DEFENSE LOGISTICS AGENCY AMERICA S COMBAT LOGISTICS SUPPORT AGENCY

Transcription

1 DEFENSE LOGISTICS AGENCY AMERICA S COMBAT LOGISTICS SUPPORT AGENCY NDIA Supply Chains Conference and Exhibition Featuring Defense Logistics Agency (DLA) Land and Maritime Breakout Session June 11 13, 2012 WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 1

2 DLA Land and Maritime 2

3 Command Overview Agenda DLA Land and Maritime Supplier Operations Overview Strategic Acquisition Programs Directorate (SAPD) Overview Resolution Specialist Overview, How Do I Get Paid? PACE Overview (Procurement Automated Contracting Evaluation) Operation Full Press Seeking Vendor Participation SRVA (Supplier Requirements Visibility Application) Break-out/Story Boards 3

4 DLA Land and Maritime Leadership Team Commander Darrell K. Williams, BG Deputy Commander Mr. James McClaugherty, SES Executive Director, Contracting & Acquisition Management Mr. Milton K Lewis, SES Chief of Staff Mr. Griff Warren, Deputy 4

5 DLA Land Leadership Team DLA Land Supplier Operations COL Christine Erlewine, USAF Mr. Ben Roberts, Deputy DLA Land Warren Ms. Ellen Dennis Mr. Victor Vaughn DLA Land Aberdeen Mr. Doug Nevins Mr. Stephen Bianco 5

6 DLA Land Supply Chain At a Glance Columbus 268 K Items $2.3B Sales 422 K Contract Actions - Automotive Parts, Tracked and Wheeled Vehicles - Batteries - Tires and Tire Products - Small Arms Suppliers Key SSA Vendors: AM General BAE Anniston/Fairfield/Sealy GDLS Oshkosh Truck Warren Primary Customer : U.S. Army Tank-automotive & Armaments Life Cycle Management Command (TACOM-LCMC) Integrated Logistics Support Center (ILSC). Products Supported: Army Systems: Tactical Vehicles Combat Vehicles Petroleum & Water Bridging Watercraft Aberdeen Primary Customer : U.S. Army Communications-Electronics Command (CECOM) CECOM completed its move from Ft. Monmouth, NJ, to Aberdeen Proving Grounds, MD, Sep Products Supported C4ISR Systems C4 Command, Control, Communications, and Computers I - Intelligence S - Surveillance R - Reconnaissance 6

7 DLA Maritime Leadership Team Maritime Supplier Ops CAPT James Dolan, USN Ms. Patricia Shields CDR Jonathan Holsinger, Deputies DLA MARITIME Mechanicsburg Mr. Brian Watkins 7 7

8 DLA Maritime Supply Chain At a Glance Columbus 1.58 M Items $1.9 B Sales Mechanical Pumps, Compressors, Valves, Hose & Tube, Fittings, Bearings, Packing & Gaskets Electrical Wire & Cable, Switches, Relays,Transformers, Antennas, Resistors Microcircuits Mechanicsburg Primary Customer Naval Supply Systems Command and NAVSUP Weapon System Support, Mechanicsburg PA Products Supported Systems Hull, Mechanical, and ElectricalSurveillance Communications Combat Systems Aviation Ground Support Equipment 230K Contract Actions Worth $ 1.3B 775 Employees 19 Integrated Supplier Teams 2 Sites 4276 Suppliers comprised of Dealers and Manufacturers 8

9 Strategic Acquisition Programs Directorate (SAPD) Deputy Director Ms. Kelly Vingle Strategic Acquisition Programs Directorate Mr. Steve Rodocker Deputy Director LTC Andrew DesJardins, USA Acq Planning & Analysis Div Ms. Linda Kelly Procurement Operations Div I Ms. Rochelle Anderson Procurement Operations Div II Mr. Kreston Harris Procurement Operations Div III Mr. Jeffrey Spratt 9

10 Spend Analysis by Federal Supply Class (FSC) 80% 34 FSCs hold 80 % of the Spend ADV and 80% of the actual Obligations Group 1: 1005, 2540, 2510, 6140, 4820 Guns, Vehicle Parts, Batteries, Valves Group 2: 5985, 4730, 2530, 3040, 5930 Antennas, Fittings, Vehicle Parts, Switches Group 3: 2590, 4720, 2541, 2610, 5935 Transmission and Vehicle Parts, Hoses, Tires, Connectors Group 4: 4810, 4320, 6135, 2620, 5965 Pumps, Valves, Batteries, Connectors, Tires, Headsets Group 5: 4710, 2520, 5945, 6110, 2910 Filters, Pipes and Tubes, Engine Components, Relays Group 6: 6130, 2815, 5998, 4330, 6145 Convertors, Filters, Engine Components, Electrical Boards, Wire and Cable Group 7: 2930, 6105, 6625, 1095 Electronic Motors, Engine Components, Testing Equip, Weapons 10

11 DLA Land and Maritime Strategic Material Sourcing (SMS) Plan FY12-14 PROJECT PIPELINE PROJECTS ADV NIINs 390 $459M 17,008 PBL Opportunities Supported System Document DLA Role Support Scope Associated Parties 800 and 1100 ton A/C CVN 76, ton A/C plants and DLA/PEO Plants and chlorinators, CVN ton A/C plants Contract Contracting Auth. TBD Carriers/Contractor TBD Chlorinators and chlorinators LCS Littoral Combat Ship Flight 0 Depot Agreement/PBA Depot Partnership Parts Support Parts Integrator Depot Support DLA/PMS 378/ Austal/ Lockheed Martin LTCs still a key to improving customer support and lowering operational and material costs. 11

12 DLA Land and Maritime FY11, FY12, and FY13 Joint Opportunities Contractor DLR NSNs DLR ADV Cons. NSNs Cons. ADV Status / Comments L-3 8 $ 5.2M 3 $ 159K Awarded 5-Year IDIQ March 2011 Thales 5 $ 8M 42 $ 12.7M Target Award Date July 2012 Harris 12 $ 9.3M 89 $ 11M Target Award Date July 2012 LRAS 3- Raytheon 31 $29M 78 $ 3.1M Target Award Date February

13 Why Are Resolution Specialists Involved? Why Don t I Get Paid? Payment is made based on the latter date of the receipt of a valid invoice or Government acceptance (unless fast payment procedures are authorized). Acceptance is based on: Material Quantity Price Receipt Location Shipping, Packaging, Marking Requirements Receiving Documents When there s a problem, the Resolution Specialist Investigates! 13

14 Top Ten Reasons Payments are Delayed #10 Shipment does not meet packaging requirements. #9 Incorrect Item received. #8 Non-conformance to heat treatment requirement for wood packing materials (including pallets). Since 2007, all wood packing material requires a stamp certifying Heat treatment (DLAD clause ). 14

15 Top Ten Reasons Payments are Delayed #7 Material not received in an acceptable condition (damaged, non-compliant to shelflife requirements, other quality issues). #6 Quantities on shipping documents or invoice are more or less than in the shipment. #5 Improper Markings shipments must be compliant to Mil-Std-129P marking requirements. 15

16 #4 No documentation received with the shipment ** MIL-Std-129P requires a copy of the receiving report be sent with the shipment unless otherwise noted in the contract. #3 Wrong CLIN number on shipping documents or invoice. #2 Incorrect data on invoice (Delivery order number omitted or incorrect, unit of issue incorrect, etc) Invoice must match contract data. 16

17 And the #1 reason why payments are delayed : Materials shipped to the wrong location (all contract line items shipped to one location.) 17

18 Other Tips and Suggestions Contact your Contract Administrator Maintain up-to-date point of contact information in the Central Contractor Registry (CCR) Retain and make available Proof of Delivery (Carrier Tracking) information Recommend placing shipment commercial tracking numbers in Wide Area WorkFlow (WAWF) Receiving Report 18

19 Helpful Websites - copies of Military Standards including MIL-STD-129P and MIL-STD D information on DoD s Radio Frequency Identification marking requirements online training for WAWF POCs: Stephen.F.Byus@dla.mil: (614) Angela.Wood@dla.mil: (614)

20 Procurement Automated Contract Evaluation (PACE) 2 nd Look Team Overview Ms. Kelly Penwell 20

21 PR Processing Using DIBBS (DLA Internet Bid Board System) PR is generated by supply and shows in the buyer of record s workload for the 14 day solicitation period 85 % of Small Purchases are Auto-Solicited PACE system attempts to award fully-automated Fast PACE Buys not fully awarded on original closing date may go to: Buyer of Record Auto extend 2 nd Look Team 21

22 PR Processing Using DIBBS (DLA Internet Bid Board System) 2 nd Look Award PACE Team Buyer evaluates systemproposed award, gets additional info if needed, and makes award to same vendor the program proposed ( V in 9 th Position of PIIN Award Number) 3 rd Look Award PACE Team Buyer evaluates systemproposed award, and determines that it is in the best interest of the Government to award to a different vendor than the program proposed ( MV in 9 th and 10 th Position of PIIN Award Number) PACE Rejected PRs PRs that the PACE Team cannot make a fast decision on the awardee (tech issues, pricing problems, etc.), and rejects and reassigns the PR to the floor buyer of record ( M in 9 th Position of PIIN Award Number) 22

23 Questions? Points of Contact - Kelly.Penwell@dla.mil : (614) Susan.Knisley@dla.mil : (614)

24 Land and Maritime Operation Full Press What: Response to DLA Director s Challenge to: Reduce Backorders Reduce Aged PRs Improve Material Availability Reduce Costs 100% On-Time Delivery How You Can Help: Expedite Quote Response Time Sharpen Your Pencil! Target Population: 15,000 PRs Execution Timeframe 30 days Submit Quote to Mailbox Operationfullpress@dla.mil Contact Heather Testa and Ashley Riesbeck Big Ideas: Delight our Customers Be Smart Buyers of the Right Stuff Improve Process and Productivity 24

25 Supplier Requirements Visibility Application (SRVA) Provides 24 months of Sale Forecasts. There are 3 search options: HTML, Spreadsheet, or Delimited. Information can be obtained by entering a NIIN or FSC. Must be a registered DIBBS user. Can be located on the DIBBS website: 25

26 Open Dialogue 26

27 DEFENSE LOGISTICS AGENCY AMERICA S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 27 27