Item Unique Identification (IUID) Reading and Using the Mark

Transcription

1 IUID Education and Training Series Item Unique Identification (IUID) Reading and Using the Mark IUID Center Representative NSWC Corona, IUID Center 5 Jul

2 Housekeeping Please mute your telephone Please use the chat box for questions which are critical to the understanding of the presentation Please submit any question not requiring immediate attention to Questions will be answered as time permits 2

3 The Very Basics Unique Permanent Unique Item Identifier (UII) = LDN

4 Overview 1) Reading the Mark (Scanner Basics) 2) Practical Scanner Use + Common Mistakes 3) Good Data Good Decisions Save $ 4) Database-to-Database data aggregation 5) Bending IUID to your system 4

5 Basic Barcode Scanner Operation Light Source Lens Charge Coupled Device Image Processing Camera Image Processing 5

6 Scanner Optics Light Source Lens Charge Coupled Device Illuminate Symbol Focal Length Capture Barcode Data High Density vs. Standard 6

7 Scan a Barcode Scan at 45º Scan at 90º 7

8 Reflected Light Diffuse Reflectance vs. Specular Reflectance Scan at 45º Scan at 90º 8

9 What if the Data Matrix won t decode? Too close Too far away Moving too much Too much reflection Just right 9

10 Scan at a slight angle Scan at the focal length of your scanner Hold perfectly still What if the Data Matrix won t decode? Too close Too far away Moving too much Too much reflection Just right 10

11 What if the Data Matrix won t decode? Look at the finder pattern, the clocking pattern, and the quiet zone. If anything is wrong, fix it with a sharpie or an eraser. 11

12 Don t Scan Multiple Barcodes 12

13 Don t Scan Multiple Barcodes 13

14 14

15 Scanner Options - Program scanner functionality by scanning barcodes - Turn off functionality you are not using - Make sure scanner can read these barcodes for DoD: Code 39 (linear) Code 128 (linear) Macro PDF 417 (2D) Data Matrix (2D) - High density Charge Coupled Device (CCD) preferable - Keyboard wedge vs. batch mode vs. wireless options - Programmable to check business rules 15

16 Scanning is better than typing 16

17 The Underlying Thought THE KEY Good Decisions are based on getting good information to the right people in time Good information is founded on good analysis of high quality data Getting information to the right people in time requires data to be captured, converted to knowledge and delivered in time Data Information Decisions 17

18 Data is Not Cheap 1)Data Capture 2) Data Storage - media - safeguarding - retrieval 3) Data Analysis 18

19 Data is Not Cheap 1)Data Capture Machine readable marks Data accuracy leads to Less data scrubbing More fidelity in analysis 3) Data Analysis This is not the problem any longer 2) Data Storage - media - safeguarding - retrieval IUID Makes Data Cheaper 19

20 System-System Communication Database-to-Database data aggregation 20

21 21 System-System Communication Manufacturer s Database In-Service Engineering Database Gov t Procurement Database Warranty Tracking Database In-Service Logistics Database Items often exist within a variety of specialized databases

22 Engineering Warranty MFR Logistics Financial 22 System-System Communication Acquisition Cost Catalog Number Serial Number Test Date Test Results Mark/Mod Serial Number Contract Number Delivery Date Part Number Serial Number Terms of Warranty Model Number Serial Number Location National Stock Number Serial Number Specialized databases often cannot talk to one another

23 System-System Communication One way to solve this problem is to pull all of the databases into one over-arching database In-Service Engineering ERP Gov t Procurement Database Manufacturer s Database Database In-Service Logistics Warranty Tracking Database Database 23

24 Warranty Logistics Engineering Financial MFR System-System Communication UII Test Date Test Results Mark/Mod Serial Number UII Acquisition Cost Catalog Number Serial Number UII Contract Number Delivery Date Part Number Serial Number UII Terms of Warranty Model Number Serial Number UII Location National Stock Number Serial Number The UII can allow information from different databases to be used together 24

25 Relationships Maintaining Relationships with Barcodes 25

26 A Slice of the World of UID Turns out there are multiple efforts to create unique identifiers OUID DUID IUID - Finances - Items - Acquisition Programs - Locations - Systems - People - Organizations EDIPI SYSUID UID RPUID APUID Many different types of Unique Identification exist 26

27 Relationships Belonging Item to Item Item to Location Item to Person 27

28 Relationships Belonging Item to Item Item to Location Item to Person Which missile has this nuclear warhead? What wheels were tightened with that bad torque wrench? What engine is in that helicopter? 28

29 Relationships Belonging Item to Item Item to Location Item to Person Where is the fuse to this nuclear warhead? How many spare parts do I have forward deployed? What is in my warehouse? 29

30 Relationships Belonging Item to Item Item to Location Item to Person Who does this computer belong to? Who verified all the small arms were secured? Is this technician qualified to work on this helicopter? The Relationship between Unique Identifiers 30

31 Bending IUID To Your System Without a scanner a data matrix is more or less unreadable. When you use a scanner, the scanner looks at the symbol and then figures out what it is going to tell you. It could tell you: [)>[RS]06[GS]17VC1234[GS]1PAPN[GS]S0001[RS][EOT] (which is what is encoded in this mark) Or it could tell you: DC1234APN0001 (which is the UII encoded in this mark) Or it could tell you: NAVAL SURFACE WARFARE CENTER [enter] 1999 Fourth Street [enter] Norco, CA [tab] [tab] [tab] 6/28/2012 [tab] [tab] [tab] [tab] [tab] [tab] [tab] [tab] [tab] E94913 Widget M/M: APN S/N 0001 [tab] [tab] [tab] [tab] $2,992 31

32 Bending IUID To Your System Which may help you to fill in a DD1149 if you were shipping that particular item somewhere. 32

33 Bending IUID to Your System NWRM Shelving Weight Capacity 33

34 Business Rules Supported by Barcode Scanning 34 34

35 Business Rules Supported by Barcode Scanning 35 35

36 Business Rules Supported by Barcode Scanning 36 36

37 Business Rules Supported by Barcode Scanning 37 37

38 Business Rules Supported by Barcode Scanning 38 38

39 Business Rules Supported by Barcode Scanning 39 39

40 Business Rules Supported by Barcode Scanning 40 40

41 Business Rules Supported by Barcode Scanning 41 41

42 Business Rules Supported by Barcode Scanning 42 42

43 Business Rules Supported by Barcode Scanning 43 43

44 Business Rules Supported by Barcode Scanning 44 44

45 Taking Inventory Keeping Track of 4860 Items in a Warehouse Without Scanning Full inventory never completed Sample data estimates 32.4 hours to complete inventory with 2% error rate With IUID Scanning Full inventory completed in 6 man hours by first-time scanners Experience with scanning decreases inventory time to less than 1 man hour Scanning produced 100% accuracy 45

46 IUID Resources OSD UID Policy Office Website Trusted site for policy (DoD Instructions, Directives, Publications, DFARS Clauses, Memorandums and Standards) DoD Procurement Information Website Trusted site for implementation information (Marking, Registering Items, Contracting, etc.) MIL-STD 129 (current version is R as of Feb 2014) Marking standards and requirements for shipping and storage MIL-STD 130 (current version is N, Change 1 as of Nov 2012) Marking standards and requirements for items DoD Guide to Uniquely Identifying Items (currently v3.0 as of Dec 2014) Business rules, additional guidance for implementation IUID Helpdesk iuid.helpdesk@dla.mil 46

47 QUESTIONS & ANSWERS 47