To North Europe and CONUS Port Agents

Transcription

1 FM NORTH ATLANTIC SERVICES NV To North Europe and CONUS Port Agents May 2015 SUBJECT: NAS N. EUROPE ATLANTIC SHIPPING INSTRUCTIONS & APPROVED CO-LOAD LIST DP3 Year 8 A) APPROVED CARRIERS (TSP s) and SERVICE CONTRACT We are pleased to send our updated list of carriers-tsp s approved to ship military and government household goods under the TAAFLO / ISA service contract 15NE in the Atlantic along with the NAS shipping instructions for this contract, effective May 29th 2015 and valid till May 28th The Atlantic co-load list is for carriers approved for the North Atlantic ports serving Germany, Belgium, The Netherlands and the UK. The Med list is for carriers approved to co-load for countries in the Mediterranean areas, Italy, Spain and Turkey. If a carrier is approved in the North Atlantic does not automatically mean this carrier is approved by NAS in the Mediterranean. Check the NAS website for updated information: The Med instructions follow separately, including the MED co-load list. Carriers must be a member of ISA (International Shippers Association - in order to ship in NAS containers under this service contract Atlantic 15NE. If you have cargo for carriers which are not on our approved co-load list, or for carriers which are on prepaid status, you must receive pre-approval in writing from our office prior to loading their shipments in container & arrange the delivery to the pier. If NAS does not give pre-approval and a shipment is loaded on a vessel, the origin port agent will be held responsible for any unpaid ocean freight charges. Please send your request to NAS@gosselingroup.eu with cc to Tomf@gosselingroup.eu and Patrickv@gosselingroup.eu Remark - POV s: Military and Government POV s can be shipped under TAAFLO contracts, provided the POV is part of a household goods shipment. B) SHIPPING & ROUTING INSTRUCTIONS ATLANTIC Military household goods must be shipped on US flag vessels where U.S. flag service is available. Maersk Line and HAPAG LLOYD are the U.S. flag carriers in the North Atlantic and have comparable weekly services and should be supported evenly as much as possible. In line with U.S. cargo preference laws, military and government shipments should also be offered to these carriers in the lanes where there is no direct U.S. flag service. It is the Transportation Service Providers responsibility to secure a waiver from SDDC before using a foreign flag vessel. 1

2 Ocean Carriers: Maersk Line and Hapag Lloyd are the US flag carriers Maersk Line: Service name: TA1 Port of call: Antwerp For outbound US containers eastbound: Port of discharge: Antwerp & Place of delivery: Deurne For outbound Deurne containers westbound: Port of loading: Antwerp & Place of receipt: Deurne Hapag Lloyd: Service name: AX3 (Atlantic Express 3 former Gulf Atlantic Express GAX) Port of call: Antwerp For outbound US containers eastbound: Port of discharge: Antwerp & Place of delivery: Deurne For outbound Deurne containers westbound: Port of loading: Antwerp & Place of receipt: Deurne Note: APL discontinued their service in the Trans-Atlantic lane in May As most of you know, APL operated in the Trans-Atlantic lane via a VSA (Vessel Sharing Agreement) with Maersk Lines but this agreement came to an end last year. C) DOCUMENTATION & BILL OF LADING INSTRUCTIONS ATLANTIC NORTH EUROPE CARGO SHIPPER: NORTH ATLANTIC SERVICES NV BELCROWNLAAN DEURNE BELGIUM T +32 (0) Nas@gosselingroup.eu AS AGENTS FOR ISA c/o MAJORITY CARRIER CONSIGNEE: PORT AGENT WITH MAJORITY OF TOTAL CUBE IN CONTAINER, their address and telephone number and address (= NOT MAJORITY CARRIER (TSP)!) NOTIFY: SAME AS CONSIGNEE ALSO NOTIFY: PORT AGENTS FOR THE OTHER MINORITY CARRIERS-SCAC CODES (TSP s) IN THE CON- TAINER. DESCRIPTION BLOCK: should include Container number & Seal number GBL number - Last name - First name ( full name - no abbreviations) - SCAC Number of pieces of total pieces (EXAMPLE: 4 / 13 PIECES) Gross LBS, Net LBS and Cubic Feet 2

3 (clearly mention on the SI: LBS and Cubic feet or KGS and Cubic meter) HS CODE: FOR USED HOUSEHOLD GOODS AND PERSONAL EFFECTS (TO EUROPE) Shipment of 20 containers must be authorized in advance The following wording must be mentioned in the body of the bill of lading: Freight payable by North Atlantic Services NV, Antwerp, Belgium under terms of Service Contract TAAFLO/ISA SC15NE For United States AES filing, you must include the following exclusion phrase in the body of the ocean bill of lading: No EEI required per FTR (B) D) SHIPMENTS TO BELGIUM THE NETHERLANDS GERMANY SPECIFIC INSTRUCTIONS *ANTWERP CONSIGNMENTS: All shipments destined to Antwerp where you are working with Government Logistics as service provider must be consigned as follows: SHIPPER: NORTH ATLANTIC SERVICES NV BELCROWNLAAN DEURNE (ANTWERP) BELGIUM T +32 (0) Nas@gosselingroup.eu AS AGENTS FOR ISA c/o MAJORITY CARRIER CONSIGNEE: GOVLOG NV. C/o GOSSELIN CONTAINER TERMINAL NV BELCROWNLAAN DEURNE - BELGIUM B-2100 Deurne (Antwerp), Belgium NOTIFY: GOVLOG NV, BELCROWNLAAN 23 B-2100 DEURNE (Antwerp), BELGIUM POC: Tim Noppen - Phone: Timn@govlog.be IMPORTANT: Any container loaded with less than 1900 cubic feet to any destination must be approved prior to shipping. Report the shipment to NAS including the SCAC, cube and net weight. It will then be determined if the carrier will be subject to a surcharge which must be approved by the carrier in writing ( s will be accepted) prior to shipping. 3

4 *BREMERHAVEN CONSIGNMENTS General remark regarding shipments to Germany: Most of the German freight is transiting via Antwerp because it is geographically closer to most areas in Germany where military bases are located. In other words it is more cost effective versus shipping the freight via Bremerhaven. GOVLOG still has a foot on the ground in Bremerhaven with a local office since Phoenix Transport was closed on Dec 31, This is in case a shipment needs to be handled that got misrouted or ended up there because of consolidation issues but those are the exceptions. Should a shipment still be routed to Bremerhaven, then please make sure that it's routed and consigned as follows: CONSIGNEE: GOVLOG GMBH c/o HL VAN Transport ATTN HILDBURG FISCHER COLORADOSTRASSE BREMERHAVEN - GERMANY Tel: Fax: Mobile: +49 (0) HildburgF@govlog.be NOTIFY: GOVLOG NV, BELCROWNLAAN 23 B-2100 DEURNE (Antwerp), BELGIUM POC: Tim Noppen - Phone: Timn@govlog.be For other freight: normal rules apply: *Consignee: Port Agent of carrier with majority of freight in each container agent! *Notify party: Port agent of each respective TSP that was co-loaded in same container. CDM web portal: In order to ensure the integrity of the service members Required Delivery Date (RDD) it is mandatory that all Shipping Instructions be submitted via the CDM Portal. In addition to sending these SI instructions to NAS. For any questions regarding customs documents please contact us at: tomf@gosselingroup.eu patrickv@gosselingroup.eu We refer to the instructions previously sent with regard to the CDM portal. 4

5 E) HOUSE BILLS OF LADING ALL CONTRACTS (ONLY FOR US BOUND CARGO) In order to remain compliant with the US Trade Act of 2002 all bill of lading instructions for containerized shipments of military and US government personal property shipments booked under ISA - NAS s ocean contracts must move under both a Master Bill of Lading and a House Bill of Lading. Both bills of lading will be created by the ocean carrier. These instructions are only for US bound cargo not for US to Europe. Failure to comply with these instructions could result in shipment delays due to customs do not load instruction to the ocean carrier at port of loading or delayed release of containers at destination. The following are the responsibilities of the Ocean Carrier, the Origin Agent and the TSP relative to these requirements: E1.Origin Port Agent Responsibility At time of booking the Origin Port Agent must advise the Ocean Carrier that House Bills of Lading will be needed for each GBL in the container. Master Bills of Lading should continue to be prepared: To produce a House Bill of Lading the ocean carrier will need a copy of the GBL. If a GBL is not available the Origin Port Agent must provide the Ocean Carrier with the following information: Service members full name. Initials are not acceptable! Final destination address for the service member. This will be the GBLOC location (block 20) on the GBL. Piece Count - Weight gross and weight net SCAC - GBL number The Origin Port Agent must ensure that they advise the TPS or the TSPs ISF 10+2 filing agent of the House Bill of Lading number, which must be included with the ISF 10+2 filing. The Origin Port Agent must provide a container manifest to the consigned destination Port Agent E2.Ocean Carrier Responsibility The ocean carrier will create a House Bill of Lading for each shipment in a container against the Master Bill of Lading for each container. The shipper of the cargo is the same on both the Master Bill of Lading and the House Bill of Lading, i.e. Majority Carrier by Order of North Atlantic Services. The consignee on the House Bill of Lading will be the service member with their GBLOC address. 5

6 The ocean carrier will electronically submit their vessel manifest to US Customs prior to vessel loading. This will contain both the Master and House Bill of Lading details. E3.TSP Responsibility The TSP is responsible to ensure that they file ISF 10+2 data elements for all shipments, either directly or via their filing agent. The ISF 10+2 filing must contain the House Bill of Lading details. If the initial filing is done with only the Master Bill of Lading the filing must be updated giving the House Bill of Lading once it is known. Failure to update the filing with the House Bill of Lading can result in delays to shipments and, potentially, customs fines. F) Ocean Bill of Lading and GBL copies. (important please pay attention!) Please a copy of each Pre-Advise OBL together with the corresponding GBL s and weight tickets, immediately after you have booked and stuffed your containers. Complete with total shipment weights, pieces and cube breakdown. If you are loading a partial shipment, please make sure GBL sent to us reflects weights and pieces for the whole shipment. If a pre-advice is not received from the origin port agent and ocean freight charges cannot be collected from the carrier the origin port agent will be held responsible for unpaid ocean freight charges. Please use the below addresses for both North Atlantic and any North Atlantic carriers that are shipping with Med Services. NORTH ATLANTIC SERVICES CARGO Please scan the documents and send the information to the ocean carriers and To: NAS@gosselingroup.eu (NAS group mailbox) Cc: timn@govlog.be G) Ocean Bill of Lading corrections and vessel rollovers. If you have any OBL corrections or you are notified of any vessel rollovers, please send corrected OBL s and pre advices and rollover information to the contact information in section mentioned under F). This is very important to be able to stay on top of freight flow and help ensure RDD s are met and carriers are protected with TQAP. Call us if you have issues with the steamship companies or any questions related to the shipment of your cargo. If you receive notification of any rolled containers or other delays, please also forward that information to us. If your freight departs from a port other than your own and your freight is in jeopardy of missing the RDD, please request trucking from the steamship company rather than transport by rail or barge. 6

7 H) WEBSITE DOCUMENTS Military tracking system on GOVLOG website is available to access all documents related to each GBL. It is possible to retrieve ocean manifests, 1252 s, 30-3 s, etc for shipments related to your customers. Please contact us to for log on and password. Equally MMM - Military Move Management - is available to access/download documents: NAS ANTWERP - OFFICE CONTACT INFORMATION Please do not hesitate to contact us. We will be glad to assist. NORTH ATLANTIC SERVICES NV. BELCROWNLAAN 23 B-2100 Deurne - Belgium PHONE Patrick PHONE Tom NAS@GOSSELINGROUP.EU Thank you for your attention and your support! REMARKS: ATTACHED: NAS COLOAD LIST ATLANTIC NO CO-LOAD IN NAS CONTAINERS: NDRC NEDRAC AND MRGO MOONRIDGE ON PRE-PAYMENT IN NAS CONTAINERS: CNSF CINCO NAS/May 2015 updated 7