of Work Station having CAD software (Bidder to furnish the Licence No. for the same along with supporting documents, e.g. Copy of Pos / Invoices) 5 nos. or more. In case of the information regarding the above criteria is below the maximum requirement, proportionate marking shall be done. e.g. 1. Bidder having n nos. of workstation shall get = n x (6 Max Points / 5 Nos.) E Quality - 5 No. of dimensional measuring equipments. (Bidder to furnish documentary evidence for the same). No. of metallurgical testing equipments. (Bidder to furnish documentary evidence for the same). Availability of CMM for coordinate and profile measurement. (Bidder to furnish documentary evidence for the same). Manufacturer s Test Certificate / Charts. (Please enclose copies). QMS Certification Status ISO : 9001 Certification. (Bidder to furnish documentary evidence for the same). 05 nos. or more 03 nos. or 1 more 1 nos. 1 F Facilities available for tryout at Supplier s works on 1000 Ton diecasting machine - 5 Die Spotting Press Yes / No Ton Die casting machine at Supplier s Yes / No 3 works. (Documentary Evidence to be provided) G Quality & Source of Recommended Raw Material - 10 Proposed Source & Brand of AISI H-13 Raw material for Die Inserts (8) Sample Test Certificates for the proposed raw materials (2) Proportionate Marking for the above criteria shall be done as under: e.g. 1. Bidder proposing one of the recommended Brand of material shall get = 8 Max Points 2. Bidder proposing imported material other than the recommended Brand shall get = 6 Points 3. Bidder proposing Indian Brand of material shall get = 3 Points 4. Bidder attaching sample test certificates for the proposed material shall get = 2 Points 5. Bidder not attaching satisfactory sample test certificates for the proposed material shall not get Point. The Purchase Order/ Die of the Supplier not using the proposed materials are liable to be cancelled / rejected. H Supply of 2D & 3D designs (in soft & hard copies) of the component, casting and die - 6 Supply of both 2D & 3D design copies Yes / No 6 Supply of only 3D design copies Yes / No 5 Supply of only 2D design copies Yes / No 2 Bidders offering (Yes) the designs as above shall get respective marks. Page 22 of

24 I Warranty year Yes / No 1 2 years Yes / No 2 3 years Yes / No 3 4 years Yes / No 4 The minimum warranty shall be for a minimum shots from the die or a period of 12 months from the date of commissioning or 18 months from the date of dispatch from works, whichever is earlier. The bidders offering warranty periods spread over additional years beyond the minimum warranty period dates shall get respective marks as above. TOTAL 60 Note: 1. Offer technically not suitable will be rejected even though other evaluation factors meet the requirements. 2. All the furnished details are liable for verification by HMT(I) / SIL Team. If any declaration / information is found to be incorrect, the offer will be summarily rejected. B. Commercial Bid Evaluation The Commercial Bids of only technically qualified bidders will be opened for Commercial Bid Evaluation. For evaluation of Commercial bid 40 points are allotted for working out in each case as per the formulae given below: Mn = T(B-BD) B Where n= Number of bids Mn= Points calculated for individual bidder BD= The bid amount of individual bidder (Total F.O.R. SIL Works, Lucknow Prices in Indian Rupees (including packing) B= Sum of all bids T= Total points allotted for Commercial bid C. Selection of Successful Bidder: 1. The final Weightage Points for each bidder will be calculated by adding points scored by respective bidder in both Technical (60 points) and Commercial (40 points). 2. The bidder who obtains highest Weightage points by adding both Technical (60 points) and Commercial (40 points) will be considered as the Successful bidder Page 23 of 23