Ma aden Aluminium. Shipping instruction

Transcription

1 Ma aden Aluminium Shipping instruction

2 Table of contents 1 Purpose Field of Application (Scope) Responsibility Abbreviations/ Definitions Supplier Instructions Material segregation Material packaging Material marking & labeling Issue Shipping Documents & acceptable UOM List of Required Shipping Documents Unit of Measure Attestation of Respective Documents Original Documents (Incoterm C & D term)... 9

3 1 Purpose The purpose of this document is to ensure that all preparatory work for consignments destined for and its entities in Ras Al-Khair, Saudi Arabia including its sub-processes such as the supplier s documents required to export goods to Saudi Arabia comply with Saudi laws and regulations. It is necessary that all below guidelines are strictly applied to assure disruption free custom clearance processes and timely delivery of goods to premises. 2 Field of Application (Scope) This procedure covers all inbound flows from global suppliers to MAC premises in Saudi Arabia 3 Responsibility Ma aden Aluminium Logistics is responsible for managing the changes to this document. All changes have to be communicated to all affected parties. 4 Abbreviations/ Definitions Abbreviation Dmm PA KSA MAC MSDS P.O. UOM SASO Definition Dammam Panalpina World Transport Saudi Arabia Ltd Kingdom of Saudi Arabia Material Safety Data Sheet Purchase Order Unit of Measure Saudi Standards, Metrology and Quality Organization

4 5 Supplier Instructions 5.1 Material segregation Based on import license requirements: Material that needs any kind of import license into KSA at port of destination (e.g. communication equipment, paints, thinner, radioactive material, etc.) are not to be grouped with regular material without import license requirement. Based on commodity nature: All chemicals, dangerous cargo and over sized pieces are not to be grouped with regular / normal material. Each individual chemical must be shipped separately and vendor must issue separate Set of shipping documents for each chemical All chemical material needs IMPORT PERMIT, vendor must check with MAC if import chemical permit is available, In absence of import permit cargo must be kept on HOLD at ORIGIN until MAC obtains import permit 5.2 Material packaging Packaging shall be made in accordance with international regulations and in the most practical and save method. Bagged materials, goods in drums, gas cylinders, heavy machinery and building materials of all types must be palletized or unitized to allow forklift handling. 5.3 Material marking & labeling Only marks provided in the purchase order plus any cautionary marking of special handling symbols can appear. Shipping marks shall be in line with international shipping rules and regulations. MARKING SHALL BE AS HEREUNDER: Supporting Document Requirements Material Description and Quantity indicated on the goods label must be the same as Material Description and Quantity stated in the shipping documents. Undeletable inks, paint and water proof labels should be used to preclude obliteration of marks, shipping instructions and handling symbols in any way. 1. Vendor company name 2., RAS AL KHAIR P.O. BOX 11342, JUBAIL INDUSTRIAL CITY 31961, KINGDOM OF SAUDI ARABIA 3. Material description 4. Hazardous information 5. DG class and code 6. Company PO # 7. Package # of 8. Net weight 9. Gross weight 10. Dimension (L x W x H) Cms

5 11. Stock/storage guide 12. Handling recommendation 13. MADE IN. 5.4 Issue Shipping Documents & acceptable UOM Shipping documents shall be prepared by the vendor in accordance with the requirements of Saudi Arabian customs laws The vendor is expected to prepare shipping documents and hand over along with materials for each consignment. It is furthermore the vendor s responsibility to issue all relevant shipping documents in line with requirements listed below. And draft copy of the same needs to be send to Freight Forwarder prior to moving the consignment/shipment List of Required Shipping Documents Following shipping documents need to be issued by Supplier: Commercial Invoice (to reflect the following information) Must be attested by the Chamber of Commerce in source material country or in country authenticating the source material location. Attestation process should be initiated only after documents are verified and confirmed by Freight forwarder/ma aden Aluminium NOTE: Shipments containing goods from multiple origins (mixed cargo) should have country of origin in either of the following documents: Packing List or Commercial Invoice. There should be NO HS Code specified in the Commercial Invoice Commercial invoice must show the value & quantity of each single Line Item and country of origin. 1. Ma aden Purchase Order Number. 2. Invoice # / Purchase Order # / Contract # 3. Consignee details: Ras Al-Khair Industrial City P.O. Box 11342, Jubail Industrial City Saudi Arabia 4. Country of origin. 5. Description of goods as per available customs exemptions: a. Price (Per line item or UOM). b. Unit of Measure as per customs exemption KSA (Kgs/ MT/Liter/ Units / Pieces / Sq. Mtr /Cubic meter ) c. Net weight (Per Package). d. Total Amount and currency. Description on invoice must match with description mentioned on import permit

6 Certificate of Origin Must be attested by the Chamber of Commerce in source material country or in country authenticating the source material location. Attestation process should be initiated only after documents are verified and confirmed by Freight forwarder/ma aden Aluminium Country of Origin & Manufacture name must appear on the Certificate of Origin 1. Consignee with address: Ras Al-Khair Industrial City P.O. Box 11342, Jubail Industrial City Saudi Arabia. 2. Vessel and voyage details: a. Name / Number. 3. Country of origin Name per line item. 4. Description of goods: a. Number of packages b. Net/Gross Weight (each container). c. Purchase Order Number Packing list NOTE: shipments containing goods from multiple origins (mixed cargo) should have country of origin for each single item code in either of the following documents: Packing List or Commercial Invoice Packing List must show net/gross weight and dimension of each package 1. Consignee with address Ras Al-Khair Industrial City P.O. Box 11342, Jubail Industrial City Saudi Arabia 2. Order details: a. PO number b. PO line number c. Item description d. PO Line quantity e. Number of package(s) f. Gross & net weight per package g. Dimensions per package h. Port of loading. i. Sellers invoice#. j. Total Gross Weight of consignment k. Total Net Weight of consignment l. Total Volume of consignment For chemical shipment it s mandatory to mention the chemical name/description on Label / shipping mark (physical) on cargo AND description must match with description on MSDS; shipping invoice and import chemical permit applied by MAC

7 Material Safety Data Sheet (Mandatory for hazardous cargo only) Should adhere to International standard This document is mandatory for hazardous cargo only For chemical shipment it s mandatory to mention the chemical name/description on Label / shipping mark (physical) on cargo AND description must match with description on MSDS; shipping invoice and import chemical permit applied by MAC 1. Product and company Identification. a. Material name. b. MSDS number. c. Chemical formula. d. Product use. e. Synonym(s). f. Manufacturer information g. Emergency contact information 2. Hazard Identification. a. Emergency overview. b. Potential health effects. c. Ingestion. d. Productive hazard. e. Medical conditions. 3. Composition / Information on ingredients. 4. Additional information. 5. First Aid measures. 6. Firefighting measures. 7. Accidental release measures. 8. Handling and storage. 9. Exposure controls / Personal protection. 10. Chemical stability & Reactivity information. 11. Disposal consideration. 12. Transport information Certificate of Conformity/SASO (Saudi Standards, Quality and Metrology Organization) This document is mandatory for Electrical, Electronics & Mechanical cargo. For more details please visit official web site 1. Specification. 2. Typical values. 3. Typical size distribution. 4. Packing details. Must be stamped and signed by vendor

8 Energy Certificate This document is mandatory for Electrical item Refrigerators, Air Conditioners, Lighting Products & Electrical Motors. For more details please visit official web site 1. Specification. 2. Electrical energy efficiency rating. 3. Typical size 4. Packing details. Energy efficiency label Must be stamped and signed by vendor Unit of Measure o Units of measure on the commercial documents MUST be one of the following. Others will not be accepted by KSA Customs. Measure Weight Length Space/Area Volume Liter Power Quantity Pieces Cans Unit Kgs Meter M2 M3 Liter 1000 kwh No. of units Number Number All the shipping documents including certificate of Origin and commercial invoice shall be made only in the name of and as under: Shipper: Consignees Notify part Vender name RAS AL-KHAIR INDUSTRIAL P.O. BOX JUBAIL INDUSTRIAL KINGDOM OF SAUDI ARABIA

9 RAS AL-KHAIR INDUSTRIAL P.O. BOX JUBAIL INDUSTRIAL KINGDOM OF SAUDI ARABIA Draft shipping documents are required to be send to Freight Forwarder for approval prior to pickup of cargo and issuing Original/ attested documents. Supplier is expected to send soft copies of both shipping and supporting documents to below address of Ma aden Freight Forwarder (Panalpina) before initiating attestation process. Notify Party address: Sumith.Raveendran@panalpina.com Please do not mention a third party or an individual, not even on a courier bill. As the ultimate consignee, no other names or third party should appear in any of the shipping documents, other than the above stated. 5.5 Attestation of Respective Documents It is the supplier s responsibility to attest respective documents at the Chamber of Commerce in source material country or in country authenticating the source material location. Attestation should be done once documents compliance is confirmed by Notify Party based on soft copies validation. Attestation is obligatory for following shipping documents: A. Certificate of Origin B. Original Commercial Invoice 5.6 Original Documents (Incoterm C & D term) In case of C & D term Incoterms, original shipping documents need to be send directly to Postal address: Inbound Logistics Procurement & Supply Chain Dept

10 RAS AL-KHAIR Industrial City P.O. BOX Jubail Industrial City KINGDOM OF SAUDI ARABIA Supplier is expected to send draft soft copies of both shipping and supporting documents to below address, before booking, for its prior approval: Notify Party address: