CRB Data Exchange Edits Comparison Chart Record Format 1 Global Edit:

Transcription

1 C.3 Edit Chart 3 Data Exchange CRB Data Exchange Edits Comparison Chart Record Format Record Format Mu t be 1. 1A Billing/ Invoicing Party Initial Must be present and This should be a Railinc registered identifier of the Billing/Invoicing Party Billed Party Must be present and This should be a Railinc registered identifier of the Billed/Invoiced Party Account Date (YYMM) Must be present and valid numeric date format (YYMM). Must not be older than one year from the current year/month and must not be in the future. If a resubmitted invoice, then must not be older than 17 months from the current year/month and not be in the future Invoice Number Must be present and 6 30 Price Master Currency Indicator Mu t be U (US) or C (Canada). 6A 30, , , , , 138 Price Master Currency Indicator/ Applied Job / Condition / Removed Job / Why Made / Responsibility If Machine Priceable Indicator = "Y", then the combination of these fields must exist in the Price Master. If Machine Priceable Indicator = "Y", the combination of these fields must be in the price master for that repair date Detail Source Must be one of the following: BR, CB, DC, DE, DM, DR, GB, GT, HT, IV, JD, JI, JR, MA, OT, PT, QT, RE, SH Document Reference Number Required for Counter Billing Authority number. Must be present for detail source "CB" Car Initial Must be present and alphabetic. This should be the reporting mark of the car. Tax codes and CB will be excluded. 1B 1C 1D 1E 1F R R2 A 1G H Car Repair Billing Procedures Manual 20

2 CRB Data Exchange Edits Comparison Chart Record Format Car Number Must be numeric and greater than zero. Tax codes and CB will be excluded. J 9, Car Initial/ Car Number Combination must be registered in Umler. Tax s and Detail Sources CB, DE, DM and JD are excluded.important Note: This will be an informational error on 1/1/ Kind of Car Symbol Must be alphabetic. Must equal one of the valid car symbols listed in Field Manual Rule 83. Tax codes, CB, GB, and RE will be excluded Load/ Empty Indicator Must be L, E or U. (Blank allowable for Detail Source GB. Report U if a GB is subsequently rebuttal billed under RE). Tax codes and CB will be excluded Repair Date (YYMMDD) Must be numeric and a valid date (00-99 (Year-YY), (Month- MM), and (Day-DD)). Must be within 13 months of Accounting Month and must not be in the future. Detail Source RE, JR, and DR excluded. If a resubmitted invoice, then must not be older than 17 months from the current Accounting Month and not be in the future. 13A Repair Date (YYMMDD) Cannot be greater than the Account Date. Must be within 13 months of current date. Detail Source RE, JR, and DR excluded. If a resubmitted invoice, then must not be older than 17 months from the current date and not be in the future SPLC Must be numeric and greater than zero. Tax codes, DE, DM and CB will be excluded. 14A SPLC Must be a registered SPLC. Tax s, DE, DM, and CB Detail Source are excluded. 1X K B 6 1T 5 1W Repairing Party Must be present and This should be a Railinc registered identifier of the Billing/Invoicing Party. If Billing/Invoicing Party is a Running Repair Agent (as found in Appendix H of AAR Office Manual), should show Sponsoring Railroad reporting mark. I Car Repair Billing Procedures Manual 21

3 CRB Data Exchange Edits Comparison Chart Record Format Repairing Party Invoice Number Must be present and If Billing/Invoicing Party is a Running Repair Agent (as found in Appendix H of AAR Office Manual), should show Running Repair Agent's Invoice Number Repairing Party Document Reference Number Required for Rebuttal Billing however may be blank if blank was reported by Original Repairing Party. If Billing/Invoicing Party is a Running Repair Agent (as found in Appendix H of AAR Office Manual) show Running Repair Agents Document Reference Number Repair Facility Must be one of the following: BS, CS, ET, RT, LR or blank Location On Car If Responsibility =1, must be one of the locations listed in Appendix A.14 in the Car Repair Billing Procedures Manual. Location On Car If Responsibility =1, must be one of the locations listed in Appendix A.14 in the Car Repair Billing Procedures Manual for the corresponding Kind of Car Symbol. 19A Location On Car If Responsibility =1 and Machine Priceable = "Y", must be present and match the Validity Control Location field of the Price Master. If Price Master indicates that no location is required, no edit Reserved For Future CRB Use Future use for expanding Location on car to three digits. 20A 112 Reserved For Future CRB Use Future use for expanding Quantity to five digits Quantity Must be numeric and greater than zero. If Machine Priceable= Y, must be equal to or less than the limits specified in the Price Master File. Tax codes and CB will be excluded. Quantity If greater than the limit in the Price 21A Master, the Edit program generates 0. M n/a n/a n/a C P1 P2 n/a n/a n/a n/a n/a n/a Q 0 Car Repair Billing Procedures Manual 22

4 CRB Data Exchange Edits Comparison Chart Record Format Condition See Item 6A Reserved For Future CRB Use Future use for n/a n/a n/a expanding Applied Job to six digits Applied Job See Item 6A. 24A , Applied Job / Removed Job / Detail , Source Applied and Removed Job 1H valid only with Detail Source DE, Re pon ibility 3. (Detail Source DE only valid with Applied/Removed Job 5199, Re pon ibility 3.) 24B , , 31 32, , C , , 31 32, , 164 Applied Job / Removed Job / Detail Source/ Why Made/ Responsibility Applied and Removed Job 5299 valid only with Detail Source DM, Why Made 25, Re pon ibility 3. (Detail Source DM only valid with Applied and Removed Job 5299, Why Made 25 and Responsibility 3.) Applied Job / Removed Job / Detail Source/ Why Made/ Applied and Removed Job 5399 valid only with Detail Source JI, DC, DR, JR or JD,Why-Made 09, Material Sign C and Condition is present Applied Qualifier If Machine Priceable= Y, must be blank, alphabetic or numericalphanumeric is invalid. The input value must not exceed the Price Master value as follows: Highest numeric qualifier applicable to the Job. VZ for alphabetic Car Part s. If first character of qualifier= Z, no edit. (Note: If Price Ma ter qualifier = 00, no Price Master edit) (Note: If Machine Priceable= N, ee Z1 Z3,Z8) Reserved For Future CRB Use Future use for expanding Applied Qualifier to three digits. 1I 1J S Why Made See Item 6A Reserved For Future CRB Use Future use for n/a expanding Removed Job to six digits. n/a n/a n/a Car Repair Billing Procedures Manual 23

5 CRB Data Exchange Edits Comparison Chart Record Format Removed Job - See Item 6A Removed Qualifier Same edits as Item 25 U above Reserved For Future CRB Use Future use for n/a expanding Removed Qualifier to three digits Responsibility Must be numeric; If V Machine Priceable= Y, must be 1, 2 or 3. Detail source CB will be excluded Defect Card/ JIC Party If Responsibility = W 3, must be present and Defect Card/ JIC Date (YYMMDD) If Responsibility code = 3, must be present, numeric and a valid date (00-99 (Year-YY), (Month-MM), and (Day-DD)). Must not be in the future (checked against current date of processing). X Labor Charge Must be Numeric. L Material Charge Must be Numeric Material Sign Must be D or C. D=Debit, 1K C=Credit Machine Priceable Indicator Must be Y or 1L N. Y=Priceable, N=Non-Priceable Wrong Repair Indicator Must be Y, N, or 1M Blank. Formerly known as Penalty Indicator. 39A 166 Wrong Repair Indicator If Wrong Repair 1U Indicator i Y and Manually Priced i Y, then Labor and Material charges must be Narrative Must be present and Note: Non-Wheel job codes (50 char); Wheel job codes narrative (28 char). 40A N n/a Wheel Edits Note: Positions 195 to 216 are ONLY edited if the repair uses a wheel job code Wheels Section redefined Narrative No edit Wheel Narrative No edit Applied Wheel Date (MMYY) Must not be T1 greater than Repair Date Applied Wheel Manufacture Must be T2 Present. 201 Applied Wheel Class Mu t be B, C, D, U or blank. T3 Car Repair Billing Procedures Manual 24

6 CRB Data Exchange Edits Comparison Chart Record Format Applied Side Reading Must be numeric. (Must be 16 through 50.) Applied Finger Reading Must be numeric. (Must be 00 or 01.) Removed Wheel Date (MMYY) Must not be greater than Repair Date. (If unknown or illegible u e XXXX ) Removed Wheel Manufacture Must be present. (If unknown or illegible u e XX ) 212 Removed Wheel Class Mu t be B, C, D, U or blank Removed Side Reading Must be numeric. (Must be 00 or 10 through 50.) Removed Finger Reading Must be numeric and must not be greater than 09. T4 T5 Y1 Y2 Y3 Y4 Y Labor Rate If present, must be numeric. D Expanded SPLC If present, must be numeric 1N and greater than zero. Tax codes, DE, DM and CB will be excluded CIF Repairing Party No edit. n/a n/a n/a CIF Billing/ Invoicing Party No edit. n/a n/a n/a CIF Billed Party No edit. n/a n/a n/a CIF Defect/ JIC Party No edit. n/a n/a n/a Repair Facility Arrival Date (YYMMDD) If present, must not be greater than Repair Date Line Number Must be numeric and greater than zero Railinc Inbound Date Stamp (YYMMDD) No edit Railinc Outbound Date Stamp (YYMMDD) No edit Resubmitted Invoice Indicator If present, mu t be R Original Invoice Number If resubmitted indicator = R, must be present and Original Account Date (YYMM) If resubmitted indicator = R, mu t be pre ent and valid numeric date format (YYMM). 3 1P n/a n/a n/a n/a n/a n/a 1Q 1R 1S Car Repair Billing Procedures Manual 25

7 CRB Data Exchange Edits Comparison Chart Record Format AAR Component ID (CID) For certain job code / detail source combinations, AAR Component ID must be present and registered within the Umler Component Registry. See Appendix X for details. Applies to Detail Source BR, DC, DR, JI, JR, OT, RE, and SH. 54A AAR Component ID (CID) For certain job code / detail source combinations, AAR Component ID must be in a valid CID format and registered within the Umler Component Registry. See Appendix X for details. Applies to Detail Source BR, DC, DR, JI, JR, OT, RE, and SH. 54B AAR Component ID (CID) For certain job code / detail source combinations, AAR Component ID must be registered within the Umler Component Registry. See Appendix X for details. Applies to Detail Source BR, DC, DR, JI, JR, OT, RE, and SH. 54C AAR Component ID (CID) For invoices with Repair Date prior to Date should be present and registered within the Umler Component Registry. See Appendix X for details. Applies to Detail Source BR, DC, DR, JI, JR, OT, RE, and SH. 54D AAR Component ID (CID) For invoices with Repair Date prior to Date should be in a valid CID format and registered within the Umler Component Registry. See Appendix X for details. Applies to Detail Source BR, DC, DR, JI, JR, OT, RE, and SH. 54E AAR Component ID (CID) For invoices with Repair Date prior to Date should be registered within the Umler Component Registry. See Appendix X for details. Applies to Detail Source BR, DC, DR, JI, JR, OT, RE, and SH. 1V 2V 3V 1Y 2Y 3Y Reserved for CRB use No edit. n/a n/a n/a Free User Area No edit. n/a n/a n/a General Edits Car Repair Billing Procedures Manual 26

8 CRB Data Exchange Edits Comparison Chart Record Format 1 Non Machine Priceable Record-Applied Job If Machine Priceable="N" and the job code is a 99 type job code, then applied job code must be a valid 99 type job code listed in Field Manual Rule 72. Non Machine Priceable Record-Applied Qualifier If Machine Priceable="N" and the job code is a 99 type job code, then applied qualifier must be present and alphabetic and must be either less than or equal to "VZ" or a "Z" less than or equal to "ZH". Non Machine Priceable Record- Applied/Removed Qualifier If Machine Priceable="N" and the job code is NOT a 99 type job code, then applied/removed qualifier must be alphabetic or numeric (alphanumeric is invalid) or blank. All Records If Detail Source = DC, DE, MA, JI, JR, DR, or JD then Re pon ibility mu t = 3. All Records If Detail Source = BR or GB then Re pon ibility mu t = 1 or 2. All Records If Job = 3399 then Why Made must = 25 and Condition must = 2. All Records If Machine Priceable = "Y", the Labor and Material prices must match the current couplet in the Price Master. Non Machine Priceable Record - If Machine Priceable= N and the job code = 6999, then Applied Qualifier must be either FN, HR, FF or FJ. Legacy General Edits Z1 Z2 Z3 Z4 Z5 Z6 Z7 Z8 Note: Whenever Kind of Car= M (Mi cellaneou ), the Data Exchange does not apply the location and PM quantity edits. These edits are skipped. Car Repair Billing Procedures Manual 27

9 C.4 Edit Chart 4 Record 6 (Contact ) CRB Data Exchange Edits Comparison Chart Record 6 All "Alphabetic" and "Alphanumeric" codes MUST be Left-Justified. All "Numeric" fields MUST be Right-Ju tified. Alphanumeric fields may include special characters unle otherwi e pecified. Mu t be Pre ent mu t be greater than pace. 1 1 Record Format Must be 6. 6A Billing/ Invoicing Party Initial Must be present and This should be a Railinc registered identifier of the Billing/Invoicing Party Billed Party Must be present and This should be a Railinc registered identifier of the Billed/Invoiced Party Account Date (YYMM) Must be present and valid numeric date format (YYMM). Must not be older than one year from the current year/month and must not be in the future. If a resubmitted invoice, then must not be older than 17 months from the current year/month and not be in the future Invoice Number Must be present and 6 30 Price Master Currency Indicator Mu t be U (US) or C (Canada) Contact Valid mandatory values are RT=Remit To, IQ=Inquires, EX=Exceptions, IP=Billing/Invoicing Party, BP=Billed Party Company Name Must be present and 6B 6C 6D 6E 6F 6G 6H Name Optional. 6I N/A N/A Title If present, must be Required for Contact RT, IQ, IP, and EX. Important Note: Effective 1/1/2013 will be required for Contact IP. 6J Phone If present, must be Required for Contact RT, IQ, IP, and EX. Important Note: Effective 1/1/2013 will be required for Contact IP Fax If present, must be Required for Contact RT, IQ, IP, and EX. Important Note: Effective 1/1/2013 will be edited for Contact IP. 6K 6L Car Repair Billing Procedures Manual 28

10 CRB Data Exchange Edits Comparison Chart Record 6 All "Alphabetic" and "Alphanumeric" codes MUST be Left-Justified. All "Numeric" fields MUST be Right-Ju tified. Alphanumeric fields may include special characters unle otherwi e pecified. Mu t be Pre ent mu t be greater than pace If present, must be Required for Contact RT, IQ, IP, and EX. Important Note: Effective 1/1/2013 will be required for Contact IP Street Address 1 Must be present and 6M 6N Street Address 2 Optional. n/a N/A N/A Street Address 3 Optional. n/a N/A N/A Street Address 4 Optional. n/a N/A N/A City Must be present and 6R State/ Province Must be present and alphabetic. 6S Country Must be US, CA, or MX. 6T Zip/Postal Must be present and 6U Reserved for CRB future use. n/a N/A N/A General Edits 23 Contact RT (Remit To) Record must be present. 24 Contact IQ (Inquiries) Record must be present. 25 Contact EX (Exceptions) Record must be present. 26 Contact IP (Billing/ Invoicing Party) Record must be present. 27 Contact BP (Billed Party) Record must be present. 6V 6W 6X 6Y 6Z Car Repair Billing Procedures Manual 29

11 C.5 Edit Chart 5 Record 8 (Summary ) CRB Data Exchange Edits Comparison Chart Record 8 All "Alphabetic" and "Alphanumeric" codes MUST be Left-Justified. All "Numeric" fields MUST be Right-Ju tified. Alphanumeric field may include pecial character unle otherwi e pecified. Mu t be Pre ent mu t be greater than pace. 1 1 Record Format Must be 8. 8A Billing/ Invoicing Party Initial Must be present and This should be a Railinc registered identifier of the Billing/Invoicing Party. 2A 2-5 Billing/ Invoicing Party Initial Must exist in FindUs.Rail for contact types RT, IQ, EX, and IP. RTUSA, RTMEX and RTCAN can be used in place of RT Billed Party Must be present and This should be a Railinc registered identifier of the Billed/Invoiced Party Account Date (YYMM) Must be present and valid numeric date format (YYMM). Must not be older than one year from the current year/month and must not be in the future. If a resubmitted invoice, then must not be older than 17 months from the current year/month and not be in the future. 4A Account Date (YYMM) Must match for records (Format 1/6/8) per invoice. (vertical edit) Invoice Number Must be present and 6 30 Price Master Currency Indicator Mu t be U (US) or C (Canada) Detail Source Must be one of the following: BR, CB, DC, DE, DM, DR, GB, GT, HT, IV, JD, JI, JR, MA, OT, PT, QT, RE, SH, ZZ. 8B 8P 8C 8D 8Q 8E 8F 8G Record Count Must be present and numeric. 8H Labor Charge Must be present and numeric. Sum of all Labor Charges for Format 8 Records with Detail Source ZZ (invoice total). 8I Material Charge Must be present and numeric. 8J Car Repair Billing Procedures Manual 30

12 CRB Data Exchange Edits Comparison Chart Record 8 All "Alphabetic" and "Alphanumeric" codes MUST be Left-Justified. All "Numeric" fields MUST be Right-Ju tified. Alphanumeric field may include pecial character unle otherwi e pecified. Mu t be Pre ent mu t be greater than pace Sign Must be present. Valid values are D (Debit) and C (Credit). This applies to Material Charge Invoice Date Must be present and valid numeric date format (YYMMDD) Tax Payer Id If present, must be Required on invoice total ( ZZ ) for all transactions. 8K 8L 8M Payment Terms If present, must be numeric. 8N Payment Due Date If present, must be valid numeric date format (YYMMDD). 8O Railinc Inbound Date Stamp (YYMMDD) No n/a n/a n/a edit Railinc Outbound Date Stamp (YYMMDD) No edit. n/a n/a n/a Reserved for future use. N/A N/A Free User Area N/A N/A Car Repair Billing Procedures Manual 31

13 C.6 Edit Chart 6 Record 9 Input (Summary ) Warning: Railinc will reject all files with missing, invalid, or out of balance 9 Input records. CRB Data Exchange Edits Comparison Chart Record 9 All "Alphabetic" and "Alphanumeric" codes MUST be Left-Justified. All "Numeric" fields MUST be Right-Ju tified. Alphanumeric field may include pecial character unle otherwi e pecified. Mu t be Pre ent mu t be greater than pace. Item Positions Edit 1 1 Record Format Must be 9. 9A Billing/ Invoicing Party Initial Must be present and This should be a Railinc registered identifier of the Billing/Invoicing Party. 9B Filler Should be ZZZZ. N/A N/A N/A Account Date (YYMM) Must be present and valid numeric date format (YYMM). Must not be older than one year from the current year/month and must not be in the future. If a resubmitted invoice, then must not be older than 17 months from the current year/month and not be in the future. 9D Filler Should be ZZZZZZZZZZZZZZZZ. N/A N/A N/A 6 30 Filler Should be Z. N/A N/A N/A Filler Should be ZZ. N/A N/A N/A Record Count Must be present and numeric. Total number of Format 1 Record Labor Charge Must be present and numeric. Sum of all Labor Charges for Format 8 Records with Detail Source ZZ (invoice total) Material Charge Must be present and numeric. Sum of all Material Charges for Format 8 Records with Detail Source ZZ (invoice total) Sign Must be present. Valid values are D (Debit), C (Credit). This applies to Material Charge. 9G 9H 9J 9K Free User Area N/A N/A N/A Car Repair Billing Procedures Manual 32