BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas ACTION ITEM

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1 BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: August 4, 2014 Tony Harkleroad, Deputy Superintendent, Finance and Support ~,- Services ~ ACTION ITEM TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative Purchases BACKGROUND INFORMATION: Bids for the items listed on the attached sheets were advertised and received for opening in the Business Services Department. The bid(s) listed on the following pages are recommended for acceptance as the lowest responsive bid(s) or other qualifying bid that meets specifications and provides the best value to the District. If the lowest responsive bid does not fall within the budgeted amount for the item, supportive justification and information has been requested and may be made available. Contract(s) for the services reflected on the attached sheets have been reviewed and, where needed, negotiated. Each contract is within the budgeted amount for the item. As indicated, certain contracts have been renegotiated, modified, or otherwise changed. Any such changes recommended are within budgeted amounts. The attached sheets also show cumulative purchases from vendors who were selected from the stateapproved lists aggregate to amounts that suggest Board review. All such purchases have been made through established District procedures to ensure that the purchase provided the best buy at the lowest available price. SUPERINTENDENT'S RECOMMENDATION: The Superintendent recommends that the Board accept the bid(s) and contract(s) as listed on the following pages. PROPOSED RESOLUTION WHEREAS, the Board has authorized the District's administration to secure bids for various items required for District operations; and WHEREAS, the RISD Business Services Department has solicited, received, opened, and considered responsive bids and made recommendations for the acceptance of certain bids that provide the best value to the District; and

2 WHEREAS, the District has made cumulative purchases from previously qualified vendors in accordance with applicable procedures for services; and WHEREAS, the RISD Business Services Department has solicited and received proposed contracts for proposed services and has recommended that the District enter into specified contracts for needed services; and WHEREAS, an effective management of the District's purchasing and acquisition processes supports the Board's goal that the District will ensure excellence in operations; now THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Richardson Independent School District accepts, and/or approves the specified bid(s), contract(s), and cumulative purchases listed on the attached pages.

3 Board Agenda August 4, 2014 Bid Description Recommended Vendor Budgeted Number of Number of Bids Number Responses No Bid Sought Responses 1327 Short-Term Truck and Budget Truck Rental, LLC Compliance N/A Van Rentals Industrial Power Truck Leasing Penske Truck Leasing 1329 Plumbing - Equipment, Chatham-Worth Specialties, Inc. Compliance N/A Parts and Service Easter and Son's Supply Eastern Plumbing Supply Hydrotemp, Inc. J. A Sexauer, Inc./Interline Brands Mark's Plumbing Parts National Wholesale Supply, Inc. Teter's Faucet Parts Center Wait Mechanical, Inc. Winston Water Cooler, Ltd Automotive - Parts, American Tire Distributors Compliance N/A Supplies and Service CarQuest Auto Parts Dallas Dodge, Chrysler and Jeep Dennis Road Automotive, Inc. Fuses Unlimited J-8 Equipment Co. of Texas, Inc. MHC Kenilworth - Dallas Metroplex Battery Napa Auto Parts Ogburn's Truck Parts O'Reilly Auto Parts Park Cities Ford-Lincoln Reliable Chevrolet Signature Towing, Inc. The Transmission Shop Wallace W. Wade Specialty Tires Weaver Spring and Brake 1333 Data Infrastructure Cabling AVL Communications Compliance N/A Desert Communications Technology for Education

4 Bid Renewals: Bid Description Number 1095 Electrical Parts and Supplies Recommended Vendor Roster of 13 vendors previously Board approved on August 2, Compliance Budgeted Number of Responses Number of No Bid Responses Bids Sought Contract Information: Contracts, Contract Modifications & Change Orders: Greater than 100,000 None Contracts, Contract Modifications & Change Orders: Less than 100,000 Spectrum K12 School Solutions LLC (dba Scantron Corporation) - ENCORE Support and Maintenance Until 6/30/15 Dave Casey- Bond Technology Projects for school year ACT, Inc- Purchase of ACT testing materials to be administered to students Elegant Enterprise-Wide Solutions Inc. -Amendment to extend contract for additional 1,000 hours for assessing business requirement activities with the Special Education Department in addition to acting as liaison between department and 3rd party software development team. JRB Consulting - Assist with update and maintenance of the Instructional Operating Guide (log) Perot Museum of Nature and Science - Lake Highlands Senior Prom 5/16/15 Dallas/Plano Marriott at Legacy Town Center- RHS Sadie Hawkins Dance in February 2015 Translation & Interpretation Network- translation and interpretation services for students who do not speak English Education Service Center- Region 10- Library Services Cooperative Membership Meltwater News US Inc.- Online media monitoring service Misty Torres- PACE security officer 97, , , , , , , , , , ,000.00

5 Other: None Cumulative Purchases from Qualified Vendors: May 12, July 15, 2014 BUY BOARD- Texas Association of School Boards CCGPF-Collin County Governmental Purchasers Forum DIR- State of Texas Dept. of Information Resources EPCNT- Education Purchasing Cooperative of North Texas ESC- Education Service Center TCPN -Texas Cooperative Purchasing Network TIPS- The lnterlocal Purchasing System TPASS- Texas Procurement and Support Services TXMAS -Texas Multiple Award Schedule U.S. Communities TOTAL 470, , , 134, , , , , , , , ,019,945.86

6 IBid# Description BOARD AGENDA- August 4, 2014 RECOMMENDED SPECIFIED BID COMMENTS Justification 1327 Short-Term Truck and Van Rentals 1329 Plumbing - Equipment, Parts and Supplies 1330 Automotive - Parts, Supplies and Service Vehicles that can accommodate cargo are rented by the District throughout the year to move equipment to remote locations for activities such as band performances and athletic events. The recommendation is to approve the rental services offered by three sources in order to assure availability when needed and provide convenient pick up locations for the entire District. The agreement will be effective for a 3-year term. This bid solicited sources from the plumbing trades necessary to maintain the facilities of all District schools and offices. The recommendation is to accept the offers from the ten specified suppliers in order to have a comprehensive roster of companies that can provide material and service for the 5-year term of the agreement. The automotive bid encompasses products and services that will be utilized primarily by the District's Transportation and Grounds Departments in order to keep the vehicles, buses and maintenance equipment in the best possible operating condition. The recommendation is to accept the offers from the seventeen specified suppliers in order to meet the various needs that will occur during the 5-year term of the agreement Data Infrastructure Cabling This is a compliance bid that establishes vendors and costs which allows for the legal acquisition of data infrastructure cabling throughout the District on an as needed basis. This is a 3-year agreement. Bid Renewals: IBid# Description 1095 Electrical Parts and Supplies Justification The roster of thirteen suppliers approved by the Board on August 2, 2010 have proven to be reliable and able to offer competitive pricing. These are the sources for electrical components and lighting products that are available to the Maintenance and Operations Department for repairs and upgrades at all District facilities. The recommendation is to renew this purchasing agreement for a final 1-year term as allowed in the original bid specifications of None