Activant Prophet 21. Performing a Physical Inventory Count

Transcription

1 Activant Prophet 21 Performing a Physical Inventory Count

2 This class is designed for Inventory personnel who participate in counting inventory yearly

3 Objectives for Physical Count Generate Items Not Counted Report Generate Inventory Cards Report Update items quantities through Physical Count window Generate Variance Report Update final counts through Physical Count window

4 This course will NOT cover Item Maintenance Cycle Counting

5 Overview of Physical Count Process Generate Items Not Counted Report (optional) Generate Inventory Cards Update On Hand quantities in Physical Count window Save as unapproved Generate Physical vs. On Hand Report Complete the final update of the Physical Count

6 Items Not Counted Report List of items not counted as of a specified date

7 Items Not Counted Report Enter the Location ID View serialized items

8 Items Not Counted Report Choose to view items with a QOH beginning at X number Indicate the last count date Only items which were not counted since the date will display Choose File/Print or

9 Items Not Counted Report

10 Generating Inventory Cards System-generated inventory cards Use if your warehouse layout can be facilitated through the report User-defined inventory cards Define the cards according to your warehouse layout

11 Inventory Cards Report Generate a list based on bins, supplier

12 Inventory Cards Report Enter a Location ID or Range

13 Inventory Cards Report Enter a Bin or Range, if Necessary

14 Inventory Cards Report Enter a Supplier ID or Range, if Necessary

15 Inventory Cards Report Enter an Item ID or Range, if Necessary

16 Inventory Cards Report Enter an ABC Class or Range, if Necessary

17 Inventory Cards Report Determine how to group print items Bin Item

18 Inventory Cards Report Select the type of inventory to view

19 Inventory Cards Report Enter the related Unit Measure

20 Inventory Cards Report Determine if you will include Non-Stock items On the report

21 Inventory Cards Report The earliest date the system will search when Compiling a report

22 Inventory Cards Report Chose to print the Quantity On Hand or Quantity Allocated

23 Inventory Cards Report

24 Generating Inventory Cards Count, count, count..

25 AppShare Generate an Inventory Card report Limit the report to one specific supplier

26 Inventory Card Maintenance Only enabled when you do NOT track bins User-defined Inventory Cards

27 Inventory Card Maintenance Generate Cards Access the Generation Criteria Tab Card Generation Type: Blank

28 Inventory Card Maintenance Card Generation Type: Initialized

29 Inventory Card Maintenance Generate Inventory Cards by using RMB click, File/Retrieve or

30 Inventory Card Maintenance Blank specify item id for each card number

31 Inventory Card Maintenance Initialized items automatically fill in according to criteria

32 Physical Count Inventory/Transaction/Physical Count

33 Physical Count Inventory Card Report: Enter parameters EXACTLY as they appear on your Inventory Card Report

34 Physical Count Inventory Card Maintenance: Select the Use Inventory Cards Checkbox

35 Physical Count Retrieve date by selecting File/Retrieve Or

36 Physical Count Update the Update the New Qty on Hand field

37 Physical Count Enter the reason associated with the Physical Count

38 Physical Count Verify the Approved Checkbox is NOT selected

39 Physical Count Save and note the adjustment number

40 AppShare Update On Hand quantities in the Physical Count window

41 In order to generate a report to view variances/discrepancies, you must. 1. save the Physical Count as Unapproved 2. enter the adjustment reason code 3. generate Inventory Cards

42 Locating Discrepancies Prior to updating the counts, run a discrepancy report to view a specified margin of difference

43 Physical vs. On Hand Report Enter the Adjustment Number Enter a Variance Percentage or Amount

44 Find Adjustment Number If searching for Adjustment number, set Approved to No, then hit Enter key

45 Physical vs. On Hand Report Verify the item counts for variance items Return to the Physical Count Window

46 AppShare Generate a Physical vs. On Hand Report

47 Update Physical Count Enter Adjustment Number

48 Update Physical Count Update the Qty on Hand information Once item updates are complete, click on the Adjustments Tab

49 Update Physical Count Select the Approved checkbox Select File/Save or to update the Physical Count

50 Update Physical Count GL affected On Hand Quantities updated Serials, lots, lot/bins, bins updated

51 AppShare Enter final counts in Physical Count window and save as approved

52 Once the Physical Count is saved/approved, which of the following areas are affected? 1. Quantity on Hand 2. GL Asset Account 3. Adjustment Reason Account 4. All of the above

53 Summary of Physical Count Process Generate Items Not Counted Report Generate Inventory Cards Report Update items quantities through Physical Count window Generate Variance Report Update item count through Physical Count window

54 Published Solutions Solution 6964 How to perform a Physical Count with Inventory Card Report Solution 4552 How to do a Physical Count via the Inventory Card Report Solution How to have multiple users update the same physical cycle count Solution Physical Count/Cycle Count adjustment/increase qty with no cost/zero cost

55 Published Solutions Solution Does a saved unapproved physical count show change in qty due to transactions

56 For More Information Prophet 21 Help Files Visit Activant on the web: View Educational Services course offerings Browse Documentation Search the Solutions database Submit a Support case Professional Services Sales pss@activant.com