DONNA KARAN COMPANY, LLC VENDOR NET SYSTEM

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1 DONNA KARAN COMPANY, LLC VENDOR NET SYSTEM TABLE OF CONTENTS 1. Overview Page Logging on Page Request Labels by Color Page Request Labels for Mixed SKU s Page Request Labels for GOH Page Change/Delete Carton Labels Page Retrieve Batch Labels Page Label Placement Instructions Page Important sign on and security information Page Vendor Net System support Page 42 1 P age

2 1. OVERVIEW The Donna Karan Vendor Net system has been designed to provide our vendors with the capability to mark shipments with bar-coded labels. The bar-coded labels will contain both product and purchase order information, facilitating the receipt of shipments into our warehouses. This documentation will provide detailed instructions on the use of our Vendor Net System. 2 P age

3 2. LOGGING ON To enter the Vendor Net System, click on the Internet Explorer icon on your desktop. On the Address line, type in the web address for the Vendor Net System. The address is: The above screen is the welcome page for the Vendor Net System. To enter the Vendor Net system, you must sign on with your designated User Name and Password. 1. User Name - enter your designated user name. 2. Password - enter your designated password. Click [Login] to continue. 3 P age

4 Each user profile is assigned to a unique vendor number. Upon signing into the system, the user will be brought into the above screen and must double-click on the Vendor Name listed in the drop down box to confirm that is who you are processing labels as. 4 P age

5 The screen will then refresh to display all open Purchase Orders assigned for the vendor. You can click in the box at the bottom and hit [Refresh] to only view PO s with an outstanding balance (only PO s where you have not yet defined the carton contents). The user will be able to select Purchase Orders and order carton labels by style, color and size.!! The user will not be permitted to order carton labels for units that surpass a 5% overage on the size level for the selected PO. 5 P age

6 3. REQUEST LABELS BY COLOR MAIN VIEW: LOGOFF COMMANDS AND THEIR FUNCTIONS. To exit the Vendor Net system. PROCESS LABELS UPDATE ADDRESS COLUMNS To submit the job to process the labels and open a window displaying the PDF documents. A report will be included for all labels requested and if cartons have MIXED SKU s, a separate report will be generated which should be included in the carton. To change the address that will be used to send labels. To sort the information on the screen you can click on the column headings. 6 P age

7 Select PO Click on the Purchase Order number for which you would like to order labels. 7 P age

8 After selecting a Purchase Order, the above menu listing five options will appear. Each of these options will be reviewed in this documentation. This section will cover requesting labels by color. Click on Request Labels by Color to order labels by each individual color for the Purchase Order selected. 8 P age

9 The above screen will display the valid sizes assigned to this Style/Color and the Purchase Order (Cut) amounts for each size. Any units or cartons that have already been labeled will appear in the appropriate columns and the Outstanding Units column will always calculate the PO Quantity less Labeled Units. SELECTION PAGE: 1. Color - select the color number to order carton labels. 2. Cartons - enter the total number of cartons for each size. 3. Units - enter the total number of units that will be packed in each carton. 4. Extra Cartons/Units Only 1 extra carton is permitted to pack the units that will not fit in the carton based on the number of units entered. For example, a PO is for 125 units and the vendor has designated that 100 units will be packed in each carton. The extra carton will be used to pack the 25 units that remain. Enter the total units to be packed in the extra carton. Click [Update] to process these labels. Click [Back] to return to the previous screen. Labels will not be processed. 9 P age

10 The above example is an entry where 10 units if each size will fit in a carton. Notice Size 04 required 1 carton of 10 units, an extra carton for the remaining 4 units. 10 P age

11 Once [Update] is selected, the screen will refresh to reflect the Labeled Units, Labeled Cartons and Outstanding Units. If another color for this PO, select from the drop down and enter the carton definitions for that color by size. Click [Home] to return to the main screen. Click [Back] to return to the previous screen. 11 P age

12 The Purchase Order for which labels have been ordered will now display a Y in the Ready to Process column. The Outstanding Units column will also be adjusted to reflect the reduction of the labeled units. Continue to order labels for the next PO by clicking the desired PO number, or click [Process Labels] to submit the job that will generate and display the PDF labels and corresponding reports. 12 P age

13 4 REQUEST LABELS FOR MIXED SKU S Select PO Click on the Purchase Order number for which you would like to order labels. 13 P age

14 Request Labels for Mixed SKU s Click on the second option to submit labels for this Purchase Order where there are going to be Mixed SKU s in 1 carton. 14 P age

15 When ordering labels for cartons with Mixed SKU s, the system will bring you into the above screen, which displays all colors/sizes for this style. The system will prompt you to enter the total number of units to be packed per color/size for this carton. Units - enter the total number of units to be packed in a carton for each color/size listed. Click [Update] to process these labels. 15 P age

16 The Purchase Order for which labels have been ordered will now display Yes in the Ready to Process column. The Outstanding Units column will also be adjusted to reflect the reduction of the labeled units. Continue to order labels for the next PO by clicking the desired PO number, or click [Process Labels] to submit the job that opens a window with the labels and report in PDF format. 16 P age

17 5 REQUEST LABELS FOR GOH Garments that are being shipped on hangers need to be labeled using the Mixed SKU option as described in section 5 of this documentation. Please see section 9 of this documentation for the label placement instructions for GOH shipments. 17 P age

18 6 CHANGE/DELETE CARTON LABELS Select PO Click on the Purchase Order number for which you would like to maintain the previously defined labels. 18 P age

19 Change/Delete Carton Labels Click on the third option to change the quantity of carton labels and units, or to delete cartons for the selected Purchase Order. 19 P age

20 The above screen displays Carton number, color, size and total quantity for which labels are ready to process. Change - click [Change] next to a carton to change the unit count. Delete click [Delete] next to a carton to delete the entire carton. Click [Home] to return to the initial screen listing open Purchase Orders. Click [Back] to return to the previous screen. Click [Delete All Cartons] to Delete ALL Cartons listed for the selected Purchase Order. 20 P age

21 Quantity - enter the new quantity that will be packed in the selected carton. Click [Update] to update and continue. Click [Back] to return to the previous screen without updating the carton. 21 P age

22 The carton that was adjusted now reflects the new carton quantity. Delete - click on [Delete] next to a carton to delete it. Click [Home] to return to the initial screen listing open Purchase Orders. Click [Back] to return to the previous screen. Click [Delete All Cartons] to Delete ALL Cartons listed for the selected Purchase Order. 22 P age

23 Click [Delete] to delete the carton. Click [Back] to return to the previous screen and not delete the carton. 23 P age

24 The screen now reflects the delete cartons. Click [Back] to return to previous screen.!! Important Notice: Once a label is created and then deleted for whatever reason, the deleted label must not be used on cartons for shipments. Labels that have been deleted are not recognized at the receiving level and therefore can t be processed. Please note that that new labels must be created and placed on the carton. PLEASE NOTE IF CARTONS ARE SHIPPED WITH LABELS THAT WERE DELETED, A CHARGEBACK MAY BE INCURRED. 24 P age

25 Continue to order labels for the next PO by clicking the desired PO number, or click [Process Labels] to submit the job that generates the labels and report. Labels will be processed for the PO s that have Yes in the Ready to Process column, and are shaded green. Once the labels have been generated, the PO s shaded above will disappear from view as they are no longer eligible for entry. 25 P age

26 The above is a second window that will open containing links to the PDF documents of the Labels, the Carton Report and if applicable the Mixed SKU Report. Click on each link to open and print or save the PDF document. 26 P age

27 LABELS Two labels are generated for each Carton. The label includes PO #, Style, Color, Size, and a Barcode for the carton id, Carton #, UPC # and total units in the carton. Click the [Back] browser button to return to the previous screen and select the reports to print or save. 27 P age

28 CARTON REPORT The above is a report of each carton generated with the corresponding PO #, Style #, Color, Size and total units in each carton. Click the [Back] browser button to return to the previous screen and select the reports to print or save. 28 P age

29 MIXED SKU REPORT The above will contain the details of any Mixed SKU carton Carton #, PO #, and Style, Color, Size and units breakdown. 29 P age

30 7 RETRIEVE BATCH LABELS Select Click on a Purchase Order to view the options window. 30 P age

31 Retrieve Batch Labels Click on the fourth option to retrieve a batch of labels that were already generated and re-open in PDF format. 31 P age

32 The above screen will display all labels submitted to process by Batch number, date, time and cartons for the selected Purchase Order. Select click on the underlined Batch # to retrieve that batch of labels. Click [Back] to return to the previous screen. Click [Home] to return to the initial screen listing open Purchase Orders. 32 P age

33 The system will open a new window with links to the Labels, Carton Report and if applicable the Mixed SKU Report. Click on each link to open the PDF files, and print or save them accordingly. 33 P age

34 8 LABEL PLACEMENT INSTRUCTIONS 1. Label placement instructions for PO s shipped in regular cartons: Every label that is generated will be sent in twofold. Place one label on the front of every carton (narrow side) and one label on the side (broad side). 2. Label placement instructions for PO s shipped as hanging garments (GOH): Every label that is generated will be sent in twofold. GOH are to be labeled per PO. Place one label on the lead Polybag of each PO, and include one in the mixed SKU report (See also section 5 Request Labels for Mixed SKU s ). 34 P age

35 9 IMPORTANT SIGN ON AND SECURITY INFORMATION!! The Donna Karan Company insists that all vendors using our Vendor Net System log on to the Vendor Net System at least once every 90 days. Our corporate security policy exercises the rule that any user profile not used in 90 days will be deleted from our system. Signing on to the Vendor Net system at least once every 90 days will ensure your profile is not deleted and prevent you from having to request re-installment of your profile. Password Expired If you do not log onto the system for 90 days straight, the system will automatically expire your Password. When you receive the Password has expired message, click [Change Password] to reset it. 35 P age

36 Enter your Old Password, the New Password & the New Password again. Click [Update]. Enter your new password & [Login] to continue. 36 P age

37 You are now logged into the system. 37 P age

38 Profile Disabled If you enter your password incorrectly 3 times, the system will automatically disable your profile & you will not be able to sign in. Another reason for profile being disabled is if you don t log on for 30 days. When you receive the above message, click the [Reset] button. An will be sent to the address on file for this user profile with instructions to reset your password. Click [OK]. 38 P age

39 The will come from with the subject Reset Password. Click on the link to reset your password. Please note, this is for one time use only & you will not be able to use this link again. Delete the once Password has been reset. 39 P age

40 Once you receive the above window, your password is now reset. Close the window and continue logging in. 40 P age

41 Enter your password & click [Login]. 41 P age

42 You are now logged into the system. 42 P age

43 10 VENDOR NET SYSTEM SUPPORT For assistance on system related issues, the Donna Karan IT Support department can be contacted. Please find below our contact details by geographical location: Asia Contact Name: Kevin C.K. Kwok Office: Hong Kong Telephone: United States Contact Name: Kimberly Lorenzo Office: New Jersey Telephone: Contact Name: Donna Karan corporate helpdesk Office: New York Telephone: P age