ASNs and UCC Labels Table of Contents

Transcription

1 ASNs and UCC Labels Table of Contents ASNs and UCC Labels... 1 Table of Contents... 1 General Information... 2 Contact for ASN and/or UCC Labels... 2 Advance Shipment Notification (ASNs)... 3 ASN Required for TMW and JAB Shipments... 3 When to Create an ASN... 3 DiCentral: Designated ASN Distributor... 3 UCC Prefix... 3 Tips for creating an ASN from DiCentral s website... 4 UCC Labels... 5 When to Create a UCC Label... 5 Tips for Creating an UCC Label from DiCentral s Website... 6 Keep ASNs and UCC Labels Consistent

2 General Information All Purchase Orders are required to have an Advanced Shipping Notice (ASN) at time of shipping. A penalty or chargeback may be assessed if Purchase Order delivers to Distribution Center without proper ASN transmission. Contact for ASN and/or UCC Labels Issues Issues with creating and sending ASNs and/or UCC labels on DiCentral s website Contact support@dicentral.com 2

3 Advance Shipment Notification (ASNs) ASN Required for TMW and JAB Shipments For all TMW and JAB shipments, provide an Advance Shipment Notification (ASN). Send one ASN per PO, per shipment, per shipping location, per container. When to Create an ASN Vendor creates the ASN from the PO (EDI850) at the time of shipment. One ASN transmission per EDI transmission. DO NOT send an ASN before goods are shipped. DiCentral: Designated ASN Distributor DiCentral is the Company s designated ASN distributor. If Vendor already has an in-house ASN system or is using another ASN provider, DiCentral can work with the current system, BUT the 850 (PO) will only be sent to DiCentral AND the 856 (ASN) can only be routed through DiCentral to the Company s ASN system. The Vendor s current ASN system will need to pick up the PO from DiCentral and send the ASN back to DiCentral. UCC Prefix All vendors sending ASNs must have a UCC prefix assigned to them by their local agencies. The UCC prefix is the Uniform Code Council code indicating that the vendor is an established trading partner. No UCC prefix? If a vendor does not have a UCC prefix, they can use the vendor ID that the Company has set up for them in the Company s payable system. A vendor can contact Jennie.Geary@tailoredbrands.com for the vendor ID. Continued on next page 3

4 Tips for creating an ASN from DiCentral s website Vendor cannot create more than one ASN for the same Customer PO/release number. EXAMPLE: If a Vendor sends an ASN under PO M for one shipment, they cannot send another ASN for the second shipment of this Customer PO with this same Customer PO/release number sequence. For the second shipment the vendor will need to use the next Customer PO/release number M against a new EDI transmission release If a PO/release number is not available on the website, contact Jennie.Geary@tailoredbrands.com For detailed information for creating an ASN from DiCentral s website, see Using DiCentral s Website to create UCC Labels and ASNs. 4

5 UCC Labels UCC Labels are required for all flat pack Purchase Orders. When to Create a UCC Label Create UCC 128 labels from the PO (850) on DiCentral s website for all flat pack orders. NOTE: UCC 128 labels are not required for GOH shipments. (Follow all ASN steps to create the ASN but do not create the UCC Label.) TMW and JAB: UCC Labels are created on the DiCentral website. The ASN always comes BEFORE the UCC Labels. Additionally, you must forward the ASN that you used to create and print the UCC Labels to our ASN system (using the DiCentral website) so that the carton IDs on the ASN and UCC label match. Continued on next page 5

6 Tips for Creating an UCC Label from DiCentral s Website On the DiCentral website: For shipments that have all cartons with mixed sizes and/or colors, choose the Shipping Label (Mixed Color and Size) or the Shipping Label (Mixed Size) option. Note that Color, Size and Item Code are listed as MIXED on the label. For shipments that have only some cartons with mixed sizes and/or colors, choose the Shipping Label option and place a sticker that states MIXED over the size and/or color. Fields that can be left blank: o Postal Code o Carrier o B/L # For garments that have a 3-digit size code, the size that prints on the UCC label will only be 2 digits -- this is acceptable. Keep ASNs and UCC Labels Consistent The UCC label and ASN for a shipment must use the same Customer PO/Release number and list the same carton ID numbers. If the Customer PO/release number and/or Carton ID numbers on the UCC label is/are different than what is on the ASN, the Vendor must the following information to Jennie.Geary@tailoredbrands.com: o Customer PO# / Release number on the UCC Label o Customer PO# / Release number on the ASN o Container Number 6