DTN Bill Of Lading Import Process

Transcription

1 DTN Bill Of Lading Import Process Ver Setup: > Fuel Tax > Setup > DTN Supplier Cross Reference Maintenance For each of the options (Supplier Code, Pickup Point Code, Carrier Code ) you will want to add the necessary information. Supplier Code o DTN Supplier Code Enter the code DTN uses for the supplier o Description Enter a description of the DTN Supplier code o Vendor Number Enter the Mas90 Vendor Number for the above DTN Supplier Code o Default Whse Enter the Mas90 default warehouse (Required) BOL entry screen is now open for change on Truck/Warehouse field DM2 Professional Services Page 1 of 16

2 E/5 Pickup Point Code o DTN Supplier Code Enter the DTN Supplier code from the Supplier Code screen (see above screen shot) o DTN Pickup Point Code Enter the DTN Pickup Point Code o Description Enter a description of the Pickup Point o Import program will first read Pickup Point from Column H in X-reference, if blank will read Terminal Name from column F for a match, if blank will read Terminal Control No from column G. If no match creates an error in the log. If all are BLANK, then error in the log o Vendor Number This should automatically be filled in with the correct Supplier number o Mas90 Pickup Code Enter a Mas90 pickup point code DM2 Professional Services Page 2 of 16

3 E/5 H/8, F/6, G/7 DM2 Professional Services Page 3 of 16

4 Carrier Code o DTN Carrier Code Enter the DTN Carrier Code (SCAC code from Column J) Enter the word DEFAULT for the DTN Carrier Code if the Carrier Code is blank in the import and you d like to set up a default carrier o Name Enter the name of the DTN Carrier (Column I) If the DEFAULT is used you can enter Default for the name o Import program will first read Carrier SCAC code from Column J in X-reference, if blank will read Carrier Name from column I for a match. If no match, system will use Default Carrier from BOL Options, Default Carrier Number. If all are BLANK then error in the log o Vendor Number Enter the Mas90 Vendor number of the carrier DM2 Professional Services Page 4 of 16

5 I9, J10, Default Carrier from BOL SETUP OPTIONS Warehouse Code The warehouse code area can be left blank unless you want to use something other than the default warehouse in the Supplier Code Maintenance screen. o Note: if the file has something in field N/14, it must be setup even if it is only zeros Destination Code o DTN Destination Code (T/20) Enter the DTN Destination Code Enter the word DEFAULT for the DTN Destination Code if the Destination Code is blank in the import and you d like to set up a default destination o Desc Enter a description of the DTN Destination Code If the DEFAULT is used you can enter Default for the Desc field o If default is used, it will pull the Default Destination Code from Bill of Lading Options Setup o Mas90 Destination Code Enter the Mas90 Destination Code DM2 Professional Services Page 5 of 16

6 o T/20 Item Number o DTN Item Number Enter the DTN item number o Desc Enter a description for the DTN item number o Mas90 Item Number Enter the Mas90 Item number from Inventory Maintenance o Import program will first read DTN Item Code from Column AH in X-reference, if blank will read Product Description from column AG for a match. If no match, creates and error in the log. If all are BLANK then error in the log DM2 Professional Services Page 6 of 16

7 Program is looking at the DTN Item Number Field and MA90 Item number field. If using Item Description from AG or ITEM Code from AH, that gets placed in to DTN Item Number AH/34, AG/33 BOL time will pull from AD Start Load time. If Blank will pull from C, Transmission Time. DM2 Professional Services Page 7 of 16

8 Open Bill of Lading > Setup > Bill of Lading Options There is a new option titled DTN Common Batch Enter a batch number (can be alpha-numeric) Enter Default Common Carrier - Must have DEFAULT carrier setup and/or BOL Options needs a default carrier assigned. The purpose of the DTN Common Batch is for users to be able to import the DTN BOL transactions into one batch and move them into their own batch. After importing the DTN transactions to the DTN Common Batch users can create a new batch (or use an existing batch) to enter a Supplier and BOL number. If that combination of Supplier/BOL number is in the common DM2 Professional Services Page 8 of 16

9 batch the below message will appear and (by selecting Yes) the user can move the transaction to the batch they are working in. Downloading DTN file See DTN BOL Export from DTN Website.doc for instructions Data Connect Messages BOL Messages Download the files with asterisk * Binary file You can download one day one file at a time, or many files in to a combined file DM2 Professional Services Page 9 of 16

10 Importing DTN data file Once the BOL data file has been downloaded you will want to start the Import program located in Fuel Tax > Interfaces > DTN Import Interface The first time you import you will want to select the Path button on the screen DM2 Professional Services Page 10 of 16

11 The Path button will open the following screen where you will need to enter the path where the files are located. Once entered you ll select the Accept button. Path = MAS90\MAS_###\FT### where ### = your company code. The path must be set from the Server and must not be a UNC path \\server\m200cs and cannot be a mapped drive. It must be physical path d:\m200cs\mas90\mas_###\ft### Click Accept This will take you back to the DTN Import Interface screen DM2 Professional Services Page 11 of 16

12 You will now want to select the Bill of Lading Import button then select the Proceed button At the DTN Bill of Lading Import screen select the down-arrow to list the available files to import and select the BOL file you d like to import followed by the Begin Process button. DM2 Professional Services Page 12 of 16

13 Select Yes to the Do you want to proceed with the import? question. The DTN BOL Import Audit Report screen will appear. At this point you can either print the report or preview the report. Once printed or previewed you will be asked if the Import Log printed correctly. If it did, select Yes. If it did not, select No and the DTN BOL Import Audit Report will appear again. If there are errors in the import file a message stating this will appear and ask if you d like to continue. If you continue the transactions with errors will not be imported while the transactions that do not have errors will be imported. If you choose not to continue the program will quit and you will be able to open the import file to make any necessary changes before trying to import again. DM2 Professional Services Page 13 of 16

14 Bill of Lading Once you determine that it is okay to import the transactions the system will open the Bill of Lading Batch Entry screen and auto-populate the batch number with the DTN Common Batch. Misc Information: o Once the daily work is complete, the COMM_ batch should be reviewed for remaining BOL s not distributed. This should also be checked during End of Month processing o Error Log - If there are more than 5 items listed in the import with the same BOL number the whole BOL will be excluded from the import o File location - Once the file has been imported it moves to the Archive folder. If no Archive folder exists the program will create one o Bills of lading will all be On Hold when first imported. You will need to release them prior to completing and updating the imported transactions. DM2 Professional Services Page 14 of 16

15 o Conoco Phillips transactions were populating AF transaction end date and time per mapping of DTN , DTN has corrected mapping so that the Start Time is now populating both end and start in to AC and AD. CP cost BOL on start time, therefore what is in the Cost tables should be the start date and start time. o If you would like to view file downloaded, copy file and rename to??.csv o Each download will append to the same batch. Retrofit Notes: File Layouts/Data Structures: Field Experience Feedback (Tips, Tricks, Gotcha s) o You cannot change pickup point in BOL and therefore this feature does not handle Pickup Point which drives destination based taxes o Error Log - If there are more than 5 items listed in the import with the same BOL number the whole BOL will be excluded from the import o File location - Once the file has been imported it moves to the Archive folder. If no Archive folder exists the program will create one o Bills of lading will all be On Hold when first imported. You will need to release them prior to completing and updating the imported transactions. o In the Supplier cross reference there is a default warehouse. If field 14 (Warehouse) of the import is blank it will use the warehouse from the Supplier xref. o In the Carrier and Destination cross reference the customer can set up the DTN Carrier Code or DTN Destination Code as DEFAULT so if those fields are blank in the import they will default to whatever the customer uses as Vendor Number and Destination Code. o This feature also includes BOL Date Sensitive Taxes and runs through the routine for gathering the correct tax information during the import (see BO Date Sensitive Taxes Change Request #6279 in Starteam for additional information). o Common Batching was added for release DM2 Professional Services Page 15 of 16

16 o DTN says you can only download the DTN BOL file from their FTP site now. They also said that dailymessages.bol is the standard format and we will have to request a.txt file each time for our customers. We will also have to specify if we want the file to be a daily file or appended to daily. o DM2 Professional Services Page 16 of 16