Welcome to the Oklahoma Test Administration Training State and District Testing Spring 2017

Transcription

1 Welcome to the Oklahoma Test Administration Training State and District Testing Spring 2017 The ACT To listen to a digitized recording of the webinar please call: Participant code:

2 Authorized Test Dates March 21, 2017 Initial Standard Time May 3, 2017 Makeup Standard Time March 21 April 4, 2017 Accommodations Test Window 2

3 Testing Timeline Feb 6 Student Data Upload - State Feb 6 23 Confirm Student Information Feb 24 March 15 Additional Orders Window Mar 6 10 Test Materials Arrive In Schools Mar 21 & May 3 Mar 22 ACT Testing Return Materials 3

4 Accommodations Requests Timeline Feb 17 Deadline to Submit Requests through TAA Feb 24 Deadline to Submit Requests for Reconsideration Feb 21 Mar 17 Submit Request for Late Consideration Mar 21 Apr 4 ACT Testing Apr 5 Return Accommodations Materials 4

5 Testing Program Enhancements The ACT

6 Enhancements for More of a self-service model One secure test materials shipment instead of two Material shipment tracking information is available in PearsonAccess next Confirmation will be sent to confirm the order Submission and approval of offsite requests no longer needed Accommodations rosters can now be pulled from PearsonAccess next Accommodations materials will be shipped in bulk instead of in packets 6

7 Test Facility Requirements The ACT

8 Room Setup and Seating Arrangements 8

9 Test Room Items Two reliable timepieces A phone Proper lighting, temperature, and ventilation Free from distractions Test-related bulletin boards covered 9

10 Off-Site Testing Requirements Testing must only occur at a location that meets ACT facility requirements. Off-site testing is available for all days of testing: initial, makeup, and/or testing with accommodations. 10

11 Testing Staff Requirements The ACT

12 Potential Conflicts of Interest If a relative will be testing at a school in your state, you can t: Examinee scores will be canceled if a relative: serve as TC or back-up TC served as TC/back-up TC at a school in the state have access to secure materials served as a RS or proctor for his/her room had access to test materials 12

13 Athletic Coaches To protect coaches and student-athletes from the appearance of a conflict of interest, an athletic coach: may not have access to secure test materials before or after testing may serve as a room supervisor, but may not supervise one-on-one testing for a student athlete This policy applies to any head or assistant coach of any high school or college athletics, whether or not the sport is in season at the time of testing. 13

14 School Test Coordinators Prepare site for testing Organize accommodations Register examinees Administer tests 14

15 Test Coordinators Select and train testing staff Prepare test rooms, resources, and materials Administer a pretest session Complete necessary forms Return materials to ACT 15

16 Room Supervisor Attend training Be in charge of test materials Administer tests for one test room Complete necessary forms 16

17 Proctors Attend training Admit examinees and distribute test materials Help administer the test Be attentive and report irregularities 17

18 Staff Requirements Incorrect: Page 10 Printed Test Coordinator Information Manual Correct: Page 10 PDF Test Coordinator Information Manual 18

19 Roving Proctor For schools using multiple rooms, floors, or buildings: Help check in and monitor examinees Assist testing staff 19

20 Training Staff Mandatory training session before test day 20

21 Receipt and Check-in of Test Materials The ACT

22 Receipt and Check-In of Test Materials Materials shipments will arrive: Week of February 27 How do I know when my shipment is coming? 1. You selected a shipping date on the manage participation screen in PearsonAccess next 2. If you did not complete the manage participation screen, your shipment will default to the week of March 6 Week of March 6 22

23 Receipt and Check-In of Test Booklets Within 24 hours of receipt, the test coordinator must open and verify the test materials. If a safe or vault is unavailable, a locked file cabinet or closet in a locked room can be used. 23

24 Confirm Student Information The ACT

25 Confirm Student Information Standard Time Refer to the guide Verifying Student Information for Initial ACT Materials for instructions on how to view students and enrollment counts. Refer to the guide Using PearsonAccess next for the ACT Test for instructions on how to request to enroll or unenroll a student. 25

26 Confirm Student Information ACT-approved Accommodations ACT will add the TAA PIN, which generates the materials shipment for examinees testing with ACTapproved accommodations, to the student record within PearsonAccess next. Refer to the guide Verifying Student Information for Initial ACT Materials for instructions on how to view a student s approved accommodations in PearsonAccess next. 26

27 Completing Non-Test Portions The ACT

28 Completing Non-Test Portions The ACT Complete before test day Session takes around an hour Scores will be cancelled if section is completed on test day 28

29 Barcode Labels Apply barcode labels to the back of the answer documents in the lower-right corner. 29

30 Reporting High School Code If the testing site is the school that reporting will be sent back to, leave the ACT high school code on the answer document blank Find the high school code for examinees officially enrolled high school Use 30

31 Reporting High School Code The ACT 31

32 Test Day Activities The ACT

33 Sample Test Day Schedule 7:30 a.m. Arrival of testing staff 7:45 a.m. Briefing session and distribution of test materials 8:00 a.m. Arrival, identification, and seating of examinees 8:15 a.m. 1) Begin reading verbal instructions 2) Distribute test materials 3) Administer tests 4) Collect/verify test materials 1:10 p.m. Dismiss examinees 33

34 Distributing Materials Test coordinator must personally hand over materials to the room supervisors on test day. Never leave test booklets unattended. 34

35 Test Preparation and Training Examinees testing with standard time must test separately from examinees testing with accommodations Plan a different room for each accommodations timing code Examinees must test individually in a separate room for certain accommodations. 35

36 Admitting Examinees to the Test Room Verify identification, note on the roster: Photo ID ACT Student Identification Letter with Photo Staff Recognition 36

37 Seating Examinees Do not allow examinees to choose their seats. You may seat examinees alphabetically or in random order. Separate groups that arrive together. 37

38 Administering the Tests The ACT

39 Distributing Test Materials to Examinees Keep track of the serial numbers to complete the Seating Diagram. 39

40 Timing the Tests 40

41 Staff Attentiveness during Testing Any activity unrelated to test administration is not allowed. Testing staff must walk around. 41

42 Break after Test 2 Begin the break immediately after Test 2. Submit an Irregularity Report for breaks longer than 15 minutes. Monitor students both in the room and in the hallway. 42

43 Individual Irregularities Individual Irregularities Examinees who leave early Test item challenges Defective test materials Duplicating test materials Failure to follow directions in marking responses Examinees who become ill Irrational behavior Prohibited behavior at the test site Dismissal for prohibited behavior 43

44 Group Irregularities Group Irregularities Interrupting a test Disturbances and distractions Emergency evacuation Rescheduled examination Missing or stolen test materials Mistiming Power failure 44

45 Completing an Irregularity Report for Examinee Dismissal The Irregularity Report should include: Time of the incident Examinee s name(s) Examinee s test room and seating location(s) Details of the observed incident Statements you and examinee(s) made Name of staff who observed irregularity 45

46 After the Test The ACT

47 Test Coordinator Procedures Immediately after testing, the test coordinator must: Verify materials Check documentation Set aside and/or order makeup materials Pack materials for return Ship materials back to ACT 47

48 Makeup Testing The ACT

49 Examinees to Schedule for Makeup Testing You may administer the makeup test to these examinees: Absent Arrived too late to admit Began but did not complete testing 49 49

50 Collecting, Packing, and Returning Materials The ACT

51 Test Booklet Form Number and Site Header Test coordinator ensures correct test booklet and form numbers are on the answer documents. Test coordinator puts answer documents under the site header to pack and return to ACT. 51

52 Collecting RS Documents before Dismissal Document Test Booklets Answer Documents Test Room Report Roster Seating Diagram Timing Report Irregularity Report Action There are no answer documents inside and the test booklets are arranged in sequential serial number order. Each answer document has the correct required identifying information on the front and back pages. Completed, signed, and initialed by the TC and RS and all test booklets are accounted for. All examinees scheduled to test are listed and whether they tested, with any ACT Student ID Letters attached. All items in the top half are complete and test booklet serial numbers are recorded in the squares. Each test has the start, 5 minutes remaining, and stop times recorded. Signed with explanation, and voided/replaced materials are attached. Copy for Records X X X X X 52

53 Sorting the Answer Documents If the answer document: Is ready to be scored Was voided and attached to an Irregularity Report Is unused with no markings or barcode labels Has only a barcode label on it Has non-test portions completed, but not test items Then: Return it in the green envelope Return it in the red envelope Securely destroy it Securely destroy after 6 months Securely destroy after 6 months 53

54 Packing the Red and Green Envelopes 54

55 Packing the Polymailer 55

56 Packing the Cartons 56

57 Storage and Pickup Return the polymailer and cartons to secure storage after materials are packed. On the date scheduled for pickup, place the polymailer and cartons in the monitored pickup location. 57

58 Resources The ACT

59 Resources For Oklahoma policy inquiries, please contact Angela Bilyeu at the Oklahoma State Department of Education: or 59

60 Accommodations Resources Accommodations on the ACT Test Accessibility and Accommodations (TAA) User Guide Training Videos: Requesting TC Trusted Agent Access Requesting TAC Access to TAA Request Accommodations for New Examinee 60

61 Resources ACT-Oklahoma website: Customer Service: Standard Time Test Administration: , ext Accommodations Administration: , ext

62 We will now take questions over the phone