Vendor Loading Requirements GOH

Transcription

1 Revised 11/04/2016 Vendor Loading Requirements GOH IMPORTANT! PLEASE FOLLOW THE GUELINES IN THIS SECTION! Merchandise not loaded according to specifications in this section may result in penalties. GOH Products There are four primary divisions of GOH product. Div. 10 Sport Coats Div. 30 Suits Div. 60 Woven camp shirts and casual shirt jackets Div. 70 Outerwear Occasionally, Div. 20 Slacks may be loaded as GOH. GOH Loading Requirements When loading GOH into the trailer, the following procedures must be followed: Start loading as far to the front of the trailer as possible. Start loading on the left side of the trailer. Point all hangers toward the nose of the trailer. Start at the top loop using a minimum of four (4) garments to a loop some garments may require less per loop such as outerwear. The button side of the garment must face the left-side wall of the trailer. Garments are not to drag the floor of the trailer. Load all garments by PO/Color/Size as follows: 1. Shorts, then 2. Regs, then 3. Longs, then 4. Extra Longs OR 1. Small 2. Medium 3. Large 4. XL 5. Etc. Hang a card displaying the following information on the first item of the PO: Purchase Order # Lot # Color Quantity Wherever a change in PO occurs, hang another card as described above. Affix all packing lists for every PO loaded to the lead garment by the door. 1

2 Revised 11/04/2016 DO NOT split POs into more than one container. If you run into a space problem contact the Tailored Brands Traffic Department If You Must Split the PO If you must split a PO into more than one container/truck load, then create two packing lists, one for each container/truck load. Each packing list should only state the garments that are loaded into a particular container/truck load. No handmade Rack Cages/Fencing of any sort is allowed; this presents a safety hazard to our employees. All containers should either have a chain device with ropes or rails attached securely with ropes for hanging units. If GOH is loaded in the same container/truck load with cartons/flat pack then load the GOH in the tail and the cartons in the nose of the container/truck load. A loading sequence plan must be provided with the shipping documents. 2

3 Revised 11/04/2016 Vendor Loading Requirements Carton Shipments (Flat Pack) IMPORTANT! PLEASE FOLLOW THE GUELINES IN THIS SECTION! Merchandise not loaded according to specifications in this section could result in penalties. Carton Shipments (Flat Pack) Carton Shipments can be loaded in two different ways depending on the space needed to complete the load. Palletized (preferred), or Floor stacked (acceptable when required by space constraints on the trailer) Flat Pack: All Direct International shipments are to be floor stacked. Below are specific specifications for each type of loading. Palletized Loads Use a standard 40 x48 pallet. Load pallets with one PO/Color only. Stack pallets evenly with no more than twenty-eight cartons per pallet, or not to exceed 90 in height. Display the ship label information on each carton facing the outside. Stretch-wrap pallets whenever possible to secure the load. DO NOT double-stack pallets in the trailer. Vendor is responsible for clearly marking the separation of PO/Color between the pallets. Affix the packing slip to the lead carton of each PO/Color. Load pallets front-in (not sideways) so they can easily be unloaded with a pallet jack. 1

4 Revised 11/04/2016 Pallet/Block Patterns Load all pallets according to the pattern shown below. Top View Front View Ship Label Floor Stacked Loads If cartons/flat pack are loaded in the same container/truck load with GOH then load the GOH in the tail and the cartons in the nose of the container/truck load. A loading sequence plan must be provided with the shipping documents. Load all cartons left to right, from wall to wall and from the floor up. Display the ship label information on the carton facing the front. Load all PO s complete and separated by color. Load cartons one on top of another from left to right and moving back to the left upon completion of a row. DO NOT split POs into more than one container/truck load. If you run into a space problem contact the Tailored Brands Traffic Department If You Must Split a PO If a PO must be split into more than one container/truck load then create two packing lists, one for each container/truck load. Vendor is responsible for clearly marking the separation of PO/Color (only for domestic shipments). Affix all packing lists for every PO loaded to the lead carton by the door. No handmade Rack Cages/Fencing of any sort is allowed; this presents a safety hazard to our employees. 2

5 Revised 01/23/2017 Vendor Loading Requirements Carton Shipments (Flat Pack) IMPORTANT! PLEASE FOLLOW THE GUELINES IN THIS SECTION! Merchandise not loaded according to specifications in this section could result in penalties. Carton Shipments (Flat Pack) Carton Shipments can be loaded in two different ways depending on the space needed to complete the load. Palletized (preferred), or Floor stacked (acceptable when required by space constraints on the trailer) Below are specific specifications for each type of loading. Palletized Loads Use a standard 40 x48 pallet. Load pallets with one PO/Color only. Stack pallets evenly with no more than twenty-eight cartons per pallet, or not to exceed 90 in height. Display the ship label information on each carton facing the outside. Stretch-wrap pallets whenever possible to secure the load. DO NOT double-stack pallets in the trailer. Vendor is responsible for clearly marking the separation of PO/Color between the pallets. Affix the packing slip to the lead carton of each PO/Color. Load pallets front-in (not sideways) so they can easily be unloaded with a pallet jack. 1

6 Revised 01/23/2017 Pallet/Block Patterns Load all pallets according to the pattern shown below. Top View Front View Ship Label Floor Stacked Loads If cartons/flat pack are loaded in the same container/truck load with GOH then load the GOH in the tail and the cartons in the nose of the container/truck load. A loading sequence plan must be provided with the shipping documents. Load all cartons left to right, from wall to wall and from the floor up. Display the ship label information on the carton facing the front. Load all PO s complete and separated by color. Load cartons one on top of another from left to right and moving back to the left upon completion of a row. DO NOT split POs into more than one container/truck load. If you run into a space problem contact the Tailored Brands Traffic Department If You Must Split a PO If a PO must be split into more than one container/truck load then create two packing lists, one for each container/truck load. Vendor is responsible for clearly marking the separation of PO/Color Affix all packing lists for every PO loaded to the lead carton by the door. No handmade Rack Cages/Fencing of any sort is allowed; this presents a safety hazard to our employees. 2

7 Revised 01/23/2017 Documents Required for Shipping Table of Contents Documents Required for Shipping... 1 Table of Contents... 1 Requirements Vary... 2 Required Shipping Documents... 2 Document Distribution

8 Revised 01/23/2017 Requirements Vary Shipping document requirements vary according to country of origin and product type. Required Shipping Documents The documents below must be provided to the freight forwarder 48 hours prior to turning in the loaded container to the port. Commercial Invoice w/ Factory Address or Manufacturer's Number Detailed Packing List Loading Plan for Mixed Containers Wearing Apparel Detailed Description Sheet 2

9 Revised 01/23/2017 Document Distribution If: Shipping via Designated Forwarder on PO (but not if the Ship Via on the PO is listed as FedEx) Shipping via Courier Vendor is Using Its Own Freight Forwarder Then do this: 1. shipping documents to the designated freight forwarder as listed on the purchase order 2. Send documents in their original electronic format (i.e., Excel or Word). If possible, format each document to fit onto one page before sending it to the freight forwarder. o Scanned copies are discouraged. shipping documents and tracking number to operationsdirectsourcing@tailoredbrands.com If permitted to use its own freight forwarder, then the vendor must e- mail the following items to Direct Logistics: complete set of the shipping documents, and copy of the ocean, truck or air bill of lading NOTE: DO NOT send shipping documents to the Company s Accounting department. Direct Logistics will receive the shipping documents directly from the freight forwarder (or from the vendor if vendor used their own freight forwarder or if PO states Ship Via FedEx). 3

10 Revised 01/23/2017 Invoice Requirements Bulk Shipment Invoice Requirements Each Purchase Order must be invoiced separately. Do not include charges for more than one Purchase Order on the same invoice. All invoices must include: PO Number Vendor s name as stated on Purchase Order TMW/JAB style number(s) Total units shipped Purchase Order cost/unit Extended cost Purchase Order accounts payable terms. Do not include freight charges or warehouse/vendor allowances on invoices. Payment cannot be made if vendor fails to follow this procedure. Any invoices that must be returned or corrected for incomplete or incorrect information may be subject to penalties. (See Penalties.) Payment shall be made in accordance with the terms set forth on the Purchase Order. Payment terms commence upon receipt of merchandise at Distribution Centers, as applicable. Where to Send Domestic Invoices All domestic invoices for bulk shipments must be sent directly from the vendor to: Tailored Brands 6380 Rogerdale Rd. Houston, Texas Invoice Disputes All invoice disputes must be made within 60 days of payment or Tailored Brands will assume that invoices were paid as expected. 1

11 Revised 02/16/2017 Packing List and Bill of Lading Requirements Table of Contents Policies All Packing Lists... 2 If a Customer PO is Split... 2 LCL Shipments... 2 Packing List: Required Information... 3 Packing List Examples... 4 BOL Requirements... 5 Trucking Bill of Lading... 6 UPS Trucking BOL -Example UPS Trucking BOL -Example

12 Revised 02/16/2017 Policies All Packing Lists All vendors are required to tender a detailed packing list for each Customer PO in each container, listing only the contents of that container. The detailed packing list for each Customer PO must be attached to the lead carton or GOH garment for that Customer PO. The lead carton or garment must be marked on ALL sides with a label that clearly states Lead Carton or Lead Garment. If a Customer PO is Split If a Customer PO is split into multiple containers for one shipment then the detailed packing list for each container must: list only the portion of the customer PO that was loaded in that container, and be attached to the lead carton/garment of each customer PO. EXAMPLE: 1000 units for PO , 700 units are loaded on container A and 300 units are loaded on container B. The packing list for container A will only show 700 units for PO The packing list for container B will only show 300 units. LCL Shipments If this is an LCL shipment then the detailed packing list must be attached to the lead carton/garment of each customer PO. 2

13 Revised 02/16/2017 Packing List: Required Information The packing list must include the following information: Vendor name and origin Consignee Consignee city and state Carrier Customer PO Style Number Description of goods Packing list date Commercial Invoice number Total units Total Cartons (if flat packed) Net Weight Gross Weight Breakdown of sizes packed in each carton by Customer PO number (if flat packed) or breakdown of each size loaded (if GOH) Additional Criteria: The packing list may include more than one Customer PO as long as the quantity and/or carton for each Customer PO is clearly marked. 3

14 Revised 02/16/2017 Packing List Examples Packing List Example #1 4

15 Revised 02/16/2017 Packing List Example #2 BOL Requirements A separate Bill Of Lading is required for each container and each customer (TMW orjab) in a container. Where applicable, multiple containers are permitted on one Bill of Lading but may not exceed eight containers. Bill of Lading must include: Shipper s Name and Address Total Number of Cartons by Purchase Order/Style Consignee s Name and Address Carrier Name Purchase Order Number Shipment Terms (i.e., collect/prepaid) Total Weight Style Number Total Number of Units by Purchase Order/Style 5

16 Revised 02/16/2017 Trucking Bill of Lading When shipping goods via UPS trucking services use either of the two trucking bill of lading examples shown on pages 7 and 8. If using UPS Trucking BOL Example 1 (see page 7) Checkmark 3rd Party under Freight Charge Terms and list one of the addresses below in the Third Party Freight Charges Bill To section. If using UPS Trucking BOL Example 2 (see page 8) Checkmark Third Party Prepaid under Freight Charges are Prepaid Unless Otherwise Marked and list one of the addresses below in the Bill To section. Address Choices for Trucking Bill of Lading forms TMW Purchasing 6100 Stevenson Blvd. Fremont, CA JAB Purchasing 6100 Stevenson Blvd. Fremont, CA

17 Revised 02/16/2017 UPS Trucking BOL -Example 1 Choose 3 rd Party Enter one of the listed addresses 7

18 Revised 02/16/2017 UPS Trucking BOL -Example 2 (Page 1) Choose 3 rd Party Prepaid Enter one of the listed addresses 8

19 Revised 02/16/2017 UPS Trucking BOL -Example 2 (Page 2) Choose 3 rd Party Prepaid Enter one of the listed addresses 9

20 Revised 02/16/2017 UPS Trucking BOL -Example 2 (Page 3) 10

21 Revised 01/23/2017 ASNs and UCC Labels Table of Contents ASNs and UCC Labels... 1 Table of Contents... 1 General Information... 2 Contact for ASN and/or UCC Labels... 2 Advance Shipment Notification (ASNs)... 3 ASN Required for TMW and JAB Shipments... 3 When to Create an ASN... 3 DiCentral: Designated ASN Distributor... 3 UCC Prefix... 3 Tips for creating an ASN from DiCentral s website... 4 UCC Labels... 5 When to Create a UCC Label... 5 Tips for Creating an UCC Label from DiCentral s Website... 6 Keep ASNs and UCC Labels Consistent

22 Revised 01/23/2017 General Information All Purchase Orders are required to have an Advanced Shipping Notice (ASN) at time of shipping. A penalty or chargeback may be assessed if Purchase Order delivers to Distribution Center without proper ASN transmission. Contact for ASN and/or UCC Labels Issues Issues with creating and sending ASNs and/or UCC labels on DiCentral s website Contact support@dicentral.com 2

23 Revised 01/23/2017 Advance Shipment Notification (ASNs) ASN Required for TMW and JAB Shipments For all TMW and JAB shipments, provide an Advance Shipment Notification (ASN). Send one ASN per PO, per shipment, per shipping location, per container. When to Create an ASN Vendor creates the ASN from the PO (EDI850) at the time of shipment. One ASN transmission per EDI transmission. DO NOT send an ASN before goods are shipped. DiCentral: Designated ASN Distributor DiCentral is the Company s designated ASN distributor. If Vendor already has an in-house ASN system or is using another ASN provider, DiCentral can work with the current system, BUT the 850 (PO) will only be sent to DiCentral AND the 856 (ASN) can only be routed through DiCentral to the Company s ASN system. The Vendor s current ASN system will need to pick up the PO from DiCentral and send the ASN back to DiCentral. UCC Prefix All vendors sending ASNs must have a UCC prefix assigned to them by their local agencies. The UCC prefix is the Uniform Code Council code indicating that the vendor is an established trading partner. No UCC prefix? If a vendor does not have a UCC prefix, they can use the vendor that the Company has set up for them in the Company s payable system. A vendor can contact Jennie.Geary@tailoredbrands.com for the vendor. 3

24 Revised 01/23/2017 Tips for creating an ASN from DiCentral s website Vendor cannot create more than one ASN for the same Customer PO/release number. EXAMPLE: If a Vendor sends an ASN under PO M for one shipment, they cannot send another ASN for the second shipment of this Customer PO with this same Customer PO/release number sequence. For the second shipment the vendor will need to use the next Customer PO/release number M against a new EDI transmission release If a PO/release number is not available on the website, contact Jennie.Geary@tailoredbrands.com For detailed information for creating an ASN from DiCentral s website, see Using DiCentral s Website to create UCC Labels and ASNs. 4

25 Revised 01/23/2017 UCC Labels UCC Labels are required for all flat pack Purchase Orders. When to Create a UCC Label Create UCC 128 labels from the PO (850) on DiCentral s website for all flat pack orders. NOTE: UCC 128 labels are not required for GOH shipments. (Follow all ASN steps to create the ASN but do not create the UCC Label.) TMW and JAB: UCC Labels are created on the DiCentral website. The ASN always comes BEFORE the UCC Labels. Additionally, you must forward the ASN that you used to create and print the UCC Labels to our ASN system (using the DiCentral website) so that the carton s on the ASN and UCC label match. 5

26 Revised 01/23/2017 Tips for Creating an UCC Label from DiCentral s Website On the DiCentral website: For shipments that have all cartons with mixed sizes and/or colors, choose the Shipping Label (Mixed Color and Size) or the Shipping Label (Mixed Size) option. Note that Color, Size and Item Code are listed as MIXED on the label. For shipments that have only some cartons with mixed sizes and/or colors, choose the Shipping Label option and place a sticker that states MIXED over the size and/or color. Fields that can be left blank: o Postal Code o Carrier o B/L # For garments that have a 3-digit size code, the size that prints on the UCC label will only be 2 digits -- this is acceptable. Keep ASNs and UCC Labels Consistent The UCC label and ASN for a shipment must use the same Customer PO/Release number and list the same carton numbers. If the Customer PO/release number and/or Carton numbers on the UCC label is/are different than what is on the ASN, the Vendor must the following information to Jennie.Geary@tailoredbrands.com: o Customer PO# / Release number on the UCC Label o Customer PO# / Release number on the ASN o Container Number 6

27 Revised 01/23/2017 Using DiCentral s Website to create UCC Labels and ASNs Table of Contents Logging In and Viewing POs... 2 Log into DiCentral s Website... 2 View PO Details... 4 Adjust Quantities on a PO (850)... 5 Adjusting PO Quantities: Backorder Method... 5 Selecting a Packing Option... 7 Choosing a Packing Option: Which to Select?... 7 Follow Procedure for Your Selected Packing Option... 9 If You Chose Packing Option If You Chose Packing Option Option 2: Making Adjustments for Mixed Cartons If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option If You Chose Packing Option Create an ASN...25 ASN Screen Displays Automatically Create and Forward an ASN Create a UCC Label...28 Create a UCC Label

28 Revised 01/23/2017 Logging In and Viewing POs Log into DiCentral s Website Use this procedure to log in to DiCentral s Website. Step 1 Action Go to and click 2 Enter your username and password. ( directlogistics@tailoredbrands.com if you do not have a username and password.) 2

29 Revised 01/23/2017 Access Purchase Orders Use this procedure to access Purchase Orders (POs) on DiCentral s website. POs should be available on DiCentral s website no more than 7 days after the Vendor receives the PO. Review the PO (850) on the website within 2 weeks after receiving the PO. If the PO is not on the website DirectAdmin@tailoredbrands.com. Step Action 1 Click on Inbox. 2 Click on the Doc (Customer PO/Release number) you want to review. 3 Review the details of the PO. Go to next procedure, View PO Details on page 4. 3

30 Revised 01/23/2017 View PO Details Review the details of the PO. If a size is missing from the PO on the website (as compared to what is listed on the e- mailed PO received), contact Jennie.Geary@tailoredbrands.com. If the Ship To Code does not match the Ship To information on the ed PO, then use the Ship To Code on the PO (850) on DiCentral s website. 4

31 Revised 01/23/2017 Adjust Quantities on a PO (850) If Vendor is shipping a different quantity than what displays on the PO (850) on the website, then Vendor needs to adjust the quantity of the PO before creating the UCC Labels and ASN. There are two methods of adjusting ASN quantities: Backorder method Used to adjust quantities for all GOH shipments and to adjust flatpack (carton) shipment quantities to zero. (see Adjusting PO Quantities: Backorder Method on page 5) Ship Notice/Manifest method This is an Adjustment made after clicking on Ship Notice/Manifest. It is used to adjust flatpack (carton) shipment quantities to either more or less than what the PO is for. Adjusting PO Quantities: Backorder Method Use this procedure to adjust a PO using the Backorder Method. Step Action 1 Click the box next to the Customer PO / Release number for which quantity needs to be adjusted. 2 Click BACKORDER. 5

32 Revised 01/23/2017 Step Action 3 On the Backorder/Modify Purchase Order screen: a) Skip Step 1. b) At Step 2, unclick the Create Backorder PO box c) Adjust the quantities for each line to the actual quantities being shipped d) If zero units are being shipped for a line, enter zero (0). e) Click Finish (at the bottom). RESULT: A new version of the PO with the adjusted quantities will appear in your Inbox with the Status of Modified. 4 Create the UCC Labels and ASN using this Modified PO. 5 In your Inbox, delete the old (original) PO with the unmodified quantities. To do this, click the box next to the Old (original) PO line and then click Delete. 6

33 Revised 01/23/2017 Selecting a Packing Option Choosing a Packing Option: Which to Select? Use this procedure to choose a packing option for an ASN and UCC Label. Step Action 1 Click Ship Notice/Manifest link on the same line as the Customer PO / Release number you want to create an ASN for. 2 On the resulting screen: a. Click the radio button under Ship Method. b. In the Packing Options section, choose the appropriate packing option (see table below). After choosing a Shipping option, the system provides you with prompts specific to the option you chose. Choose this option: If: 1 all units for flat pack are being shipping in one carton OR if shipping GOH. 2 (ship modes 2, 3, and 6 only) some lines (SKUs) will have different pack quantities. Choose this option to: increase shipped quantities per SKU and create cartons with required units per carton. RESULT: Multiple SKUs are put into one carton, requiring that you manually adjust the carton quantities for the units that do not fill up a carton (for procedure, see Option 2: Making Adjustments for Mixed Cartons on page 11.) IMPORTANT! For ship mode 3, each carton must have the same pack quantity -- cartons with mixed SKUs are not allowed. 7

34 Revised 01/23/2017 Choose this option: 3 (ship modes 2, 3, and 6 only) 4 (ship 5 only) 5 (ship modes 2 and 6 only) 6 (ship mode 5 only) If: all lines (SKUs) will have the same pack quantities. (must adjust PO quantity to actual quantities being shipped using back order method) Do NOT use if some cartons will have multiple SKUs packed in the same cartons. IMPORTANT! For ship mode 3, each carton must have the same pack quantity -- cartons with mixed SKUs are not allowed. all SKUs will be packed in each carton and using the same pre-pack instructions for all cartons. Do NOT use this option if some cartons will not have certain SKUs and/or if some cartons have different pre-pack instructions. all lines (SKUs) will have the same pack quantities. Can be used if some cartons will have multiple SKUs packed in the same cartons. each carton will be packed differently. This option allows you to choose: which lines (SKUs) are packed in which cartons, and how many units of each SKU will be packed in each carton. 7 (ship mode 5 only) most cartons will be packed with units from all of the lines (SKUs) and with the same number of SKUs in each carton. This option allows you to: change, add, or remove lines (SKUs) from each carton, and change the number of units of each SKU packed in each carton. 8 (ship mode 5 only) there are multiple pre-pack instructions. IMPORTANT! This option does not allow you to manipulate packing for each carton -- it will pack the cartons according to the instructions you enter for each group of pre-pack instructions. 8

35 Revised 01/23/2017 Follow Procedure for Your Selected Packing Option Now that you have selected your shipping option, the system will provide instructions to proceed with the creation of the ASN. Follow the proper instructions for your selected packing option. If You Chose Packing Option 1 Follow this procedure to finish creating your ASN if you chose Packing Option 1. Step Action 1 Confirm that the PO being used is for the correct quantities being shipped. See View PO Details on page 4 and Adjusting PO Quantities: Backorder Method on page 5. 2 After you have selected Option 1 and performed Step 1 above, click Continue on the Select Packing Option screen. 9

36 Revised 01/23/2017 If You Chose Packing Option 2 Follow this procedure to finish creating your ASN if you chose Packing Option 2. Step Action 1 After selecting Option 2, click Continue on the Select Packing Option screen. 2 On the resulting screen: List the packing quantities for all or certain lines in Step 1. (OPTIONAL.) Under Step 2: o o Adjust Pack Qty to number of units to be packed in each carton for each line (if you skipped step 1) Adjust the Ship Qty to the total number of units being shipped for each line. IMPORTANT! Do not adjust quantities to zeros here. If necessary to adjust quantities to zero, follow instruction in Adjusting PO Quantities: Backorder Method on page 5. See also Option 2: Making Adjustments for Mixed Cartons on page Click Continue. 10

37 Revised 01/23/2017 Option 2: Making Adjustments for Mixed Cartons Where you have multiple SKUs in one carton, use this procedure to manually adjust carton quantities for the units that do not fill up a carton. You would do this on DiCentral s ASN screen. Scenario: You have 3 cartons with less than 25 units each, as shown below: Carton No. Carton Number of units in this carton Task: We want to consolidate units from the three cartons into one carton and delete two of the cartons. For this example, we will move all the units from Cartons 2 and 3 into Carton 1 then delete Cartons 2 and 3. 11

38 Revised 01/23/2017 Step Action 1 On the ASN screen, add lines to the carton that you want to move units into by highlighting the row above where you want to add the line. Our Example: Highlight the line that has the information for the 10 units (Carton 1) -- see below. 2 Click on the + button (at the top). At Insert Dialog box, click Item Type and then click OK. RESULT: System adds a blank line. 12

39 Revised 01/23/2017 Step Action 3 Insert the line information of the line that needs to be moved to that carton. (Pack and Size fields must contain 1.) NOTE: You can use copy and paste functions. Our Example: Insert Carton 2 information (for the 6 units). These fields must contain the number 1. 13

40 Revised 01/23/2017 Step Action 4 Delete the first line for Carton 2. NOTE: There are always at least two lines for every carton -- one line listing only the carton, plus additional lines listing the information for the goods in the carton. To do this: a) Highlight the first line (for our example, carton number ). b) Click the Scissors icon at the top. c) Click YES at the Delete dialog box. RESULT: System returns you to the top of the ASN (to the first carton). 14

41 Revised 01/23/2017 Step Action 5 Scroll down to the remaining line for Carton 2 (same carton number) and repeat Step 4, a-c, for that line, too. 6 Do you need to add more lines to the carton that you want to move units into? If YES, repeat Steps 1-3 to add the line information. Then, repeat Step 4 to delete the old empty line(s). (In our example, we would do this for Carton 3.) If NO, go to the next step. 7 Go through the entire ASN and see if there are any other cartons with less than 25 units that can be added to fill the carton. 15

42 Revised 01/23/2017 If You Chose Packing Option 3 Follow this procedure to finish creating your ASN if you chose Packing Option 3. Step Action 1 After selecting Option 3, enter the maximum number of units being packed in each carton (see below). 2 Click Continue. NOTE: To adjust ship quantities, you must use the backorder method (see Adjusting PO Quantities: Backorder Method on page 5 ). 16

43 Revised 01/23/2017 If You Chose Packing Option 4 Follow this procedure to finish creating your ASN if you chose Packing Option 4. Step Action 1 After selecting Option 4: adjust Pack Qty to number of units to be packed in all carton for each line. adjust the Ship Qty to the total number of units being shipped for each line. IMPORTANT! Do not adjust quantities to zeros here. If you need to adjust quantities to zero, you must use the backorder method (see Adjusting PO Quantities: Backorder Method on page 5 ). 2 Click Continue. 17

44 Revised 01/23/2017 If You Chose Packing Option 5 Follow this procedure to finish creating your ASN if you chose Packing Option 5. Step Action 1 After selecting Option 5, enter the maximum number of units being packed in each carton (see below). 2 Click Continue. 18

45 Revised 01/23/2017 If You Chose Packing Option 6 Follow this procedure to finish creating your ASN if you chose Packing Option 6. Step Action 1 After selecting Option 6, enter total number of cartons being shipped (see below). 2 Click Update. 19

46 Revised 01/23/2017 Step Action 3 View the resulting screen: For each carton, checkmark the box next to each Line that has been packed in that carton. 4 Adjust the quantities of each Line for each carton to the actual quantity being shipped for that line in the carton. 5 Click Continue. 20

47 Revised 01/23/2017 If You Chose Packing Option 7 Follow this procedure to finish creating your ASN if you chose Packing Option 7. Step Action 1 After selecting Option 7, adjust Pack Qty to the number of units being packed in all cartons for each line. (pre-pack quantity for each line). 2 Click next > >. 21

48 Revised 01/23/2017 Step Action 3 On the resulting screen: Review the quantities for each Line listed for each carton. Adjust the quantities for each Line for each carton if necessary. If a Line is not going to be packed in a carton, uncheck the box next to the Line under the Include? Column. 4 Click Continue. 22

49 Revised 01/23/2017 If You Chose Packing Option 8 Follow this procedure to finish creating your ASN if you chose Packing Option 8. Step Action 1 After selecting Option 8, List number of different size run groups. EXAMPLE: If some cartons will be packed with sizes S-M-L and XL and some will be packed with M-L-Xl and XXL, then the number of size run groups will be 2. Or if some cartons will be shipped with different quantities of the same size run (e.g., each carton will have size runs S-M-L and XL, but some cartons will have quantities and some cartons will have ), then the group number will be 2 as well. 2 Click Next > >. 23

50 Revised 01/23/2017 Step Action 3 On the resulting screen: Adjust the quantities for each Line listed for each prepack group. Adjust the quantities for each Line for each pre-pack group if necessary. If a Line is not going to be packed in a group, uncheck the box next to the Line under the Include? Column. 4 Click Continue. (Now you are ready to create an ASN.) 24

51 Revised 01/23/2017 Create an ASN ASN Screen Displays Automatically After selecting the proper packing option and following the steps to complete the packing option (previous section), the ASN screen will display. Some information is already populated in certain fields. This information is from the PO (850) and does not need to be altered. 25

52 Revised 01/23/2017 Create and Forward an ASN Follow this procedure to create and forward an ASN. Step Action 1 On the ASN screen, enter data in all blank fields with an asterisk next to them. Field No of Carton SCAC Code Weight (lbs) Carrier Name Pack Type Data System-populated -Make sure populated value matches the number of cartons actually being shipped: If not, redo the packing option steps Always UASI Enter weight Always FedEx Enter either carton or GOH Weight Unit Enter lbs, kgs, etc. 2 Click Drafts. Then click Go to Out Box. 3 On the resulting screen: Click in the box next to the ASN(s) that need to be sent. Click Forward Transactions. RESULT: System displays receivers to whom you can send the ASN(s). 26

53 Revised 01/23/2017 Step Action 4 Click in the Send To box next to the correct receiver. Click Submit. CONGRATULATIONS! You have created and forwarded an ASN! 27

54 Revised 01/23/2017 Create a UCC Label Create a UCC Label Use this procedure to create a UCC label (if required). Step Action 1 On DiCentral s home screen: Click Outbox tab. Click UCC Label. 28

55 Revised 01/23/2017 Step Action 2 On the resulting screen: a) Choose the appropriate Shipping Label option. b) Fill out Ship From information. c) Enter in the ending box number. d) Select the number of labels you want printed out on one page. e) Click Continue. NOTE: The Department Number can be skipped. RESULT: UCC Label window displays. 29

56 Revised 01/23/2017 Step Action 3 a) Review the information on the label(s) to make sure that it is correct. b) Execute File > Page Setup. RESULT: Page Setup window displays. 30

57 Revised 01/23/2017 Step Action 4 Set the page parameters: a) Delete the information in the Header and Footer fields. b) Adjust the margins to your needs. c) Click Printer to select the appropriate printer. d) Click OK. 5 Execute File > Print. CONGRATULATIONS! You have created a UCC Label! 31

58 Copyright 2002, The Men's Wearhouse, Inc. All rights reserved.

59 Distribution Center Revised 01/23/2017 Table of Contents EDI EDI Specifications... 5 Contents... 5 EDI Program, Ship Modes and ASN Type... 6 Compliance with EDI Program... 6 Transmitting the 856 ASN... 7 MW Ship Modes and ASN Type... 8 EDI Implementation Information...10 EDI Assistance VAN Daily Schedule EDI Transactions Supported Product Identification Backorders NOT Permitted Substitutions NOT Permitted New Vendors Software Electronic Data Interchange (EDI) Trading Partner Data Sheet Invoice...13 Introduction Qualifier Transaction Sets Transaction Set Format ST Transaction Set Header (Mandatory) BIG Beginning Segment for Invoice (Mandatory) REF erence Identification (Mandatory) REF erence Identification (Mandatory) N1 Name (Mandatory) ITD Terms of Sale/Deferred Terms of Sale (Optional) IT1 Baseline Item Data (Invoice) (Mandatory) TDS Total Monetary Value Summary (Mandatory) CTT Transaction Totals (Mandatory) SE Transaction Set Trailer (Mandatory) EXAMPLE

60 Distribution Center Revised 01/23/ Purchase Order...21 Introduction VAN Transaction Sets Example Purchase Order Document Example Pre Pack Purchase Order Document Example Custom Order Purchase Order Document ST Transaction Set Header BEG Beginning Segment for Purchase Orders REF erence Identification (Division) REF erence Identification (Ship Mode) REF erence Identification (Custom Clothing) FOB F.O.B. Related Instructions CSH Sales Requirements ITD Terms of Sale/ Deferred Terms of Sale DTM Date/Time erence DTM Date/Time erence TD5 Carrier Details N9 erence Identification MSG Message Test N1 Name (Buyer) N3 Address Information (Buyer) N4 Geographic Location (Buyer) N1 Name (Ship To) N3 Address Information (Ship To) N4 Geographic Location (Ship To) PO1 Baseline Item Data PO4 Item Physical Details P Product Item Description CTT Transaction Totals SE Transaction Set Trailer Product Activity...38 Introduction VAN Transaction Sets Example Product Activity Data Document ST Transaction Set Header XQ Reporting Date/Action LIN Item Identification ZA Product Activity Reporting SDQ Destination Quantity CTT Transaction Totals SE Transaction Set Trailer

61 Distribution Center Revised 01/23/ ASN...43 Introduction VAN Transaction Sets Example ASN Document ST Transaction Set Header BSN Beginning Segment for Advance Ship Notice HL Hierarchical Level (shipment) TD1 Carrier Details (Quantity and Weight) TD5 Carrier Details (Routing Sequence/ Transit Time) REF erence Identification (Bill of Lading) REF erence Identification (Carrier erence) DTM Date/Time erence (Shipped) N1 Name (Ship From) N4 Geographic Location (Ship From) N1 Name (Ship To) HL Hierarchical Level (Order) PRF Purchase Order erence REF erence Identification (Ship Mode) REF erence Identification REF erence Identification N1 Name (Buyer) HL Hierarchical Level (Pack) MAN Marks and Numbers HL Hierarchical Level (Item) LIN Item Identification SN1 Item Detail (Shipment) PO4 Item Physical Details CTT Transaction Totals SE Transaction Set Trailer

62 Distribution Center Revised 01/23/2017 EDI Specifications Contents Use the table below to locate information in this section. Topic See Page EDI Program, Ship Modes and ASN Type 6 EDI Implementation Information 10 Electronic Data Interchange (EDI) Trading Partner Data Sheet 810 Invoice Purchase Order Product Activity ASN

63 Distribution Center Revised 01/23/2017 EDI Program, Ship Modes and ASN Type Compliance with EDI Program The Men s Wearhouse and its affiliate and subsidiary companies recognize the importance EDI plays in the achievement of our strategic goals. The use of EDI is recognized as a remarkably effective strategic tool for improving processes and conducting business more effectively. We expect our Trading Partners also to have a similar commitment to the implementation of this technology. The Men s Wearhouse requires compliance with our EDI program as a condition of being a Business/Trading Partner. The Men s Wearhouse EDI program currently consists of: Invoice (810) Purchase Order (850) Product Data Activity (Sales and Transfers, Inventory, Models) (852) Advance Ship Notice (856), and Functional Acknowledgment (997). 6

64 Distribution Center Revised 01/23/2017 Transmitting the 856 ASN All vendors must send one 856 ASN per order, per shipment, per shipping location per EDI Transmission at the time of shipping - at least 24 hours in advance of the shipment arriving at our distribution centers. Vendors can send the 856 ASN as soon as the order is packed and ready for pick-up. If the product arrives prior to the 856 ASN, the vendor will be subject to a non-compliance charge. Vendors located within 24 hours of our distribution center in Houston, Texas and shipping via Air freight (or who have shipments leaving their facility on Friday) should pay special attention when determining the appropriate time to transmit the 856 ASN. In the event of an error, you must be capable of retransmitting all EDI documents within 24 hours of request. ASN compliant vendors are not required to supply a paper packing list. UCC 128 Labels Additionally, all shipments must have approved UCC-128 labels attached to all cartons. See MW Ship Modes and ASN Type on page 8 for TMW ship modes and the type of ASN required. One-Time Only Exemption for New Vendors All New Vendors will be exempt one time only from providing an ASN for a period of 30 days of the submitted purchase order. All exempt vendors must provide a detailed consolidated packing list (for examples, see Packing List Examples). The packing list should be placed on the lead carton and the carton should be properly marked. 7

65 Distribution Center Revised 01/23/2017 EDI Program, Ship Modes and ASN Type, Continued Ship Modes and ASN Type The table below lists TMW ship modes and the type of ASN required: Ship Description Mode 1 Push/Flow Through Garments on Hangers (GOH): Merchandise shipped bulk on APPROVED hangers to be allocated directly to the stores. 2 Push/Flow Thru (Ctn) Merchandise: Merchandise shipped bulk from the vendor to be allocated directly to the stores. Cartons must be packed with one style, color and size per carton. Remaining units for colors and sizes that cannot fill a carton may be packed into mixed cartons. 3 Back Stock (Ctn) Merchandise: Merchandise shipped in bulk from the vendor to be stored at DC to replenish the stores basic items. Mixed styles, colors or sizes in a carton NOT ALLOWED 5 Master pack/case pack Merchandise: Merchandise packed in identical musical runs. ex: (S-1, M-2, L-2, XL-1). Pre-Packs for Ship Mode 5 All Pre-Packs for Ship Mode 5 must be shipped to the exact quantities as ordered and all extra units will be placed in the bulk PO. ASN Type Case Level Case Level Case Level Case Level 6 Flat-to-GOH: Flow Thru merchandise shipped in a carton to be processed on APPROVED hangers. 7 Backstock Flat to GOH: Replenishment Merchandise to be shipped in cartons on APPROVED hangers and stored at DC to replenish stores basic items 9 Garment on Hanger (GOH) Back Stock Merchandise: Merchandise shipped on APPROVED hangers to be stored at the DC to replenish the stores basic items. 10 Special Orders: sent via FedEx directly to the store(s) with shipping documents and AWB ed to Caroline.Fagundes@menswearhouse.com Case Level Case Level Case Level NONE 8

66 Distribution Center Revised 01/23/2017 Ship Description Mode 11 Direct to Store: All merchandise to be shipped directly to store and not the DC 12 EDI Push (Flat Ctn): Replenishment orders generated via EDI with merchandise to be shipped in bulk from the vendor and allocated to the stores upon receipt; All units expected to ship out completely 13 EDI GOH: Orders generated via EDI with merchandise shipped on APPROVED hangers to replenish stores; All units expected to ship out completely 14 EDI Flat to GOH: Flat to GOH Replenishment orders generated via EDI to come through the DC and ship to stores; All units are expected to ship out completely (must be shipped on APPROVED hangers) ASN Type Case Level Case Level Case Level 21 Samples Samples, bulk -- Sent most cost effective way with FedEx. Mixed sizes in a carton ALLOWED. 22 Web/Catalog: Merchandise is shipped in bulk by vendor and is held in our DC Cartons must be packed with one style, color and size per carton. Remaining units for colors and sizes that cannot fill a carton may be packed into mixed cartons. 23 Custom Clothing thru DC: Merchandise from custom clothing orders shipped overseas to be processed in the DC. Mixed styles, colors, and sizes in a carton ALLOWED. 24 JAC Flat Flow Thru: Merchandise shipped bulk from the vendor to be allocated directly to our Joseph Abboud Collection Store. 25 JAC GOH Flow Thru: Merchandise shipped bulk on APPROVED hangers to be allocated directly to our Joseph Abboud Collection Store. Case Level Case Level Case Level Case Level Case Level 9

67 Distribution Center Revised 01/23/2017 EDI Implementation Information EDI Assistance If you are not currently EDI-capable, DIcentral, ( our preferred Web EDI Solution provider, has a variety of cost-effective solutions in addition to the traditional EDI method. As a TMW trading partner, you will find DIcentral eager to assist you in fulfilling this obligation. VAN TMP (TECVAN) Qualifier Type: 01 Qualifier : Daily Schedule All times are Central Standard Time. Send times: 04:15 am, 10:08 am, 12:15 pm, 3:15 pm, 05:15 pm Receive times: 12:30 am, 5:30 am, 08:30 am. 11:30 am, 3:30 am, 05:30 pm, 07:30, 11:30 pm EDI Transactions Supported Sent 850 Purchase Orders 852 Product Data Activity (Sales and Transfers, Inventory, Models) 997 Functional Acknowledgement Received 810 Invoice 856 Advance Ship Notice (ASN) (Required) 997 Functional Acknowledgement Product Identification The Men s Wearhouse will transmit our in-house SKU codes. Backorders NOT Permitted Backorders are not permitted on EDI purchase orders. As long as the ASN is received before the next time EDI purchase orders are generated, the items not filled on the previous order will be reordered. Substitutions NOT Permitted Substitutions are not permitted. When substitutions are made, the ASN cannot be processed by our system. 10

68 Distribution Center Revised 01/23/2017 New Vendors We require all new vendors to fill out the Trading Partner Data Sheet and send it to our EDI Administrator. See page 12 for form. Software Vendor s who do not want to invest in EDI software should contact our EDI Administrator. We can refer you to several third party vendors who can assist you. 11

69 Distribution Center Revised 01/23/2017 Electronic Data Interchange (EDI) Trading Partner Data Sheet Please assist us in establishing our trading-partnership with you by furnishing us with the information below. this completed Data Sheet to Jennie Geary: Telephone: Company Name Mailing Address Trading Partner Information Main Telephone Number Please furnish the name of one or two individuals at your company whom we can contact with questions or problems. Contact Information EDI Contact 1 EDI Contact 2 Name of Contact Contact s Position (EDI, Sales, MIS, etc.) Contact s Phone No. and Extension Contact s Fax Number Address Third Party EDI Support Information To be completed if your EDI support is provided by a contractor or other outside service. Third Party Company Name Mailing Address Please furnish the name of one or two individuals at the third party whom we can contact with questions or problems. Contact Information Contact 1 Contact 2 Name of Contact Contact s Phone No. and Extension Contact s Fax Number Address If we have not sent you the details of our EDI requirements, should we send the specifications to the Vendor or Third Party? EDI Interchange Information VAN (Value Added Network) GEIS or Advantis, etc., or Direct Vendor Interchange Type (DUNS=01, Phone=12, etc.) Vendor s Interchange If VAN is other than GEIS, can interconnect be arranged? EDI Transaction Set and Version Information We require 850 (Purchase Order) 856 (Advance Shipping Notice) and 997 (Functional Acknowledgment). We will transmit and expect to receive ASC X.12 Ver. 004 Rel. 010 VICS. Transaction Set Standard Version Release Industry 850 Purchase Order to vendor 997 Functional Acknowledgment from vendor 810 Invoice 856 Advance Shipping Notice (ASN) from vendor 997 Functional Acknowledgment to vendor Indicate how we are to identify products: (UPC codes are sent only for shoe vendors.) Product Identification Information UPC codes Our SKU codes 12

70 Distribution Center Revised 01/23/ Invoice Introduction This section describes mapping information for a standard 810 invoice. Version 4101VICS Qualifier Qualifier Type: 01 Qualifier : Transaction Sets Transaction sets must be enclosed in X.12 standard interchange (ISA-IEA) and functional group (GS-GE) envelopes. Segment Terminator: Carriage Return/Line Feed, Hex 0D/0A ent Separator: Asterisk Character, Hex 2A Transaction Set Format 810 ISA Interchange Start GS Group Start HEADER LEVEL POS.NO. SEG Name 010 ST Transaction Set Header 020 BIG Beginning Segment for Invoice 050 REF erence Identification 070 N1 Name 130 ITD Terms of Sale/Deferred Terms of Sale DETAIL LEVEL POS.NO. SEG Name 010 IT1 Baseline Item Data (Invoice) SUMMARY LEVEL POS.NO. SEG Name 010 TDS Total Monetary Value Summary 070 CTT Transaction Totals 080 SE Transaction Set Trailer GE Group End IEA Interchange End 13

71 Distribution Center Revised 01/23/2017 ST Transaction Set Header (Mandatory) The Transaction Set Header indicates the start of a transaction set and assigns a control number. Example: ST*810* ent Name Req Type Min/Max Comments ST Transaction Set Identifier Code ST Transaction Set Control Number M 3/3 810 Invoice M AN 4/9 Sequential number assigned by sender, For each functional group, the first Transaction Set Control number is 0001 and is incremented by one for each additional transaction set within the group. BIG Beginning Segment for Invoice (Mandatory) The Beginning Segment for Invoice indicates the beginning of an invoice transaction set and transmits identifying numbers and dates. Example: BIG* *91825* *M ent Name Req Ty pe Min/ Max Comme nts BIG Date M DT 8/8 Invoice Date CCYYMMDD BIG02 76 Invoice Number M AN 1/22 Identifying number assigned by issuer BIG Date M DT 8/8 TMW's original purchase order date, CCYYMMDD BIG Purchase Order Number M AN 1/22 TMW's original purchase order number 14

72 Distribution Center Revised 01/23/2017 REF erence Identification (Mandatory) To specify identifying information Example: REF*IA* ent Name Req Type Min/Max Comments REF erence Identification Qualifier REF erence Identification M 2/2 IA Internal Vendor number M AN 7/7 Seven digit People Soft Vendor Number sent on PO REF erence Identification (Mandatory) To specify identifying information Example: REF*DP*40 ent Name Req Type Min/Max Comments REF erence Identification Qualifier REF erence Identification M 2/2 DP Department number M AN 1/4 TMW Department number 15

73 Distribution Center Revised 01/23/2017 N1 Name (Mandatory) The Name identifies a buying party by type of organization, name, and code. Example: N1*ST**92*1091 ent Name Req Type Min/Max Comments N Entity Identifier Code M 2/2 ST Buying Partner N Name O AN 1/60 N Identification Code Qualifier M 1/2 92 assigned by Buyer or Buyer s agent N Identification M AN 4/4 TMW store number 16

74 Distribution Center Revised 01/23/2017 ITD Terms of Sale/Deferred Terms of Sale (Optional) The Terms of Sale/Deferred Terms of Sale segment specifies terms of sale. If sent, the terms must be sent exactly as on 850 PO. Example: ITD*08*3**** *15 ent Name Req Type Min/ Max Comments ITD Terms Type Code ITD Terms Basis Date Code ITD Terms Discount Percent ITD Terms Discount Due Date ITD Terms Discount Days Due ITD Terms Net Due Date ITD Terms Net Days M 2/2 Code identifying type of payment terms 05 - Discount not applicable 08 Basic discount offered days after end of month M 1/2 Code identifying the beginning of the terms period. 3 Invoice Date O R 1/6 Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date. Send the percent with a decimal point only when needed. ( e.g., send 10.5% as "10.5", and send 2% is as "2") X D 8/8 Date payment is due if discount is to be earned. CCYYMMDD X N 1/3 Number of days in the terms discount period by which payment is due if terms discount is earned. The end of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02. M D 8/8 Date when total invoice amount becomes due expressed in format CCYYMMDD M N 1/3 Number of days until total invoice amount is due (discount not applicable). The end of the term period is derived by adding this value to the beginning of the term period, 17

75 Distribution Center Revised 01/23/2017 IT1 Baseline Item Data (Invoice) (Mandatory) The Terms of Sale/Deferred Terms of Sale segment specifies terms of sale. Example: IT1*000100*1116*EA*3.75**UP* *VA*ER491 ent Name Req Type Min/Max Comments IT Assigned Identification IT Quantity Invoiced IT Unit or Basis for Measure O AN 1/20 PO Line number. M R 1/10 Number of units invoiced (vendor units) M 2/2 EA Each CA - Case IT Unit Price M R 1/17 Price per unit of product, service, commodity, etc. Send price with a decimal point only when needed. (e.g., $15.95 would be sent as "15.95", and $29.00 would be sent as "29"). IT Product/ Service Qualifier IT Product/ Service M 2/2 CB Buyer Item Number M AN 9/9 Nine digit buyer item number sent on 850 PO IT Product/ Service Qualifier IT Product/ Service IT Product/ Service Qualifier O 2/2 VA Vendor s Style Number O AN 1/48 Vendor s Style Number O 2/2 UP U.P.C. Consumer Package Code ( ) IT Product/ Service O AN 12/12 UPC Number 18

76 Distribution Center Revised 01/23/2017 TDS Total Monetary Value Summary (Mandatory) The Total Monetary Value Summary segment specifies the total invoice discounts and amounts. Example: TDS*28800 ent Name Req Type Min/Max Comments TDS Amount M N2 1/15 Total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable) CTT Transaction Totals (Mandatory) The Transaction Totals segment transmits a hash total for the number of IT1 segments in the transaction set. Example: CTT*4 I D ent Name Req Type Min/Max Comments CTT Number of Line Items M N0 1/6 The number of IT1 segments present in the transaction set SE Transaction Set Trailer (Mandatory) The Transaction Set Trailer indicates the end of the transaction set and provides the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Example: SE*11* Ele m ent Name Req Type Min/Max Comments SE01 96 Number of Included Segments SE Transaction Set Control Number M N0 1/10 Total number of segments included in a transaction set including ST and SE segments M AN 4/9 Identifying control numberthis must be the same number as is in the ST segment (ST02) for the transaction set. 19

77 Distribution Center Revised 01/23/2017 EXAMPLE ST*810*3280l BIG* *C * *M REF*IA* REF*DP*80 N1*ST**92*0033 ITD*01*3**** *60 IT1*1*2*EA*7**CB*83KN03201*VA*BP06014 IT1*2*2*EA*7**CB*83KN03401*VA*BP06014 IT1*3*3*EA*5.5**CB*80JX03601*VA*BA35001 IT1*4*3*EA*5.5**CB*80JX04021*VA*BA35001 IT1*5*3*EA*5.5**CB*80N403201*VA*BA35146 IT1*6*2*EA*7**CB*84KT04221*VA*BP02001 TDS*9150 CTT*6 SE*15*

78 Distribution Center Revised 01/23/ Purchase Order Introduction This section describes mapping Information for: Standard EDI Purchase Order (850) ANSI X.12 Version 4010 VICS Rev. April, 2009 VAN TMP (TECVAN) Qualifier Type: 01 Qualifier : Transaction Sets Transaction sets must be enclosed in X.12 standard interchange (ISA-IEA) and functional group (GS-GE) envelopes. Segment Terminator: Carriage Return/Line Feed, Hex 0D/0A ent Separator: Asterisk Character, Hex 2A 21

79 Distribution Center Revised 01/23/2017 TRANSACTION SET FORMAT ISA Interchange Start GS Group Start HEADER LEVEL ST Transaction Set Header BEG Beginning Segment for Purchase Order REF erence Numbers (Division) REF erence Numbers (Ship Mode) REF erence Number (Custom orders) FOB F.O.B. Related Instructions CSH Header Sale Condition ITD Payment and Discount Terms DTM Date/Time erence (Ship not before date) DTM Date/Time erence (Cancel after date) TD5 Carrier Details N9 erence Identification (AH) MSG (Legal Agreement) N1 Name (Buyer) N3 Address Information (Buyer) N4 Geographic Location (Buyer) N1 Name (Ship To) N3 Address Information (Ship To) N4 Geographic Location (Ship To) DETAIL LEVEL PO1 Purchase Order Baseline Item Data PO4 Item Physical Data P Production Item Description SUMMARY LEVEL CTT Transaction Totals SE Transaction Set Trailer IEA GE Group End Interchange End 22

80 Distribution Center Revised 01/23/2017 Example Purchase Order Document ST*850* BEG*07*RL*M *1* REF*DP*20 REF*PHC*3 FOB*DF*****OR*JOE BLOE, INC. CSH*N ITD*05*3*****60 DTM*037* DTM*001* TD5*B****PER GUE N9*AH*SEE MSG FOR LEGAL NOTICE MSG*Vendor agrees to comply with the Quality Control and Testing Manuals MSG*(collectively "Manuals"), and with provisions listed in the Routing Guide MSG*including but not limited those portions of section entitled MSG*"Business Rules" for Domestic vendors and "Shipment Policies" for MSG*International vendors e.g., C-TPAT and PIP supply chain security, MSG*anti-Transshipment Requirements, Record Keeping Requirements Indemnity, MSG*Warranty of Goods, Consumer Protection Laws). Vendor should refer to MSG*the Manuals and Routing Guide for details. N1*BY*TMW PURCHASING LLC*92*1099 N3*6380 ROGERDALE N4*HOUSTON*TX*7707 N1*ST*TMW PURCHASING LLC*92*1091 N3*10485 WEST BELLFORT N4*HOUSTON*TX*77031 PO1*000001*24*EA*50.00**CB* *UP* PO4*1*1*EA PO1*000002*24*EA*50.00**CB* *UP* PO4*1*1*EA PO1*000003*48*EA*50.00**CB* *UP* PO4*1*1*EA.. CTT*74 SE*159*

81 Distribution Center Revised 01/23/2017 Example Pre Pack Purchase Order Document ST*850* BEG*07*RL*M *1* ST*850* REF*DP*40 REF*PHC*5 FOB*DF*****OR*ABC CSH*N ITD*05*3*****60****** DTM*037* DTM*001* TD5*B****PER GUE N9*AH*SEE MSG FOR LEGAL NOTICE MSG*Vendor agrees to comply with the Quality Control and Testing Manuals MSG*(collectively "Manuals"), and with provisions listed in the Routing Guide MSG*including but not limited those portions of section entitled MSG*"Business Rules" for Domestic vendors and "Shipment Policies" for MSG*International vendors e.g., C-TPAT and PIP supply chain security, MSG*anti-Transshipment Requirements, Record Keeping Requirements Indemnity, MSG*Warranty of Goods, Consumer Protection Laws). Vendor should refer to MSG*the Manuals and Routing Guide for details. N1*BY*TMW PURCHASING LLC*92*1099 N3*6380 ROGERDALE N4*HOUSTON*TX*77072 N1*ST*TMW PURCHASING LLC*92*1091 N3*10485 WEST BELLFORT, WEST SE N4*HOUSTON*TX*77031 PO1*000001*30*EA*47.50**CB*40AN85403*UP* PO4*1*1*EA PO1*000001*60*EA*47.50**CB*40AN90403*UP* PO4*1*1*EA PO1*000001*60*EA*47.50**CB*40AN95403*UP* PO4*1*1*EA PO1*000001*90*EA*47.50**CB*40AN00403*UP* PO4*1*1*EA PO1*000001*90*EA*47.50**CB*40AN05403*UP* PO4*1*1*EA PO1*000001*90*EA*47.50**CB*40AN10403*UP* PO4*1*1*EA PO1*000001*30*EA*47.50**CB*40AN15403*UP* PO4*1*1*EA PO1*000001*60*EA*47.50**CB*40AN20403*UP* PO4*1*1*EA PO1*000001*30*EA*47.50**CB*40AN30403*UP* PO4*1*1*EA CTT*9 SE*43* TMW buyer s instructions for packing the order to the vendor. A pre pack order is sent as ship mode 5 in the REF*PHC segment. The bulk size scales are divided by number of cartons to determine what goes into each carton. 24

82 Distribution Center Revised 01/23/2017 Example Custom Order Purchase Order Document ST*850* BEG*07*RL*M *1* REF*DP*10 REF*PHC*11 REF*CO*72380 FOB*DF*****OR*XXX CORP/ GMAC CSH*N ITD*05*3*****00****** DTM*037* DTM*001* TD5*B****PER GUE N9*AH*SEE MSG FOR LEGAL NOTICE MSG*Vendor agrees to comply with the Quality Control and Testing Manuals MSG*(collectively "Manuals"), and with provisions listed in the Routing Guide MSG*including but not limited those portions of section entitled MSG*"Business Rules" for Domestic vendors and "Shipment Policies" for MSG*International vendors e.g., C-TPAT and PIP supply chain security, MSG*anti-Transshipment Requirements, Record Keeping Requirements, Indemnity, MSG*Warranty of Goods, Consumer Protection Laws). Vendor should refer to MSG*the Manuals and Routing Guide for details. N1*BY*TMW PURCHASING LLC*92*1099 N3*6380 ROGERDALE N4*HOUSTON*TX*77072 N1*ST*TMW PURCHASING LLC*92*5075 N3*11 BELLEVILLE RD N4*NEW BEDFORD*MA*02745 PO1*000001*1*EA*248.17**CB*10H050400*****VA*8454/1B*VS* P*F****JA CUS SPCT CUSTOMSPCOAT MISCELLANEOUS CTT*1 SE*30*

83 Distribution Center Revised 01/23/2017 ST Transaction Set Header The Transaction Set Header indicates the start of a transaction set and assigns a control number Example: ST*850* ent Name Req Type Min/ Max Comments ST Transaction Set Code M 3/3 850 Purchase Orders ST Transaction Set Control Number M AN 4/9 Sequential Number assigned by sender BEG Beginning Segment for Purchase Orders The Beginning Segment for Purchase Orders indicates the beginning of a purchase order transaction set and transmits identifying numbers and date. Example: BEG*07*RL*M *1* ent Name Req Type Min/Max Comments BEG Transaction Set Purchase Code M 2/2 07 Release Order 00 Original BEG02 92 Purchase Order Type Code M 2/2 RL - Release BEG Purchase Order Number M AN 9/9 BEG Purchase Order Release Number M N 2/2 No. identifying a release against a PO BEG Purchase Order Date M DT 8 Date of P.O. (CCYYMMDD) 26

84 Distribution Center Revised 01/23/2017 REF erence Identification (Division) erence Identification (Division) specifies division information. Example: REF*DP*20 REF erence Identification Qualifier REF erence Identification ent Name Req Type Min/Max Comments M 2/3 DP Division M N 2/2 Divisions 10 Sports Coats 20 Slacks 30 Suits 40 Shoes 50 Dress Shirts 60 Sportswear 70 Outerwear 80 Accessories 27

85 Distribution Center Revised 01/23/2017 REF erence Identification (Ship Mode) erence Identification (Process Handling code our Ship Mode) specifies ship mode information. See How to Identify Packaging Requirements for ship mode definitions. Example: REF*PHC*3 ent Name Req Type Min/Max Comments REF erence Identification M 2/3 PHC Ship Mode Qualifier REF erence Identification M N 1/50 Ship Modes 1 GOH Flow Thru 2 Push/Flow Thru 3 Backstock Ctn 5 Masterpack / Casepack 6 Flat to GOH Flow Thru 7 Backstock Flat to GOH 9 GOH Backstock 10 Special Orders 11 Direct to Store 12 EDI Flat (Ctn) 13 EDI GOH 14 EDI Flat to GOH 21 Samples 22 Web/Catalog 23 - Custom Clothing thru DC 24 JAC Flat Flow Thru 25 JAC GOH Flow Thru REF erence Identification (Custom Clothing) erence Identification (Custom Clothing) specifies for Custom clothing vendors. Example: REF*CO*xxxxxx REF erence Identification Qualifier ent Name Req Type Min/Max Comments O 2/3 CO Custom Clothing 28

86 Distribution Center Revised 01/23/2017 REF erence Identification X N 1/50 Custom order number FOB F.O.B. Related Instructions F.O.B. Related Instructions specify transportation instructions relating to shipment. Example: FOB*DF*****OR*JOE-BLOE, Inc. ent Name Req Type Min/Max Comments FOB Shipment Method of Payment M 2/2 DF - Defined by Buyer or Seller FOB Location Qualifier M 2/2 OR Origin (Shipping Point) FOB Description of Location M AN 1/50 Vendor Name CSH Sales Requirements Sales Requirements specify requirements of the sale. Example: CSH*N ent Name Req Type Min/Max Comments CSH Sales Requirement Code M 1/1 N No Back Order 29

87 Distribution Center Revised 01/23/2017 ITD Terms of Sale/ Deferred Terms of Sale Terms of Sale/Deferred Terms of Sale specifies terms of sale. If ITD01 = 5 then ITD02 and ITD07 is required. If ITD01 = 8 then ITD02, ITD03, ITD05 and ITD07 is required If ITD01 = 12 then ITD02, ITD03 and ITD13 is required. Example: ITD*05*3*****60 (pay net 60 days) ITD*08*3*1**30**60 (pay discount 1% paid in 30 days net amount in 60 days) ITD*12*3*3**********10 (pay 3% EOM 10 day) ent Name Req Type Min/Max Comments ITD Terms Type Code M 2/2 Code identifying type of payment terms 05 - Discount not applicable 08 Basic discount offered days after end of month ITD Terms Basis Date Code M 1/2 Code identifying the beginning of the terms period 3 - Invoice Date ITD Terms Discount Percent C R 1/6 Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the terms Discount Due Date. Send the percent with a decimal point only when needed, e.g. send 10.5% as 10.5, and send 2% as 2. ITD Terms Discount Days C N0 1/3 Number of days in the terms discount period by which payment is due if terms discount is earned. 30

88 Distribution Center Revised 01/23/2017 ent Name Req Type Min/Max Comments ITD Terms Net Days C N0 1/3 Number of days until total invoice is due (discount not applicable). ITD Day of month C N0 1/2 10 number of days due after end of month DTM Date/Time erence This instance of the Date/Time erence specifies the ship not before date. Example: DTM*037* ent Name Req Type Min/Max Comments DTM Date/Time Qualifier M 3/3 037 Ship not before date DTM Date M DT 8/8 Date (CCYYMMDD) DTM Date/Time erence This instance of the Date/Time erence specifies the cancel after date. Example: DTM*001* ent Name Req Type Min/Max Comments DTM Date/Time Qualifier M 3/3 001 Cancel after date DTM Date M DT 8/8 Date (CCYYMMDD) 31

89 Distribution Center Revised 01/23/2017 TD5 Carrier Details Carrier Details specifies carrier and sequence of routing information. Example: TD5*B****PER GUE ent Name Req Type Min/Max Comments TD Routing Sequence Code M 1/1 B - Origin/Delivery carrier TD Routing M AN 1/20 Per Guide N9 erence Identification To transmit identifying information as specified by the erence Qualifier. Example: N9*AH*SEE MSG FOR LEGAL NOTICE ent Name Req Type Min/Max Comments N erence Identification M 2/3 AH - Agreement Qualifier N erence Identification C AN 1/50 Legal notice MSG Message Test To provide a free-form format that allows the transmission of text information. Example: MSG*Vendor agrees to comply with the Quality Control and Testing Manuals MSG*(collectively "Manuals"), and with provisions listed in the Routing Guide MSG*including but not limited those portions of section entitled MSG*"Business Rules" for Domestic vendors and "Shipment Policies" for MSG*International vendors e.g., C-TPAT and PIP supply chain security, MSG*anti-Transshipment Requirements, Record Keeping Requirements, Indemnity, MSG*Warranty of Goods, Consumer Protection Laws). Vendor should refer to MSG*the Manuals and Routing Guide for details. ent Name Req Type Min/Max Comments MSG Free-form Message Text M AN 1/264 Multiple MSG segments 32

90 Distribution Center Revised 01/23/2017 N1 Name (Buyer) Name (Buyer) identifies a buying party by type of organization, name and code. Example: N1*BY*TMW PURCHASING LLC*92*1099 ent Name Req Type Min/Max Comments N Entity Identifier Code M 2/2 BY- Buying Partner N Name M AN 1/25 TMW PURCHASING LLC N Identification Code Qualifier M 2/2 92 Assigned by Buyer N Identification Code M AN 4/ N3 Address Information (Buyer) Address Information (Buyer) specifies the location of the named buying party. Example: N3*6100 STEVENSON ent Name Req Type Min/Max Comments N Address Information M AN 1/ Stevenson N4 Geographic Location (Buyer) Geographic Location (Buyer) specifies the geographic place of the named (buying) party. Example: N4*FREMONT*CA*94538 ent Name Req Type Min/Max Comments N City Name M AN 2/30 Fremont N State or Province Code M 2/2 CA N Postal Code M 3/

91 Distribution Center Revised 01/23/2017 N1 Name (Ship To) Name (Ship To) identifies a party by type of organization, name and code. Example: N1*ST*TMW PURCHASING LLC*92*1091 ent Name Req Type Min/Max Comments N Entity Identifier Code M 2/2 ST- Ship To N Name M AN 1/25 TMW PURCHASING LLC N Code Qualifier M 2/2 92 Assigned by Buyer N Code M AN 4/ Houston Distribution Center 0020 Hampstead FLAT Distribution Center 0220 Hampstead GOH/Shoes Distribution Center N3 Address Information (Ship To) Address Information (Ship To) specifies the location of the ship to party. Examples: N3*10485 WEST BELLFORT ent Name Req Type Min/Max Comments N Address Information M AN 1/ W. Bellfort Hanover Pike Hanover Pike Suite N4 Geographic Location (Ship To) Geographic Location (Ship To) specifies the geographic location of the ship to party. Example: N4*HOUSTON*TX*77031 ent Name Req Type Min/Max Comments N City Name M AN 2/30 Houston (or Hampstead) N State or Province Code M 2/2 TX (or MD) N Postal Code M 3/ &

92 Distribution Center Revised 01/23/2017 PO1 Baseline Item Data Baseline Item Data specifies the basic and most frequently used line item data for the invoice and related transactions. Examples: P01*00001*1*EA*10.00**CB* *UP* P01*00001*1*EA*10.00**CB* ent Name Req Type Min/Max Comments PO Assigned Identification M AN 1/20 assigned within a transaction set PO Quantity Ordered M R 1/15 Number of units ordered PO Unit or Basis for Measurement Code M 2/2 EA - Each PO Unit Price M R 1/17 Price per unit of product PO Product Qualifier M 2/2 CB - Buyer s Catalog Number PO Product M AN 1/48 Identifying number for product P Product Qualifier O 2/2 UP - U.P.C. P Product O AN 1/48 Identifying number for product PO Product Qualifier O 2/2 Not used PO Product X AN 1/48 Not used PO Product Qualifier O 2/2 VA Vendor style PO Product X AN 1/48 VA Style number PO Product Qualifier O 2/2 VS Vendor supplemnetal Item Number PO Product X AN 1/48 Supplemental item number 35

93 Distribution Center Revised 01/23/2017 PO4 Item Physical Details Item Physical Details specifies the physical quantities and packaging. PO4 segments are not sent for custom orders. Example: P04*1*1*EA ent Name Req Type Min/Max Comments PO Pack M N0 1/6 The number of inner containers, or the number of eaches if there are no inner containers, per outer container PO Size M N0 1/8 Size of vendor units in pack PO Unit of Measurement Code M 2/2 EA Each P Product Item Description Product/Item Description specifies product in a free format. P segments are sent for custom orders. Non custom orders will not receive P segments Example: P*F****JA CUS SPCT CUSTOMSPCOAT MISCELLANEOUS ent Name Req Type Min/Max Comments P Item Description Type O 1/6 F Free format P Identifying Item Description X AN 1/80 Item description 36

94 Distribution Center Revised 01/23/2017 CTT Transaction Totals Transaction Totals transmits a hash total for a specific element in the transaction set. Example: CTT*74 ent Name Req Type Min/Max Comments CTT Number of Line Items M N0 1/6 Total number of P01 segments SE Transaction Set Trailer Transaction Set Trailer indicates the end of the transaction set and provides the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Example: SE*159* ent Name Req Type Min/Max Comments SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 37

95 Distribution Center Revised 01/23/ Product Activity Introduction This section describes mapping Information for: Standard EDI Outbound Product Activity Data (852) ANSI X.12 Version 4010 VICS Rev. May 2005 VAN TMP (TECVAN) Qualifier Type: 01 Qualifier : Transaction Sets Transaction sets must be enclosed in X.12 standard interchange (ISA-IEA) and functional group (GS-GE) envelopes. Segment Terminator: Carriage Return/Line Feed, Hex 0D/0A ent Separator: Asterisk Character, Hex 2A TRANSACTION SET FORMAT ISA Interchange Start GS Group Start HEADER LEVEL ST Transaction Set Header XQ Reporting Date/Action DETAIL LEVEL LIN Item Identification ZA Product Activity Reporting SDQ Destination Quantity SUMMARY LEVEL CTT Transaction Totals SE Transaction Set Trailer IEA GE Group End Interchange End 38

96 Distribution Center Revised 01/23/2017 Example Product Activity Data Document ST*852*0001 XQ*H* LIN**IT* ZA*QS SDQ*EA*92*4209*9 LIN**IT* ZA*QS SDQ*EA*92*1231*4 LIN**IT* ZA*QD SDQ*EA*92*1227*-4 LIN**IT* ZA*QS SDQ*EA*92*1255*1 LIN**IT* ZA*QD SDQ*EA*92*1222*4 LIN**IT* ZA*QD SDQ*EA*92*1231*4*1238*4 LIN**IT* ZA*QS SDQ*EA*92*1603*1 CTT*7 SE*25*0001 ZA Loop LIN Loop 39

97 Distribution Center Revised 01/23/2017 ST Transaction Set Header The Transaction Set Header indicates the start of a transaction set and assigns a control number Example: ST*850*99001 ent Name Req Type Min/ Max Comments ST Transaction Set Code M 3/3 852 Product Activity ST Transaction Set Control Number M AN 4/9 Sequential Number assigned by sender XQ Reporting Date/Action Reporting Date/Action specifies the reporting date. Example: XQ*H* ent Name Req Type Min/Max Comments XQ Transaction Handling Code M 1/2 H Notification Only XQ Date M DT 8/8 CCYYDDMM -Week ending date LIN Item Identification Item Identification specifies a basic item identification date. Example: LIN**IT* ent Name Req Type Min/Max Comments LIN Product Qualifier M 2/2 IT Buyer s Style/SKU Number LIN Product M AN 1/48 Buyer s Style/SKU Number 40

98 Distribution Center Revised 01/23/2017 ZA Product Activity Reporting Product Activity Reporting specifies transportation instructions relating to shipment. Example: ZA*QS ent Name Req Type Min/Max Comments ZA Activity Code M 2/2 QS Quantity Sold QD Additional Demand Quantity (indicates inter-store transfers QS and QD sent weekly) QA Inventory on-hand quantity QX Model stock quantity SDQ Destination Quantity Destination Quantity specifies requirements of the sale. Example: SDQ*EA*92*1231*4 ent Name Req Type Min/Max Comments SDQ Basis for Measurement Code M 2/2 EA Each SDQ02 66 Identification Code Qualifier M 1/ Assigned by Buyer SDQ03 67 Identification Code M AN 2/80 TMW s Store Numbers SDQ Quantity M N0 1/15 Quantity CTT Transaction Totals Transaction Totals transmits a hash total for a specific element in the transaction set. Example: CTT*74 ent Name Req Type Min/Max Comments CTT Number of Line Items M N0 1/6 Total number LIN segments 41

99 Distribution Center Revised 01/23/2017 SE Transaction Set Trailer Transaction Set Trailer indicates the end of the transaction set and provides the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Example: SE*73* ent Name Req Type Min/Max Comments SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 42

100 Distribution Center Revised 01/23/ ASN Introduction This section describes mapping Information for: Standard EDI Advance Ship Notice (856) ANSI X.12 Version 4010 VICS Rev. March, 2009 VAN TMP (TECVAN) Qualifier Type: 01 Qualifier : Transaction Sets Transaction sets must be enclosed in X.12 standard interchange (ISA-IEA) and functional group (GS-GE) envelopes. Segment Terminator: Carriage Return/Line Feed, Hex 0D/0A ent Separator: Asterisk Character, Hex 2A 43

101 Distribution Center Revised 01/23/2017 TRANSACTION SET FORMAT ISA Interchange Start GS Group Start HEADER LEVEL ST Transaction Set Header BSN Beginning Segment for Ship Notice SHIPMENT LEVEL HL Hierarchical Level (Shipment) TD1 Carrier Details (Quantity and Weight) TD5 Carrier Details (Routing Sequence/Transit Time) REF erence Numbers (Bill of Lading) REF erence Numbers (Carrier erence) DTM Date/Time erence N1 Name (Ship From) N4 Geographic Location (Ship From) N1 Name (Ship To) ORDER LEVEL HL Hierarchical Level (Order) PRF Purchase Order erence REF erence Numbers (Ship Mode) REF erence Numbers (Invoice Number) N1 Name (Buying Party) PACK LEVEL HL Hierarchical Level (Pack) MAN Marks and Numbers ITEM LEVEL HL LIN SN1 PO4 Hierarchical Level (Item) Item Identification Item Detail (Shipment) Item Physical Details SUMMARY AREA CTT Transaction Totals SE Transaction Set Trailer IEA GE Group End Interchange End 44

102 Distribution Center Revised 01/23/2017 Example ASN Document ST*856* BSN*00*00001* *1232 HL*1**S TD1*CTN25*0045****G* *LB TD5*B*2*MWHS*M*MENS WEARHOUSE TRK REF*BM*31560 REF*CN* DTM*011* N1*SF**1* N4*ANYCITY*TX*72687 N1*ST**92*1091 HL*2*1*O PRF*M *16** REF*PHC*3 REF*IV* N1*BY**92*1099 HL*3*2*P MAN*GM* HL*4*3*I LIN*005*CB* SN1**24*EA PO4*01*24*EA HL*5*2*P MAN*GM* HL*6*5*I LIN*006*CB* SN1**24*EA PO4*01*24*EA CTT* SE*001341* GE*000002* IEA*00001*

103 Distribution Center Revised 01/23/2017 ST Transaction Set Header Transaction Set Header indicates the start of a transaction set and assigns a control number. Example: ST*856* ent Name Req Type Min/Max Comments ST Transaction Set Code M 3/3 856 Advance Ship Notice ST Transaction Set Control Number M AN 4/9 Sequential Number assigned by sender BSN Beginning Segment for Advance Ship Notice Beginning Segment for Advance Ship Notice indicates the beginning of an advance ship notice transaction set and transmits identifying numbers and date. Example: BSN*00*00001* *1232 ent Name Req Type Min/Max Comments BSN Transaction Set Code M 2/ Original BSN Shipment Identification M AN 2/30 Unique control number assigned by vendor BSN Date ASN was created M DT 8/8 CCYYMMDD BSN Time ASN was created M TM 4/8 HHMM or HHMMSS 46

104 Distribution Center Revised 01/23/2017 HL Hierarchical Level (shipment) Hierarchical Level (shipment) identifies dependencies among and the content of hierarchically related groups of data segments. Example: HL*1**S ent Name Req Type Min/Max Comments HL Hierarchical Number M AN 1/12 Unique number assigned by vendor to identify a particular portion in a hierarchical structure. At the shipment level in an ASN this will start with 1. HL Hierarchical Parent Not used at the Shipment Level HL Hierarchical Level Code M 1/1 S - Shipment TD1 Carrier Details (Quantity and Weight) Carrier Details (Quantity and Weight) specifies the transportation details relative to commodity, weight and quantity. Example: TD1*CTN25*0045****G* *LB ent Name Req Type Min/Max Comments TD Packaging Code M AN 3/5 CTN25 = Carton corrugated BAG79 = Garment bags TD Lading Quantity M N0 1/7 Number of units in the shipment as described in TD101 TD Weight Qualifier M 1/2 G Gross Weight TD Weight M R 1/10 Numeric value of weight TD Unit of Measurement M 2/2 LB Pounds 47

105 Distribution Center Revised 01/23/2017 TD5 Carrier Details (Routing Sequence/ Transit Time) Carrier Details (Routing Sequence/Transit Time) specifies the carrier and sequence of routing and provide transit time information. Example: TD5*B*2*MWHS*M*MENS WEARHOUSE TRK ent Name Req Type Min/Max Comments TD Routing Sequence Code O 1/2 B Origin/Delivery Carrier TD Identification Code Qualifier C 1/2 2 SCAC (Standard Carrier Alpha Code) 92 Assign by buyer or buyer s agent TD Identification Code C AN 2/80 Code identifying a party TD Transportation Method C 1/2 Code specifying the method or type of transportation for the shipment. TD Routing C AN 1/35 Free-form description of the routing or requested routing for shipment, or the originating carrier s identity. REF erence Identification (Bill of Lading) erence Identification (Bill of Lading) specifies bill of lading information.( Bill of landing number should be 0" when unknown at the time of printing labels.) Example: REF*BM*31560 ent Name Req Type Min/Max Comments REF erence Identification O 2/3 BM Bill of Lading Qualifier REF erence Identification C AN 1/50 Bill of Lading number 48

106 Distribution Center Revised 01/23/2017 REF erence Identification (Carrier erence) erence Identification (Carrier erence) specifies carrier reference information. REF*CN segment is mandatory for custom orders. Example: REF*CN* REF erence Identification Qualifier ent Name Req Type Min/Max Comments O 2/3 CN Carrier erence REF erence Identification C AN 1/50 Carrier erence Number DTM Date/Time erence (Shipped) Date/Time erence (Shipped) specifies pertinent dates (shipped). Example: DTM*011* ent Name Req Type Min/Max Comments DTM Date/Time Qualifier M 3/3 011 Shipped Date DTM Date M DT 8/8 Date (CCYYMMDD) N1 Name (Ship From) Name (Ship From) identifies a (ship from) party by type of organization, name and code. Example: N1*SF**1* ent Name Req Type Min/Max Comments N Entity Identifier Code M 2/2 SF Ship From N Name O AN 1/60 Vendor name N Identification Code Qualifier M 1/2 1 DUNS number 12 Telephone number, etc N Identification Code M AN 2/80 DUNS number, Telephone number, etc 49

107 Distribution Center Revised 01/23/2017 N4 Geographic Location (Ship From) Geographic Location (Ship From) specifies the geographic location of the named ship from party. Example: N4*ANYCITY*TX*77268 ent Name Req Type Min/Max Comments N City Name M AN 2/30 Free Form text of city name N State or Province Code M 2/2 State or Province Code N Postal Code M 3/15 Zip code N1 Name (Ship To) Name (Ship To) identifies a party by type of organization, name and code. Example: N1*ST**92*1091 ent Name Req Type Min/Max Comments N Entity Identifier Code M 2/2 ST- Ship To N Name O AN 1/50 TMW PURCHASING LLC N Code Qualifier M 2/2 92 Assigned by Buyer N Code M AN 4/ Bellfort Village Distribution Center 0020 Hampstead FLAT Distribution Center 0220 Hampstead GOH Distribution Center 50

108 Distribution Center Revised 01/23/2017 HL Hierarchical Level (Order) Hierarchical Level (Order) identifies dependencies among and the content of hierarchically related groups of data segments. Example: HL*2*1*O ent Name Req Type Min/Max Comments HL Hierarchical Number M AN 1/12 Unique number assigned by vendor to identify a particular data segment in a hierarchical structure. HL Hierarchical Parent M AN 1/12 Identification number of the next higher hierarchical data portion. In this example, HL 2 (the order) belongs to HL 1 (the shipment) HL Hierarchical Level Code M 1/1 O - Order PRF Purchase Order erence Purchase Order erence provides a reference to a specific purchase order. Example: PRF*M *16** ent Name Req Type Min/Max Comments PRF Purchase Order Number M AN 9/9 Purchase Order Number PRF Purchase Order Release Number M N0 2/2 Purchase Order Release Number PRF Date M DT 8/8 Purchase Order Date (CCYYMMDD) 51

109 Distribution Center Revised 01/23/2017 REF erence Identification (Ship Mode) erence Identification (Process Handling code our Ship Mode) specifies ship mode information. Example: REF*PHC*3 REF erence Identification Qualifier ent Name Req Type Min/Max Comments M 2/3 PHC Ship Mode REF erence Identification M N 1/50 Ship Modes 1 GOH Flow Thru 2 Push/Flow Thru 3 Backstock Ctn 5 Masterpack / Casepack 6 Flat to GOH Flow Thru 7 Backstock Flat to GOH 9 GOH Backstock 10 Special Orders 11 Direct to Store 12 EDI Flat (Ctn) 13 EDI GOH 14 EDI Flat to GOH REF erence Identification REF -- erence Identification specifies invoice information. Example: REF*IV* Samples 22 Web/Catalog 23 - Custom Clothing thru DC 24 JAC Flat Flow Thru 25 JAC GOH Flow Thru ent Name Req Type Min/Max Comments REF erence Number Qualifier M 2/2 IV Seller s Invoice Number REF erence Number M AN 1/50 Seller s Invoice Number 52

110 Distribution Center Revised 01/23/2017 REF erence Identification REF -- erence Identification specifies customer order information. Special Custom made orders not for weekly orders Example: REF*CO* ent Name Req Type Min/ Max Comments REF erence Number Qualifier O 2/3 CO Customer Order REF erence Number C AN 1/50 Seller s Invoice Number N1 Name (Buyer) Name (Buyer) identifies a (buying) party by type of organization, name and code. Example: N1*BY**92*1099 ent Name Req Type Min/Max Comments N Entity Identifier Code M 2/2 BY- Buying Partner N Name O AN 1/25 TMW PURCHASING LLC N Identification Code Qualifier M 2/2 92 Assigned by Buyer N Identification Code M AN 4/ TMW PURCHASING LLC 53

111 Distribution Center Revised 01/23/2017 HL Hierarchical Level (Pack) Hierarchical Level (Pack) identifies dependencies among and the content of hierarchically related groups of data segments. Example: HL*3*2*P ent Name Req Type Min/Max Comments HL Hierarchical Number M AN 1/12 Unique number assigned by vendor to identify a particular data segment in a hierarchical structure. HL Hierarchical Parent M AN 1/12 Identification number of the next higher hierarchical data portion. In this example, HL 3 (the carton or pack) belongs to HL 2 (the order) HL Hierarchical Level Code M 1/1 P - Pack 54

112 Distribution Center Revised 01/23/2017 MAN Marks and Numbers Marks and Numbers specifies identifying marks and numbers for shipping containers. Example: MAN*GM* ent Name Req Type Min/Max Comments MAN01 88 Marks and Numbers Qualifier M 1/2 GM General Merchandise & Apparel Implementation Committee (20 digit UCC128 Shipping Container Code) MAN02 87 Marks and Numbers M AN 1/48 Marks and numbers used to identify a shipment of parts of a shipment (carton number) HL Hierarchical Level (Item) Hierarchical Level (Item) identifies dependencies among and the content of hierarchically related groups of data segments. Example: HL*4*3*I ent Name Req Type Min/Max Comments HL Hierarchical Number M AN 1/12 Unique number assigned by vendor to identify a particular data segment in a hierarchical structure. HL Hierarchical Parent M AN 1/12 Identification number of the next higher hierarchical data portion. In this example, HL 4 (the item) belongs to HL 3 (the carton or pack) HL Hierarchical Level Code M 1/1 I-Item 55

113 Distribution Center Revised 01/23/2017 LIN Item Identification Item Identification specifies the basic item identification data. Example: LIN*005*CB* *UP* Note: Please do not send an LIN segment or corresponding SN1 and P04 segments if the quantity in the SN102 is zero. ent Name Req Type Min/Max Comments LIN Assigned Identification M AN 1/20 assigned within a transaction set LIN Product Qualifier M 2/2 CB - Buyer s Catalog Number UP - U.P.C. LIN Product M AN 1/48 Identifying number for product LIN Product Qualifier O 2/2 CB - Buyer s Catalog Number UP - U.P.C. LIN Product O AN 1/48 Identifying number for product SN1 Item Detail (Shipment) Item Detail (Shipment) specifies line-item detail relative to shipment. Example: SN1**24*EA ent Name Req Type Min/Max Comments SN Number of Units Shipped M R 1/10 Total number of pieces (eaches) shipped SN Unit of Measure M 2/2 EA - Each 56

114 Distribution Center Revised 01/23/2017 PO4 Item Physical Details Item Physical Details specifies the physical quantities and packaging. Examples: P04*1*1*EA P04*1*24*EA ent Name Req Type Min/Max Comments PO Pack M N0 1/6 The number of inner containers, or the number of eaches if there are no inner containers, per outer container PO Size M N0 1/8 Size of vendor units in pack PO Unit of Measurement Code M 2/2 EA EACH CTT Transaction Totals Transaction Totals transmit a hash total for a specific element in the transaction set. Example: CTT* ent Name Req Type Min/Max Comments CTT Number of line items M N0 1/6 Total number of HL segments 57

115 Distribution Center Revised 01/23/2017 SE Transaction Set Trailer Transaction Set Trailer indicates the end of the transaction set and provides the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Example: SE*73* ent Name Req Type Min/Max Comments SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set 58

116 Copyright 2002, Jos. A. Bank, Inc. All rights reserved.

117 Distribution Center Revised 2/26/2018 Table of Contents EDI Program, Ship Modes and ASN Type... 3 Compliance with EDI Program... 3 Transmitting the 856 ASN... 4 JAB Ship Modes and ASN Type... 5 EDI Implementation Information... 7 EDI Assistance... 7 VAN... 7 EDI Transactions Supported... 7 Product Identification... 7 Backorders NOT Permitted... 7 Substitutions NOT Permitted... 7 New Vendors... 7 Electronic Data Interchange (EDI) Trading Partner Data Sheet Invoice... 9 Introduction Purchase Order...19 Introduction ITD Terms of Sale/ Deferred Terms of Sale ASN...34 Introduction Example ASN Document ST Transaction Set Header BSN Beginning Segment for Advance Ship Notice HL Hierarchical Level (shipment) TD1 Carrier Details (Quantity and Weight) TD5 Carrier Details (Routing Sequence/ Transit Time) REF erence Identification (Bill of Lading) REF erence Identification DTM Date/Time erence (Shipped) N1 Name (Ship From) HL Hierarchical Level (Order) PRF Purchase Order erence REF erence Identification REF erence Identification N1 Name (Ship To) HL Hierarchical Level (Pack) MAN Marks and Numbers HL Hierarchical Level (Item) LIN Item Identification LIN Item Identification SN1 Item Detail (Shipment) CTT Transaction Totals SE Transaction Set Trailer Data ent Summary For 870 Transactions...48 Introduction Copyright 2002, Jos. A. Bank All rights reserved.

118 Distribution Center Revised 2/26/2018 EDI Program, Ship Modes and ASN Type Compliance with EDI Program The Company and its affiliate and subsidiary companies recognize the importance EDI plays in the achievement of our strategic goals. The use of EDI is recognized as a remarkably effective strategic tool for improving processes and conducting business more effectively. We expect our Trading Partners also to have a similar commitment to the implementation of this technology. JAB requires compliance with our EDI program as a condition of being a Business/Trading Partner. JAB s EDI program currently consists of: Invoice (810) Purchase Order (850) Advance Ship Notice (856) Transactions - Order Status Report (870) Functional Acknowledgment (997) 3 Copyright 2002, Jos. A. Bank All rights reserved.

119 Distribution Center Revised 2/26/2018 Transmitting the 856 ASN All vendors must send one 856 ASN per order, per shipment, per shipping location per EDI Transmission at the time of shipping - at least 24 hours in advance of the shipment arriving at either of our distribution centers. Vendors can send the 856 ASN as soon as the order is packed and ready for pick-up. If the product arrives prior to the 856 ASN, the vendor will be subject to a non-compliance charge. Vendors located within 24 hours of our distribution center and shipping via Air Freight (or who have shipments leaving their facility on Friday) should pay special attention when determining the appropriate time to transmit the 856 ASN. In the event of an error, you must be capable of retransmitting all EDI documents within 24 hours of request. ASN compliant vendors are not required to supply a paper packing list. UCC 128 Labels Additionally, all shipments must have approved UCC-128 labels attached to all cartons. See JAB Ship Modes and ASN Type on page 5 for JAB ship modes and the type of ASN required. One-Time Only Exemption for New Vendors All New Vendors will be exempt one time only from providing an ASN for a period of 30 days of the submitted purchase order. All exempt vendors must provide a detailed consolidated packing list (for examples, see Error! erence source not found. Error! Bookmark not defined.). The packing list should be placed in or on the lead carton and the carton should be properly marked. 4 Copyright 2002, Jos. A. Bank All rights reserved.

120 Distribution Center Revised 2/26/2018 JAB Ship Modes and ASN Type The table below lists JAB ship modes and the type of ASN required: Ship Description Mode 1 Push/Flow Through Garments on Hangers (GOH): Merchandise shipped bulk on APPROVED hangers to be allocated directly to the stores. 2 Push/Flow Thru (Ctn) Merchandise: Merchandise shipped bulk from the vendor to be allocated directly to the stores. Cartons must be packed with one style, color and size per carton. Remaining units for colors and sizes that cannot fill a carton may be packed into mixed cartons. 3 Back Stock (Ctn) Merchandise: Merchandise shipped in bulk from the vendor to be stored at DC to replenish the stores basic items. Mixed styles, colors or sizes in a carton NOT ALLOWED 5 Master pack/case pack Merchandise: Merchandise packed in identical musical runs. ex: (S-1, M-2, L-2, XL-1). Pre-Packs for Ship Mode 5 All Pre-Packs for Ship Mode 5 must be shipped to the exact quantities as ordered and all extra units will be placed in the bulk PO. ASN Type Case Level Case Level Case Level Case Level 6 Flat-to-GOH: Flow Thru merchandise shipped in a carton to be processed on APPROVED hangers. 7 Backstock Flat to GOH: Replenishment Merchandise to be shipped in cartons on APPROVED hangers flat packed and stored at DC to replenish stores basic items 9 Garment on Hanger (GOH) Back Stock Merchandise: Merchandise shipped on APPROVED hangers to be stored at the DC to replenish the stores basic items. 10 Special Orders: sent via FedEx directly to the store(s) with shipping documents and AWB ed to Caroline.Fagundes@menswearhouse.com Case Level Case Level Case Level NONE 5 Copyright 2002, Jos. A. Bank All rights reserved.

121 Distribution Center Revised 2/26/2018 Ship Description Mode 11 Direct to Store: All merchandise to be shipped directly to store and not the DC 12 EDI Push (Flat Ctn): Replenishment orders generated via EDI with merchandise to be shipped in bulk from the vendor and allocated to the stores upon receipt; All units expected to ship out completely 13 EDI GOH: Orders generated via EDI with merchandise shipped on APPROVED hangers to replenish stores; All units expected to ship out completely 14 EDI Flat to GOH: Flat to GOH Replenishment orders generated via EDI to come through the DC and ship to stores; All units are expected to ship out completely (must be shipped on APPROVED hangers) 18 Drop Ship (JAB only): Special Orders sent Directly to a store for a specific customer. Not processed in DC. 21 Samples Samples, bulk -- Sent most cost effective way with FedEx. Mixed sizes in a carton ALLOWED. 22 Web/Catalog: Merchandise is shipped in bulk by vendor and is held in our DC Cartons must be packed with one style, color and size per carton. Remaining units for colors and sizes that cannot fill a carton may be packed into mixed cartons. 23 Custom Clothing thru DC: Merchandise from custom clothing orders shipped overseas to be processed in the DC. Mixed styles, colors, and sizes in a carton ALLOWED. 24 JAC Flat Flow Thru: Merchandise shipped bulk from the vendor to be allocated directly to our Joseph Abboud Collection Store. 25 JAC GOH Flow Thru: Merchandise shipped bulk on APPROVED hangers to be allocated directly to our Joseph Abboud Collection Store. ASN Type Case Level Case Level Case Level Case Level Case Level Case Level Case Level Case Level Case Level 6 Copyright 2002, Jos. A. Bank All rights reserved.

122 Distribution Center Revised 2/26/2018 EDI Implementation Information EDI Assistance If you are not currently EDI-capable, DIcentral, ( our preferred Web EDI Solution provider, has a variety of cost-effective solutions in addition to the traditional EDI method. As a trading partner of this Company, you will find DIcentral eager to assist you in fulfilling this obligation. VAN TMP (TECVAN) Qualifier Type: 01 Qualifier : EDI Transactions Supported Sent 850 Purchase Orders 852 Product Data Activity (Sales and Transfers, Inventory, Models) 997 Functional Acknowledgement Received 810 Invoice (Required) 856 Advance Ship Notice (ASN) (Required) 870 Order Status Report (Drop Ship vendors only) 997 Functional Acknowledgement Product Identification Jos. A. Bank will transmit our in-house SKU codes. Backorders NOT Permitted Backorders are not permitted on EDI purchase orders. As long as the ASN is received before the next time EDI purchase orders are generated, the items not filled on the previous order will be reordered. Substitutions NOT Permitted Substitutions are not permitted. When substitutions are made, the ASN cannot be processed. New Vendors We require all new vendors to fill out the Trading Partner Data Sheet and send it to our EDI Administrator. See page 8 for form. 7 Copyright 2002, Jos. A. Bank All rights reserved.

123 Distribution Center Revised 2/26/2018 Electronic Data Interchange (EDI) Trading Partner Data Sheet 8 Copyright 2002, Jos. A. Bank All rights reserved.